INTRODUCTION - Bush Community Innovation Grantmisadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx · Web viewA & M Processing 34825 - 170th Street Hamburg (952) 467-3261 Belgrade

REQUEST FOR QUOTESFOR THE 2016-2017 FARM2SCHOOL LUNCH

PROGRAM

RIPPLESIDE ELEMENTARY SCHOOL ISD#1 225 2nd Ave SW,

Aitkin, MN. 56431

FARM FRESH GROWN FOOD

PROPOSALS DUE: NOT LATER THAN 1:00 PM, March 18, 2016 LATE PROPOSALS WILL NOT BE ACCEPTED

Toolkit for Direct Purchasing of Local Food. 2017.Appendix A: Request for Quotes. | Download this document: http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx 1A

http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx

ACTIVITY DATE Issue and Advertise RFQ 3/7/2016

Deadline for Questions 3/14/2016

Proposals Due 3/18/2016

Procurement Committee Meeting 3/24/2016

Anticipated Contract Award 3/30/2016

1 OVERVIEW

1.1 INTRODUCTIONRippleside Elementary School [RES] seeks proposals from farmers and ranchers for

food as part of the Farm2School Lunch Program.

1.2 TERM OF CONTRACTThe contract term shall be the 2016-2017 school year with products being procured for

the once a month Farm2School Lunch Program [F2S]. Months include September through May.

1.3 CONTRACT PROVISIONS & TIMELINESProposers are advised to read and become familiar with RES’s standard terms and

conditions provided in section 5. TIMELINES

NOTE: RES reserves the right to deviate from this schedule.

1.4 PROCUREMENT COMMITTEE MEMBERSAmy M. Wyant Healthy Northland, Aitkin County Public Health

Jesse Peterson Principal, Rippleside Elementary School, ISD#1 Kevin Hoge School Board Member, ISD#1 Michelle Leitinger Aitkin County Environmental Services

Wanda Blakesley Head Cook, Rippleside Elementary School, ISD#1



2 SCOPE OF WORK 2.1 STATEMENT OF WORK

The selected Contractors/Farmers/Ranchers will provide and deliver Farm Fresh Produce and Meat. Individual product specifications are listed on Attachment D, Cost Proposal. RES began implementing the Farm2School Lunch Program in September 2015. The program provides lunch once a month which introduces farm fresh grown food to students. The Farm2School Lunch Program promotes healthy eating habits, supports neighboring small and mid-sized farmers and help builds the local economy, The program offers important learning opportunities for students, staff and guests. The school cafeteria is a model for health, wellness and food system sustainability. At RES, the cafeteria is viewed as a learning laboratory to introduce students to locally sourced food. RES is interested in purchasing products from farmers whose production practices support environmental sustainability goals, such as, [but not restricted to], reduced use or elimination of chemical pesticides and fertilizers, use of organic fertilizers, fewer transport miles between farm and RES, and environmentally friendly packaging. Featured RES products will be promoted through the Food Service Department. In addition, RES may choose to provide supplemental educational activities during the Farm2School lunches. RES used the following in determining which products to feature in the 2016-2017 Farm2School Program. 1. Availability of the item in the area where students live such that the featured item is more likely to also be offered outside the school environment. 2. Consideration was given to children’s food preferences and how much

children generally like each item selected for F2S.



3. Foods were selected to represent the diverse bio-cultural landscape and food

economy in which RES is located. Considerations included foods both associated with traditional farming and those that honor the local hunting traditions. 4. To promote home garden connections, foods were selected that are also likely

to be grown in local gardens. 5. Nutrient dense foods were selected.

6. So that kitchens may incorporate the products into a variety of dishes, the versatility of the selected item was considered. P r o d uc t Q u a li ty o f P r o d uc e

Fresh fruit and vegetables shall be: Cool to the touch Of reasonably uniform color Free from foreign flavor and order Normally developed Free from objectionable matter Clean and free from foreign material Fresh fruit and vegetables shall be reasonably free f rom : Extraneous vegetable material Stem ends Rot Damage by insects or disease Insect infestation Mechanically damaged units Moderate amount of bruising Fibrous units and stems



Food Safety Requirements for Produce

Farmers shall have a written on-farm food safety plan, which shall address: Handwashing in field and packing area Health and hygiene training for workers Management of manure and compost as

fertilizer Limiting animals in fields and packing area Cleaning of equipment, storage containers,

and tools Testing of well water

Resource for on-farm food safety plans: http://safety.cfans.umn.edu



P r o d uc t Q u a li ty a n d Req ui reme n t s for M e a t All meat purchased by Rippleside Elementary School must be processed at either a Minnesota State “Equal to” plant or a USDA-inspected plant.

