INTEGRATED JUSTICE SYSTEM (IJS)/ CRIMINAL JUSTICE …

ON A JOURNEY TO A SAFER SOUTH AFRICA Creating a safe and secure, crime free environment, that is conducive for

social & economic stability, supporting a better life for all.

#Patriotic & Selfless Service

INTEGRATED JUSTICE SYSTEM (IJS)/

CRIMINAL JUSTICE SYSTEM (CJS)

Briefing to the Portfolio Committee

on Police

31 OCTOBER 2018

Pre

sen

tati

on

Ove

rvie

w

• 1. Stakeholders and link to 7 Point Plan • 2. Link - CJS projects to 7 Point

• 3. Financial Performance • 4. IJS planned projects and status • 5. Project impact • 6. Recurring commitments • 7. Way forward

SAPS STAKEHOLDERS AND LINK TO THE SEVEN POINT PLAN

Section

4

4

National Crime Prevention Strategy (NCPS) developed in 1996, consisting of four “Pillars”

ꟷ Pillar I: National Programmes – The Criminal Justice Process

ꟷ Pillar II: Reducing Crime through environmental design

ꟷ Pillar III: Public Values & Education

ꟷ Pillar IV: Transnational Crime

IJS birthed out of Pillar 1 of NCPS to modernise the entire Criminal Justice System

Research by Mulweli Consortium produced a report on Conceptual issues and approach in

1998

IJS Programme was then conceptualized in 2003

A joint venture between the Justice Crime Prevention & Security (JCPS) Cluster departments

IJS Programme is governed by the IJS Board comprising of departmental representatives

collectively mandated with the responsibility to execute the Modernisation Programme under

the JCPS Cluster DGs Forum and in accordance with the IJS Programme Plan

THE CRIME PREVENTION STRATEGY

5

5

IJS PROGRAMME GOVERNANCE

IJS Programme Governance consist of:

IJS Board to be attended by both Business and IT heads

Programme Management Forum (PMF) attended by project management personnel from each department

Architecture Steering Committee (ASC) attended by systems architects from each department.

Linkage IJS and CJS

Due to budget shortfalls within IJS allocations, a review of the Criminal Justice System (RCJS) was done and

approved by Cabinet in 2007

This resulted in the CJS Programme conceptualization in 2007 with the seven (7) Point Plan

At that time, only SAPS submitted a request for additional funds relating to point 4, 5 & 6 of the 7 Point Plan for

increased personnel, increased facilities and equipment, attraction and retention of experienced and skilled staff

through career pathing

The Office for the Criminal Justice System Reform (OCJSR) commenced with implementation of the seven (7) Point

Plan during June 2008 under the auspices of Deputy Minister De Lange

The departure of Deputy Minister De Lange resulted in the CJS Programme Governance fading out

Currently CJS Programme does not have a Governance Structure.

6

6

IJS OBJECTIVES AND PRIORITIES

Objectives

• Electronically enable and integrate the end-to-end criminal justice business processes (i.e. from the report of a crime to the release of a convicted person), through technology solutions and improved business processes

• Manage the related inter-departmental information exchanges across the CJS.

Priorities

• CJS Single Person Identifier

• PIVA – including Criminal Record “Fast check”

• CJS Case related integrations

• 28 KPI dashboard

• Single Transversal database for JCPS cluster statistical requirements

7

7

DIFFERENTIATION BETWEEN CJS & IJS AS A CONTRIBUTION

TO THE IMPLEMENTATION OF THE CJS 7 POINT PLAN

IJS Program

Development of systems required

for modernization of CJS

CJS Revamp

To address operational

capacity issues and expedite

adoption of IJS technology in

operations

IJS & CJS Revamp Programs:

Budget allocations remain

ring-fenced by National Treasury

for these purposes

8

8

The CJS 7-Point Plan Envisaged Changes

1) Adopt single Vision & Mission leading to single set of objectives, priorities & performance measurement targets for CJS by JCPS cluster

2) Establish through legislation / protocol a new realigned single CJS coordinating & management structure flowing seamlessly from Cabinet to each court

3) Making substantial changes to present court process in criminal matters through practical, short & medium term proposals to improve performance of courts

4) Implement key priorities identified for CJS, which are part of / impact upon new court process [improved capacity]

5) Establish integrated & seamless National CJS IT Database / System containing all information relevant to the CJS

6) Modernise, in an integrated & holistic manner, all aspects of systems & equipment of the CJS

7) Involve community at large in fight against crime by introducing changes to CPF regime, incl. expanding role to deal with all CJS matters

9 CRIMINAL JUSTICE SYSTEMS SEVEN POINT PLAN

9

Adopt single Vision & Mission leading to

single set of objectives, priorities &

performance measurement targets for CJS by JCPS cluster

1

Establish through legislation / protocol a

new realigned single CJS coordinating &

management structure flowing seamlessly from Cabinet to each court

Making substantial changes to present

court process in criminal matters through

practical, short & medium term proposals

to improve performance of courts seamlessly from Cabinet to each court

Implement key priorities identified for CJS,

which are part of / impact upon new court

process [improved capacity]

Establish integrated & seamless National

CJS IT Database / System containing all

information relevant to the CJS

Modernise, in an integrated & holistic

manner, all aspects of systems &

equipment of the CJS

Involve community at large in fight against

crime by introducing changes to CPF

regime, incl. expanding role to deal with all

CJS matters

2

3

4

5

6

7

DIVISION FORENSIC

SERVICES

DIVISION TECHNOLOGY

MANAGEMENT SERVICES

DIVISION DETECTIVE

SERVICES

DIVISION HUMAN

RESOURCE DEVELOPMENT

Compliance to Legislation

Enhanced capability to secure

crime scenes and to investigate

and collect crime scene evidence;

Improved ability to package and

present the results as well as

preserved evidence in such a way

that criminals can be effectively

prosecuted.

