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IT & Inventory, Premises, Booking and Contract Management with Helpdeskfor education
asset management
in schools
www.paragosoftware.com
Whether you are a small primary or a 30 school District or MAT,
our asset discovery services can be scaled to suit your specifi c
requirements.
Pre-consultancy visits identify what you need from the
implementation and ensure you get the most out of the system.
We can train or project manage your staff or senior students
to keep costs down. Alternatively, budget permitting, we can
conduct a full asset discovery and valuation job for you.
With over 25 schools within our district, we are responsible for thousands of pieces of IT equipment spread out across
many sites and members of staff . Maintaining this with an Excel spreadsheet had not only been extremely laborious, but unreliable.
Parago will ensure our IT inventory management systems don’t lose thousands of technology dollars every year.
Barbara Nesbitt, PhD / Director of Instructional Technology / Pickens County SC
Over 2000 schools, academies, MATs and Districts worldwide use our software because it provides a single solution that delivers impressive effi ciency savings.
Addressing EFA and CIPFA concerns, it not only makes limited funds stretch further,it enables you to:
Deter fraud from asset misappropriation
Enable eff ective resource sharing across your schools
Provides a centralised service for all ICT and premises
Eff ect procurement strategies for MATs and Federations
Automate works and checks on premises and H&S
Unify and streamline your Contract Management
Reduce fi nance staff workload and save on auditor costs
Create extra income by letting your rooms or space
Developed with schools, academies, districts and MATs our Asset Management solution delivers effi ciency savings across IT, fi nance and premises.
IT & Inventory, Premises, Booking and Contract Management with Helpdesk
The installation was smooth and uncomplicated. The process of logging all the assets was effi cient and did not interfere with the running of the normal school day. The auditor was mindful of not interrupting lessons. I was impressed by the amount of work he got through every day given the amount of equipment we have. He was an excellent trainer to my team member who accompanied him throughout the process and was respectful and polite to staff . I am extremely impressed by both the product and the employees of your company, their helpfulness and knowledge of the product are to be commended.
Sue Silk / Business Manager / Nelson Primary School
In a climate fi nancially challenged by fl at cash
and rising costs, discover a solution that helps
schools innovate, make effi ciency savings and
maximise income generation in new ways.
This comprehensive suite of tools harnesses the power of cloud
and mobile technologies to help you do more than just track
your equipment and daily duties.
You can implement impressive effi ciency savings across IT and
inventory procurement, scheduled works and contracts. Quickly
get your school into a position where it is insurance claim-ready,
safety checked and fully compliant – and safeguard your school
from irritating rollover contract traps.
Designed to help schools, academies and trusts work together
collaboratively and smarter, the software makes it easy to manage
a centralised pool of shared resources, contracts and premises.
It also provides a robust system which helps prevent asset
misappropriation and evidences accountability of public funds.
Everyone at Parago is knowledgeable, supportive and straightforward to deal with.
All trainers and auditors
are Parago employees
with extensive education
experience and DBS checked.
School testimonials reveal
the true story: our people
are professional and polite
individuals who effi ciently
get on with the task without
causing interruption to the
school day.
How we help.
IT & Inventory Management
Work smarter, fasterand securely.
Our technicians fi nd the smartphone app dramatically reduces their workload. The system allows us to automatically update the location of an asset during audits and quickly identifi es items that are missing. The fi xed asset counts are now taking a shorter amount of time, as it only involves simply scanning of codes on each asset to log entries, rather than redoing or editing multiple excel spreadsheets.
Steven Durksen / ICT Manager / Cayman Islands Ministry of Education
As well as saving you
time and money it will
keep you compliant
in the following areas:
We help schools harness the power of mobile cloud
technology to drive operational effi ciencies and cost
reductions. Our smartphone applications transform
legacy processes which took hours into tasks which
can be accomplished in minutes. You’ll fi nd them a
fantastic way to track IT inventory, assign one-to-one
devices, and see today’s, missed and future facilities tasks.
Insurance: Relate your premium to your asset estate value, and sleep better knowing
you can quickly and accurately make an insurance claim should the worst happen.
Asset misappropriation: Ensure you stay on top of this and accountable.
Procurement/resource planning: If you can see what IT and general inventory you have,
you won’t waste money buying things your school doesn’t need. Produce short and long
term procurement forecasts through our integrated customisable reporting system.
Audit/asset tracking: Our mobile app makes it easy for you to move inventory from room
to room and update its location. Laborious asset audits are fi rmly relegated to the past with
our smartphone application technology.
Staff /student loan pool: Simplify the process of assigning devices through smartphone
technology and keep a full audit trail. (Also see asset booking module).
Software asset management: Make informed decisions by seeing which software titles
are really being used and maximise the value from your software investment.
Links to accounting systems: Time-saving links to leading accounting solutions.
Business continuity plan: Supports your recovery plan by providing the needed information.
Search and report: With our fully customisable reporting functions
PC/MAC/Chromebook/Tablet discovery agents: Deployed to discover full specifi cation
of individual devices and installed software.
Images/documents: Add multiple photos and documents to rooms, inventory, pupils and staff .