MN Equal-To M eat S l au g h ter Fac i li t i es: P l an t s t h at sl a ugh ter a n d f u rt h er p r o c ess meat onl y Establishment Name Address City

PhoneA & M Processing 34825 - 170th Street Hamburg (952) 467-3261 Belgrade Meat Center Inc. 408 Washburn Avenue Belgrade (320) 254-8287 Blue Ribbon Quality Meats LLC 7124 Jason Avenue NE Monticello (763) 295-2025 Foley Locker Inc. 270 4th Avenue Foley (320) 968-

7267 Fox Farm Processing 27887 County Road #14

Browerville (320) 533-1100 French Lake Butcher Shop 17497 Cty Rd 37 NW South Haven (320) 286-5345 Hancock Quality Meats 966 - 6th Street Hancock (320) 392-3143 Heart O' Lakes Quality Meats 14 Industrial Park

Drive Pelican Rapids (218) 863-

6328 Klinder Processing 1 1515 Klinders Lane NE Carlos (320) 852-7742 Lakes Area Cooperative 459 - 3rd Ave SE Perham (218) 346-6245 Odenthal Meats 18189 - 320th Street New Prague (507) 364-8040 Pep's Pork 29769 325th Avenue Melrose (320) 987-3368 Plantenberg Food Pride-Meat 36 Main Street West Richmond (320) 597-3620 Ruck's Meat Processing 121 North Willow Belle Plaine (952) 873-2848 Schaefers Market Inc. 411 Sinclair Lewis Ave. Sauk Centre (320) 352-6490 Schroeders Meats 17425 - 62nd Street New Germany (952) 353-2228 Taylor Meats 2930 Highway 25 Watertown (952) 955-1155 U of M, Meat Science Lab 1354 Eckles Ave. RM

36 St. Paul (612) 624-

9260 MN Equal-To Po ul try / R a bb i t Processo r s: P l an t s th at sla u gh ter a n d p r o c ess po ul try o n l y Callister Farm 52237 - 170th Avenue West Concord (507) 527-

8521 Hector Poultry 801 Hwy 212 East Hector (320) 848-2622 Nelson Shine 2911 - 145th Avenue Brainerd (218) 828-0357 Vernon Center Market 300 Hilltop Street Vernon Center (507) 549-3172 Wild Acres Processing Inc. 7443 Wild Acres Road Pequot Lakes (218) 568-5748

USToolkit for Direct Purchasing of Local Food. 2017.Appendix A: Request for Quotes. | Download this document: http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx 6A


USDA Processing Plants can be found on the website of the Food Safety and Inspection Service:

http://www.fsis.usda.gov/wps/portal/fsis/topics/inspection/mpi-directory

The list is searchable by state. Type “MN” into the box marked “State” to find plants in Minnesota. This list includes very large plants that do not process for individual farmers.

Refer farmers to the “Ask MISA” blog for advice on finding the right MN Equal-to or USDA plant for their needs: https://askmisa.wordpress.com/2017/01/06/how-can-i-find-a-meat-processor-for-my-livestock/

P r o d uc t Q u a li ty a n d Req ui reme n t o f E g g s A retail egg license is required if a farmer distributes eggs from other farms, not their own; or has more than 3,000 hens in production. Otherwise, farmers need to register with the MDA using the form found on the next page. Farmers selling eggs from their small flocks need to follow the grading, candling, packing and labeling requirements. This fact sheet lays out the requirements for food facilities accepting locally grown eggs from farmers:

htt p ://www.m d a. s ta t e.mn.u s /licen s in g /in sp ection s /~/media/ F ile s / f o od / f o ods a fety/e ggs ale s .a s h x



http://www.mda.state.mn.us/licensing/inspections/~/media/Files/food/foodsafety/eggsales.ashx

https://askmisa.wordpress.com/2017/01/06/how-can-i-find-a-meat-processor-for-my-livestock/

http://www.fsis.usda.gov/wps/portal/fsis/topics/inspection/mpi-directory

Egg Grading and Sales for Small Producers Exempt from Licensing Poultry Slaughter and Sales Direct to Consumers Exemption

Date of Application: Establishment E-mail:

Name of Applicant:

Address:

City: State: Zip:

Establishment Phone: Establishment Fax:

Name / Title Present Home Address

Exemption RequestedI (we) are applying for an exemption to slaughter and process poultry for direct sales to consumers. I (we) understand that we are limited to the number of poultry we can sell and that the poultry products must only be

Selling less than or equal to 1,000 poultry per calendar year

Selling between 1,000 and 5,000 poultry per calendar year

Selling between 5,000 and 20,000 poultry per calendar year

Candling and grading shell eggs for sales to restaurants, grocery stores, or farmer’s markets.Agreement and Certification

When an exemption is granted by the Minnesota Department of Agriculture to sell eggs without a food handler license, I (we) agree to conform to Minnesota Statutes Section 29 and Minnesota Rules 1520 in regard to the candling, grading and handling of eggs. We have a copy of the appropriate rules and regulations and will strictly adhere to them. I (we) are aware that any violations of state requirements may cancel this exemption.

