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Jack Cooper COVID-19 Prevention & Preparedness Plan
10: FLINT
1
CONTENTS
Surface Sanitization ....................................................................................................................................................... 3
Vending Machines ..................................................................................................................................................... 3
Microwaves ............................................................................................................................................................... 3
Refrigerator ............................................................................................................................................................... 3
Water Fountain/Dispenser ........................................................................................................................................ 3
Sign-in Sheets ............................................................................................................................................................ 4
Door Handles ............................................................................................................................................................. 4
Tables ......................................................................................................................................................................... 4
Towel Dispensers ....................................................................................................................................................... 4
Restrooms .................................................................................................................................................................. 5
Sinks ........................................................................................................................................................................... 5
Mailboxes .................................................................................................................................................................. 5
Fax Machine ............................................................................................................................................................... 5
Copy Machine ............................................................................................................................................................ 5
Office Supplies (stapler, hole puncher, etc.) .............................................................................................................. 5
Pens/Writing Utensils ................................................................................................................................................ 6
Phones ....................................................................................................................................................................... 6
Shared Computers ..................................................................................................................................................... 6
Locks .......................................................................................................................................................................... 6
Shared Keys ............................................................................................................................................................... 6
Thermostat ................................................................................................................................................................ 7
Light Switches ............................................................................................................................................................ 7
Cleaning Supplies ....................................................................................................................................................... 7
Common Areas .............................................................................................................................................................. 7
Dispatch Room ........................................................................................................................................................... 7
Driver Break Room ..................................................................................................................................................... 7
Driver Restrooms ....................................................................................................................................................... 8
Shop ........................................................................................................................................................................... 8
Mechanic Break Room ............................................................................................................................................... 8
Mechanic Locker Room ............................................................................................................................................. 8
Shop Restroom .......................................................................................................................................................... 9
Shop Storage .............................................................................................................................................................. 9
Office Break Room ..................................................................................................................................................... 9
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Office Kitchen ............................................................................................................................................................ 9
Office Entry Foyer ...................................................................................................................................................... 9
Office Supply Room ................................................................................................................................................... 9
Office Restrooms ..................................................................................................................................................... 10
Offices ...................................................................................................................................................................... 10
Yard Break Room ..................................................................................................................................................... 10
Yard Restrooms ....................................................................................................................................................... 10
Yard Vans ................................................................................................................................................................. 10
Yard Office ............................................................................................................................................................... 10
Cleaning Supply/ Utility closet ................................................................................................................................. 10
Procedures for Protecting Employees ......................................................................................................................... 11
Backhaul Pick Ups .................................................................................................................................................... 11
Shopping Trucks ....................................................................................................................................................... 11
Loading Vans ............................................................................................................................................................ 11
Dispatch ................................................................................................................................................................... 11
Meals and Employee Breaks .................................................................................................................................... 11
Picking Up Mail ........................................................................................................................................................ 11
Refilling Water Bottles ............................................................................................................................................. 11
Issuing Discipline ...................................................................................................................................................... 11
Turning In Paperwork .............................................................................................................................................. 11
Cleaning Surfaces ..................................................................................................................................................... 11
Cleaning Rooms ....................................................................................................................................................... 12
Communicating with Employees ............................................................................................................................. 12
Safety Meetings ....................................................................................................................................................... 12
Discussing Pay Issues ............................................................................................................................................... 12
Communicating with Professional Cleaning Services .............................................................................................. 12
Receiving Packages and Shipments ......................................................................................................................... 12
Interacting with Customers and Vendors ................................................................................................................ 12
Dealership Deliveries ............................................................................................................................................... 12
Employee Call-Offs................................................................................................................................................... 12
Tablet Repairs and Issues ........................................................................................................................................ 12
Temperature Check ................................................................................................................................................. 12
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DETAILS, SUPPLIES, AND PROCEDURES
SURFACE SANITIZATION
VENDING MACHINES
Location(s): Breakroom
Designated Person(s) Responsible: Bob Skinner
Supplies Needed: “Temporarily Out of Order” sign
Plan:
Place sign on vending machine.
MICROWAVES
Location(s): Office
Designated Person(s) Responsible: All employees who use the appliance
Supplies Needed: Disinfectant spray
Plan:
Spray & wipe handle, control panel, and plate before and after each use. Hang sign with instructions.
REFRIGERATOR
Location(s): Office
Designated Person(s) Responsible: All employees who use the appliance
Supplies Needed: Disinfectant spray
Plan:
Spray & wipe handle and surface area used before and after each use. Designate food storage areas. Hang sign
with instructions.
