Introduction of IC.doc

8/10/2019 Introduction of IC.doc

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User Manual

HUNE IC CARD LCOK SOFTWARE

Version IC60e

1


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The Introduction Of Intelligent IC card door lockThe Introduction Of Intelligent IC card door lock

This system, made up of host computer, Read-Write Card and management software, is in charge of

the issuing of all kinds of IC cards and the management for hotel, including the management of the

registered information and querying information.

1. The environment system

1.1 Hardware

entium 1!! or a"o#e, 1$%& R'% or a"o#e, 1((%& hard disk or a"o#e with a free C)%.

1.2 Software

Windows *+ or a"o#e.

2. Connect ion of hardwareConnect the Read-Write Card with C)%1 or C)% "y a R-! communication ca"le. Then

connect the Read-write Card with ( alternating current. The Read-Write Card has a red light and a

green light inside. The red light is the electricity indicator light. When connect with electricity, the red

light is on. The green light is the work indicator light. When insert a card, the green light is on. When

the Read-Write Card reading or writing data, green light twinkles, don/t take out the IC card, or the

data read or input is incorrect.

3. The instal lat ion of the software

There is a disk. lease run 0nglishetup 2setup.e3e/ under windows *+ or a"o#e, after that, follow

the clues. The default path is4 C H!"#$OC%, you can select the path to meet your need, "ut you

are suggested to take the default path. 'fter installation, a shortcut icon to the system is set up to

desktop and program group automatically.

The detail to install the system4

15 )pen the C6, dou"le click 0nglishetup/display chart 17


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chart 1

5 6ou"le click 0S#T!&.#'#/, display chart 7

chart

!5 Click ("e)t*display chart !7

!

S#T!&.#'

#

8e3t


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chart !

95 :ou may click (+rowse*to choose your willing destination directory or click ("e)t*to use the

default directory. 6isplay chart 97

chart 9

;5 Click ("e)t*, and wait for a moment, then display chart ;7

9

8e3t

8e3t


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chart ;

$5 Click (,inish*to finish the software installation.

;


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-. ccess the sy stem

click 0Start/ -= /&rogram/ -= 0H!"#$OC%/ -= 0IC$OC%/ like chart $, or dou"le click the

shortcut icon on the desktop to run the system.

chart run the system

The login window is as "elow4 The password is needed "efore the operator accesses the system.

elect your I6 from the !serlist, input your password to the &assword, and click(O%*, if the I6

and password is right, you are allowed to access the system. The main window of the system please

see ne3t chapter.

chart check password

Caution4if !ser list is #acantyou may access the system with the password 01!9;/.

$

Click

here


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0. The main window of the system

chart main window of the system

0.1 menu ar

The menu "ar is make up of 0et/, 0>ser/, 0Room/, 0?ogin/, 0%aintenance/, 0top/, 03it/.

1. 0et/ include items4 0ystem parameter/ and 0?ink the Read-Write Card/.

15 0ystem parameter/ please see the follow chart.

chart system parameter

50?ink the Read-Write Card/ is used to setup the link of the Read-Write Card and the

@

menu "ar

shortcut "utton

information column

main window

:ou can input your hotel/s name to theuser7 Check out time is used to set thedefault check out time of the hotel7 If youclick a 0/ to ynamic dislay the user,the hotel/s name will dynamic display onthe main window.


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computer. When enter the system, the computer will link the Read-Write Card automatically. If

it/s link is successful, that will "e a message to show the C)% num"er the Read-Write Card

linked to, otherwise, please check whether the power of the Read-Write Card is on and

whether the communication line connects the Read-Write Card and the computer well, then

click the menu item 0?ink the Read-Write Card/ to try setup the link again.

. 0>ser/ includes items4 0>ser management/ and 0Change password/.

15 0>ser management/ is used to manage the user of the system, include addmodifydelete

user and set the rights of the user to the system.

50Change password/ is for the user to change his password.

!. 0Room/ is used to set the information of all the rooms in the hotel, include enter the

information of the rooms and issue different kind of function card to set the lock. %ade up of !

pages4 0&uilding/, /


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4. 5anagement of user 6!ser7

Click the (!ser*"utton on the main window to enter the 0>ser %anagement/.

chart enter 0user management/

0>ser %anagement/ window is as "elow.

chart user management

*

press


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'ttachthe usage of record pointer4

=Ao to the first record. If the current record is the first one, the "utton is disa"led.