Signature and Title of Owner, Partner, or Authorized Officer making this application:

Applicant’s Signature Title

Printed Name Date

3 PROPOSAL FORMAT, EVALUATION AND SELECTION


625 Robert St. N., St. Paul, MN 55155-2538www.mda.state.mn.us

Dairy and Meat Inspection Division, Ph: 651-201-6300, Fx: 651-201-6116

Date Received

AG-024335/18/16 Page 5 of 5

In accordance with the Americans with Disabilities Act, this information is available in alternative forms of communication upon request by calling 651-201-6000. TTY users can call the Minnesota Relay Service at 711. The MDA is an equal opportunity employer and provider.

DateSignature of Area Supervisor

To Be Completed by MDA


3.1 All proposals will be uniform by completing the RFQ. [ATTACHMENT A]

3.2 The proposals shall be evaluated by the Procurement Committee. The Committee will assign scores to each proposal described under the Evaluation Criteria below.

CATEGORY MAXIMUM SCORE

1. Meets Product Specification 202. Meets Geographic Preference 203. Experience & Capacity of Proposer/Past Performance 104. Cost 405. Production system attributes 10

TOTAL POSSIBLE SCORE 100

1. Category: Meets Product Specification

Information required: Meat products – processing receipt from “Equal-To” or USDA plantProduce – affirm that product quality specifications can be metProduce – provide 1-page summary of on-farm food safety plan

Evaluation criteria: Can provide amount and form of product requested Can provide 100% of requested amount: 20 points Can provide 80% of requested amount: 15 points Can provide 60% of requested amount: 10 points



2. Category: Meets Geographic Preference

Information required: Address of farm

Evaluation criteria: Farm located within Aitkin County 20 pointsFarm located in bordering county 15 pointsFarm located in Minnesota 10 points

3. Category: Experience & Capacity of Proposer/Past Performance

Information required: 2015-2016 successful Farm2School contracts on file

Evaluation criteria: Met obligation of past contract 10 pointsReference(s)/other evidence of past performance 10 pointsNew to the Farm2School Program 5 points

4. Category: Cost

Information required: Cost of products offered

Evaluation criteria: Lowest bidder: 40 pointsSecond lowest bidder: 30 pointsThird lowest bidder: 20 points

5. Category: Additional information about production systems Information requested: [from checklist on producer’s application]

Produce production systems

No pesticide use

Crop rotation

Integrated Pest Management

Organic certification

Crop diversity

Pollinator habitat



Livestock production systemsRUMINANTS (beef, bison, lamb, goat, deer, elk) NON-RUMINANTS (pork, poultry, rabbit)Grass-fed Free-RangeRotationally grazed Cage- or Crate-FreeNo grain ration No grain rationNon-GMO feed Non-GMO feedPasture-Raised Pasture-RaisedNo antibiotics No antibioticsNo hormones

Evaluation criteria: Category 5 items will be discussed by the procurement Committee and assigned points from 0 to 10.



4 PURCHASING REQUIREMENTS

4.1 PROPOSAL SUBMISSIONFarmers must submit the proposal electronically or in paper form to: Amy M. Wyant, RES Farm2School Coordinator ELECTRONICALLY: [email protected] PAPER FORM: Aitkin County Health & Human Services 204 1st Street NW Aitkin, MN 56431 PROPOSALS MUST BE RECEIVED ON OR BEFORE 1 PM ON MARCH 18, 2016.

Note: Proposals will NOT be accepted at Rippleside Elementary School. Proposals are only accepted in paper form at Aitkin County Health & Human Services.

