Job Descriptions 1815...1815 Job Descriptions Minimum Qualifications • High School Diploma or Equivalent is required • One (1) year of clerical experience • Ability to pass OPAC

Last updated May 26, 2020

Job Descriptions 1815

Table of Contents:

Business D…………………………………………………………………………………………...4 • Nutrition Services Clerk.………………………………………………………..5 • School Bookkeeper……………………………………………….……….........7

Business E……………………………………………………………………………………….......9 • Central Office Secretary – Accounting……………………………...............10 • Central Office Secretary – Transportation.. .…………………………..........12

Business F……………………………………………………………………………………….....14 • CPC – CTE Specialist…………………………………………………………....15 • Nutrition Services Specialist…………………………………………………..17

Business G…………………………………………………………………………………..……...19 • Accounts System Analyst………………………………………………..........20 • Business Office Bookkeeper…...……………………………………………...22 • Business Office Specialist II……………………………………………………24 • Employee Benefits Specialist…………………………………….............…..26 • Grants & Special Projects Accounting Specialist…………………………….28

Business H………………………………………………………………………………………….30 • Business Office Specialist I…………………………………………………….31 • Human Resources Specialist I………………………………………………….33

Child Care A………………………………………………………………………………………..35 • Locker Room Aide……………………………………………….............. .......36 • Overload Aide………………………………………………………….............38 • Title I Aide……………………………………………………………………….40

Child Care B………………………………………………………………………………..………42 • Security Guard…………………………………………………………………..43

Child Care C………………………………………………………………………………………..45 • Family Resource Assistant……………………………………….............. .....46 • Language Acquisition Aide……………………………………………............48 • Special Education Aide…………………………………………………….......50

Child Care D………………………………………………………………………………………..52 • Health Aide………………………………………………………….................53 • Special Education Health Aide……………………………................ ..... ......55 • Vocational Ed Parapro – Radio/TV…………………………….............. .......57 • Vocational Ed Parapro……………………………............... ...... ...... .... .......59

Job Descriptions 1815

Table of Contents Continued:

Child Care E...........................................................................................................................61• Specialist for the Visually Challenged……………………………................62

Child Care L………………………………………………………………………………………..64 • Latchkey Caregiver……………………………............ ...... ...... ...... ...... ... ....65 • Latchkey Team Leader……………………………............... ...... ...... .... .......67 • Locker Room Attendant – Before/After School……………………………...69

Clerical B……………………………………………………………………………………………71• School Office Clerk……………………………............ ...... ...... ...... ...... ... ....72

Clerical C………………………………………………………………………………………........74

• Counseling Clerk – HS………………………………………………………… . ..78

• Human Resources Clerk……………………………………………………......75

Clerical D……………………………………………………………………………………………77

• Counseling Clerk - MS…………………………………………………………..80 • Pupil Accounting Clerk………………………………………………………….82 • Pupil Accounting Clerk/Health Aide... ...... ...... .. ........ ...... ...... ...... ...... ... ....84 • Secretary to Assistant Principal.... ...... ...... ...... ........ ...... ...... ...... ...... ... .....86 • Substitute Systems Clerk......... ...... ...... ...... ...... ........ ...... ...... ...... ...... ... ....88

Clerical E……………………………………………………………………………………………90 • Central Office Secretary……………………………............... ...... ...... . ........91

o Attendance & Personnelo Curriculumo Human Resourceso Information Systems Supporto K8 Science Kitso Operations & Maintenanceo Security & Crisis Managemento Special Education

Clerical F…………………………………………………………………………………………….99 • Specialist Secretary……………………………......... ...... ...... ...... ...... ... ......100

o Athletics and Facilitieso Latchkey/Preschoolo Special Educationo State & Federal Programs & Language Acquisitiono Student Affairs Liaison

• Elementary Secretary……………………………......... ...... ...... ...... ...... ... ....93 • Middle School Secretary……………………………............... ...... ...... . ........95 • High School Secretary…..………………………............... ...... ...... .... ..........97

Business D

Nutrition Services Clerk

School Bookkeeper

1815 Job Descriptions

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Nutrition Services Clerk

The job of a Nutrition Services Clerk was established for the purpose/s of providing general clerical support to assigned area; communicating general information to staff, vendors and the public; processing information in compliance with financial, legal and administrative requirements; providing information indicating that revenues are dispersed and expenses are within Board and budget limits, and maintaining accurate account balances.