Enhanced ability and capacity to

process greater volumes of crime

scene evidence in fingerprint and

scientific laboratories

Improved information technology

systems to support all the tasks

associated with crime scene

evidence.

Speedier availability of

comprehensive criminal records of

accused from the first appearance

to sentencing if applicable.

Information Communication

Technology (ICT)

Infrastructure sites

modernized, implemented

and maintained

Information System (IS)

solutions developed,

implemented and maintained

IS/ICT Governances

implemented and improved

Training and development of

detectives – detective Learning

Programmes

Capacity in the Detective

Service – concomitant

increase in equipment

(vehicles, computers, cell

phones, skills development

10

10

1. Increase number of detectives [33% of SAPS members]

2. 66% of annual intake [enlistments] to be

allocated to Detectives

3. Increase number of Crime Scene & Forensic

Experts

4. Retain Skilled & Experienced Forensic

Experts

5. Increase Appropriate Detective and Forensic

Training

6. Increase Facilities & Equipment

Implementation Recommendations 2008 Review of CJSR

Recommendations made by 2008 Review of the South African Criminal

Justice System Committee [used as point of reference to which SAPS

Projects Plans is matched]

Section

LINKED PROJECTS TO POINT 4 & 6 OF THE

CRIMINAL JUSTICE SYSTEMS SEVEN POINT PLAN

A crime is

committed

It is reported

Verdict

Incarceration

Investigation commences Witnesses identified Evidence secured Accused identified

An arrest is made and the accused detained

or released on bail

Integration into society

Trial

Prosecution/ adjudication takes place

Acquittal

Fine

10111

Scope of the Integrated Justice System

Integrated Justice System Programme Scope

12

Co-Operate!

12

IJS Value Chain

12

13

13

Identification of key weaknesses and blockages

Acceptance by all stakeholders of multi-faceted plans of action

Endorsement & buy-in by all participating entities

Sustained efficiency & effectiveness of CJS, by:

Improved coordination & management of System as a whole

Quality & professional services in integrated, coordinated, effective & efficient CJS

Swift, equitable & fair justice in criminal matters

An effective deterrent to crime on a sustainable basis, establishing & maintaining public confidence

Resulting in a modernised CJS with a single vision and mission leading to joint objectives, priorities and performance measurement across the cluster and elimination of present

misaligned priorities and targets

Review of the CJS - Desired Outcomes

Section

FINANCIAL PERFORMANCE

Annual Comparison

15

15

BENEFICIARIES 2018/19

Rm

2019/20

Rm

2020/21

Rm

1 Technology Management Service R747, 6 R789,7 R833,1

2 Human Resource Development R67,0 R70,8 R74,7

3 Detective Services R48,9 R54,5 R57,5

4 Forensic Services R580,5 R613,3 R647,0

TOTAL: R1 444,1 R 1 528,4 R 1 612,4

MTEF ALLOCATIONS IN LINE WITH CJS 7 POINT

PLAN – 2018 ENE

16

Financial Performance (CJS)

2013/14 2014/15 2015/16 2016/17 2017/18

ALLOCATION [R] R 1 749 337 000 R 1 772 297 000 R 1 822 223 000 R 1 624 061 000 R 1 090 759 000

EXPENDITURE [R] R 1 750 037 628 R 1 772 336 890 R 1 829 322 857 R 1 640 435 854 R 1 006 409 035

[CELLRANGE] [CELLRANGE] [CELLRANGE]

[CELLRANGE]

[CELLRANGE]

R 0

R 200 000 000

R 400 000 000

R 600 000 000

R 800 000 000

R 1 000 000 000

R 1 200 000 000

R 1 400 000 000

R 1 600 000 000

R 1 800 000 000

R 2 000 000 000

17

Financial Performance (IJS)

2013/14 2014/15 2015/16 2016/17 2017/18

ALLOCATION [R] R 311 949 000 R 330 666 000 R 257 876 000 R 314 553 000 R 236 127 000

EXPENDITURE [R] R 311 948 904 R 330 665 652 R 257 881 099 R 314 681 893 R 196 174 095

[CELLRANGE]

[CELLRANGE]

[CELLRANGE]

[CELLRANGE]

[CELLRANGE]

R 0

R 50 000 000

R 100 000 000

R 150 000 000

R 200 000 000

R 250 000 000

R 300 000 000

R 350 000 000

18

CJS / IJS BUDGET REDUCTIONS

PROJECT (Shifted to) R million

2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21

CJS (NT Baseline reduction)

R300m

R400m

R450m +

Carry through

R259m +

R150m (AENE)

R273m

R288m

CJS (Shifted to DOHA)

R51m +

R264m

R51m

R51m +

Carry through

CJS (Shifted to IPID)

R50m

R53m

R55m

IJS (NT Baseline reduction)

R88m (AENE)