4.2 REJECTION OF PROPOSALSRES reserves the right to reject any or all responses to this RFQ. 4.3 CLARIFICATION OF RESPONSESRES reserves the right to request clarification of any item in a farmer’s proposal or to request additional information necessary to properly evaluate a particular proposal. 4.4 PUBLICITYNews releases pertaining to the Farm2School Program will share the awarded contracts and profiles of each

farm. 4.5 COLLUSIONA Proposer submitting a proposal hereby certifies that no employee of RES has a pecuniary interest in this proposal; that the proposal is made in good faith without fraud, collusion or connection of any kind with any other Proposer and that the Proposer is competing solely in its own behalf without connection with, or obligation, to, any undisclosed person or firm.



5 CONTRACT TERMS AND CONDITIONS

5.1 RIPPLESIDE ELEMENTARY SCHOOL FARM2SCHOOL STANDARD CONTRACTFarmers awarded a contract will be notified and a Procurement Contract will be drawn up and sent to the Farmer. See ATTACHMENT B for a sample contract. Farmers will have 10 business days to sign and return the contract to Amy M. Wyant at Aitkin County Health & Human Services. 5.2 PAYMENT OF INVOICESWanda Blakesley will sign each contract and submit for payment to the District Business Office. Copies of the completed contract will be mailed or emailed to the awarded farmers. Farmers will receive payment after the product is delivered per awarded contract. 5.3 DELIVERY OF PRODUCTThe 2016-2017 Farm2School Lunches will be on the 3rd Thursday of each month beginning in September and ending in May. Products must be delivered on the Monday of Farm2School Lunch Week to Rippleside Elementary School kitchen. Deliveries shall be made between 7:00 AM and 11:00 AM. 5.4 DELAYSIf delivery delays are foreseen: Rippleside Elementary Food Service must be notified within 24 hours of Contractor’s knowledge of such delay. Contractor shall keep the school advised of the status of deliveries. Two failures to meet delivery dates will constitute a breach of contract by Contractor which may subject the Contractor to termination under terms and conditions of the resultant contract, and may further jeopardize future bidding opportunities with Rippleside Elementary. In the event of default by the Contractor of their obligations, Rippleside reserves the right to obtain the required products elsewhere. The Contractor would be responsible for any differences in price for the replacement products.



ATTACHMENT A

REQUEST FOR QUOTES

Farm Name:_ Farmer’s Full Name:_ Address:_

In which county is your farm located? Phone/cell #:_ FAX:_ Email:_ Website:

DIRE C TIONS:

Indicate which product/s you can provide by completing the minimum weight, month and price per pound columns. If hand-writing the information, write legibly. Some products indicate a minimum weight, others do not. These weights are listed as a guide to determine quantities desired by food service. Questions regarding the RFQ m u st b e subm i tted v i a email on or b ef o re n o o n o n M o nd a y, M a r c h 14 , 201 6 to Amy M. Wyant at [email protected]. Questions submitted after the above deadline for questions will not be answered.



Requested product Minimum Weight

Which month can you provide the product?

Price per lb.

Meat & LivestockCattle/ground beef 150 lbs. Goat 100 lbs. Sheep/ground lamb 100 lbs Swine/bacon 90 lbs. Swine/Breakfast bulk sausage 25 lbs. Swine/ground pork 100 lbs. Swine/pork roasts 110 lbs. Swine/smoked ham 160 lbs. PoultryChicken/whole fryer or broiler 150 lbs. Ducks 130 lbs. Geese 130 lbs. Turkey 130 lbs.

Game Animals DomesBison/ground bison 150 lbs. Deer/ground venison 150 lbs. Deer/venison sticks 600 sticks


Note: Geographic Preference

For schools and nutrition programs subject to USDA-FNS Child Nutrition Program rules, the highlighted items on this page do not qualify for geographic preference. Your scoring of quotes received for these or similar multi-ingredient or processed items should not include points for “Meets Geographic Specification.”

See Appendix C for more information:http://misadocuments.info/AppendixC_LocalFood_Sourcing_Local_Meat_Eggs.docx


http://misadocuments.info/AppendixC_LocalFood_Sourcing_Local_Meat_Eggs.docx





Price per lb.

Fresh Produce

Apples/Chestnut Crab 4 bushelsApples/Cortland 4 bushelsApples/Fireside 4 bushelsApples/Frost Bite 4 bushelsApples/Haralred 4 bushelsApples/Haralsen 4 bushelsApples/HoneyCrisp 4 bushels Apples/McIntosh 4 bushelsApples/MN 55 4 bushelsApples/Sweet 16 4 bushelsApples/Sweet Tango 4 bushelsApples/Wealthy 4 bushelsApples/Zestar 4 bushelsBeets/Chioggia 20 lbs. Beets/Goldens 20 lbs. Beets/White 20 lbs. Broccoli Florets 15 lbs. Cabbage/White 20 lbs. Carrots/All colors 25 lbs. Celery 20 lbs. Corn/Sweet 570 cobs Cucumbers 20 lbs. Green Beans 48 lbs. Kohlrabi 40 lbs. Lettuce Green Leaf 30 heads





Price per lb.

