January 16 BI Rationalization Simplification & Standardization Presented by: Vince Belanger

May 3, 2023

BI RationalizationBI Rationalization

Simplification & StandardizationPresented by: Vince Belanger

May 3, 2023 / Slide 2 / 2_04_Belanger

TODAY’S ROADMAPTODAY’S ROADMAP Current State of Market

BI Rationalization

Why Oracle?

Why TUSC?


Current State- Market DirectionCurrent State- Market Direction

The primary focus for IT Directors and CIO’s in the Business Intelligence domain is to reduce internal and overhead (I&O) cost through:

Unified BI Solutions Sharing between departments Reduction in BI Shelf ware Leverage what has already been created Realize ROI, which was original intent

- Gartner Group


A growing number of clients realize the A growing number of clients realize the value of enterprise-wide BI deploymentsvalue of enterprise-wide BI deployments

Base: 82 IT decision-makers(percentages do not total 100 because of rounding)

“How widespread is your organization’s adoption of BI, data warehousing, and data integration initiatives?”

Source: August 2008 Global BI And Data Management Online Survey


The Evolution of BI Tools: What The Evolution of BI Tools: What happened?happened?

Sales & Marketing

DW/BI TOOL


The Evolution of BI Tools - The Evolution of BI Tools - continuedcontinued

BI Tool 2

BI Tool 2

Sales & Marketing

Finance


Even as BI environment consolidation Even as BI environment consolidation efforts continue, many still use several efforts continue, many still use several BI toolsBI tools

0%

10%

20%

30%

40%

50%

60%

0 1 to 2 3 to 5 6 to 9 10+ Don't know

My department Enterprise

“How many different BI products do you have in your own department, and across the entire enterprise?”

Source: August 2008 Global BI And Data Management Online Survey

Base: 82 IT decision-makers


End Result - A Proliferation of End Result - A Proliferation of ToolsTools

Custom Built

Reporting Solution

BI Tool 2

Data Warehouse

BI Tool 1

BI Tool 3

Multiple BI Tools Disparate SystemsData WarehouseBusiness Units

Finance

Sales & Marketing

Customer Service

Operations


End Result – High Cost of End Result – High Cost of SupportSupport

Custom Built

Reporting Solution

BI Tool 2

Data Warehouse

BI Tool 1

BI Tool 3

Multiple BI ToolsData WarehouseBusiness Units

Finance

Sales & Marketing

Customer Service

Operations

On-going System Cost

$1,650,000

$2,300,000

$1,850,000

$2,100,000

Total Cost: $7,900,000


Why now is the time to Activate!Why now is the time to Activate!Costs, Risks and missed Opportunities

Multiple tools strap organizations with excessive support cost and reduce user adoption.

Economic weakness brings renewed focus on reducing cost.

Inability to differentiate your organization from information driven opportunities.

Organizational growth is constrained without insight provided via accurate and readily available information.


BI Rationalization – Oracle BI Tool Enablement

ETLData warehouse

Database AnalyticsOLAPReporting Data miningDashboards

Product 1

Product 2

Product 4

Product 3

Prod. 2

Product 5

Pre

2007

2007+

Until recently a company would have to purchase multiple tools to meet information delivery needs. This is no longer the case.

Oracle

Why now is the time – Enabled by Tools!Why now is the time – Enabled by Tools!


Oracle BI Suite Enterprise Edition Oracle BI Suite Enterprise Edition PlusPlus

OLTP & ODSSystems

DataWarehouseData Mart

SAP, OraclePeopleSoft, Siebel,

Custom Apps

FilesExcelXML

BusinessProcess

Financial Performance Management Applications

InsightPerformance

Action

SetGoals

Plan

Monitor

Analyze

Report

Align

HyperionEssbase

Oracle BI ServerCommon Enterprise Information Model

Reporting & Publishing

Financial ReportingBI Publisher

Interactive ReportingSQR Production Reporting

Web Analysis

Ad hoc Analysis

ProactiveDetectionand Alerts

Microsoft Office

Interactive Dashboards

answers the answers the callcall


Rationalized BI OrganizationRationalized BI Organization

Custom Built

Reporting Solution

BI Solution 2

Data Warehouse Reduced BI Tools On-going System Cost

$2,300,000

$2,100,000

Total Cost: $4,400,000Savings of: $3,500,000

Business Units

Finance

Sales & Marketing

Customer Service

Operations

Reduction of $1,650,000

Reduction of $1,850,000


Standardizing on a single business intelligence (BI) reporting and analysis

solution is a good idea in theory . . . companies can save money by

standardizing but must plan for a long, slow migration that may not be

practical. (Forrester Research)

TUSC cuts conversion costs and time by up to 50%.

The struggle of standardizationThe struggle of standardization


Don’t hide, TUSC can helpDon’t hide, TUSC can help


TUSC answers the call with TUSC answers the call with

Rolta Business Intelligence Exchange

A proven Methodology paired with industry leading tool kits that systematically coverts one BI reporting environment into another. Saving 30% - 50% less time versus manual effort.