This is an excellent product chosen for its user friendliness and functionality. Its visual attributes make it easy to follow
and create a novel way of maintaining the system.
Kam Khan / ICT Manager / Levenshulme High SchoolAn academy within the Education and Leadership Trust
Eliminate unnecessarywork and expenditure.
Over a decade of collaborative
feedback from IT technicians
to directors in schools and
districts across the world
has resulted in a system that
is used more than any other
in education.
The system can streamline
your deployment and audit
process, eliminate unnecessary
expenditure and provide
more accurate information
from a fully customisable
report system.
Mobile Technology
Device deployment: Simplify the process of assigning one-to-one devices to students and teachers.
Inventory tracking: It is easy for you to identify and move inventory by scanning barcodes
or through cut and paste. Simply add, edit and update your data whilst on the move.
Inventory auditing: Laborious audits transform into 10 minute per room updates (on average)
using the automated audit mode. Identify moved and missing inventory.
Facilities tasks and checks: scheduled for today and beyond.
Images/documents: Attach multiple photos and documents to inventory, rooms, staff and
pupil records with ease.
PAT Test recording: Save time by PAT test recording and auditing simultaneously. Log PAT test results.
Helpdesk: Create, view, reply, assign, update and close tickets on the move.
Designed in conjunction with schools and districts
including The Oldham Academy North, the Helpdesk
has been developed to work with any portal.
Developed in conjunction
with Millais School, CMAT and
STEP Academy Trusts, this
module comes as standard
with all our education solutions.
Helpdesk ticketing
Simplify issues, streamline tasks.
Premises Management
Experience has shown that not all software lives up to expectations, however Parago is one of the few which
to coin a phrase ‘does exactly what it says on the tin’. A great, easy to use and comprehensive application.
Mark Thorpe / Director of Communications / St Joan of Arc School
Whether you are a school, academy, MAT or district
there are communication and support issues that
make serving students and faculty a challenge.
Helpdesk is designed to reduce bottlenecks, simplify
administrative tasks and increase effi ciency.
Better still, your staff and students don’t need to
be system users to log tickets on our Helpdesk.
Link to portal for staff and students
Target tickets to individuals and teams with custom alerts
Customisable ticket layout by teams
Smartphone management of tickets
Relate tickets to inventory or building infrastructure
Mass edit, assign, update, merge and reply to tickets
Screen and report updates on outstanding tickets
Central management for MATs and districts
Customisable reporting system
Attach photos and documents to tickets
We wanted to manage service and maintenance contracts in an automated and compliant but simplifi ed way. This new technology means the Trust can move away from relying on multiple spreadsheets and instead use one solution. Parago allows all thirteen academies to report across and manage their premises, facilities assets, contracts and inventory in a cost-eff ective, controllable way.
Mark Pinnock / Head of Premises and Estates / Step Academy Trust
Schools have a duty to ensure that buildings under their control comply with statutory, regulatory and corporate standards. – no easy task when legislation is becoming increasingly complex.
Thankfully you’ll fi nd our Premises Management Module makes this task much easier.
It enables you to keep on top of scheduled works and safety checks from your PC, or whilst
on the move through our mobile app. You can customise how often you carry out required
checks across your school. For instance, you can plan and schedule regular maintenance,
receive alerts for checks and assessments against policies for security, fi re safety, health and
safety including monitoring as well as ensure risk assessments are prepared and acted upon.
You can see a full service log to document and prove that checks are being done regularly.
Smart data fi elds enable you to customise the frequency of:
Scheduled maintenance to grounds, buildings, rooms, vehicles and equipment
Scheduled checks for asbestos, legionella, water fi lters etc
Planned works: schedule decorating, window, fl ooring, building and land works
COSHH, fi re & risk assessment check dates
Room dimensions with electrical and plumbing details
Images/documents for storage
Mass edit/update feature for completed works
Scheduled PAT testing for compliance and health & safety
Manage contractors keep a record of contractors details, compliance and contracts
Email alerts and reporting
Integrates with Helpdesk to manage staff requests/tickets
Be systematic, and compliant.
Free yourself from rollover traps.
If you’ve ever suff ered the frustration of missing a renewal window and been ‘rolled over’ into another contract period you are not alone.
Automated renewal and
unclear termination notifi cation
clauses are often designed to
confuse and ensnare.
Avoid these traps by using
the Contract Management
Module included in all
our education solutions.
Developed in conjunction
with Milton Keynes Education
Trust, it will alert you when
contracts are up for renewal,
prevent unexpected invoices
and give you time to negotiate
a new contract at terms that
work for you and your school.
Contract Management
For MATs and school districts you can save thousands by
centralising and renegotiating all your school contracts, yet still
leave schools to manage their own local contract relationships.
Central and local contract management
for MATs and school districts
Supplier contract details and ledger code
Start and fi nish dates
Schedule service dates and prompts
Auto renewal dates
Termination notifi cation date and notice period
Document storage
Email alerts and reporting
We have introduced Parago into a number of north east schools through a collaboration exercise. The company has been effi cient with
their implementation and in getting the systems up and running. The system itself performs multiple functions and will serve our
schools well in terms of asset management, contract management, service agreements and in meeting our targets around SFVS.
