January 8, 2013
• AGENDA7:00 - Welcome7:05 - Treasurer’s Report7:15 - One to One Computing7:35 – Principal Time7:45 – Teacher Time7:50 – PTA President Time
Next Meeting – February 5, 2013
Lees Corner PTA Treasurer’s Report
Committee Results
Hallowingo Updated• Netted $3,455
compared to an expected $3,700.
• December brought in another $344 for the silent auction.
Hallowingo Results Actual Budget
Tickets 1,955
50/50 287
Silent Auction 1,191
Bake Sale 472
Donation 40
Hallowingo Income 3,945 5,000
DJ (350)
Other Exp (140)
Hallowingo Expense (490) (1,300)
Net Margin 3,455 3,700
Committee Results
Book Fair• May 2012 Budget did not
any income or expense for Book Fair.
• Benefitted from a $277 donation from El Fresco and $184 from Reason to Write. Covered the PTA “prizes” donation.
• Book sales netted an additional $428.
• Total PTA benefit $639.
Book Fair Results ActualBudge
t
Book Fair Income 6,592
Upfront Cash (200)
El Fresco "Donation" 227
Reason to Write Donation 184
Scholastic Expense (2,716)
Lees Corner Share (3,448)
Net Proceeds to PTA 639 0
Budget AnalysisBUDGET GAP ANALYSIS
Thru 11/30/2012
PTA Dues/Donation Overbudget 2,673
School Supplies Income 95
Hallowingo Gap (589)
Pending Silent Audition Pymts ???
Spirit Wear Gap (3,194)
Estimated Gap (1,016)
Off System Funds To Date
Allocated to Field Trips
Expenses (budgeted
$5500)
Dining Out Night
(Chik Fil A) 811
Grocery Receipts (Target & Giant)
($2000 budgeted) 782
Total 1,593 5,500
Incoming Funds Expected Budget
Box Tops Income 992 1,400
• Completed activities are funding on par with expected cash generation
• Dining Days have been very successful with 2 remaining events plus Scoop Nites
• Large number of budgeted expenses that can be re-evaluated as we proceed through the year.
• Original May 2012 Budget included a $2,307 gap.
BUDGET GAP ANALYSIS Thru 12/31/2012
PTA Dues/Donation Overbudget 2,753
School Supplies Income 95
Hallowingo Gap (145)
Spirit Wear Gap (3,194)
Book Fair Net Income 639
Estimated Gap 147
Detailed Results 7/1/2012 thru 12/31/2012
Detailed Results7/1/2012 thru 12/31/2012
Detailed Results7/1/2012 thru 12/31/2012
Detailed Results7/1/2012 thru 12/31/2012
• Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.
Detailed Results
Expected Income & Remaining Expenses
Cash on hand and future income will fund remaining budgeted expenses of approximately $17,823.
Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $1,593)
Other Items
• Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box.
• Please put any cash in the school safe (Ruth in the Office manages the safe).
• I generally check the boxes on Mondays during “cello transport”.
• Please submit any outstanding expense reimbursements for completed events as soon as possible.
QUESTIONS?
Updates
• Events– Dining Days McSpirit
Night at Greenbriar McDonald’s Jan.16&17
– Movie Night – February 8, 2013
– 6th Grade Basketball – March 2013
– TrackAThon – May 2013
• Committees– Book Fair – successful Book Fair
managed by the PTA– Box Tops – kicking off Box Tops
drive for Winter/Spring– Cafeteria Cleanliness – starting to
purchase baby wipes– Directory – v2.0 with new families
coming February 2013 – Lego Robotics – accepting
applications for Little Einsteins program
– School Spirit – preparing for Spring spirit line
– Teacher Appreciation – Chick Fil A lunch for staff in December
– Ways and Means – beginning discussion for Boosterathon 2013-14
Volunteers Needed
• Chairpersons Needed– Nominations Chair -
2013– Grounds Beautification
2013
• Volunteers for Events– Movie Night– 6th Grade Basketball – TrackAThon