WATER FOUNTAIN/DISPENSER
Location(s): Office
Designated Person(s) Responsible: Bob Skinner
Supplies Needed: “Temporarily Out of Order” sign
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Plan:
Place sign. Provide bottled water if necessary.
SIGN-IN SHEETS
Location(s): Dispatch/Office
Designated Person(s) Responsible: Cheryl Gaul/Yolanda Shumpert
Supplies Needed: Gloves
Plan:
Sign stating must use clean gloves for sign in and distribution of any paper to and from.
DOOR HANDLES
Location(s): Office, Shop, Restroom
Designated Person(s) Responsible:
Office – Sydney Schippano
Shop – Steve Roberts
Restrooms – Cleaning service
Supplies Needed: Disinfectant spray
Plan:
Wipe down all door handles at the start of day and after moderate use.
TABLES
Location(s): Office
Designated Person(s) Responsible: All employees at their designated station
Supplies Needed: Disinfectant spray
Plan:
Wipe down all tables at the start of day and after moderate use. Tables in drivers room to be marked with an X
determining where drivers cannot sit to enforce SD.
TOWEL DISPENSERS
Location(s): Driver’s room, Restrooms
Designated Person(s) Responsible: Cleaning service
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Supplies Needed: Paper towels
Plan:
Ensure adequate supplies daily.
RESTROOMS
Location(s): Office, Shop
Designated Person(s) Responsible: Adam Gaffka
Supplies Needed: Disinfectant spray
Plan:
Wipe down all contact surfaces multiple times daily. Daily cleaning company for deep clean.
SINKS
Location(s): Restroom
Designated Person(s) Responsible: Adam Gaffka
Supplies Needed: Disinfectant spray
Plan:
Wipe down surfaces multiple times daily.
MAILBOXES
Not applicable.
FAX MACHINE
Not applicable.
COPY MACHINE
Location(s): Office
Designated Person(s) Responsible: All employees after use.
Supplies Needed: Disinfectant spray
Plan:
Spray & wipe contact surfaces before and after each use. Sign to be posted.
OFFICE SUPPLIES (STAPLER, HOLE PUNCHER, ETC.)
Location(s): Office
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Designated Person(s) Responsible: All employees for shared items.
Supplies Needed: Disinfectant spray
Plan:
Spray & wipe contact surfaces before and after each use.
PENS/WRITING UTENSILS
Location(s): Office, Shop, Restroom
Designated Person(s) Responsible: Individual; no shared utensils
Supplies Needed:
Plan:
Instruction to staff to not share these items.
PHONES
Location(s): Office, Dispatch, Shop
Designated Person(s) Responsible: All employees responsible at their designated work station
Supplies Needed: Disinfectant spray
Plan:
Spray and wipe contact surfaces after each use or daily if single use. Instructions to staff to use only their own
phone.
SHARED COMPUTERS
Location(s): Dispatch
Designated Person(s) Responsible: Cheryl Gaul; Yolanda Shumpert
Supplies Needed: Disinfectant spray
Plan:
Spray and wipe contact surfaces after each use or shift if exclusive during shift.
LOCKS
Not applicable.
SHARED KEYS
Not applicable.
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THERMOSTAT
Location(s): Office
Designated Person(s) Responsible: Sydney Schippano
Supplies Needed: Disinfectant spray
Plan:
Spray and wipe after each use.
LIGHT SWITCHES
Location(s): Office, Shop
Designated Person(s) Responsible: Darlene Bishop
Supplies Needed: Disinfectant spray
Plan:
Spray and wipe prior to any contact.
CLEANING SUPPLIES
Location(s): Office, Shop
Designated Person(s) Responsible: Bob Skinner
Supplies Needed: Gloves, disinfectant spray, towels
Plan:
Inventory weekly and submit for review & replenishment.
COMMON AREAS
DISPATCH ROOM
Person Responsible for Cleaning: Dispatchers; Bob Skinner
Supplies Needed: Disinfectant spray, towels
Other Needs:
Plan Details:
Practice maintaining 6' minimum spacing/clean shared surfaces multiple times daily.
DRIVER BREAK ROOM
Person Responsible for Cleaning: Bob Skinner
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Supplies Needed: Signage/COVID-19 posters
Other Needs:
Plan Details:
Wipe down all contact surfaces at the end of the shift and after any moderate use. Only two drivers permitted at
one time.
DRIVER RESTROOMS
Person Responsible for Cleaning: All employees
Supplies Needed: Hygiene posters
Other Needs:
Plan Details:
One person capacity restrooms.
SHOP
Person Responsible for Cleaning: Steve Roberts
Supplies Needed: Posters
Other Needs:
Plan Details:
Signage posted - 6' between employees.
