Iowa Arts CouncilMini Grant ChangesThanks for joining us!The webinar will begin in a few minutes.

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Your Hosts

Sarah EkstrandWorkshops, Rosters, & Special Projects CoordinatorMary Sundet JonesIowa Arts Council Administrator

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Your phone line is muted now! Sit back, listen, and watch

Anytime during session: Click on the Ask a question tab and write your question in.Well take questions at the end of the session in the order received, as much as possible. We may need to ask you to call or email us with more detailed questions after the session.

Some Basic Info

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Heres What Well CoverNot taking general questions about applying to the IAC we assume youve applied for a Mini Grant before. Mini Grant application form where weve made changes Why? To make the processcleaner and clearerboth for theapplicant and thepanel reviewer.

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Mini Grant DeadlinesDeadlines: FY10 Grants March 1, 2010: for projects occurring between April 1 and June 30, 2010

May 3, 2010: for projects occurring between June 1 and June 30, 2010 OR for projects occurring in July or August of 2010

Deadlines: FY11 Grants June 1, 2010: for projects occurring anytime after July 1, 2010 and ending before June 30, 2011 July 1, 2010: for projects occurring anytime after August 1, 2010 and ending before June 30, 2011

First business day of each month from then on.

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Funding Amount$1000 maximum for Mini Grantsno longer $1500

OK to ask for less than $1,000

Note: you may still receive a maximum of TWO Major and/or Mini Grants in 1 fiscal year.

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Submission ChangesNo more eGRANT (for now) Application form is online Download, complete, mail in/deliverwww.iowaartscouncil.org

Supplemental materials in ONE package with application by 4:30 p.m. on the deadline date.

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CategoriesNo more categories for Mini Grants! (i.e. Artist, Organization, Public Art, etc.)

Mini Grant projects are simply Arts Project Grants

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Changes to App FormLooks different, but requests similar information

Narrative section Clarified languageUp to 3 pages you decide size of each section

Reduced number of Supplemental Materials

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Profile of the ApplicantWhy include this section? So reviewers know about you and the work you do

New instructions:Artists: Briefly describe your artistic career, including your vision for your work as an artist, the type of work you create and/or perform

Organizations: Briefly describe your organization's mission and purpose, primary service area, and constituents served.

Scholars (if applying for a Folk and Traditional Arts Scholarly project): Briefly describe your experience documenting, preserving, and/or presenting folk and traditional arts, including the specific folk art genres.

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Artistic Excellence of the Project (was Artistic Excellence)Why make changes? Artistic goals could get lost in the old format but theyre the most important thingReviewers wanted more details about the artistic qualifications of partners

New Narrative Instructions: Describe the project and your artistic goals for it. What will it look like if it is successful?

If applicable, describe any others with key artistic roles in the project, and detail their roles.

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Who Benefits (was Service to Iowans)Why make changes? Needed specific language for individual artistsNeeded cleaner and more direct languageDeal with problems related to Underserved

New narrative instructions: Artist Applicants: Describe how this project will benefit your artistic work/career. All Others: Define the Iowa audience/s being served by this project, and describe how they will benefit.

All: If there are participants or an audience for the project, describe how they will know about the project, and how they will know how to participate.

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Project Planning, Management, and Evaluation(was Planning & Implementation)Why make changes?To focus on the most basic info reviewers need to knowLink evaluation with goalsHelp reviewers believe you have capacity for success

New narrative instructions: Provide details about how you will make the project happen. Briefly describe the steps you will take to complete the tasks necessary to achieve your goals, and how you will evaluate your successBriefly describe your experience and/or qualifications to manage a project of the scale and scope you are proposing.

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Additional DocumentsApplications without these attachments will not be considered for funding.

Artist Information (Required if hiring/using independent artists)Confirmation that artist/s will participate if funded If artist is NOT on an IAC roster: artist's resume or CV and work samples If artist IS on an IAC roster: a copy of his/her online roster information page - ONLY if the artist's roster material relates to this proposed project

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Additional Documents, contdService Contract Substitute W-9 Form Minority Impact Form (Required by the State of Iowa)

Whats not on this list?TimelineLetters of SupportAdditional Materials

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Budget

No real changes You must still describe what IAC funds & matching funds will support, and source(s) of matching funds

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UnderservedFundamental change:Not part of narrative questionsNot something you define (& defend) for yourself Not scored: information gathered for tracking purposes only

Underserved groups in Iowa:Small towns/rural areasNew Iowans, especially immigrant groupsPeople with disabilities

Underserved art forms in Iowa:DanceMedia ArtsFolk and Traditional Arts

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Review Criteria / ScoringWhy make changes?Clearer method for panelistsApplicants know better what the score is based on Allows heavier weighting for Artistic Excellence of the Project -----------------------------------------------------------------------

Artistic Excellence of the Project10 points - Primary artists/artistic staff involved in the project are clearly identified, roles are clear, and artistic abilities are excellent.10 points - The projects goals and artistic merit are excellent.

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Review Criteria / Scoring (contd)Who Benefits5 points - The project will benefit the applicant and any identified Iowa audiences. 5 points - The project is inclusive and engages appropriate participants Planning, Management, & Evaluation5 points - The plan to implement and evaluate the project is well thought out and achievable by the people involved. 5 points - The budget is appropriate for the scale and scope of the project.

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Panel ReviewNo changes

2-day Panel ReviewReviewed by 2 staff and one non-staff1 day to read and scorePanelists read all applications submitted that month day for panel discussion (not open to public)

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Questions?

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Here we are, just in case youve forgotten us. Ill be doing most of the talking during the first part, and Bruce will take over toward the end.This is a new system for us, and maybe for you, too. Please bear with us!

Also, please forgive us if we sound a little formal we thought it would help our use of time if we wrote out kind of a script to go through with you today.

Here is some basic information about how this system works. We will go through the information in our presentation, and then will try to answer as many of your questions as possible.