Lettuce/Green Leaf 30 heads Lettuce/Red Leaf 30 heads Lettuce/Romaine 25 heads Melon/Cantaloupe 150 lbs. Melon/Honeydew 150 lbs. Onions/Red 20 lbs Onions/Red Candy 20 lbs Onions/Sweet 20 lbs Peas/Snap 20 lbs Peppers/Bell 20 lbs. Pepper/Green 20 lbs. Peppers/Orange 20 lbs. Peppers/Red 20 lbs. Peppers/Yellow 20 lbs. Potatoes/Fingerlings 600 units Potatoes/Reds 150 lbs. Potatoes/Russets 150 lbs. Potatoes/Yellow 150 lbs. Pumpkins/Cinderella 90 lbs. Radish 15 lbs. Rhubarb 10 lbs. Spinach 20 lbs. Squash/Acorn 50 lbs. Squash/Buttercup 50 lbs. Squash/Butternut 50 lbs. Squash/Carnival 50 lbs.

Toolkit for Direct Purchasing of Local Food. 2017.Appendix A: Request for Quotes. | Download this document: http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx


Squash/Delicata 50 lbs. Squash/Hubbard 50 lbs. Squash/Summer 50 lbs. Squash/Winter 50 lbs.

Toolkit for Direct Purchasing of Local Food. 2017.Appendix A: Request for Quotes. | Download this document: http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx




Price per lb.

Tomatoes/Black Cherry 20 lbs. Tomatoes/Cherry 20 lbs. Tomatoes/Grape 20 lbs. Tomatoes,/Heirloom 30 lbs Tomatoes/Sun Gold 30 lbs. Tomatoes/Vine Ripened 30 lbs. Turnips 40 lbs. Watermelon 160 lbs. Zucchini 20 lbs.

Additional Products

Bread/Rolls made with local ingredients

560 Ham- burger/36

dozen rolls

Eggs 5 dozen Wild Rice/MN originated 25 lbs.


I affirm that I can meet product specifications for produce.


One-Page Summary of Written On-Farm Food Safety Plan for Fruit & Vegetable Production: Briefly describe how you address each of the following food safety practices on your farm.

1. Handwashing station(s) in the field and/or packing area.

2. Clean and stocked restroom facilities available to workers.

3. Hygiene, illness, injury and safety training for workers.

4. Regular cleaning/sanitizing for equipment, tools, storage, and transport containers.

5. Manure and/or compost management plan.

6. Measures to keep wild and domestic animals out of fields and packing areas.

7. Annual well water testing for generic E. coli and nitrites/nitrates.



Crop or Livestock Production System Attributes:

Check all that apply to your RFQ for produce.

No pesticide use

Crop rotation

Integrated Pest Management

Organic certification

Crop diversity (check if >6 types of crops)

Pollinator habitat

More about your produce production practices:

Check all that apply to your RFQ for meat products.RUMINANTS (beef, bison, lamb, goat, deer, elk)

NON-RUMINANTS (pork, poultry, rabbit)

Grass-fed Free-RangeRotationally grazed Cage- or Crate-FreeNo grain ration No grain rationNon-GMO feed Non-GMO feedPasture-Raised Pasture-RaisedNo antibiotics No antibioticsNo hormones

More about your livestock production practices:



Is there anything else you’d like the 2016-2017 Farm2School Procurement Committee to know about your RFQ?

SIGNATURE

The undersigned has read the Overview, Scope of Work, Proposal Format, Evaluation and Selection, Purchasing Requirements, and the Contract Terms and Conditions, is familiar with and understands the information contained herein and agrees to furnish and deliver the goods in accordance with the aforementioned.

Signature Date

ATTACHMENT A must be completed and submitted to

the Aitkin County Health & Human Services

Office 204 1st Street NW, Aitkin, MN 56431,

Attention: Amy M. Wyant before 1:00 PM March 18,

2016. Toolkit for Direct Purchasing of Local Food. 2017.Appendix A: Request for Quotes. | Download this document: http://misadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx 22A


ATTACHMENT B SAMPLE CONTRACT



Documents

INTRODUCTION - Bush Community Innovation Grantmisadocuments.info/AppendixA_LocalFood_Purchasing_RFQ.docx · Web viewA & M Processing 34825 - 170th Street Hamburg (952) 467-3261 Belgrade