Basic Responsibilities

• Attend meetings as assigned (e.g. account analysis, training, etc.) for the purpose of conveyingand/or gathering information required to perform the functions of the job.

• Call substitutes for the cooks, cook helpers, etc. for the purpose of providing coverage wherenecessary.

• Distribute mail, menus, supplies, messages, etc. for the purpose of disseminating materials toappropriate parties.

• Inform personnel and vendors regarding a variety of procedures and program requirements (e.g.purchase orders, check requests, etc.) for the purpose of providing necessary information forcompleting transactions, taking appropriate action and/or complying with established fiscalguidelines.

• Perform record keeping and clerical functions (e.g. uniform allowances, filing, copying, faxing, etc.)for the purpose of supporting assigned administrator and/or site personnel.

• Prepare a variety of written materials (e.g. faxes, emails, memos, letters, etc.) for the purpose ofdocumenting activities, providing written reference, conveying information and/or complying withfinancial, legal and administrative requirements.

• Prepare written materials (e.g. reports, memos, letters, invoices, milk orders,etc.) for the purpose ofdisseminating information to appropriate parties.

• Process documents, forms, mailings and materials (e.g. employee attendance, food productionrecords, daily tickets, Free and Reduced Lunch applications, purchase orders, etc.) for the purposeof disseminating information to appropriate parties.

• Refer and respond to inquiries from school staff, parents, vendors and others as appropriate for thepurpose of obtaining more information and/or services, etc.

• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery ofservices to the district.

• Occasionally assist other personnel for the purpose of supporting them in the completion of theirwork activities.


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Minimum Qualifications • High School Diploma or Equivalent is required• One (1) year of clerical experience• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM

Working Environment The usual and customary methods of performing the job require:

• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 80%, walking – 10%, standing - 10%

Other Information: • Number of Days: This is a 10-month, 221-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “D”• FLSA Status: Non-Exempt

Revision Date: September 28, 2016

Approved by Local 1815: _______________________________________

Approved by HR Office: _______________________________________


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School Bookkeeper

The job of a School Bookkeeper was established for the purpose/s of providing an array of fiscal services for school staff and students; conveying and updating fiscal information; and providing information to appropriate administrators regarding disbursement of funds.


• Analyzes expenditures against budget for the purpose of determining feasibility of service withinbudget parameters.

• Collects funds from student events (e.g. ticket sales, yearbook purchases, athletic letter distribution,etc.) for the purpose of providing the accuracy and timely completion of transactions.

• Coordinates development of reports (e.g. fundraisers, sales tax, etc.) for the purpose of meetingdeadlines and complying with State, district, and federal guidelines.

• Implements reporting procedures and internal controls for the purpose of maintaining accuraterecords and complying with the Uniform System of Financial Record keeping, district policies andother regulatory requirement.

• Informs personnel and/or vendors regarding required documentation and/or procedures (e.g.original invoices, receipts, etc.) for the purpose of conveying information necessary to completetransactions.

• Maintains a variety of fiscal information, files and records (e.g. accounts payable, accountsreceivable, athletics, etc.) for the purpose of providing an up-to-date reference and audit trail forcompliance.

• Monitors account balances and related financial activity for the purpose of providing that allocationsare accurate, related revenues are generated, expenses are within budget limits and/or fiscalpractices are followed.

• Prepares cash deposits from school activities for the purpose of making bank deposits.• Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting

activities, providing written reference and/or conveying information.• Reconciles account balances for the purpose of maintaining accurate account balances and

complying with related policies, practices and/or regulations.• Researches discrepancies of financial information and/or documentation (e.g. purchase orders,

invoices, etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processingfor action.

• Responds to inquiries for the purpose of providing information and/or direction.• Maintains regular personal attendance and punctuality for the purpose of ensuring efficient delivery

of services to the District.• Occasionally assist other personnel for the purpose of supporting them in the completion of their

work activities.