=Ao prior till the first record. If the current record is the first one, the "utton is disa"led.

=Ao ne3t till the last record. If the current record is the last one, the "utton is disa"led.

=Ao to the last record. If the current record is the last one, the "utton is disa"led.

4.1 add user

Click(dd*7 enter the user/s I6 to the !ser7 1( character width7 enter the same password to the

&asswordand Confirm assword7 click the check"o3 in the uthorityto set the authority, if that is

ameans it has "een chosen7 click (O%*to sa#e. ee the chart "elow.

chart add user

4.2 edit user

dit the user/s I6 and authority. Click the record pointer or click the user/s list to select the user

you want to edit7 click(#dit*, when finish edit, click(O%*.If you want to cancel the edit,

click(Cancel*.

4.3 delete user

Click the record pointer or click the user/s list to select the user you want to delete7 click(elete*,

click (8es*on the information "o3.

4.- change user9s assword

elect menu 0>ser/-= 0Change password/, pop the 0change password/ window as "elow. nter your

old password to the Old assword7 enter your new password to the "ew assword and Confirm

assword7 click (O%*to sa#e the new password, please remem"er your new password.

1(

1.click

. enter user I6

!. enter password

9.enter password

again

$. click

;.Click the

check"o3 to select

the operator authority of using

the system


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chart enter 0Change password/

chart Change password

11

Change password

1. enter old password

. enter new password

!. enter new password again9. click


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:. ,ormat card

'll of the new cards need to "e formatted "efore issuing different function card. The cards that ha#e

"een formatted cannot "e formatted again. Click the (,ormat Card*"utton on the main window to

enter the 0


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;.


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chart Room %anagement

;.1 +uilding

;.1.1 add uilding

Click (dd*, "uilding num"er is created automatically7 enter "uilding name to the +uilding

"ame7 click (O%*to sa#e. :ou can add @ "uildings at the most in the same way. DCaution4 the

"uilding names can/t "e duplicated5.

chart add "uilding

19

1. click

!. click

. enter "uilding name


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;.1.2 rowse uilding

In not editing state, click (+rowse*pop "uilding list as "elow, click the row to close the list and

the record point to the "uilding you click.

chart "rowse "uilding

;.1.3 edit uilding name

Click the record pointer or click the "uilding/s list to select the "uilding you want to edit7

click(#dit*, when finish edit, click(O%*. If you want to cancel the edit, click(Cancel*.

chart edit "uilding name

1;

Click the row toclose the list

1. click the record pointer

to select the "uilding

.

click

9.click

!. enter "uilding name


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;.1.- delete uilding

click( *to Fump to the last record click(elete* click (8es*on the information "o3.

DCaution4In order to pre#ent the wrong delete operation, each delete starts at the last record7 if there

are floors in this "uilding, you ha#e to delete the floors Dincluding rooms5 which "elong to the

"uilding first.5

;.1.0 change uilding9s assword

If your &uilding Card is lost, you ha#e to change the &uilding/s password to disa"le the lost

&uilding Card. Da"out &uilding Card, please see >. system maintenance5

operation

Click the record pointer or click the "uilding/s list to select the "uilding you want to change

password7 Insert card to the Read-Write Card7 click(Change +uilding ass*, follow indicates toissue a +uilding?assword Card. 'nd take the +uilding?assword Cardto set the locks that the

lost &uilding Card can open. Then redo &uilding Card.

chart change "uilding/s password

e3planation

There are se#eral le#el of password in the lock/s IC, include hotel/s password, "uilding/s

password, floor/s password, etc. 'll of these passwords are not pu"lished, only can "e recogniBed "y

the system. When change password, computer create a new password at random, then sa#e the new

password in data"ase and card. When taking the assword cardto insert to the lock, the lock reads

the card/s data and changes the corresponding le#el password of the lock. 6on/t change the password

of the lock if there is no need, or the new issued card of this le#el is in#alid, for the password sa#ing

in data"ase is not correspond to the password sa#ing in the lock.