MECHANIC BREAK ROOM
Person Responsible for Cleaning: Steve Roberts
Supplies Needed: Posters
Other Needs:
Plan Details:
Stagger lunch/break times to ensure proper social distancing.
MECHANIC LOCKER ROOM
Person Responsible for Cleaning: Steve Roberts
Supplies Needed: Posters
Other Needs:
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Plan Details:
Post sign allowing no more than 3 mechanics in locker room at a time.
SHOP RESTROOM
Person Responsible for Cleaning: Steve Roberts
Supplies Needed: Posters, hand soap, sanitizer
Other Needs:
Plan Details:
Post signage about proper hand washing techniques.
SHOP STORAGE
Person Responsible for Cleaning: Jason Draper; Jason Bowe
Supplies Needed: Posters
Other Needs:
Plan Details:
Only designated persons allowed in parts room. Posted signage.
OFFICE BREAK ROOM
Not applicable.
OFFICE KITCHEN
Person Responsible for Cleaning: Bob Skinner
Supplies Needed: Disinfectant spray, towels
Other Needs:
Plan Details:
Wipe down coffee maker every time new coffee is made.
OFFICE ENTRY FOYER
Not applicable.
OFFICE SUPPLY ROOM
Person Responsible for Cleaning: All personnel
Supplies Needed: Disinfectant spray, towels
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Other Needs:
Plan Details:
Wipe down all contact surfaces after each use. Wipe down all new supply packages upon arrival. One employee
present at a time. Sign with instructions.
OFFICE RESTROOMS
Person Responsible for Cleaning: All employees
Supplies Needed:
Other Needs:
Plan Details:
One person capacity restrooms.
OFFICES
Person Responsible for Cleaning: All personnel
Supplies Needed: Disinfectant spray, towels
Other Needs:
Plan Details:
Ensure that all desks are a minimum of 6 foot apart - post signage about social distancing.
YARD BREAK ROOM
Not applicable.
YARD RESTROOMS
Not applicable.
YARD VANS
Not applicable.
YARD OFFICE
Not applicable.
CLEANING SUPPLY/ UTILITY CLOSET
Person Responsible for Cleaning: Cleaning service
Supplies Needed: Disinfectant spray, towels
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Other Needs:
Plan Details:
Sign for one person at a time. Wiped down all shared cleaning items after each use.
PROCEDURES FOR PROTECTING EMPLOYEES
BACKHAUL PICK UPS
E-dispatch where available. Two drivers in dispatch at a time. Mask required and clean gloves worn for any
interchange of items.
SHOPPING TRUCKS
Handled through dispatch with the same procedures. Two drivers in dispatch at a time. Mask required and clean
gloves worn for any interchange of items.
LOADING VANS
Not applicable.
DISPATCH
E-dispatch where available. Two drivers in dispatch at a time. Mask required and clean gloves worn for any
interchange of items.
MEALS AND EMPLOYEE BREAKS
All off location for drivers. Social distancing for other employees through staggered breaks or adding eating areas.
PICKING UP MAIL
All mail to be handled with gloves.
REFILLING WATER BOTTLES
Not applicable; provide single use water bottles where required.
ISSUING DISCIPLINE
Same as other dispatch procedures.
TURNING IN PAPERWORK
Same as other dispatch procedures.
CLEANING SURFACES
Gloves, masks, and protective eyewear for any cleaning functions.
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CLEANING ROOMS
Gloves, masks, and protective eyewear for any cleaning functions.
COMMUNICATING WITH EMPLOYEES
One on one with social distance, by tablet when possible, memo's as required.
SAFETY MEETINGS
Small groups where social distance can be maintained. Possibly through webinars that can be completed with
small tests for compliance. Possibly use one bay of the shop as needed.
DISCUSSING PAY ISSUES
Same as other dispatch procedures.
COMMUNICATING WITH PROFESSIONAL CLEANING SERVICES
They must follow all of our same designated protocols and vendor protocols. Communication to be by phone.
RECEIVING PACKAGES AND SHIPMENTS
Vendors must have on masks. All packages should be disinfected when possible and always received wearing
gloves.
INTERACTING WITH CUSTOMERS AND VENDORS
Same as above and with proper social distancing
DEALERSHIP DELIVERIES
STI whenever allowed. Suggest driver controls tablet when not. Tablet surface wiped after any exchange. Mask
required.
EMPLOYEE CALL-OFFS
Track all attendance and follow contractual language where applicable unless documented illness or other virus
related excuse is acceptable. Labor should set guidelines but we can't have a free for all when making weekly HWP
contributions.
TABLET REPAIRS AND ISSUES
Tablet to be wiped down prior to and after handling by staff attempting to repair.
TEMPERATURE CHECK