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• High School Diploma or Equivalent is required• One (1) year of clerical experience• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 80%, walking – 10%, standing – 10%

Other Information: • Number of Days: This is a 10-month, 221-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “D”• FSLA Status: Non-Exempt

Revision Date: September 28, 2016, March 15, 2017




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Minimum Qualifications

Business E

Central Office Secretary – Accounting

Central Office Secretary – Transportation


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Central Office Secretary - Accounting

The job of a Central Office Secretary - Accounting was established for the purpose/s of computing and processing accounts payable information in accordance with established practices; providing information to show that expenses are disbursed within Board and budget limits and overall fiscal policies, practices and/or regulations; and maintaining accurate account balances.


• Attend meetings as assigned (e.g. account analysis, training) for the purpose of conveying and/orgathering information required to perform the functions of the job.

• Analyze fiscal data (e.g. contracts, reports, data, etc.) for the purpose of determining feasibility ofservice within budget parameters, making recommendations for use of funds.

• Assist auditors for the purpose of providing required information.• Inform personnel and vendors regarding a variety of procedures and program requirements (e.g.

purchase orders, check requests) for the purpose of providing necessary information for completingtransactions, taking appropriate action and/or complying with established fiscal guidelines.

• Maintain a variety of fiscal information, files and records (e.g. accounts payable, contracts, etc.) forthe purpose of providing an up-to-date reference and audit trail for compliance.

• Monitor account and purchase order balances and related financial activity for the purpose ofproviding information to show that allocations are accurate, related disbursements are generated,expenses are within budget limits and/or fiscal practices are followed.

• Perform general clerical functions (e.g. processing mail, filing) for the purpose of supportingdepartmental operations.

• Prepare a variety of written materials (e.g. faxes, e-mails, memos, letters, etc.) for the purpose ofdocumenting activities, providing written reference, conveying information and/or complying withfinancial, legal and administrative requirements.

• Process a variety of fiscal information for the purpose of updating information and/or recommendingfinal action in compliance with accounting requirements.

• Process payments (e.g. invoices, utilities, memberships, AIA’s) for the purpose of maintaining fiscalcompliance.

• Reconcile account and purchase order balances for the purpose of maintaining accurate balancesand complying with related policies, practices and/or regulations.

• Research and investigate discrepancies of financial information and/or documentation (e.g.purchase orders, invoices, etc.) for the purpose of providing accuracy and adhering to proceduresprior to processing for action.

• Keep invoices current on AS400 system to allow accurate reporting of District cash flow needs.• Monitor account and purchase order balances and related financial activity monthly or quarterly as

directed by supervisor.• Provide backup, as needed, to the Accounts Systems Analyst or other Business Office areas as

directed by supervisor (e.g. credit/purchase cards, vendor inquiries, etc.) for the purpose ofdisseminating prompt information to appropriate parties.

• Maintain regular personal attendance and punctuality for the purpose of providing efficient deliveryof services to the District.



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• High School Diploma or Equivalent is required• Two (2) years of job-related experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 80%, walking – 10%, standing – 10%

Other Information: • Number of Days: This is a 12-month, 261-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “E”• FSLA Status: Non-Exempt





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Central Office Secretary- Transportation

The job of a Central Office Secretary – Transportation was established for the purpose/s of providing secretarial duties to support assigned administrative personnel; communicating information to staff, students, the public, and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


• Attend meetings as assigned (e.g. staff meetings and interviews) for the purpose of conveyingand/or gathering information required to perform functions.

• Verify and ensure accuracy of attendance records (i.e. Kronos) for employees for the purpose ofcomplying with District attendance policy.

• Coordinate a variety of programs and activities (e.g. meetings, site in-service day activities,workshops, computer testing, conferences, field trips, etc.) for the purpose of delivering services inconformance to established guidelines.

• Maintain a variety of files and records (manual and computer) (e.g. field trips, driver attendance andpayroll information; vehicle and license information; routing files, fuel data, etc.) for the purpose ofproviding documentation in accordance with administrative and legal requirements.

• Monitor dispatch radio (e.g. bus-to-bus and bus-to-base communication, etc.) for the purpose ofproviding direction to driving staff.

• Evaluate situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose oftaking appropriate action and/or directing to appropriate personnel for resolution.