1$

1. click the record pointer to

select the "uilding you want to

change password

. insert card then

click


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;.1.4 download uilding9s assword

lease see +.1.; change "uilding/s password.

operation

Click the record pointer or click the "uilding/s list to select the "uilding you want to download

password7 Insert card to the Read-Write Card7 click(ownload +uilding ass*, follow indicates to

issue a +uilding?assword Card.

e3planation

When download password, computer get the corresponding le#el password of the lock from the

data"ase, and e3port the password to the card.

;.2 ,loor

;.2.1 add floor

elect the "uilding in which you want to add floor from +uilding "ame, Click (dd*, floor

num"er is created automatically7 enter floor name to the ,loor "ame7 click (O%*to sa#e. :ou can

add $! floors at the most in the same way. DCaution4 the floor names can/t "e duplicated in the same

"uilding5.

chart add floor

;.2.2 rowse floor

In not editing state, elect the "uilding in which you want to "rowse floor from +uilding "ame,click (+rowse*pop floor list as "elow, click the row to close the list and the record point to the

floor you click.

1@

1. elect the "uilding in

which you want to add floor

.

click 9. click

!. enter floor name


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chart "rowse floor

;.2.3 edit floor name

elect the "uilding in which you want to edit floor from +uilding "ame, click the record pointer

or click the floor/s list to select the floor you want to edit7 click(#dit*, when finish edit,

click(O%*. If you want to cancel the edit, click(Cancel*.

chart edit floor name

;.2.- delete floor

elect the "uilding in which you want to delete floor, from +uilding "ame, click( *to Fump

to the last recordclick(elete*click (8es*on the information "o3.Caution4 In order topre#ent the wrong delete operation, each delete starts at the last record7 if there are rooms in this

floor, you ha#e to delete the rooms which "elong to the floor first.

1+


. click the record pointer to

select the floor you want to edit

1. elect the "uilding in

which you want to edit floor

!.

click

9. enter floor name

;. click


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;.2.0 change floor9s assword

If your


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;.2.4 download floor9s assword

lease see +..; change floor/s password.

operation

elect the "uilding that the floor "elongs to from ,loor "ame7 click the record pointer or click

the floor/s list to select the floor you want to download password7 Insert card to the Read-Write Card7

click(ownload ,loor ass*, follow indicates to issue a ,loor?assword Card.

e3planation



;.3


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;.3.2 rowse room

In not editing state, elect the "uilding and floor in which you want to "rowse room from

+uilding "ame and,loor "ame, click (+rowse*pop room list as "elow, click the row to close

the list and the record point to the room you click.

chart "rowse room

;.3.3 edit room9s information

elect the "uilding and floor in which you want to edit room from +uilding "ame and,loor

"ame, click(#dit*, when finish edit, click(O%*. If you want to cancel the edit, click(Cancel*.

chart edit room/s information

1


. click the record pointer to select the

floor you want to edit room

1.elect the "uilding and floor

in which you want to edit

room

!.

click

;.click

9.enter

room information


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;.3.- delete room

elect the "uilding and floor in which you want to delete room from +uilding "ame and,loor

"ame, click( *to Fump to the last recordclick(elete*click (8es*on the information "o3.

DCaution4 In order to pre#ent the wrong delete operation, each delete starts at the last record5

;.3.0 edit room tye

:ou can edit the room type for your hotel. Click the icon near the


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chart add room type

!

1.enter newroom type

.click the down arrow to

add the new room type

!.when finish,

click to close

1.click the room typeyou want to delete

.click the up arrow to

delete the room type

you ha#e selected


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chart delete room type

When finish entering all of the room/s information into the data"ase, now you can issue

Installation Card, Clock Card to install the information of the lock. The locks need a series of

information/s setup, the setup process is follow4 #set "y Installation Card,$set "y Clock Card,

%issue key card to open the door.

