January 8, 2013

• AGENDA7:00 - Welcome7:05 - Treasurer’s Report7:15 - One to One Computing7:35 – Principal Time7:45 – Teacher Time7:50 – PTA President Time

Next Meeting – February 5, 2013

Lees Corner PTA Treasurer’s Report

Committee Results

Hallowingo Updated• Netted $3,455

compared to an expected $3,700.

• December brought in another $344 for the silent auction.

Hallowingo Results Actual Budget

Tickets 1,955  

50/50 287  

Silent Auction 1,191  

Bake Sale 472  

Donation 40  

Hallowingo Income 3,945 5,000

DJ (350)  

Other Exp (140)  

Hallowingo Expense (490) (1,300)

Net Margin 3,455 3,700

Committee Results

Book Fair• May 2012 Budget did not

any income or expense for Book Fair.

• Benefitted from a $277 donation from El Fresco and $184 from Reason to Write. Covered the PTA “prizes” donation.

• Book sales netted an additional $428.

• Total PTA benefit $639.

Book Fair Results ActualBudge

t

Book Fair Income 6,592  

Upfront Cash (200)  

El Fresco "Donation" 227  

Reason to Write Donation 184  

Scholastic Expense (2,716)  

Lees Corner Share (3,448)  

Net Proceeds to PTA 639 0

Budget AnalysisBUDGET GAP ANALYSIS

Thru 11/30/2012

PTA Dues/Donation Overbudget 2,673

School Supplies Income 95

Hallowingo Gap (589)

Pending Silent Audition Pymts ???

Spirit Wear Gap (3,194)

Estimated Gap (1,016)

Off System Funds To Date

Allocated to Field Trips

Expenses (budgeted

$5500)

Dining Out Night  

(Chik Fil A) 811

Grocery Receipts (Target & Giant)

($2000 budgeted) 782

Total 1,593 5,500

Incoming Funds Expected Budget

Box Tops Income 992 1,400

• Completed activities are funding on par with expected cash generation

• Dining Days have been very successful with 2 remaining events plus Scoop Nites

• Large number of budgeted expenses that can be re-evaluated as we proceed through the year.

• Original May 2012 Budget included a $2,307 gap.

BUDGET GAP ANALYSIS Thru 12/31/2012

PTA Dues/Donation Overbudget 2,753

School Supplies Income 95

Hallowingo Gap (145)

Spirit Wear Gap (3,194)

Book Fair Net Income 639

Estimated Gap 147

Detailed Results 7/1/2012 thru 12/31/2012

Detailed Results7/1/2012 thru 12/31/2012

Detailed Results7/1/2012 thru 12/31/2012

Detailed Results7/1/2012 thru 12/31/2012

• Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.

Detailed Results

Expected Income & Remaining Expenses

Cash on hand and future income will fund remaining budgeted expenses of approximately $17,823.

Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $1,593)

Other Items

• Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box.

• Please put any cash in the school safe (Ruth in the Office manages the safe).

• I generally check the boxes on Mondays during “cello transport”.

• Please submit any outstanding expense reimbursements for completed events as soon as possible.

QUESTIONS?

Updates

• Events– Dining Days McSpirit

Night at Greenbriar McDonald’s Jan.16&17

– Movie Night – February 8, 2013

– 6th Grade Basketball – March 2013

– TrackAThon – May 2013

• Committees– Book Fair – successful Book Fair

managed by the PTA– Box Tops – kicking off Box Tops

drive for Winter/Spring– Cafeteria Cleanliness – starting to

purchase baby wipes– Directory – v2.0 with new families

coming February 2013 – Lego Robotics – accepting

applications for Little Einsteins program

– School Spirit – preparing for Spring spirit line

– Teacher Appreciation – Chick Fil A lunch for staff in December

– Ways and Means – beginning discussion for Boosterathon 2013-14

Volunteers Needed

• Chairpersons Needed– Nominations Chair -

2013– Grounds Beautification

2013

• Volunteers for Events– Movie Night– 6th Grade Basketball – TrackAThon