• Maintain inventories of supplies and materials for the purpose of providing item availability.• Monitor assigned district activities and/or program components for the purpose of coordinating

activities and providing compliance with established financial, legal and/or administrativerequirements.

• Perform record keeping (confidential and non-confidential), general and program specific businessfunctions (e.g. scheduling, copying, faxing, payroll, attendance, equipment, and work orders, etc.)for the purpose of supporting assigned administrator and/or site with necessary materials.

• Prepare written materials (e.g. reports, memos, letters, etc.) for the purpose of documentingactivities, providing written reference and/or conveying information.

• Process documents and materials (e.g. invoices, parent requests and complaints, student counts,mileage, payroll, etc.) for the purpose of disseminating information to appropriate parties.

• Receive and screen by phone or in person from parents, community representatives, vendors, andDistrict personnel for the purpose of providing information or directing to appropriate party.

• Research a variety of topics (e.g. current practices, policies, etc.) for the purpose of providinginformation for addressing a variety of administrative requirements.

• Respond to inquiries from a variety of internal and external parties (e.g. staff, applicants, parents,public agencies, etc.) for the purpose of providing information, facilitating communication amongparties and/or providing direction.

• Respond to emergencies for the purpose of recommending and/or referring for resolution.• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students,

public agencies, etc.) for the purpose of providing information facilitating communication amongparties and/or providing direction.

• Maintain regular attendance and punctuality for the purpose of ensuring efficient delivery of servicesto the District.

• Occasionally assist other personnel for the purpose of supporting them in the completion of theirwork activities


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Minimum Qualifications • High School Diploma or Equivalent is required• Two (2) years of clerical experience; Five (5) years of clerical experience if supporting an Exempt

Administrator• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 12-month, 261-day assignment (2 positions) • Number of Days : This is also a 10-month 221-day assignment (1 position) • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “E”• FLSA Status: Non-Exempt





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Business F

CPC – CTE Specialist

Nutrition Services Specialist


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CPC - CTE Specialist

The job of a CPC/CTE Specialist was established for the purpose(s) of providing secretarial duties to support assigned administrative personnel; preparing data for CTE grants, communicating information to staff, parents, the public, other districts, the county and the state; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.



• Compile data for local, state, and federal reports (i.e. CTTES annual report; 4483A, 4483D and4403 reports; follow up surveys and 4301 year-end report) for the purpose of ensuring thatallocations are accurate, related revenues are generated, expenses are within budget limits and/orfiscal practices are followed.

• Coordinate a variety of programs and activities (e.g. meetings, site in-service day activities,workshops, computer testing, conferences, field trips) for the purpose of delivering services inconformance to established guidelines.

• Maintain district level CTE accounts and the accounts of the Perkins Grant for the purpose ofensuring that services comply with District, State and Federal requirements.


• Maintain inventories of supplies and materials for the purpose of providing item availability• Monitor assigned district activities and/or program components for the purpose of coordinating


• Perform record keeping (confidential and non-confidential), general and program-specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assignedadministrator and/or site with necessary materials.

• Prepare written materials (e.g. grants, reports, memos, letters, etc.) for the purpose of documentingactivities, providing written reference and/or conveying information.

• Process documents and materials for the purpose of disseminating information to appropriateparties.






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• High School Diploma or Equivalent is required• Two (2) Post-Secondary classes in business or accounting• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 10-month, 226-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “F”• FLSA Status: Non-Exempt





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Nutrition Services Specialist

The job of a Nutrition Services Specialist was established for the purpose/s of performing accounting work, financial reporting, payroll processing, accounts receivable functions, billing and complete oversight of the Meal Magic POS system; secretarial support to assigned office personnel; communicating information to staff, the public; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


• Attend meetings/trainings (e.g. software user groups, etc.) for the purpose of remainingknowledgeable with current District and department regulations.


• Coordinate and prepare reports for the purpose of providing compliance with State, financial, legaland/or administrative requirements.

• Create and implement the setup and processes of all catered events for the purpose of creatingincome and services throughout the District.

• Create and/or revise systems and procedures by analyzing operating practices, recordkeepingsystems, forms control, office layout, budgetary and personnel requirements for the purpose ofimplementing changes necessary for Nutrition Services efficiency.