;.3.4 issued Installation Card

Installation Card is used to setup the information of the lock!include setting password of each

le#el and room address. one room one Installation Card!the Installation Card must relati#e to the

room. If there are n rooms, you ha#e to issue n piece of Installation Card. It is suggested to la"el

each Installation Card to pre#ent mistake. 'fter setting the locks, the Installation Card can "e

reused.

operation

elect the "uilding and floor that the room "elongs to from +uilding "ame and,loor "ame7

click the record pointer or click the room/s list to select the room you want to issue Installation

Card7 insert card to the Read-Write Card7 click(Installation Card*, follow indicates to issue an

Installation Card, then take the card to set the corresponding lock.

e3planation

)nly the lock that has not "een set information accepts the Installation Card. If you want to

install information to the lock that has "een installed information, you ha#e to clear the information

of the lock first, for e3ample, if a lock has "een set to 1(1, and now you want it to "ecome 1(!, so

you ha#e to issue a Clear Card of 1(1 to clear the information first, and then issue Installation Card

of 1(!, Clock Card to install the information again. Gow can we know whether the lock has "een

installed informationH When insert card, ?6 flashes in green then in red, and there are ! 0tick/

from the "uBBer, it means that the lock has not "een installed information yet.

9

. click the record pointer to

select the room you want to issue

Installation Card

1.elect the "uilding

and floor the room

"elongs to

!. insert card thenclick


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chart issue Installation Card

;.3.: issue Clock Card

Clock Cardis used to set the clock of the lock. It/s #alid to all of the locks in the hotel.

operation

Insert card to the Read-Write Card7 click(Clock Card*, follow indicates to issue a Clock Card,

and then take the card to set the locks.

e3planation

There is a clock in the IC of the lock. The time of the clock in lock must "e the same with the

realistic time. When taking the key card to insert to the lock, the lock will read the card/s deadline

and compare with the time of the lock, if the time of the lock o#ersteps the card/s deadline, the key

card will "e in#alid. :ou had "etter set the clock "y Clock Card e#ery season D! months5 to insure

the time of the clock is accurate.


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e3planation

There are se#eral le#el of password in the lock/s IC, include hotel/s password, "uilding/s password,

floor/s password, etc. 'll of these passwords are not pu"lished, only can "e recogniBed "y the

system. When change password, computer create a new password at random, then sa#e the new

password in data"ase and card. When taking the assword cardto insert to the lock, the lock reads

the card/s data and changes the corresponding le#el password of the lock. 6on/t change the

password of the lock if there is no need, or the new issued card of this le#el is in#alid, for the

password sa#ing in data"ase is not correspond to the password sa#ing in the lock.

;.3.1@ download hotel9s assword

lease see +.!.1( change hotel/s password.

operation

Insert card to the Read-Write Card7 click( ownload Hotel ass*, follow indicates to issue a

Hotel?assword Card.

e3planation



$


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>. System maintenance 65aintenance7

This function is used to issue 'dministrator Card, include %aster Card&uilding Card and


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chart ystem %aintenance

>.1 dministrator Card

The key cards e3cept Auest Card are called 'dministrator Card7 include %aster Card, &uilding

Card and


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chart issue 'dministrator Card

>.1.2 rowse dministrator Card

Click(+rowse*= the information of all the 'dministrator Card will "e displayed in list.

>.1.3 delete dministrator Card

Insert dministrator Cardto the Read-Write Card7 click(elete*7 the information a"out the

'dministrator Card will "e display in message "o37 click(8es*on the message "o3 to disa"le the

'dministrator Card7 "ut the information is still kept in data"ase.>.2


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>.2.2 get data from lock

Insert the 6ata Register to the lock, the ?6 will flash in green, do not pull out the 6ata Register

during the process, when finish transmission there will "e a/ tick/ from the "uBBer and the ?6 stop

flashing.

>.2.3 read the ata .0 InBuire aout money 65oney7

This page shows the detail of money recei#ed.

!(


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1@. $odging 5anagement 6$odging7

The operating window simulates the actual foreground operation of the hotel. It clearly shows the

current states of the rooms "y the icon, and transacts the whole process of the guest "ooking, lodging

and checking out.

The window of foreground management is di#ided into the upper and the nether two parts. The

upper window that deals with the guest/s lodging operation is shown "y the form of la"el page,

including the single lodging, group lodging, single "ooking, group "ooking, checking out, continue

lodging, supplying the cards, changing rooms, and guest s/ information. Their hotkeys are respecti#ely

num"er 01/, 0/, 0!/, 09/, 0;/, 0$/, 0@/, 0+/,/*/. The nether window that is called room showing section

shows the current states of all the rooms in the hotel. 0?odging %anagement/ window is as "elow4

chart ?odging %anagement

3planation of the information itemsJ

8ame4 the name of the guest that lodges or "ooks. If the guests are group, it will "e the

principal/s name. 1( characters.