R50m

R100m

R150m +

Carry through

19

CJS / IJS CONDITIONS (2018/19 ALLOCATION LETTER)

The following conditions were set by National Treasury: Condition 1: National Treasury is of the opinion that over the years, the CJS programme within SAPS has been expanded to incorporate other components which were initially not part of the approved project scope at inception. SAPS must submit a revised project scope for the implementation of the CJS 7 point plan and clearly outline and describe the new project components added to the programme since inception, and these are funded through the earmarked budget, e.g. maintenance, procurement of consumables, etc. The revised project scope must be approved by the Justice, Crime Prevention and Security (JCPS) Director-Generals forum, and thereafter, by Cabinet. Condition 2: The SAPS’s proposal to shift funding for the recurring costs to the baseline of SAPS must also be endorsed by the JCPS Cluster and Cabinet. Condition 3: No funds may be spent from the earmarked budget if conditions 1 and 2 have not been fulfilled.

20

CJS / IJS BUDGET COMPOSITION

PROJECT 2018/19 R’000

2019/20 R’000

2020/21 R’000

CJS ➀ 1 444 132

1 528 437 1 612 422

IJS ➁ 254 982 269 260 284 069

TOTAL 1 699 114 1 797 697 1 896 491

Please note: ➀ In the Adjustments Estimate process, R150 million will be suspended from SAPS budget as per National Treasury indication. ➁ National Treasury also took a decision to move all IJS funds (Transversal and SAPS specific projects) to Department of Justice and Constitutional Affairs from 2019/20 and subsequent years.

21

Composition of SAPS budget – 2018/19 financial year

Compensation 77%

Section

• IJS planned projects expenditure and status 2018/2019

• CJS planned projects expenditure and status 2018/2019

Integrated Justice System (IJS)

24

SAPS has delivered its six (6) KPI`s in relation to 28 IJS KPI`s to the IJS Transversal Business Intelligence Hub,

Investigation Case Docket Management System (ICMDS) has been developed and implemented at 1144 Police Stations,

Property Control and Exhibit Management System (PCEM) has been implemented at all Forensic Science Laboratories (FSL) to manage, track and trace exhibits,

National Forensic DNA Database (NFDD) has been developed and implemented in phases within FSL which enabled compliance to DNA Act,

Critical systems integrations have been developed and implemented between SAPS systems and other IJS departmental systems through the established Service Integration Bus (SIBUS),

Necessary ICT infrastructure has been upgraded and implemented at identified IJS priority Police Stations to enable implementation of the systems necessary for IJS processes

IJS Programme achievements

25

IJS planned projects expenditure and status 2018/2019

25

PROJECTS Budget 2018/19

(R’000)

DNA Database R 9 172

Identity and Access Management R 0

Integrated Person Management R 10 711

Investigate Case Docket Management System - Administer Case R 500

Investigate Case Docket Management System - Investigation Case R 20 503

National Photo Image System (NPIS) R 0

Service Integration Bus (SiBUS) R 58 863

Services Orientated Architecture (SOA) Advancement R 8 427

SAPS IJS Programme Management R 6 395

SAPS IJS Repository R 5 517

SAPS Mobile Application R 6 436

AFIS – Decentralization R 210

AFIS – Replacement R 0

TOTAL R 126 736

* Recurring commitments and DOJCD portion comprise balance to allocation

26


26

Project Name Planned Deliverables 2018/19

Status 2018/19

Budget

2018/19

(000)

AFIS –

Decentralization Expected business outcome

Enable speedy generation of

SAPS 69 reports for bail

hearings and sentencing at

Local Record Centres

Deliverables for this financial

year

Approve procurement of

equipment

Decentralize the AFIS

capability to:

Bellville

King William’s Town

Vryheid

Mitchells Plain Local

Criminal Record Centres

Achievements

King Williams Town and Vryheid

completed using existing

equipment from other sites.

Reasons for under-performance

Application for

implementation at Bellville and

Mitchell Plain utilising the

existing month to month

contract extension not

approved on 19 September

2018 by SAPS Bid Adjudication

Committee (BAC).

Corrective measures

Implementation to be part of the

new contract which is currently

under evaluation.

R 210

27


27

Project Name Planned Deliverables

2018/19

Status 2018/19

Budget

2018/19

(000)

AFIS –

Replacement

Expected business outcome

Replace the current AFIS

capability with a more cost

effective and upgraded

solution.

Deliverables for this

financial year Published bid

specification and evaluate

responses. Appoint a supplier to

provide a solution.

Achievements

Bid specification published

and accredited suppliers

responses received by SITA

on 27 September 2018.

Bid evaluation is in progress

currently.

Reasons for under-

performance

The review and finalization of the

requirements by users resulted in

the delay.

Corrective measures

Closely monitor the SITA

adjudication and

recommendation processes

No funds

required for this

financial year.

28


28


Status 2018/19

Budget 2018/19

(000)

National

Forensic DNA

Database

(NFDD)


The development of NFDD solution to

enhance DNA cases analysis, generating

DNA leads to improve case linkages

within Division Forensic Services.

Deliverables for this financial year:

Develop and implement 12 x

Modules(Automated index

movement, DNA profile movement,

Manual expungement, Investigative

index expungement, Non-index

movements, Discarded DNA profiles,

Lead verification, DNA leads reviewer,

Profiles export from De-Str, Interpol

gateway, CODIS configuration,

Reports).