Data and Technology Assessment

Road Map Development

Cleansing Environment

Conversion to Target Platforms

rBIX

Utility that automates migration of: Queries SQL Reports Data Models Rules Interactivity Universes

Our Approach – Roadmap to Our Approach – Roadmap to Rationalization: Rationalization: Migration time and Expense Reduced by up to 50%Migration time and Expense Reduced by up to 50%


Transition

Inception Iteration (X) Elaboration Construction Transition

Plan Analyze & cleanse

Design Convert & Build

Test Deploy

Project Definition & Scope & Milestones

BI Assessment and Solution Framework

Current architecture review

Identify Redundancy and Commonality

Design Logical Data Model

Design Output Templates

Design Data Mappings

Design Technical Architecture

Design Universe Presentation Layer

Build Technical Infrastructure

Create target output from conversion

Report Creation

Plan Parallel & System Testing

Execute Parallel & Integration Testing

User Acceptance Testing

Plan Deployment

Deploy to Production

Conduct Training

Plan Operations Support

Build Universe/ Data Model

Establish Test Strategy

Stakeholder IdentificationResource Plan

Roadmap to BI RationalizationRoadmap to BI Rationalization

Quality Assurance


During Inception Phase:During Inception Phase: The Cost The Cost JustificationJustification

BBaseline Cost Structureaseline Cost StructureBased on Industry Averages typical BI spend per 1000 user, 500 report deployments incur the following cost structures:

Using we can consolidate this platform in 2,500 hours and at a cost of $425,000.

Cost Classification

Cost Estimate

Software Support & Maintenance (based on 20%)

$400,000

Hardware Costs $300,000Internal Resource Support: Avg.3-5 Resources

$300,00

Total: $1,000,000

That is clear concise ROI Justification upfront! Saving your organization more than $600K in first year!


rBix Rationalization Manual vsrBix Rationalization Manual vs Cost EstimateCost EstimateIn comparison here is the cost to consolidate this platform

doing a completely manual conversion compared to using

Cost Comparison - Based on 500 Reports

Consolidation via Manual Process

Consolidation using

Estimated Time Savings

5000 Hours 2500 Hours

Estimated Cost $850,000 $425,000

CUT TIME & COST IN HALF!


Transition

Inception Iteration (X) Elaboration Construction Transition

Plan Analyze & cleanse

Design Convert & Build

Test Deploy

Project Definition & Scope & Milestones

BI Assessment and Solution Framework

Current architecture review

Identify Redundancy and Commonality

Design Logical Data Model

Design Output Templates

Design Data Mappings

Design Technical Architecture

Design Universe Presentation Layer

Build Technical Infrastructure

Create target output from conversion

Report Creation

Plan Parallel & System Testing

Execute Parallel & Integration Testing

User Acceptance Testing

Plan Deployment

Deploy to Production

Conduct Training

Plan Operations Support

Build Universe/ Data Model

Establish Test Strategy

Stakeholder IdentificationResource Plan

Roadmap to BI RationalizationRoadmap to BI Rationalization

Quality Assurance


Construction-Conversion Phase: Construction-Conversion Phase: Our Proprietary Tool Kits – Power to the Our Proprietary Tool Kits – Power to the SolutionSolution

Our solution programmatically reads all BI metadata about each report object in source system and seamlessly translates that definition into the

target platform report object.


Hard ware costs

BI Architecture & Scalability

BI Functionality

Software Costs

Time to Implement

Data Architecture

User Training

Support and Maintenance

TCO

Results of moving to a single BI platform:

Transparency into total cost of ownership (TCO) and will lead to clear ROI determination.

Single view of company business.

Increase user base. Significant reduction in TCO. Leveraging a tool that best

meets the needs of the business.

Effort to move to single BI Platform with TUSC recovered in 0-3 years.

BI Rationalization – Final ResultBI Rationalization – Final Result


SITUATION: Dissatisfied with current BI software Expiring maintenance contract; cost about to increase by 135% Four months to select vendor and convert existing environment 500 users on legacy (Cognos) software

SOLUTION: Developed requirements and assisted in vendor selection Implemented new environment Transitioned from Cognos to Oracle

RESULT: Automated conversion of 90% of reports within four months Reduced annual cost by $435,000 and improved user satisfaction Increased consistency and credibility of data Increased user base (for Oracle) by 20%

BI Rationalization Success StoriesBI Rationalization Success Stories


SITUATION: Customer paying to support, maintain, and develop multiple BI reporting

environments Users unsure which system to leverage for various reporting needs Concern about cost and time to consolidate to one BI environment

SOLUTION: Rolta EICT developed road map to reduce steep costs and user conversion by

consolidating to one target Oracle BI Platform Transitioned customer from Microstrategy and others to Hyperion

RESULTS: Completed originally estimated 15 month engagement in 6 MONTHS Consolidated 3500+ reports into 40 reports! Cut software maintenance fees by $450,000 (by ending Microstrategy

agreement) Eliminated production and back up servers required for Microstrategy

environment Reduced dedicated time of support and development staff to free up for new

initiatives Increased consistency and credibility of data Eliminated “user confusion” making the lines of business more productive in a

single environment

BI Rationalization Success Stories, cont.BI Rationalization Success Stories, cont.


BI Rationalization: Now is the Time!BI Rationalization: Now is the Time!

• High Costs• Information Silos• BI is a barrier instead of an enabler

• Clear ROI Justification• Programmatic Migration of BI Content• Assists every step of the way

• Major Organizational Cost Savings• Create a streamlined and agile enterprise• Drive efficiency and competitive differentiation in market


THANK YOU FOR YOUR TIME TODAY!THANK YOU FOR YOUR TIME TODAY!

Contact InfoContact Info

Vincent BelangerVincent BelangerTUSCTUSCPartner – BI & Data ManagementPartner – BI & Data Management

[email protected]@tusc.com

mailto:[email protected]

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January 16 BI Rationalization Simplification & Standardization Presented by: Vince Belanger