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Applying for Nonprofit Mailing
Privileges Using
PostalOne!
2Applying for Nonprofit through PostalOne!Applying for Nonprofit through PostalOne!
Agenda
Nonprofit Mailing Privileges Basic Eligibility Nonprofit System in PostalOne! Application – PS Form 3624 Confirmation – PS Form 3623 Change to record – PS Form 6015 Questions
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Nonprofit Mailing Privileges
Available to authorized eligible organizations Discounted Standard Mail Domestic Mail Manual (DMM) 703.1 Publication 417 – Nonprofit Standard Mail Eligibility Tax exempt does not mean USPS authorized Requires valid Standard Mail Permit in each mailing location
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Eligible Organizations
DMM Section 703.1.2
Religious Educational Scientific Philanthropic Agricultural
Labor Veteran’s Fraternal Qualified Political Committee Voter Registration Official
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Applying through PostalOne!
New Nonprofit system September 2008 One National Authorization Number valid at any USPS mailing location
No need for Additional Entry Authorization number (formerly requested with PS Form 3623)
No need to apply in person, but you still can Online forms available to organizations
PS Form 3624 - ApplicationPS Form 3623 - ConfirmationPS Form 6015 - Change to information
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Applying through PostalOne!
Electronic filing speeds up approval process Electronic or hard copy documentation Access through Business Customer Gateway
Must have a valid account, or sign up for one Contact local Manager, Business Mail Entry office for assistance
PostalOne! Help Desk
(800) 522-9085
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Access Business Customer Gateway at https://gateway.usps.com
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Select Postal Wizard
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Select Online Customer Service Form
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Enter ZIP Code where you would like to mail
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If it is not a Postmaster Office, you will need to access the BME locator for the correct ZIP Code
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Complete the online application
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Type of Organization See DMM 703.1 for eligible organizations and examples of those that are not eligible
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Questions about eligibility
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Supporting Documentation
Must provide supporting documentation Evidence of nonprofit status
IRS letter, Financial Audit Description of nonprofit organization’s purpose
Articles of incorporation, Charter, etc. Evidence of operation – two types
Bulletins, meeting minutes, brochures, etc. Hard copy or electronic submission
PDF, DOC, XLS, RTF, MAX, JPG, etc.Max size 5 MB
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Certification Must be a responsible official of organization
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Review information and submit
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Confirmation of application
Provides application number/becomes authorization Address to mail hard copy supporting documentation e-mail confirmation of submission to PCSC
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Other forms available in PostalOne!
PS 3623 Request for Confirmation of Authorization Confirmation to mail at non-PostalOne! Office
PS 6015 Nonprofit Database Change Request Name Change Contact information change
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Select Online Customer Service Form
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Select an Application/Authorization Number
Enter the ZIP Code of the post office or business mail entry unit at which you wish to apply to mail
Confirmation of authorization - Form 3623
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Confirmation of authorization to mail If location is a PostalOne! site, no further action is needed If location is NOT a PostalOne!
Indicate mailing dateCheck information and certifyConfirmation letter is sent to local officee-mail confirmation to organization
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Nonprofit database change request
PS Form 6015 Check the fields you would like to change
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Make changes you would like to update
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Name changes require supporting documentation
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Upload electronic evidence of name change
Request is submitted to PCSC
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Hard copy evidence of name change
Mail supporting documents to PCSC
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Summary
Applying for nonprofit mailing privileges through PostalOne! is easy and convenient
Can file electronic or hardcopy documentation Speeds up review and approval process Online forms available to organizations
PS Form 3624 – ApplicationPS Form 3623 – ConfirmationPS Form 6015 – Change to information
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RIBBS http://ribbs.usps.gov/Locators & Lookups
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Resources available to you
Postal Explorer (DMM and Pub 417) pe.usps.com
MailProusps.com/mailpro
Pricing and Classification Service [email protected]