Establish 5 x integrations (ICDMS,

Labware, ECM, CRIM & FSL admin)

Achievements

Modules implemented on

the mainframe system:

2 x modules

implemented

(Automated index

movement and DNA

profile movement), 10 x

modules are in progress,

2 x integrations

established, 3 X

integrations are in

progress

R 9 172

29


29


Status 2018/19

Budget

2018/19

(000)

Integrated

Person

Management

Expected business outcome:

Manage arrested persons in SAPS

holding cells by identification and

verification, decrease “wrong person”

releases, increase success rate of

wanted persons, controlling

movement in and out of cells.

Deliverables for this financial year

Appoint SITA

Develop Person booking module

Develop Person Verification

module

Develop Unique identifier

module

Pilot the 3 developed modules at

10 stations.

Achievements

SITA appointed on 16 August

2018 to develop the solution.

Reasons for under-

performance

The review of the requirements

and procurement application by

SAPS resulted in the delay

Corrective measures

Revised the project schedule,

institutionalised accountability

sessions, and closely monitor

the execution of the project via

the Steering Committee.

R 10 711

30


30


Status 2018/19

Budget

2018/19

(000)

Investigation

Case Docket

Management

System -

Administer Case


Enable scanning of case dockets,

statements, correspondence e.g. Forensic

Reports thus creating an electronic version

of the case docket.


Publish Request for Information(RFI)

Publish Bid specification to procure 50

digital pens

Pilot 50 digital pens to test feasibility of

scanning capability at 10 police stations.

Achievements

Request for

Information(RFI) published

and is closing on 23

October 2018.

Reasons for under-

performance

Review and confirmation of

the RFI requirement.

Corrective measures

Project schedule reviewed

and updated.

Weekly accountability

meetings will be held to

closely monitor project.

R 500

31


31


Status 2018/19

Budget

2018/19

(000)

Investigation

Case Docket

Management

System -

Investigate Case


Develop all functionality that’s currently on

CAS but not ICDMS.

Deliverables for this financial year Appoint SITA

Confirm Business Requirement

Specification (BRS).

Compile Functional and Technical Design

specifications

Develop and test Release 1 functionality

Case registration for children under

10 who are in conflict with the law

24 hour complainant interview by

I/O indicator

Docket assignment to task teams

Electronic I/O diary update

Relationship indicator between

victim and perpetrator

Achievements

SITA appointed on 31

August 2018. Confirmation

of BRS in progress.

Reasons for under-

performance

Amendment by SITA`s

proposal due to VAT

increase.

Corrective measures

Project schedule reviewed

and updated.

Weekly accountability

meetings will be held to

closely monitor project

R 20 503

32


32


Status 2018/19

Budget 2018/19

(000)

National Photo

Image System

(NPIS)


Provide the capability to issue police

officials with identification cards and

capability to capture suspects

photo’s, store and retrieve photo

images of all arrested persons,

exhibits, SAPS personnel and other

digital photo images as required for

crime investigation purpose.


Publish a bid specification to

procure additional equipment

( web-cameras)

Appoint supplier

Implement 312 web –cameras at

312 police stations

Achievements

168 webcams rolled out to

168 police stations.

No funds required

for this financial

year

33


33


Status 2018/19

Budget

2018/19

(000)

Identity and

Access

Management


Establish a SAPS Identity and Access

Management Capability to enable

single sign-on to all SAPS systems

and identify system users.


Establish a Steering Committee.

Approve user requirements

specification by the Steering

Committee.

Publish and award the bid to a

successful supplier to develop

the solution.

Achievements

Business Requirement

Specification compiled.

Steering Committee

nominations requested from all

Divisions and Components on

11 July 2018


Delays in establishment of

Steering Committee.

Corrective measures

Steering Committee established in

October 2018 to review and

confirm Business requirements

Specifications.

No funds

required for this

financial year

34


34


Status 2018/19

Budget

2018/19

(000)

SAPS IJS

Programme

Management


Provide an advisory professional

service to TMS in support of CJS

and SAPS/IJS projects with

respect to the Programme and

project, Governance,

Implementation of IS/ICT Project

Management Methodology and

Policy.


year

Provide support and advice

on Programme and Project

Planning and Reporting

Develop projects value

measurement framework.

Develop SOP`s for value

measurement framework

Achievements

Provided support on TMS

Programme Plan

Value management

framework compiled and

consulted

R 6 395

35


35


2018/19

Status 2018/19

Budget

2018/19

(000)

SAPS IJS

Repository


Updated business models

available for SAPS IJS projects

in an integrated knowledge

base.


financial year

Routine operations and

support.

Business process

modelling.

Achievements

Maintenance of Knowledge base.

Business process modelling for ICDMS

done

Business process modelling for IDAM

done

R 5 517

36


36


2018/19

Status 2018/19

Budget 2018/19

(000)

Services

Orientated

Architecture (SOA)

Advancement


Improve the governance and

quality of SAPS crime data.


year

Council for Scientific &

Industrial Research(CSIR)

as-is SOA architecture

assessment

Compile as-is SOA

architecture assessment

report

Draft Master Data

Management(MDM)

implementation Project

charter

Achievements

CSIR AS-IS SOA architecture

assessment completed on

31 May 2018.

Draft MDM Project Charter

Reasons for under-

performance

Finalisation of AS-IS SOA

architecture assessment

report delayed by CSIR.