• Maintain documentation for all contracted services (e.g. senior meals, MISD, Head Start, etc.) forthe purpose of financial stability and relationships within the community.

• Maintain lunch deposit merchant account for the purpose of budgetary requirements.• Maintain a wide variety of informational files for Local, State and Federal audits for the purpose of

adhering to all guidelines and requirements.• Maintain office organization (e.g. office supplies, equipment maintenance, etc.) for the purpose of

the efficient department operations.• Prepare and process accounting transactions (e.g. accounts receivable, journal entries, invoices,

vendor maintenance, purchase orders, etc.) for the purpose of providing required information withdistrict requirements.

• Prepare data for auditors (e.g. gathers data, answers to questions, prepare reports, etc.) for thepurpose of providing required information, completely, accurately and on a timely basis.

• Prepare monthly Federal reimbursement claims and monthly financial reporting for the purpose ofadhering to all guidelines and requirements.

• Process all online student free and reduced meal applications including income verification andMDE reporting for the purpose of meeting the requirements for the National School Lunch Program.

• Process payroll information (e.g. contracts and contract changes, time sheets, extra pay, maintainsattendance and vacation reporting and posting, etc.) for the purpose of updating information and/orauthorizing timely payment.

• Respond to inquiries from a variety of internal and external parties for the purpose of providinginformation, facilitating communication among parties and/or providing directions.

• Schedule and oversee all employee training and certifications for the purpose of adhering to theguidelines of the union contract.

• Support the Administrator (e.g. reading, researching, routing correspondence, drafting letters anddocuments, collecting and analyzing information and initiating telecommunications, etc.) for thepurpose of general efficiency for the operations of the District and/or Department.



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Minimum Qualifications • High School Diploma or Equivalent is required• Two (2) classes of Post-Secondary bookkeeping or accounting• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 80%, walking – 10%, standing –10%

Other Information: • Number of Days: This is a 12-month, 261-day assignment (1 position) • Number of Days: This is also a 10-month, 221-day assignment (1 position) • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “F”• FLSA Status: Non-Exempt





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Business G

Accounts System Analyst

Business Office Bookkeeper

Business Office Specialist II

Employee Benefits Specialist

Grants & Special Projects Accounting Specialist


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Accounts Systems Analyst

The job of an Accounts Systems Analyst was established for the purpose/s of ensuring the efficient and accurate processing and reporting of payments using technology. In addition, the Accounts Systems Analyst provides direction of the workflow of the Accounts Payable Department.


• Attend meetings (e.g. I.S.D. User meetings) for the purpose of learning system changes, as well aschanges that will improve efficiency and strengthen controls.

• Coordinate and assist other accounts payable personnel including accounting clerks, buildingbookkeepers, substitutes, and peak load for the purpose of reviewing department work assignmentsfor accuracy and timeliness.

• Coordinate preparation of electronic and draft payments for the purpose of providing timely andaccurate payments.

• Coordinate the purchasing card program for the purpose of maintaining accurate card holder data,adherence to procedures, and ensuring timely and accurate accounting in the general ledger.

• Maintain accounts payable positive pay and other payment controls for the purpose of verifying theaccuracy of payments.

• Maintain professional and technical knowledge by attending educational workshops; reviewingprofessional publications; establishing personal networks; participating in professional societies.Certifications encouraged but not required (e.g. MSBO, etc) for the purpose of updating personalskills and delivery of services to the district.

• Maintain supporting documentation relating to District disbursements (e.g. electronic transactionfiles, monthly reports, Board reports, 1099 records, etc.) for the purpose of meeting Federal andState requirements.

• Monitor and analyze assigned accounts payable activities and/or program components (e.g. federaland state taxes, fund classification payments, void checks, check requests, and out-of-pocketexpenditures, etc.) for the purpose of compliance with established financial, legal and/oradministrative requirements.

• Monitor District’s cash position for the purpose of assuring proper funds are available to makepayments.

• Prepare data for auditors (e.g. gathers data, answers to questions, prepare reports, etc.) for thepurpose of providing required information.

