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Information Sharing Best Practices By Florent Chane

PACIFIC LOGISTICS CLUSTER-

Prepositioned project Information sharing

3

Context

Opportunities

Challenges

French => PARTAGER

Latin => Partes Agere means

“with one part, makes things progress”

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Context

PACIFIC LOGISTICS CLUSTER-

Prepositioned project Information sharing

- 2.3 million or

- 0,0003% of world population

- 30% of the world surface

Can you name 5 Pacific Countries?

PACIFIC LOGISTICS CLUSTER-

Prepositioned project Information sharing

Springfield scattered across the USA:Check here:

Prepositioning is therefore not a question of IF in the Pacific but a

question of HOW?

6

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

2016: consultation in Fiji & definition of the 7 Pacific projects

• UBD’s• Common Storage• Standardisation• Stockpile mapping• Private sector engagement• Trainings and Simulations• National Logistics Cluster

Development

The Pacific Log cluster approach is 98% Logistics Preparedness

=> conclusion workshop: Localisation in the logistics sector means supporting NDMO in

taking control of their national data

2017 consultation in Vanuatu & re-orientation towards localisation

• Coordination• Prepositioning: Stockpile Mapping/ Common

storage/ Standardisation• Trainings and Simulations• Information Management: PALM / MODER/

and INPHOLOG

Pacific Logistics Mapping (PALM)- 44 National partners- 9 Regional partners

- No coordination in definition leading to either gaps or duplication

- Some agencies have an internal strategy, many don’t and established random items and quantities

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

PROVINCIAL

NATIONAL

REGIONAL

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

- What? => Oxfam/ OCHA- Where & How many?=> ESUPS/ MIT- What’s the gap? => PALM- How do we fill the

gap? => National Log clusters

=> Coherent national prepositioning strategy

…..will lead to….

=> Coherent regional prepositioning strategy

=> Truly enforce localisation

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Opportunities

1. Visibility

2. Enforce standard nomenclature and standardization

3. Push some agencies to reconsider the quality of their data and data collection.

4. Highlight useful information and analysis

5. Some now shine by their absence

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Challenges

1. How to Start/ where to start2. Excel and the art of human mistakes.3. The fear & trust of sharing info4. Communications & Miscommunications. 5. Reporting lines6. Quality of the data7. Deadlines8. Internet access Vs flying papers

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Way Forward - Online1. Led by NZ2. Giving ownership of the system to the Pacific actors

1. Frequency of reporting2. Admin & access rights controlled by each agency3. Notifications and validations 4. Remove control by one agency 5. Increase flexibility

3. The issue of part bono

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Standardisation

1. From understanding to action

2. Change the approach

3. White goods Vs. visibility… you can do both

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Common Storage

1. Trust, trust & trust

2. Land availability

PACIFIC LOGISTICS CLUSTER-

Prepositioned project & Information sharing

Conclusion

1. Building Trust is the key.

2. Imperfection is fine. It is the basis for empowerment.

3. Local information should define global actions, not the other way around.

Thank you!

PACIFIC STOCK MAPPING JANUARY 2017

Australia New Zealand New Caledonia Vanuatu Fiji Solomon Islands Tonga Samoa Tuvalu Cook IslandsPapua New

GuineaFederated States of

Micronesia Kiribati PalauRepublic of

Marshall Islands Total

SHELTER

Tarpaulins Standard (6x4 meter - non branded)8,091 9,364 585 1,827 4,468 2,170 3,965 1,205 0 483 4,420 31 306 300 0 37,215

Tarpaulins- other 23,128 0 0 3,289 136 1,203 1,050 1,476 0 1,585 1,786 0 0 24 75 33,752

Plastic sheeting rolls 2 0 0 8 0 0 6 6 0 0 0 125 0 0 0 147

Blankets Standard (to be defined) 53,055 5,660 0 6,036 1,070 2,677 10,060 4,065 1,047 628 4,093 267 334 500 0 89,492

Blankets - other 2,242 0 0 4,970 0 818 0 100 0 134 2,788 0 280 0 0 11,332

Chainsaw 0 20 0 6 4 0 22 0 0 0 0 0 0 3 0 55

Shelter Tool Kit Standards (IFRC type) 11,494 806 320 1,816 1,913 552 312 814 295 313 0 0 0 50 0 18,685