Janice White / Business Manager / Norham High School
We have been using School Inventory Manager from Parago since 2009. The product has had so many new features added to it over the years.
Charlotte Lowis / Finance Offi cer / Wennington School
No more turning up to fi nd a room already
occupied or a laptop trolley – critical for the lesson –
unavailable. And that’s not the best of it.
This module helps you maximise your school’s income generation
and realise the fi nancial potential of all your assets and space.
No limits on numbers or types of bookable assets
Shared calendar
Customised booking forms for diff erent asset groups
Portal login for staff
Categorised assets and rooms
Reserve multiple assets simultaneously
Vehicle and driver booking for continuity
Administrative approval specifi c to each asset group
Personnel booking such as teacher support staff
Maximise income generation.
Room & Asset Booking
Being organised has never been easier than with our simple and intuitive Room & Asset Booking module.
School districts such as Pickens County in South
Carolina have worked with us to ensure our
systems will meet your requirements such as:
Manage and oversee multiple sites
Centralised IT & Inventory tracking
through cloud based technology
Search, move and share inventory across schools
Smartphone apps to simplify the assignment
of one-to-one devices
Time saving IT & Inventory audits
Securely manage user access with permissions & templates
Centralised Helpdesk ticketing system for schools & districts
Use MSI discovery agent across multiple sites to identify
PCs, MACs, tablets, Chromebooks and software
Integrated customisable reporting system
District central offi ce account
API for links to other software solutions
Schools and districts across the world have helped us develop what is now recognised as the best IT & Inventory management system with Helpdesk for education.
The system allows us to automatically update the location of an asset during audits and quickly identifi es items that are missing after a completed audit. The fi xed asset counts now take a shorter amount of time, as it involves simply scanning codes on each asset to log entries, rather than redoing or editing multiple Excel spreadsheets.
Steven Durksen / ICT Manager / Ministry of Education Cayman Islands
International
Worldwide credibility.
The umbrella ‘District Account Manager’ module enables us to move inventory and report across multiple schools – invaluable when doing annual audits.
Barbara Nesbitt / School District of Pickens County / South Carolina
A common concern for schools and districts
across the US is the actual cost of lost inventory.
They are now confi dent their information is safe
because they have a real time view of their entire
inventory estate with the ability to assign, track
and audit assets using smartphone apps.
When we signed up for Parago, I don’t mind saying that I thought going around all 20 schools and trying to list all the items was going to be a bit of a nightmare, but
it absolutely wasn’t. That hands on approach was really the best level of training. I can’t speak highly enough of the Parago staff who helped implement
the program. It went very smoothly, and we had no complaints whatsoever. We are wholly positive about Parago, I can’t think of one negative.’
Mark Harris / Finance Director / Kent Catholic School Partnership
Designed to help schools, academies and trusts
work together smarter, our Account Manager
Module makes it easy for MATs and school
districts to manage a centralised pool of shared
resources and make savings across procurement,
contract and premises management.
Work together to savetime and money.
MATs & Districts
Manage and oversee multiple sites
Search for and share inventory across schools
with audit history
Deploy one-to-one devices to staff and students
through smartphone app
Provide central support through integrated
Helpdesk module
Securely manage your user access and permissions
View system usage in each school
Automate works and checks on premises
and Health & Safety across all sites
Use automated discovery agents across multiple sites
to identify PCs, MACs, Chromebooks, tablets.
Customisable reporting system for procurement
forecasts, end of year fi nancials etc
Centralise contract management for cost savings
MAT/District central offi ce account
asset management
in schools
We’re here to help, call us…
in the UK +44 (0)118 950 8087
in the US +1 864 527 5977or email us… [email protected]
in the UK call: +44 (0)118 950 8087 / 9 The Aquarium, King Street, Reading RG1 2AN
in the US call: +1 864 527 5977 / 330 East Coff ee Street, Greenville, SC 29601
IT & Inventory, Premises and Contract Management with Helpdesk for education www.paragosoftware.com
We have hundreds more testimonials than all our
competitors put together – see for yourself at:
www.paragosoftware.com/testimonials
Time and cost savingsthrough effi ciency
The Parago solution and asset discovery service has enabled us to gain an accurate asset estate valuation, resulting in a reduction of £4,000 per annum from our insurance premium.
Katherine Moulder / Business Manager / Chorlton Academy
The use of the Asset Discovery Service has enabled us to get the Asset Management package installed and fully up and running within a couple of weeks. It would have taken us months to have done this ourselves.
Steve Panting / Business Director / Parkwood E-ACT Academy
We are extremely happy with the service provided by Parago. The system works very well for managing the assets of our trust, as we can clearly view all fi ve of our sites at the click of a button. Having an overview of our total spending means we can safely avoid making any unnecessary purchases. The system is very easy to use and has thus made it possible to train staff across all our sites on how to manage their own assets.
Frances Whitmore / Finance and Compliance Offi cer / The Gipsy Hill Federation of Schools
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