'ge4 the age of the guest that lodges. It is num"er.

Cer-8ame4 certificate name, the relating certificates that the guest should show "efore

lodging. It can "e I6 card, employee card, passport, or other certificate.

!1

room showing section

&uilding

pper part

8ether part


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Cer-8um"er4 ( characters.

Company4 ; characters.

Remark4 It is for the guest to lea#e words or gi#e "asal notes. ;( characters.

erson-Countthe num"er of the guests that lodge. If the guest is single, the default is 1.

The items a"o#e are the "asal information that the guest should register when he lodges. )f the

items, 0name/ is the one that must "e input.

8o.4 &ill/s num"er, it is created automatically.

R-rice4 the room/s price, it cannot "e modified here "ut can in 0Room %anagement/.

Room4 room/s name, set in 0Room %anagement/.

tate4 the current state of the room is shown "y the icons. There are $ kinds of state4

#acant, lodged, #acant "ut "ooked, lodged also "ooked, in maintenance, in cleaning.

In-Timethe time the guest to lodge in or plan to lodge in.

)ut-Timethe time the guest plan to check out or checked out.

[email protected] look u the state of the rooms

The room showing section Dthe nether window5 is di#ided into the left and the right two parts4

The left part shows the hi"erarchy of the hotel4 &uilding-


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page, click +rowse=, there will pop a list of history data that lodged in and "ooked in. click the

record, the guest/s information will "e displayed in theuest information"o3. :ou can click (#dit*

to edit the information, or click(etail*to see the detail a"out the lodging.

[email protected] lodge in

Transact the guests/ lodging, and issue Auest Cards.

[email protected] single lodge 6S?$odge7

?odge in one room each time, and issued one Auest Card of the room.

operation

In 0-?odge/ page, click ($odge*7 enter guest/s information to uest information,Dguest/s name

must "e input57set the time to check out in $odging information7 input the deposit if there is need7

click to select the room in room showing section7 insert card to the Read-Write Card7 click(O%*,when prompt that the operation is successful, pick up the card and gi#e the guest. If the selected

room has "een lodged in or "ooked in, it will pop up the affirm message to ask whether to continue

lodging or not, if press ("O*, you can select another room again.

chart single lodge

[email protected] grou lodge 6?$odge7

!!

1.

click;. insert card then

click

.enter guest/s

information

9. click to select

the room

!. set the time

to check out


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When transact more than one person/s lodging, only need to register the principal/s information.

The group can lodge in more than one room7 gi#e each room a Auest Card.

operation

In 0A-?odge/ page, click ($odge*7 enter guest/s information to uest information, Dguest/sname must "e input57 set the time to check out7 input the deposit if there is need7 click to select the

rooms in room showing section D:ou can select more than one room, the selected rooms are shown

in the list in $odging information, and you can dou"le click the selected room to delete it57

click(O%*, each time "efore issuing Auest Card there will pop a affirm message to ask whether to

issue the room/s card7 insert card to the Read-Write Card7 click(8es*7 If the selected room has "een

lodged in or "ooked in, it will pop up the affirm message to ask whether to continue lodging or not.

[email protected] ook room

Transact the guests/ "ooking or lodging in the "ooked rooms

[email protected] single ook or lodge in the ooked room 6S?+ook7

15 ingle guest "ooks room, "ook one room each time, and do not issue card.

operation

In 0-&ook/ page, click (+ook*7 enter guest/s information to uest information, Dguest/s

name must "e input57 set the time to lodge in and check out in $odging information7 input the

deposit if there is need7 click to select the room to "ook in room showing section7 click(O%*. If

the selected room has "een lodged in or "ooked in, it will pop up the affirm message to ask

whether to continue "ooking or not, if press ("O*, you can select another room again.

