Space Crunch: Criteria for the Withdrawal of Print Journals at a Multi-Site Service

Jo GardnerDesk Services & Resources Manager

Bodleian Health Care Libraries

Preparing for Transformation

What were we preparing for?Cairns LibrarySummer 2012

Knowledge Centre Summer 2012

Reduce floor space – remove 960 m of journal shelves

Move book collection to temporary location

Move book collection to new location

Keep library service running

Reduce floor space – remove 86 m of journal shelves

Pack books and journals into boxes to move offsite

Unpack books and journals and put in new location

Keep library service running

Removing Journals: TimelineTime Activity

Nov 2009 – Dec 2010

CAIRNS: Record holdings and allocate actions

Jan 2011 – Jun 2011

CAIRNS: Discard 684 mCAIRNS: Barcode 116 m and send to Swindon

Mar 2012 – Apr 2012

CAIRNS: Discard 110 mKC: Record holdings and allocate actions

May 2012 – Jun 2012

KC: Discard 61 mKC: Barcode 25 m and send to Swindon

Removing Journals: The CriteriaAvailability Colour ACTION

In Bodleian LibrariesAvailable online

GREEN DISPOSE

NOT in Bodleian LibrariesAvailable online

YELLOW Send to SWINDONBOOKSTORE

NOT in Bodleian LibrariesNOT available online

PINK KEEP

In Bodleian LibrariesNOT available online

PURPLE PONDER

‘Refreshers’ Spreadsheets

Discarding JournalsFIRST:Offer to departments that had donated themOffer to British Library as part of UKRR

Scheme

THEN:Mark remaining earmarked journals with a

crossStamp “WITHDRAWN” Arrange collectionReorganise remaining journals

Disposing Journals

Cross of doom

The Cross of Doom

Sending Journals to SwindonEach issue BARCODED and added to systemCairns – 166 m, January-June 2011Knowledge Centre – 25 m, May-June 2012

Empty shelves

Lessons Learned

Start planning early Involve staff, define rolesSet mini-goalsCross of Doom: Obvious, but

reversibleInvest in a good vacuum cleaner