INTERNATIONAL ELECTROTECHNICAL COMMISSION TC/SC …...TC/SC Structure 3/3 Advisory groups (AG) Assist the Chairman and Secretary in coordination, planning and steering of the committee’s

INTERNATIONAL ELECTROTECHNICAL COMMISSION

INTERNATIONAL ELECTROTECHNICAL COMMISSION

TC/SC StructureRoles and Responsibilities of TC/SC Officers and IEC CO

Jan-Henrik TiedemannIEC Community S&S Manager

Contents

TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office

Technical Committee (TC)

TCs are established and dissolved by the SMB

TCs report to the SMB

TCs are identified by their title and scope – a statement precisely defining the limits of work(at the IEC, the whole field of electrotechnology is split into 178 TCs and SCs.)

Membership of a committee is open to National Committees which may choose to act either as participating member or observer (P- or O-member).

Sub Committee (SC)

SCs are established and dissolved by the P-members of the parent committee, subject to ratification by the SMB

SCs report to their parent committee

SCs are identified by their title and scope defined by the parent committee – The scope shall be within the defined scope of the parent committee

Membership of a subcommittee is open to P- or O-members of the parent Committee. An O-member of a parent committee may be a P-member of the subcommittee

TC/SC Structure 1/3

Secretariata National Committee to which has been assigned, by mutual agreement, the responsibility for providing technical and administrative services to a technical committee or subcommittee

Secretaryan individual appointed by the secretariat to manage the technical and administrative services provided to the committee

Chairmanan individual proposed by the secretariat and appointed by the SMB for the overall management of the committee

Note: A close co-operation between the chairman and the secretary is absolutely essential to ensure efficient operation of the committee. The possibility of appointing as chairman, a national from a country other than that of the secretariat is recommended.

TC/SC Structure 2/3

Working Groups (WG) Handle several new projects Numbered in sequence of establishment Reasonably limited in size Possibility of having more than one Convenor (Co-convenor) Disbanded on completion of all its projects

Project Teams (PT) Work on the development of one new project Designated by the project number ( PT 6XXXX) Disbanded – automatically – on completion of the project

Maintenance Teams (MT) Keep a publication or a set of publications up to date Numbered in the same sequence as Working Groups No minimum size The only permanent group – may be populated when needed

TC/SC Structure 3/3

Advisory groups (AG) Assist the Chairman and Secretary in coordination, planning and steering

of the committee’s activities Established based on terms of reference and dissolved by P-members Members nominated by P-members Output only recommendations for approval by P-members

(cannot prepare IS, TS, PAS, TR documents)

Ad Hoc groups (AHG) Study a precisely defined problem Members chosen from delegates present at the meeting – Can be

supplemented by experts later Disbanded at the meeting to which it submits its report

Editing Committees Update and edit CDs, CDVs, FDISs Ensure the conformity to the ISO/IEC Directives, Part 2 Recommended membership: Convenor or Project Leader, one English

mother tongue Expert, and one French mother tongue Expert

Technical Committee internal structure

Secretary Chairman

Subcommittee A

WG WG WG 2

WG WG 6YYY

WG WG WG 2Convenor

Convenor

Convenor

Secretary Chairman

WG 1

PT 6XXX

MT 1

Convenor

Proj. Lead.

Convenor

Subcommittee BSubcommittee BSubcommittee B

WG WG WG 2

WG WG 6YYY

WG WG WG 2

Convenor

Convenor

Convenor

Secretary Chairman

WG 1

PT 6XXX

MT 1

Convenor

Proj. Lead.

Convenor

WG WG WG 2

WG WG 6YYY

WG WG WG 2

WG 1

PT 6XXX

MT 1

WG 2AHG 1

Convenor

Proj. Lead.