Shelter Kits -other 0 200 0 1,187 0 0 0 0 0 0 68 0 0 0 0 1,455

Lamp/Torch 2,388 0 0 23 3 212 3,523 1,048 0 119 717 0 0 150 0 8,183

Solar Lanterns 3,072 0 0 525 735 349 0 0 247 0 0 50 0 0 0 4,978

Ropes 0 0 0 839 0 200 10 10 0 37 0 1,160 38 7 750 3,051

Kitchen sets - Standard (IFRC -Type A) 1,868 600 279 1,945 2,027 1,255 3,589 3,105 312 418 662 0 298 100 0 16,458

Kitchen sets - other 10,592 0 0 1,075 451 625 0 0 0 0 2,014 0 0 0 0 14,757

Tent - standard 16m2 (To be defined) 0 0 0 0 0 30 148 0 0 0 0 0 0 0 0 178

Tents - other 278 0 0 26 51 84 67 303 0 0 343 0 0 0 1 1,153

Storage Tents 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 5

Sleeping Mats 50,023 0 625 1,234 0 104 0 0 0 0 600 0 0 0 0 52,586

WATER SANITATION

Water Bladder 5000L=>10000L 11 0 2 4 7 4 16 4 0 0 11 0 0 0 0 59

Water bladder 1500L => 4000L 17 0 10 3 5 0 0 2 0 0 0 0 0 0 0 37

Tap Stand 8 0 10 4 0 0 12 0 0 0 2 0 0 0 0 36

Water Purification Tablets 33mg 10,286 0 0 4,691 0 140 0 600 16 0 0 3,680 25 0 2,500 21,938

Water Purification Tablets 67mg 17,930 150 0 0 10,720 0 0 0 0 0 1,280 0 0 0 0 30,080

Jerry cans Standards (10L) 13,478 9,500 1,000 4,934 19,149 11,446 6,485 3,415 0 1,050 12,014 6,080 600 300 1,200 90,651

Jerry Cans - other 0 0 0 788 600 350 1,409 176 1,185 1,341 713 0 0 414 0 6,976

Hygiene kits Standards (To be defined) 12,463 1,340 256 3,248 0 762 0 1,300 322 345 0 0 29 0 1,000 21,065

Hygiene kits - Local/Other 0 300 0 42 402 975 2,706 100 0 0 451 0 0 1,369 0 6,345

Oxfam type Bucket 5,088 0 0 1,278 770 857 3,208 2,483 373 14 0 91 727 100 0 14,989

Bucket - other 0 0 0 504 400 1,763 0 0 0 0 1,674 0 0 0 0 4,341

Soaps 0 0 0 13,996 7,218 2,678 0 392 0 0 378 0 4,968 787 0 30,417

Water Treatment Plants 1 0 0 10 1 6 0 0 0 0 4 0 0 0 0 22

Desalination Unit 0 2 0 0 0 0 10 0 0 0 0 1 0 0 0 13

HEALTH

Mosquito Nets Standards (To be defined)21,823 1,100 480 1,707 13,306 3,231 2,344 1,602 652 0 4,690 0 216 0 0 51,151

Mosquito Nets - other0 0 0 1,829 3,000 119 0 0 0 95 273 0 0 0 0 5,316

Basic Unit IEHK 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 3

ETC

Emergency Telecom kits 0 0 0 3 10 0 0 0 0 0 0 0 0 0 1 14

VHF Handsets and Programming Kit 0 0 30 45 0 4 0 28 0 0 112 0 0 12 0 231

Satellite Phones 2 0 2 15 4 7 0 1 0 0 12 0 0 6 6 55

OTHERS

Agriculture Tool Kits Standards (To be defined) 0 200 0 592 0 0 0 0 0 0 456 0 0 0 0 1,248

Generators 40 20 4 20 2 0 10 2 0 0 6 0 0 2 34 140

School bags 0 0 0 6,333 3,090 0 0 0 0 0 0 0 0 9 0 9,432

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