Information System for Integrating Human Resource and Financial Management

8/7/2019 Information System for Integrating Human Resource and Financial Management

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A. About Department of Transportation(DoT),U.S.A.

B. How it takes the initiative to enhance the

ability to manage its Human and FinanceResources?

C. What role does Information System play in

HR and FM?


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Established in October 15th ,1966.

MISSION: Serve the US by ensuring a safe

transportation system that furthers our vital national

interests and enhances the quality life of the American

people, today and in the future.

STRATEGIC GOALS:

1) Safety and security of the people

2) Mobility and Economic growth

3) Organisational excellence


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.


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Secretary and Deputy-Secretary

Chief of Staff(Under Secretary for Policy)

Executive Secretariat | Board of Contract Appeals | Office of Civil Rights | Officeof Small and Disadvantaged Business Utilization | Office of Intelligence and

Security | Office of the Chief Information Officer | Office of Public Affairs

General Counsel | Assistant Secretary for Transportation Policy | AssistantSecretary for Aviation and International Affairs | Assistant Secretary for Budget

and Programs / Chief Financial Officer | Assistant Secretary for GovernmentalAffairs | Assistant Secretary for Administration | Office of Inspector General

Federal Aviation Administration | Federal Highway Administration | FederalRailroad Administration | National Highway Traffic Safety Administration |

Federal Transit Administration | St. Lawrence Seaway DevelopmentCorporation | Maritime Administration | Research and Innovative TechnologyAdministration | Pipeline and Hazardous Materials Safety Administration |Federal Motor Carrier Safety Administration


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1. Office of the Secretary of Transportation (OST)

2. National Highway Traffic Safety Administration (NHTSA)3. Federal Aviation Administration (FAA)

4. Office of Inspector General (OIG)

5. Federal Highway Administration (FHWA)

6. Pipeline and Hazardous Materials Safety Administration (PHMSA)7. Federal Motor Carrier Safety Administration (FMCSA)

8. Research and Innovative Technology Administration (RITA)

9. Federal Railroad Administration (FRA)

10. Saint Lawrence Seaway Development Corporation (SLSDC)

11. Federal Transit Administration (FTA)

12. Surface Transportation Board (STB)Maritime Administration


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Integration of the following 3 projects:

a) Enterprise Human Resource Information System(EHRIS):- It

consolidates Consolidated Personnel Management (CPMIS)

and Integrated Personnel and Payroll System(IPPS) within a

modern framework.b) Corporate Human Resource Information System (CHRIS):-

Unlike E.H.R.I.S, it is used only by the agency and corporate

house (FEDERAL AVIATION ADMINISTRATION).

c) D.o.T Oracle Federal Financial Application Suite(Delphi):

General Ledger (GL), Accounts Payable (AP) and Accounts

Receivable (AR), Fixed Assets (FA), Purchasing (PO), Property

Management (PO).


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It will greatly enhance the ability to manageits human resources.

The software can support the diverserequirements of a consolidated D.O.T project.

It will facilitate the use of a common

application platform and support staff.

It enables to define a flexible enterprisesolution to meet the ends of D.O.T.


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Significant cost savings will be realized.

Oracle products selected, represent best business

practices and is used without customization.

Provides the management with flexibility, collecting

more data at the source, and finalizing at consolidated

processing centers.

Provides the core components of the new

HR system and fully integrated Financial

System data.


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Integrate employee data and employee costing information,

thus improving the effectiveness and efficiency.

Collecting information of the work force like: Time tracking

and Labor tracking, personal demographics, skills,

competencies, security clearance information, etc.

Able to address integrated budget and performance,

improves financial management of human capital.

Provides significant cost reduction.

Supports automation of processes and

facilitates more effective decision making.


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. Creates a responsive and self service environment for

employees.

Create a seamless design of processes and data

definition between HR and FM.

It provides better and more timely information for

reporting.


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An effective HRIS provides information on just about

anything the company needs to track and analyze about

employees, former employees, and applicants such as:

o Management of all employee information.

o Reporting and analysis of employee information.

o Company-related documents such as employee handbooks,

emergency evacuation procedures, and safety guidelines.


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.o Benefits administration including enrollment,

status changes, and personal information

updating.

o Complete integration with payroll and other

company financial software and accounting

systems.

o Applicant tracking and

resume management.


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1. Accounting management information systems:

All accounting reports are shared by all levels of

accounting managers.

2. Financial management information systems:

It provides financial information to all financialmanagers within an organization including the

chief financial officer. It also helps to:


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.o Collect accurate, timely, complete, reliable and

consistent information

o Provide adequate management reporting

o Support government-wide and agency policy decisions

o Support budget preparation and execution

o Facilitate financial statement preparation

o

Provide information for central agency budgeting,analysis and government-wide reporting

o Provide complete audit trail to facilitate audits


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We observe that Information System has a

very crucial role in the smooth functioning of

an organization. It is vital for the effective and efficient

performance of a company.

Innovation in technology is also veryimportant for the overall growth of an

organization.


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Documents

Information System for Integrating Human Resource and Financial Management