Master Data Management

Project charter review

delayed due to lack of SITA

resources.

Corrective Measures :

Requested additional Project

Resources from CSIR.

Requested additional Project

Resources from SITA

R 8 427

37


37

Project

Name Planned Deliverables 2018/19

Status 2018/19

Budget

2018/19

(000)

SAPS Crime

Reporting

Mobile App


Enable citizens to access SAPS

information and services through a

mobile channel.


Appoint supplier

Develop the modules:

Phase 1

Mobile app(smart phones)

Crime Tipoff

Find My SAPS

USSD String(non-smart phones)

Use *134*10111# to access

services

Phase 2

Service Complaints

Vulnerability Services

Clearance Certificates

Wanted, missing, unidentified

persons

Crime statistics

Achievements

Phase 1 modules developed

and available on the Google

APP store testing platform.

Service Level Agreement

finalised on 05 October 2018

by SAPS.

Reasons for under-

performance

The signing of the Service Level

agreement between SAPS and

the Service provider

Corrective measures

Finalise signing off the SLA

by SAPS and Service

provider.

R 6 436

38


38

Project


Status 2018/19

Budget

2018/19

(000)

Service

Integration

Bus (SiBUS)


Maintain the Service Integration

Bus Capability for SAPS to enable

systems integrations between the

applicable SAPS systems and

participating IJS departments.


year

SiBUS infrastructure

maintenance.

Development of system

integrations:

• Develop and Approve Design

Specifications.

• Develop 16 integrations

• Implement 16 integrations.

Achievements

Internal:

SiBUS infrastructure maintained

according to SITA SLA.

11 out of 16 design

specification developed and

approved.

5 out of 16 integrations under

development.

3 out of 16 integrations

implemented


Delays in finalising design

specifications documents by

Department of Justice.

Corrective measure

Escalate to IJS Board in the next

sitting in November 2018.

R 58 863

Criminal Justice System (CJS)

Technology Management Services

40

CJS planned projects expenditure and status 2018/2019

40

PROJECTS

Budget

2018/19

(000)

CCTV and access control FSL Witbank, Springs, Thabazimbi R 84 493

CCTV Public Places Surveillance Solution Inanda, Ntuzuma and Kwamashu (INK)

Project R 73 333

CCTV and access control DPCI R 26 000

CCTV and access Control SAPS Stations and other SAPS Buildings R 27 500

CCTV and Access Control SAPS firearm and ammunition warehouse R 26 000

ICT Infrastructure (LAN & WAN upgrade) R 370 000

Upgrade Numerus Storage and Disaster Recovery capabilities R 64 700

Electronic Planning drawing R 1 330

Labware – FSL R 22 302

Crime investigation tools for Detectives R 11 919

41


41

PROJECTS

Budget

2018/19

(000)

Tough pads and rugged notebooks for Crime Scene Investigators R 7 000

Field Terminal Devices R 1 500

Command Centres R 4 200

Unmanned Aerial Vehicle (UAV) + Drones R 500

Service Complaints System R 1 800

Barcode scanners –DNA Act R 9 500

TOTAL R 732 077

42


42


2018/19

Status 2018/19

Budget

2018/19

(000)

Close Circuit Television

(CCTV) and access

control Implemenation

at FSL Witbank,

Springs, Thabazimbi


Enable the implementation of

more effective measures to

reduce the possible loss,

theft, tampering of evidence

in Forensic Laboratories.


financial year

Evaluate bid responses.

Appoint supplier.

Installation of CCTV and

Access solutions at FSL

Witbank, Springs,

Thabazimbi.

Achievements

Evaluation completed and

BEC recommendation

submitted to the BAC on 22

May 2018

Reminder letter was sent to

Div: SCM on 11 June 2018

Confirmation of funding

submitted.

Reasons for under-

performance

The review of the

recommendation as well as

funds confirmation delayed the

project.

Corrective measures

BEC recommendation to be

escalated to the BAC for final

decision by end October 2018.

R 84 493

43


43


Status 2018/19

Budget

2018/19

(000)

Close Circuit

Television

(CCTV) and

access control

Inanda, Ntuzuma

and Kwamashu

(INK)


Enhance effective surveillance to

combat occurrence of violent

crime.


year

Publish bid specification,

conduct compulsory on-site

suppliers information sessions

and evaluate responses.

Appoint successful bidders

and deliver equipment

according to contract.

Achievements

Bid specification published on

14 September 2018.

Bidders are currently busy with

compulsory sites visits.


The process of revising the

specification and approval to

publish for 42 days(instead of

normal 21 days due to the large

extent of scope) delayed the

project. The notification to

Government Printing Works (GPW)

for gazetting the bid required 14

days after the Special Conditions

of Contract are signed off within

Div: SCM.

Corrective measures

The project schedule has been

revised to accommodate the

additional days of publishing.

R 73 333

44


44


Status 2018/19

Budget

2018/19

(000)

Close Circuit

Television

(CCTV) and

Access Control

DPCI


Enhance safety and security of

DPCI employees and resources.


year Publish bid specification and

evaluate responses. Appoint successful bidder and

deliver equipment according

to contract.

Achievements

Bid specification compiled

according to original scope


New additional user requirements

on the parkhomes offices and

containers at Silverton DPCI.

