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November 9-11, IDB Conference Center
Washington D.C. U.S.A
A presentation to the 3rd Global Conference on ElectronicGovernment Procurement
Implementing the Philippine Government Electronic Procurement
System(PhilGEPS)
I. Procurement in the PhilippinesII. Overview of the PhilGEPSIII. Benefits of the PhilGEPSIV. Status/Performance IndicatorsV. Key success factors and lessons
learnedVI. Future Plans
Territory : 7,107 islandsLand Area : 299,764 square km.Main island group : Luzon, Visayas, MindanaoPopulation : 88 millionForm of Government : DemocraticGovernment : Executive , Legislative, Judicial
Political Subdivisions :
Cities – 117, Provincial – 79, Municipal – 1,501, Barangays – 41,995
R.A. 9184:
January 10, 2003
Goods, Infrastructure,
Consulting Services and G-EPS
Coverage: National Gov’t and
Local Gov’ts
EO 40 and IRR
(April 4, 2002):
Goods/Infra/
Consulting/EPS
14
Executive
Orders
3
Memorandum
Circulars
17 Administrative
Issuances
over 100 procurement rules &
regulations7 Implementing
Rules and
Regulations
Centralized Procurement which
procuring entities are required to
procure through the Department of
Budget and Management’s
Procurement Service (“DBM-PS”)
Decentralized Procurement. Each
procuring entity has a single Bids
and Awards Committee to perform
its procurement function
COMMON USE GOODS
NON-COMMON USE (GOODS,
SERVICES, CONSULTING, CIVIL
WORKS)
Government entities are required to post all procurement opportunities, bid results and other related information on the procurement of:
Goods and general support services
Civil Works; and
Consulting Services
The PhilGEPS (Philippine Government Electronic Procurement
System http://www.philgeps.net) is the single, centralized
electronic portal that shall serve as the primary and definitive
source of information on government procurement.
(Section 8 R.A. 9184)
Procurement Organization
GPPB-TSO
PS
PhilGEPS
GPPB
November 22, 2000Official launch of the Pilot EPS with technical assistance from CIDA-PTTAF;Signing and release of Executive Order No.322, s.2000, officially establishing the Pilot EPS and mandating its use by NGAs
January 10, 2003
Reiteration of GEPS mandates by RA 9184. The PhilGEPS is manage by the PS under the supervision of the GPPB
August 28, 2006
The new Philippine Government Electronic Procurement System (PhilGEPS) was launched
November, 2007
Launching the pilot program for use of PhilGEPS in MDB requirements
Establish an open, transparent, efficient and
competitive marketplace for government procurement
Get better prices
Build the framework to continually improve the
procurement processes
Maintain sustainability over the long-term
Posting of procurement opportunities, notices of
awards, electronic distribution of bid documents and
automatic notification of amendments.
Electronic Bulletin Board
Registry
Registry of all manufacturers, suppliers, distributors,
contractors and consultants including government
agencies.
Electronic Catalogue
A centralized price list of common use goods,
supplies, materials and equipment.
Improve transparency in government procurement
Help implement government procurement policies
Increase competition resulting in more competitive
pricing
Provide audit trails (report on government purchases
and winning bidders)
Reduce procurement costs, including newspaper
advertising costs
Provide Suppliers automatic notification of bid notices
and supplements
Provide Suppliers easy access to government tenders
24/7
Provide electronic documents for download
Saving on transportation cost and time
Able to do market research on government
procurement
Transaction as of October 30, 2009
2006 2007 2008
No. of bid notices posted 126,501 167,360 222,149
No. of award notices posted 19,282 30,401 34,580
Improve transparency in government procurement
2006 2007 2008
Savings on Procurement 21.55% for 2,763 bid notices posted
49.83% for 18,926 bid notices posted
48.28% for 25,115 bid notices posted
Estimated Savings Generated by Procuring Entities using
PhilGEPS
Total Number
TotalRegistered
Level of compliance
Active (posting bid
notices)
Actual Utilization
Active (bid notices and
awards)
Actual Utilization
NGAs, GOCCs, SUCS
3,078 2,621 85.15% 2,003 65.07% 643 20.89%
LGUs – Cities, Provinces, Municipalities
1,697 1,149 67.71% 689 40.60% 226 13.32%
LGUs -Barangays
41,995 3,340 7.95% 1,933 4.60% 271 .65%
Compliance of the Procurement Entities in PhilGEPS
Total Number of Registered Suppliers
Active(Downloading attachments)
Actual utilization
Suppliers 42,142 4,411 10%
Compliance of the Suppliers in PhilGEPS
Virtual Store
Supports online procurement of both common and
non-common use item
Electronic Payment
Electronic Transfer of Funds
Charges and Fees
Introduction of User Fees
Electronic Bid Submission
Implementation of E-Bid submission process
Development and implementation of e-
learning materials
Establishment of the Trainers Training
Program
Development of PhilGEPS communication plan
Development of specific modules for government
auditors and Civil Society Organization
Setting up of PhilGEPS kiosks
Government Leadership
Policy and Legal
Framework
Institutional Change
Awareness and Capacity
BuildingTechnology
IT should follow and enable changes in administrative
functions and process re-engineering- there has to be very
close interaction between IT and the reform of governance
itself. The driver for any administrative reform needs to be the
desire for clearly identified process improvements, for which
IT serves as an enabler.
E- Governance is about governance, not about “e”