Convenor

WG 2AG 1

Secretary

Secretary

TechnicalCommittees

andSubcommittees

Technical Committee work environment

NationalCommittees

ProposalsExpertsCommentsVotes

ProjectsDocuments

Publications

Market

IndustryUsers

Governments

Academia

Distribution of TC/SC secretariats

Technical Committees 94

Subcommittees 79

Working Groups 467

Project Teams 231

Maintenance Teams 482

Total 173 (data as of 2013-02-06)

34

24 2319

1613

6 5 5 4 3 3 3 2 2 2 2 1 1 1 1 1 1 1

Distribution of TC/SC Chairs

37

32

21

18

13

9

5 4 4 4 4 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1

Total 170 (data as of 2013-02-06)3 Chairmen to be appointed

Contents

TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office ISO/IEC Directives

Roles & responsibilities

TC/SC Chairman TC/SC Secretary WG/MT convenors PT leaders Experts

Resource area on IEC Website:http://www.iec.ch/standardsdev/resources/tcroles/

Roles of the Chairman

The chairman of a committee shall

act in a purely international capacity,

divesting himself of a national point of view

and thus cannot serve concurrently as the delegate of a national body in his own committee.


The chairman of a committee shall:

Be responsible for the overall managementof the committee, including SC/WG, (where applicable)

Advise the Standardization Management Board (SMB) on important matters relating to the committees, via the TC secretariat



Guide the Secretary of the committee in carrying out his duty

Conduct meetings with a view to build the consensus

Take appropriate decisions at all stages for the way forward

Attend relevant meetings of coordination bodies such as coordination groups between TCs, advisory groups, TC special advisory (or management) groups, etc.



Be informed of the status of all projects in his committee

Promote IEC interests

Consult the Secretary of the committee in the decision-making process

Ensure that IEC Directives and relevant SMB decisions are adhered to throughout the preparation of standards



As the publication of standards is based on the consensus principle, the art of compromise should be judiciously exercised by the chairman in order to achieve the highest possible level of agreement between the various interests

Minimize delays to publication

Maintain high quality publications without producing much reduced requirements


Among the documents, there are a number of occasions where an action or decision is required from the Chairman: NP

They are submitted to the chairman & secretary prior to their circulation so that comments can be added and recommendations given relating to such subjects as committee resource allocation, market relevance and possible overlap with existing work.

CC, RVCOn receipt of comments or the result of voting, the Chairman (in cooperation with the secretariat and the project leader) will take a decision on the future course of action of the project. This decision will be stated in the document.

Appointment of the Chairman

Chairmen of a TC shall be nominated by the TC secretariat

Chairmen of a TC shall be appointed by the Standardization Management Board (SMB),

The maximum initial term for a TC Chairman is 6 years

A single extension of a maximum of 3 years is possible

SMB decision 146/15

Appointment of the Chairman Sub-committee

Chairmen of a SC shall be nominated by the SC secretariat

Chairmen of a SC shall be appointed by the parent TC P-members

The maximum initial term for a SC Chairman is 6 years

A single extension of a maximum of 3 years is possible

SMB decision 146/15

Appointment of the Chairman

12 months before the end of the Chairman’s term the CO requests the TC/SC secretariat to indicate whether it wishes to nominate a new candidate as Chairman, or extend the term of the current chairman.

The following process is followed in both cases… All NCs are invited to submit nominations within 3 months The TC secretariat chooses a single candidate The proposed TC Chairman is submitted to the SMB, while

the proposed SC chairman is submitted to the TC P-membersfor approval within 6 weeks.

Any objections by SMB members or P-members will be immediately circulated

If a 2/3 majority vote is not achieved, then the process is repeated.

Roles of the Secretary

The TC/SC secretary shall

Act in a purely international capacity – divesting himself/herself of all national points of view

Be responsible for the day-to-day managementof the committee or subcommittee, including all WG/PT/MT, (where applicable)

Be responsible for the preparation of all documentsto be distributed to the National Committees, includingNP, RVN, CD, CC, CDV, RVC, FDIS, RVD, AC, DC, Q, INF



Be responsible for recording of decisions taken and their subsequent implementation

Be responsible for correction of obvious errorsin final draft International Standards (FDIS)

Be responsible for preparation of meetings(agenda, reports of WGs, all documents necessary for discussion during the meeting)



Be responsible for preparation of strategic business plan

Be responsible for regular monitoring ofprogramme of work

Be responsible for preparation of themeeting minutes

Be responsible for preparation of thereports to the SMB



Manage the maintenance cycles of the committee’s standards

Manage the editing committee (if applicable)

Ensure that the convenors & project leaders (and experts, where necessary) are trained and informed on subjects that are critical to the standards development process

Roles of the Convenor

Once set up, the WG/PT/MT is under the responsibility of the project leader or the convenor who is expected to:

Manage the development of the project or maintenance of the publication(s)

Organize and chair the WG/PT/MT meetings

Save the meetings agendas, minutes and working drafts in the IEC Collaboration Tools, for future referenceSMB Decision 142/19

Roles of the Convenor

The Convenor / Project Leader shall: Report to the TC/SC secretary and chairman on the

project progress/delays Report to the TC/SC secretary and chairman on any

significant problem affecting the project Report inactive experts so that corrective actions

can be taken Prepare drafts of all working documents related to

the project Assist the TC/SC Secretary, when requested, to

complete observations on NC comments on working documents

Appointment of the Convenor / Project Leader

A Convenor is appointed by the TC/SC by the following means: TC/SC Plenary meeting decision Circulation of a RQ document following a Q

document

A Project Leader is appointed by the TC/SC, by circulating the RVN document following a NP document

Consensus

One of the key roles for the TC officers is to facilitate the “consensus”.

IEC definition of Consensus:

General agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments.

NOTE : Consensus need not imply unanimity.

(ISO/IEC Directives, Part 1, Chap 2.5.6 page 27)

Contents


Central Office organization

IECExC. Agius

General SecretaryF. Vreeswijk

FinanceF. Vieira

MSBSecretariatP. Lanctot

Council, CB & ExCo Secr.K. Fraga

HR, General Services, General Meetings

S. Chardon, M. Heintz

IECQC. Agius

IECEEK.

McManama

Standardization StrategyJ. Sheldon Technical

Coordination

Technical DepartmentR. Baillif

CommunicationG. Ehrlich

IT OperationsA. Maislisch

CABD. Hanlon

TISS Strategic Development

SMB Secretariat

Affiliate Country ProgrammeF. Rauser

Roles of the Central Office

Monitoring of technical committees and their work Distribution of documents to NCs (all documents except those used internally by

working groups) Management of votes and comments on all documents submitted to the NCs Editing of CDVs and verification, preparation and distribution of FDISs Coordination and announcement of TC/SC meetings including IEC General Meetings Administration of all liaisons (internal and external) Preparation of documents for submission to the Standardization Management Board,

advisory committees and sector Coordination within IEC Training of chairmen and secretaries Maintenance of the IEC project database Management of the IEC web site and document server Marketing Meeting facilities for meetings held in Central Office Printing of the final publications

Technical Department organization

Technical DepartmentR. Baillif

EditingA. Menzies

S. Achard E. MonnetM. Ahem K. OgdenD. Clagett M. SheldonJ. Genoud M. SonnierC. Louca E. Volet

Technical CommitteesC. BoyerM. Cocimarov P. SebellinC. Jacquemart

Geneva Tech. TeamR. Baillif

AdministrationS. Nikomidos (coordination)N. AndreyT. Barnett (Cenelec)A. BlattlerI. Witik

Technical CommitteesP. LanctotA. RedgateT. Rotti

AdministrationM. MailletB. Vautour

North America Tech. TeamT. Rotti

Technical CommitteesD. ChewS. YapD. Lee

AdministrationK. MenonJ. OngP. TeoS. Zhang

Asia/Pacific Tech. TeamD. Chew

Document ControlA. Menzies

A. Bielfeld (layout)C. Jacquot (drawings)T. Ouk (layout)A. Ponthus (drawings)S. Song (layout)

Terminology CoordinatorJ. Goodwin

Roles of the Technical Officer

Project Management Advise on correct application of the Directives Supervise circulation of working documents Check incoming manuscripts

Meetings Presentation on SMB decisions, Directives, etc. Reporting back

Training of chairmen and secretaries

SMB Interface

Roles of the Administrative Assistant

Assist the Technical Officer in his daily tasks

Prepare and circulate documents to NCs

Send the Voting/Commenting results to TC/SC Secretaries

Prepare documents for the TC/SC plenary meetings

Provide support to TC/SC Secretaries on administrative procedures

Enter data in IEC Information System TC/SC Structure Project Information

Contents


ISO/IEC Directives, IEC Supplement

Preparation of French versions of documents

TC/SC Secretaries shall always request a French version of documents from the French National Committee

Clause E.3.1.2 on CDVs is outdated and replaced by AC/21/2012