Corrective measures

Specifications are being reviewed

to include new requirements and

will be reprioritised in 2019/20

R 26 000

45


45


2018/19

Status 2018/19

Budget

2018/19

(000)

Close Circuit

Television (CCTV)

and Access Control

SAPS Stations and

other SAPS Buildings


Provide a surveillance solution

for the inner and outer

perimeter of police premises

including police cells, strong-

rooms, SAPS 13 stores, vehicle

safe guarding unit.


year

Publish bid specification

and evaluate responses.

Appoint a panel of

potential suppliers.

Achievements

Bid specification to appoint a

panel of suppliers compiled and

submitted to SAPS Bid

Evaluation Committee on 2 May

2018.

SAPS Bid Adjudication

Committee (BAC) disapproved

on 13 August 2018.


The SAPS BAC directed that the

bid should be amended to

provide for the appointment of

suppliers per province.

Corrective measures

Review of the specifications is being

consulted with the users.

Quotations based procurements are

being processed to address the

urgent prioritised 45 stations.

R 27 500

46


46


2018/19

Status 2018/19

Budget

2018/19

(000)

Close Circuit Television

(CCTV) and Access

Control SAPS firearm

and ammunition

warehouse


Provide a surveillance solution

for the inner and outer

perimeter of police premises

including police cells, strong-

rooms, SAPS 13 stores, vehicle

safe guarding unit.


financial year Publish bid specification

and evaluate responses. Appoint successful bidder

and deliver equipment

according to contract.

Achievements

Bid specification compiled

and submitted to SAPS Bid

Evaluation Committee (BEC)

on 2 May 2018.

The BEC recommendation for

publication submitted to the

BAC on 13 August 2018

Reasons for under-

performance

BAC did not recommend the bid

due to scope changes.

Corrective measures

To be reprioritised in 2019/20

R 26 000

47


47


Status 2018/19

Budget

2018/19

(000)

ICT Infrastructure

(LAN & WAN

upgrade)


Upgrade and capacitate

approved /identified police

stations still operating on

obsolete infrastructure to

acceptable SAPS standards.


year

Finalise provincial priorities.

Task SITA.

Appoint suppliers.

Commission the Wide Area

Network (WAN) and Cabling

(LAN) at 191 x Xyplex sites.

Provincial priorities were

defined and submitted to

SAPS Supply Chain

Management.

SITA was tasked by SAPS

Supply Chain Management.

SITA compiled a Bill of

Materials for 191 x sites.

Commissioned 22 LAN sites

Reasons for under-

performance

The delays in SITA procurement

processes

Corrective measures

Escalation to SITA Top

management

R 370 000

48


48


Status 2018/19

Budget

2018/19

(000)

Field Terminal

Devices Expected business outcome

Enable Police Stations, Railway

Units, Ports of Entry and

Operational Units to test the status

of firearms, wanted persons, stolen

cell phones and motor vehicles as

well as fingerprint testing against

the wanted database.


year

Test biometric compliance on

mobile device (CAT phones).

Compile bid specification,

publish bid and evaluate

responses.

Appoint supplier to procure the

devices.

Achievements

Mobile device tested for biometric

compliance but did not succeed

because it is not FIPS(Federal

Information Processing Standard)

compliant.

Compile bid specification and

submit to SAPS Bid Adjudication

Committee on 22 August 2018.


The review and confirmation of the

additional requirements and

documentation in support of the BID,

delay the publication.

Corrective measures

Weekly accountability meetings will be

held to closely monitor project.

The R 1 500

49


49


Status 2018/19

Budget

2018/19

(000)

Upgrade

Numerus

Storage and

Disaster

Recovery

capabilities


Improved the availability and

reduced response times for

data access and data storage.

Enhanced database

management, application

development platforms and

data disaster recovery to

facilitate technical innovation.


year

Upgrade the:

SAPS Archiving Solution.

Mainframe processing

capability.

VMWare licences.

Consolidated Server

environment; and

Back-up Solutions.

Achievements

SAPS Archiving solution upgraded.

SITA proposal to upgrade the mainframe

processing capability received and the

issuing of an order in process.

SITA bid published on 20 July 2018 for the

VMWare licences. The financial evaluation

is to be completed in the week of 22 Oct

2018.

SITA proposal to upgrade the

Consolidated Server requested on 12 April

2018 and awaiting feedback.

SITA proposal to upgrade the Back-up

solution received on 12 July 2018 and

application to issue an order in process.


The requirement analysis for the upgrades in

collaboration with SITA took longer than

anticipated. Corrective measures

Escalation to SITA Top management.

R 64 700

50


50


Status 2018/19

Budget

2018/19

(000)

Electronic

Planning drawing Expected business outcome

Enable the forensic fieldworkers

and task teams to draw crime

scene electronic sketch plans in

conjunction with measuring

devices.


year

Provide 9 x additional licenses.

Achievements

Application for procurement of 9

licenses not approved.

Reasons for under-

performance

User needs confirmed in July

2018 when the contract between

SAPS and the supplier expired.

Corrective measures

Project re-evaluated and

terminated as the user was

advised to re-use existing

licenses.

R 1 330

51


51


Status 2018/19

Budget

2018/19

(000)

Tough pads

notebooks for

Crime Scene

Investigators


Enable Criminal Record & Crime

Scene Management investigation

officials to update crime scene

information in real time for

presentations in courts as well as

for the completion of crime scene

reports at the scene of crime.


year

Procure 200 x devices for 41 offices

by utilizing the existing SITA

Transversal contract.

