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INSTRUCTIONS TO RUN THE WOP-P ONLINE APPLICATION FORM ON YOUR COMPUTER
INDEX
1. Why these instructions? ............................................................................................. 2 2. Before using the on-line application ......................................................................... 2 3. The first time you use the online application ............................................................ 2 4. Instructions for downloading the necessary applets with Internet Explorer 8 ......... 3 5. Instructions for downloading the necessary applets with Firefox 3 ......................... 9 6. Instructions for downloading the necessary applets with Ubuntu .......................... 15 7. Instructions for downloading the necessary applets with Opera. ........................... 18 8. Instructions for downloading the necessary applets with Safari. ........................... 18 9. Instructions for downloading the necessary applets with Google Chrome. ........... 19 10. How can you know that WOP Erasmus Programme Selection Commission has
received your application and documents? Do you get any document at the end of your online application? .......................................................................................... 19
11. About the button “Temporary copy” on the left bottom side of the online application. What is that for? .................................................................................. 19
12. Which screens or images should you see at the end of the application process? ... 21 13. Is there any restriction when uploading the documents? ........................................ 24 14. Still some errors when sending the documents? What can you do?........................ 24
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1. Why these instructions? In order to fill in any online application form of the Universitat de València, you need to install several applets in your computer. The reason for doing this is a security policy established in the Spanish Law with regard to the documents and information you are supplying to public institutions’ records. It is for your security and to provide you a secure access during your application. When explaining you below how to install all applets, after each image1, you will find an INSTRUCTION sentence. Please, follow all steps. If your internet browser is Opera, Chrome, Safari, or any other, you should follow the instructions for Mozila Firefox as the process for installing the applets is very similar.
2. Before using the on-line application Before entering the on-line application:
1. Make sure that Java Script is activated or enabled on your internet browser. 2. Make sure that Java is installed in your computer. Minimum requirement for Java is
Version 6. Java and JavaScript are not the same thing!!! They only share the name! If Java Script is not activated or enabled in your internet browser, whichever it is, when you click on the “Send” button at the end of the process, we will not receive your application. If Java (Version 6) is not installed in your computer, you will not be able to download some applets that must be installed on your computer in order to run the online application on your computer. To install Java (at least version 6), you can download it free in www.java.com There are quite good instructions in this website http://mistered.us/tips/javascript/browsers.shtml in order to enable or activate JavaScrip on your internet browser.
3. The first time you use the online application When you first access the online application, the applets you need to install on your computer are automatically downloaded in your computer and a message appears on your screen. These applets need to be installed only once. Next time you access the online application, you will not be asked again to install them. 1 Images in this document are presented in Spanish but the messages in your computer will appear in the language you are using on it.
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Also, it is possible that the first time you click on the link of the application form, a warning message2 appears telling you that “this site’s security certificate is not trusted”. If this happens, just click on the “I trust this website” button.
4. Instructions for downloading the necessary applets with Internet Explorer 8 When you run the online application for the first time in your computer, you will see a security warning message on the screen. See image below3.
Image #1: First applet which downloads into your computer (Internet Explorer) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards, click on “Ejecutar”
2 This message appears or not depending on the security level you have in your internet browser. So, some applicants will see this message and some will not see it. 3 Below all images, you will find an explanation of the image and a very short instruction.
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Image #2: Second applet which downloads into your computer (Internet Explorer) INSTRUCTION: Mark “Confiar siempre en el contenido de este editor” and click on “Ejecutar”.
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Image #3: Third applet which downloads into your computer (Internet Explorer) INSTRUCTION: For this third applet, also click on “Ejecutar”
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Image #4: Applet @firma is about to be installed in your computer (Internet Explorer) INSTRUCTION: Please, click on Aceptar.
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Image #5: Informs you about the “Use conditions” for @firma (Internet Explorer) INSTRUCTION: Please, click on “Aceptar”
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Image #6: The message informs you that all applets have been downloaded successfully (Internet Explorer) INSTRUCTION #1: Click on “Aceptar” INSTRUCTION #2: It is recommended to reboot (reset or start again) your internet browser.
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5. Instructions for downloading the necessary applets with Firefox 3
Image #7: First applet to be downloaded into your computer (Firefox) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards, click on “Ejecutar”.
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Image #8: Second applet to be downloaded into your computer (Firefox) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards click on “Ejecutar”. WARNING: Immediately after clicking on “Ejecutar”, it is possible that a message warning you about a script4 appears. Please, see image #9 and follow also the instructions given bellow such image.
