ITS Human Resources StaffITS Human Resources Staff

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AgendaAgendaPurpose and Content of Job Purpose and Content of Job

Responsibilities WorksheetResponsibilities WorksheetProcess for CompletionProcess for CompletionInstructions for EmployeesInstructions for EmployeesTime LineTime LineQuestions?Questions?

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Purpose – Job Responsibilities Purpose – Job Responsibilities Worksheet (JRW)Worksheet (JRW)Provides list of job duties and percentage Provides list of job duties and percentage

of time spent on each dutyof time spent on each dutyHelps organize work assignments within Helps organize work assignments within

unitunitActs as a form of “agreement” between Acts as a form of “agreement” between

employee and supervisor regarding employee and supervisor regarding employee’s job responsibilitiesemployee’s job responsibilities

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JRW As Part of SRDP ProcessJRW As Part of SRDP Process

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Job Responsibilities WorksheetUse duties from job profiles as appropriateUse duties from job profiles as appropriateDescribe each major area of responsibility Describe each major area of responsibility Assign percentages of no less than 5%Assign percentages of no less than 5%Elaborate on duties to explain Elaborate on duties to explain the context the context

ExamplesExamples Instead of this – “Install software on client Instead of this – “Install software on client

computers”computers” Elaborate like this – “ Install Elaborate like this – “ Install (what kind of) (what kind of)

software on software on (what kind of)(what kind of) client computers for client computers for (what purpose) (what purpose)

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Essential Functions under the Essential Functions under the Americans with Disabilities Act (ADA)Americans with Disabilities Act (ADA)The position exists to perform the functionThe position exists to perform the function

E.g. person is hired to proofread documents. The E.g. person is hired to proofread documents. The ability to proofread accurately is an essential function, ability to proofread accurately is an essential function, because this is the reason that this position exists.because this is the reason that this position exists.

There are a limited number of other employees There are a limited number of other employees available to perform the function, or among available to perform the function, or among whom the function can be distributed.whom the function can be distributed. For example, it may be an essential function for a file For example, it may be an essential function for a file

clerk to answer the telephone if there are only three clerk to answer the telephone if there are only three employees in a very busy office and each employee has employees in a very busy office and each employee has to perform many different tasks.to perform many different tasks.

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Essential Functions (continued)Essential Functions (continued)A function is highly specialized, and the A function is highly specialized, and the

person in the position is hired for special person in the position is hired for special expertise or ability to perform it. expertise or ability to perform it. For example, a company wishes to expand its For example, a company wishes to expand its

business with Japan. For a new sales position, in business with Japan. For a new sales position, in addition to sales experience, it requires a person addition to sales experience, it requires a person who can communicate fluently in the Japanese who can communicate fluently in the Japanese language. Fluent communication in the Japanese language. Fluent communication in the Japanese language is an essential function of the job (EEOC, language is an essential function of the job (EEOC, 1992).1992).

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JRW Form and Profiles - JRW Form and Profiles - InsideITSInsideITS

https://staff.its.psu.edu/content/job-responsibilities-worksheet-competency-training-sessions

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Process and Suggested Time Line Process and Suggested Time Line for Completion of JRWfor Completion of JRW

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Instructions for EmployeesInstructions for EmployeesAccess Access https://staff.its.psu.edu/content/job-responsibilities-worksheet-competency-training-sessions

Download Job Responsibilities Worksheet Download Job Responsibilities Worksheet (JRW)(JRW)

Download appropriate job profile and level Download appropriate job profile and level for your job category for your job category

Complete JRW and include any appropriate Complete JRW and include any appropriate duties from job profileduties from job profile

Add any unique duties not included in profile Add any unique duties not included in profile and assign percentagesand assign percentages

Email completed JRW to immediate Email completed JRW to immediate supervisor supervisor

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Benefits to EmployeesBenefits to EmployeesServes as a benchmark for future Serves as a benchmark for future

discussions of job dutiesdiscussions of job dutiesHelps clarify roles and responsibilities Helps clarify roles and responsibilities

within the unitwithin the unitAllows comparison across ITS divisions Allows comparison across ITS divisions

since it will be implemented ITS-widesince it will be implemented ITS-wideNeeded as party of University-wide effortNeeded as party of University-wide effort

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DateDate JRWJRW SRDPSRDP

February February 99

Manager gives Manager gives instructions to instructions to employee to begin JRWemployee to begin JRW

Manager asks employee Manager asks employee to begin SRDP input to begin SRDP input formform

February February 2727

Employee gives draft of Employee gives draft of JRW to ManagerJRW to Manager

March 9March 9 Manager reviews JRW, Manager reviews JRW, edits as needed, and edits as needed, and informs employeeinforms employee

Employee gives Employee gives completed SRDP input to completed SRDP input to managermanager

March 16March 16 Manager gives approved Manager gives approved JRW to DirectorJRW to Director

March 23March 23 Manager gives Manager gives completed SRDP to completed SRDP to DirectorDirector

April 1April 1 Director gives JRW to Director gives JRW to Sr. Director and HRSr. Director and HR

Director gives SRDP to Director gives SRDP to Sr. DirectorSr. Director

April 15April 15 Sr. Director gives JRW Sr. Director gives JRW to HRto HR

Sr. Director gives SRDP Sr. Director gives SRDP to HRto HR

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