Achievements

The user requirements was

received on 17 September 2018.


Confirmation of requirements

delayed from the user. User

requirements changed from

Ruggedized notebooks to

Ruggedized toughpads and

tablets needed to be tested.

Corrective measures

Expedite the testing of the

toughpads

R 7 000

52


52

Project


Status 2018/19

Budget

2018/19

(000)

Labware FSL Expected business outcome

Enable the improvement of

forensic samples processing.


Maintain and support the

implemented solutions at

Biology Units in Pretoria,

Western Cape, Eastern Cape and

Scientific Analysis Units in

Pretoria, Western Cape and

KwaZulu Natal.

Develop and implement the RI-

Lane module at Cape Town and

Pretoria.

Develop and implement the CI-

Lane module at Cape Town,

Pretoria.

Achievements

Monthly ongoing maintenance

and support.

RI-Lane module developed and

tested.


The implementation of the RI-

Lane module in Cape Town and

Pretoria was dependent on the

PCEM interface.

The CI-Lane development and

implementation was delayed

due to the delays on RI-Lane

implementation. Corrective measures

Change Control submitted to BAC

2018-10-10.

Project schedule has been reviewed.

R 22 302

53


53


Status 2018/19

Budget

2018/19

(000)

Crime

investigation

tools for

Detectives


Enable the analysis and sharing

of crime information.


year

Compile bid specification,

publish bid, evaluate

responses and appoint

suppliers.

Implement ten (10)

investigative tools at nine (9)

Provincial DPCI and

Detectives Offices.

Achievements

Bid specifications compiled and

submitted to users for sign off on 18

September 2018.

Reasons for under-achievement

Review and confirmation of

requirements delayed.

Corrective measures:

Weekly accountability meetings to be

held to closely monitor the project.

R 11 919

54


54

Project


Status 2018/19

Budget

2018/19

(000)

Command

Centres Expected business outcome

Establish SAPS National, Provincial

and Cluster Operational Command

Centres to plan, execute, monitor

and address all incidents affecting

safety, security and stability.


year

Appoint the Council for

Scientific & Industrial Research

(CSIR) to compile a Cluster

Operational Command Centre

requirement specification.

Publish bid specification.

Pilot implementation at one

site.

Achievement

CSIR proposal received, and

submitted during May 2018 for

evaluation.


The CSIR proposal still under

evaluation by the user.

Business requirements being reviewed

to cater for OCC blueprint.

Corrective measures

Expedite the approval of CSIR Proposal.

R 4 200

55


55


Status 2018/19

Budget

2018/19

(000)

Unmanned

Aerial Vehicle

(UAV) + Drones


To enable real time surveillance and

documentation (photos and

recording) during crime scenes,

marches and gatherings.


Publish a Request for Information.

Publish a bid specification and

evaluate responses.

Appoint supplier to procure the

drones.

Achievement

Request for Information

published on 14 September

2018 with a closing date of 16

October 2018.


Confirmation of the Request for

Information (RFI) requirement

delayed the project due to re-

engagement with Civil Aviation

Authority.

Corrective measures

Weekly accountability meetings

will be held to closely monitor

project.

R 500

Barcode

scanners for

DNA ACT


Enable scanning of the DNA buccal

samples


Procure and implement 475 x barcode

scanners at identified Police Stations.

Decision

The project was cancelled in

quarter 1 as the requirements

could not be confirmed.

R9 500

56


56


Status 2018/19

Budget

2018/19

(000)

Service

Complaints

System (SCS)


Provide the capability to coordinate,

capture and manage the

investigation of service complaints

against the SAPS.


Compile User Requirements

Compile and approve Project

Initiation Document(PID)

Establish Steering Committee.

Develop the phase 1

modules(Complaints registration,

Complaints allocation and

investigation and reports).

Implement the solution at

Management Intervention:

National Head Office and

Provincial Offices.

Achievement

User requirements compiled

Original PID was approved by

SAPS on 23 May 2018.

Due to VAT increase SAPS had

to request a new PID.

New PID was received by SAPS

on 01 August 2018.

SAPS reviewed the PID and re-

submitted back to SITA on 06

August 2018 for amendments.

A Steering Committee was

established.


Delays in finalising the SITA

Project Initiation document.

Corrective measures

Escalated to the Steering

Committee on 2018-09-03.

Expedite the finalisation of the

Project Initiation document.

R 1 800

Criminal Justice System (CJS)

Forensic Services

58

CJS planned projects – Forensics: 2018/2019

58

Project Purpose Implementation of the

Fingerprint Act (R 1m)

Compliance to the Fingerprint and Explosives

Act

Evidence recovery lockers and

safes (R3m)

Safekeeping of firearms of forensic evidence

Procurement of crime scene

marking kits (R1,2m)

Marking of crime scene and ensuring

identifiable points

Procurement of ground

penetrating radar system

(R4,2m)

To detect underground suspicious shallow

graves

Explosives storage containers

(R0,5m)

Safekeeping of explosives equipment and

explosives consumables

59

Project Purpose

Conversion of crime scene vehicles

(R14,3m)

Vehicles to suitable terrain and to carry

necessary equipment and resources for

crime scene

Replacement of old GSPS technology

(R50m)