5 ingle guest lodges in the "ooked room he "ooked "efore, and issue Auest Card.

operation

In 0-&ook/ page, click ($odge*to pop the list of single guest "ooked7 click to select the guest

that wants to lodge in, and the list will close automatically7 insert card to the Read-Write Card.

click(O%*[email protected] grou ook or lodge in the ooked room 6?+ook7

15 Aroup "ook rooms, "ook more than one room each time, and do not issue card.

operation

In 0A-&ook/ page, click (+ook*7 enter guest/s information to uest information, Dguest/s

name must "e input57 set the time to lodge in and check out7 input the deposit if there is need7

click to select rooms to "ook in room showing section7 click(O%*. If the selected room has "een

lodged in or "ooked in, it will pop up the affirm message to ask whether to continue "ooking ornot, if press ("O*, you can select another room again.

!9


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5 Aroup lodge in the "ooked rooms "ooked "efore, and issue Auest Cards.

operation

In 0A-&ook/ page, click ($odge* to pop the list of group "ooked7 click to select the group that

want to lodge in, and the list will close automatically7 click(O%*7 each time "efore issuingAuest Card there will pop a affirm message to ask whether to issue the room/s card7 insert card to

the Read-Write Card7 then click(8es*7

[email protected] check out 6Che?Out7

This function is used to check out the rooms that "ooked or lodged in, check out one room each

time.

operation

In 0Che-)ut/ page, select the room to check out, Dif you want to clear the card/s data , click clear

card9s dataand make it signed with a 0/5, click (O%*.

e3planation

Check out one room each time, when one room is checked out completely, its state icon will "e

changed to #acant "y the system automatically. There are many ways in which you can select the

room to check out, as follow4 #click the room in room showing section, if there is only one record

lodged or "ooked in the room, the record/s detail will "e shown in uest informationand $odging

information7 lse if there are more than one record lodged or "ooked in the room, all of the recordswill "e shown in a pop list, click the list to select the record and close the list, the record/s detail will

"e shown in uest information and $odging information7 $insert the Auest Card to the Read-

Write Card, click(


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When the Auest Card is lost, the guest has to go to the reception desk to report the loss of Auest

Card and request another one.

operation

In 0Renew/ page, click(+rowse*, all of the lodged in records will "e shown in a pop list, click

the list to select the record that the lost card "elongs to, the record/s detail will "e shown in uest

informationand $odging information7 click (O%*, there will pop a affirm message to ask whether

to continue, insert another card to the Read-Write Card, click (8es*to issue a Auest Card. The Auest

Card keeps all the information of the original card and has the data that can end the original card/s

use. The guest should take the new Auest Card to the room door to open the door once so as to make

the lost card in#alid.

1@.: change rooms 6Change7

If the guest lodged in asks for changing his room for another, use this function.

operation

In 0Change/ page, insert the Auest Card to the Read-Write Card, click(


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11. 5aintenance aout dataase

11.1 acku dataase 6it9s very imortant7

ystem operator should "ackup system data"ase periodically to insure the safety of system data.

operation

3it the system and enter the directory at which the system locates Dassuming the system directory

is 0C42G>8?)CL/5, "ackup the folder 0T6ata/ and all its components to a floppy disk and hard

disk.

e3planation

The system has contained the function of data"ase "ackup and restore. &ackup/s directory is

0T6ata&ak/ under the system directory and 0642G>8&ack>p/Dif 6ri#e 64 is e3isted5. ach time

enter the system, the system "ackup the data"ase 0T6ata/ to the directory 0T6ata&ak/under thesystem directory automatically. #ery month/s 1(th, (th, !(th, the system "ackup the data"ase

0T6ata/ to the directory 0642G>8&ack>p/, the "ackup is named with the date, for e3ample, if the

date is ((!-(1-1(,the "ackup will "e named 0(!(11(/.

11.2 restore dataase

If the data"ase is damaged, you can install the software and the data"ase "ackup 0T6ata/ to the

system directory.

11.3 reduce data of the dataase

It is suggested to reduce the data of the data"ase periodically to assure the efficiency of system. To

reduce the data, you can clear the log in 0%aintenance/-= 0log/, you can click the menu

0%aintenance/-= 0Reduce 6ata/ to reduce the history "ills."efore reduce the history "ills, the system

"ackup the "ills/ ta"le to 0C(2?ockGistory6ata2/ automatically.

Documents

Introduction of IC.doc