4 This script is only informing you that it is taking too much long to proceed with the download of applets.
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Image #7: Information about a script (Firefox) INSTRUCTION: Click on “Continuar”
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Image #8: Applet @firma is about to be installed in your computer (Firefox) INSTRUCTION: Please, click on Aceptar.
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Image #9: Informs you about the “Use conditions” for @firma (Firefox) INSTRUCTION: Please, click on “Aceptar”
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Image #10: The message informs you that all applets have been downloaded successfully (Firefox) INSTRUCTION #1: Click on “Aceptar” INSTRUCTION #2: It is recommended to reboot (reset or start again) your internet browser (Firefox)
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6. Instructions for downloading the necessary applets with Ubuntu You will use Firefox
Image #11: First applet to be downloaded into your computer (Ubuntu – Firefox) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards, click on “Ejecutar”
Image #12: Applet @firma is about to be installed in your computer (Ubuntu - Firefox) INSTRUCTION: Please, click on Aceptar.
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Imagen 13: Informs you about the “Use conditions” for @firma (Ubuntu - Firefox) INSTRUCTION: Please, click on “Aceptar”
Imagen 14: The message informs you that this first applet has been downloaded successfully (Ubuntu - Firefox) INSTRUCTION: Click on “Aceptar”
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Image #15: Second applet to be downloaded into your computer (Ubuntu – Firefox) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards, click on “Ejecutar”
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Image #16: Process with second applet continues (Ubuntu – Firefox) INSTRUCTION: First, mark “Confiar siempre en el contenido de este editor”. Afterwards, click on “Ejecutar” Follow the same steps for first applet!! It is recommended to reboot (reset or start again) your internet browser (Ubuntu - Firefox)
7. Instructions for downloading the necessary applets with Opera. Please, follow the instructions for Mozilla Firefox. Steps are very similar.
8. Instructions for downloading the necessary applets with Safari. Please, follow the instructions for Mozilla Firefox. Steps are very similar.
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9. Instructions for downloading the necessary applets with Google Chrome.
Please, follow the instructions for Mozilla Firefox. Steps are very similar.
10. How can you know that WOP Erasmus Programme Selection Commission has received your application and documents? Do you get any document at the end of your online application?
At the end of the online application, you get a pdf document. It looks like the image below but of course it contains your data. This is the proof that you have sent your application and that we have received it.
11. About the button “Temporary copy” on the left bottom side of the online application.
What is that for? During the whole online application process, you will find a button called “Temporary copy” at the left bottom of your screen. If you click on it, it will appear you the following (shadowed in light brown colour):
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What is this button for? This Temporary copy lets you keep or store your data in your computer if you do not finish the online application at once. How can you do it? Click on the button “Stored in my computer”. The application will ask you then where you want to keep or store that file in your computer. What to do next time you use the online application? Click on the Temporary copy button and click on “Examinar”. Choose the file you first stored in your computer and lastly click on the button “Load data from the file selected”. This way, you will have your data which you already introduced last time filled in again on the online application. So, you do not need to fill in again the data which you already introduced before. Does this “Temporary copy” button have another function? Yes. If you have no success with sending us the online application, you can send us by e-mail this file and it provides us information about the reason of not succeeding in the
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sending of the application. Then, you will receive a message giving you instructions as soon as possible.
12. Which screens or images should you see at the end of the application process?
We provide you below the last screens or images of the online application so that you can check that you are in the right way. Step by step. After feeling all fields and uploading all documents (each document must be smaller than 4 Mb), you will be at the “End” section of the online application. When you click on “Send” (see blue button bellow)
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Wait some seconds!! You will see this screen:
Still wait some seconds or even 1 minute if necessary (time also depends on your internet connection speed or capacity):
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At this stage, you have already sent the online application. Now CLICK ON “Get document” to obtain the result of your application. It will happen something like this:
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We strongly recommend you to keep that pdf document for your record.
13. Is there any restriction when uploading the documents?
Yes. Each document cannot be bigger than 4Mb. There IS NO restriction on the type of the file. So, you can upload files of different types: pdf, jpg, rar, zip, txt, doc, docx, etc.
14. Still some errors when sending the documents? What can you do?
If you cannot send the online application, please send us your “Temporary copy” to [email protected] or [email protected] Also, you can get some assistance through a Skype account “erasmuswop”. Add “erasmuswop” in your Skype contacts and we will try to assist you as soon as possible. Please, take into account difference of time in countries. Assistance is made in Valencia (Spain), same time as in Madrid (Spain).
If the instructions in this document do now work in your case or you have suggestions for improving this text, please let us know by sending an e-mail message to:
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