Processing of DNA samples

Procurement of capillary electrophoresis

equipment (R28m)


Replacement of Raman instruments

nationally (R1,7m)

Processing of forensic evidence-drugs

Procurement of automated environmental

monitoring system (R1,2m)


Procurement of portable lab equipment

benches (R1,6m)

Sample preparation and analysis

Replacement of GC-MS equipment (R3,2m) Develop forensic analysis capacity-drug

analysis


60

Project Purpose Procurement of ICP-OES (R5,5m) Processing of forensic evidence-scientific

analysis

IC Replacement (R5m) Processing of forensic evidence- scientific

analysis

Facility-Pinetown (R32m) Achieve sustainable long term solution for

accommodation

Refurbishment of Chemistry lab

(R0,6m)

Upgrade of labs to provide full array of services

Refurbishment of Scientific

Analysis lab (R0,5m)


Refurbishment of Ballistics labs

(R2m)


Refurbishment of Anthropology

lab- Victim Identification Centre

(R0,7m)



Section

PROJECT IMPACT

62

62

Improved Crime Scene Management, evidence Collection and Processing

Improved SAPS Forensic Services and Laboratory Information System (drug analysis, DNA)

Capacity and functional improvements to the Automated Fingerprint Identification System (AFIS)

Fingerprint related legislative enablement and implementation;

DNA related legislative enablement and implementation;

DELIVERABLES/ SUCCESSES since inception

63

63

DELIVERABLES/ SUCCESSES since inception

Improved Detective and Forensic Services skills / capacity challenges are visible in the number of cases being resolved and also the linkage of evidence to crime scene.

The procurement of the first responder kits (PPE’s) for the detectives and Crime Scene experts is really assisting in ensuring that the crime scenes are not contaminated

The IJS programme has successfully deployed case management integration between SAPS, the NPA, DOJCD, and Legal Aid SA. This enables electronic transmission and exchange of dockets and docket related information.

Person Identification and Verification Application (PIVA) version 1 has been deployed between SAPS and Department of Home Affairs (DHA) to facilitate the validation of the identity of arrested persons, including names, photos and fingerprints.

Section

Recurring commitments

65

Project recurring commitments since inception

65

• Normal operational baseline allocation

– Not sufficiently to fund growing carry-through cost, i.e maintenance and

servicing of equipment

• Critical for all IT equipment procured

• Down-time of equipment and delay in processing of exhibits or

compromising integrity of exhibits will have adverse impact on the Criminal

Justice System

– Current Situation: Urgent requirement for the re-directing of CJS Project Funds

to sustain the investments made over multi-year period

– Overlapping of funding: Baseline vs Project Funds

– Forensic services have indicated the following baseline requirements:

66

Laboratory Consumables

ꟷ Brentamine, Luminol, Ethanol, Etching Chemicals, Exhibit Seal Bags, Gases for equipment

DNA Kits

ꟷ Extraction Kits, Quantification kits, PCR Kits

Crime Scene Consumables

ꟷ Fingerprint Powders, Fingerprint Brushes, Lifters, Measuring Units, Stepping plates

Personal Protective Equipment

ꟷ Toners for Equipment and for Generic Photocopier

Waste Removal

Service and Maintenance of Equipment include:

Analysis Equipment:

ꟷ Gas Chromatograph-Mass Chromatography (GC-MS)

ꟷ Raman

ꟷ Microscopes

ꟷ Genetic Analyser

ꟷ Liquid Chromatograph-Mass Chromatograph (LC-MS)

Crime Scene Equipment

ꟷ Light Sources

ꟷ Spheron cameras

Fuming cabinets/ Fume Hoods

Digital Cameras


67


67

CJS and IJS and Baseline Allocation requirements

ꟷ Several engagements with National Treasury annually through budget cycle

processes to emphasize the need for funding for increased carry-through cost, i.e

consumables, maintenance and servicing of equipment – NT viewed this as out of

scope project

ꟷ National Treasury identified items to be migrated from the CJS allocation to the

Baseline Allocation to sustain sufficient baseline allocation for carry-through costs

and related CJS initiatives

ꟷ Reprioritization of identified items and related costs for migration into the

baseline allocation – outcome of the Defence, Public Order and Safety functional

Group Meeting – submitted to the National Treasury on 2015-09-01.

ꟷ This decision was thus confirmed at the meeting of Defence, Public Safety

Committee as part of the MTEC budget cycle.

Section

WAY FORWARD – CJS AND IJS

69

PROPOSED WAY FORWARD

69

In order to address the concerns raised by the National Treasury as communicated in the

allocation letter, SAPS did the following:

ꟷ Conformed to the timelines of NT and submitted project plans for the 2018 ENE

period .

ꟷ Identified clear objectives and deliverables for project implementation.

ꟷ Costing per project, excluding recurring costs.

ꟷ Identify all recurring commitments that will require migration to the baseline of

SAPS.

ꟷ Annual IJS/CJS budget allocations to reflect existing or new projects

ꟷ Ensure procurement vehicles for project implementation

ꟷ Communication with the Devcomm (Justice Secretariat) commenced and also

engagements in order to allow for the subject matter to be discussed.

JCPS Cluster DG’s to agree on process and Cabinet approval obtained

END

Documents

INTEGRATED JUSTICE SYSTEM (IJS)/ CRIMINAL JUSTICE …