• Prepare materials for the purpose of internal and external reporting.• Process journal entries for the purpose of maintaining accurate and complete accounts payable

information.• Respond to written and verbal inquiries (e.g. Freedom of Information requests, vendor histories,

auditor requests, etc.) for the purpose of providing information and/or direction.• Review and ensure proper expenditure cut off at year-end for the purpose of accurate financial

reporting.• Maintain regular attendance and punctuality for the purpose of ensuring efficient delivery of services

to the District.• Occasionally assist other personnel for the purpose of supporting them in the completion of their

work activities.


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• Two (2) years of payroll and/or accounting experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 12-month, 261-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “G”• FLSA Status: Non-Exempt





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• Associate’s Degree in Accounting or Business or MSBO Certification in job-related field is required

Business Office Bookkeeper

The job of a Business Office Bookkeeper was established for the purpose(s) of performing accounting work and providing accounting and occasional secretarial support to assigned administrative personnel; communicating information to staff, the public,and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


• Assist in production of information by transcribing, formatting, inputting, editing, retrieving, copyingand transmitting test, data and graphics for the purpose of maintaining efficient operatingprocedures for the District.

• Assist in resolving issues (e.g. preparation of reports, analyzing data, identifying solutions, etc.) forthe purpose of overall efficiency to the Department and District.

• Coordinate, assist and train other business office personnel and bookkeepers as required;contribute to a collaborative team effort for the purpose of accomplishing related results as needed.

• Coordinate and prepare reports for the purpose of providing compliance with State, financial, legaland/or administrative requirements.

• Coordinate program activities relating to business functions and evaluates situations (e.g. bidadvertisements/openings/bid bonds, and delinquent accounts receivable reporting, etc.) for thepurpose of taking appropriate action.

• Create and/or revise systems and procedures by analyzing operating practices, recordkeepingsystems, forms control, office layout, budgetary and personnel requirements for the purpose ofimplementing changes necessary for District efficiency.

• Maintain automated Financial Systems for the purpose of analyzing, maintaining, and providinginformation for the District, auditors, contractors and related parties.

• Maintain a wide variety of financial information, files and records (e.g. bank reconciliations,Medicare reporting, surplus inventory, etc.) for the purpose of providing an up-to-date reference andaudit trail for compliance.

• Maintain a wide variety of informational files for Local, State and Federal audits for the purpose ofadhering to all guidelines and requirements.

• Maintain internal and external customer confidence for the purpose of keeping informationconfidential.

• Prepare and process accounting transactions (e.g. cash receipts, journal entries, property taxrefunds, invoices, accounts payable vendor maintenance, etc.) for the purpose of providing requiredinformation with district requirements.


• Research topics for the purpose of providing information for a variety of Administrativerequirements.

• Respond to inquiries from a variety of internal and external parties for the purpose of providinginformation, facilitating communication among parties and/or providing directions.

• Support the Administrator (e.g. reading, researching, routing correspondence, drafting letter anddocuments, collecting and analyzing information and initiating telecommunications, etc.) for thepurpose of general efficiency for the operations of the District and/or Department.




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Minimum Qualifications • Associate’s Degree in Accounting or Business or MSBO Certification in job-related field is required• Two (2) years of payroll and/or accounting experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM




Revised: September 28, 2016

Approved by Local 1815: ___________________________________

Approved by HR: ___________________________________


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Business Office Specialist II



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• Coordinate the flow of information between Human Resources and Payroll Department (e.g. REP,FID, and changes of employment, etc.) for the purpose of accurately coding payroll distributions andpayments to employees.

• Create and maintain electronic spreadsheets for the purpose of accurate and current annualcontract calculations.

• Ensure accuracy of employee status as needed (e.g. address, active/inactive, work location, etc.)for the purpose of providing timely and accurate distribution of funds and payroll.

• Interpret multiple collective bargaining agreements for the purpose of ensuring accurate data entryfor payroll processing.

• Maintain appropriate payroll information, files and records for the purpose of providing an up-to-datereference and audit trail for compliance.

• Maintain confidential information for the purpose of establishing internal and external customerconfidence.

• Perform up-to-date record keeping, general and program specific clerical functions (e.g.correspondence, filing, copying, faxing, etc.) for the purpose of supporting department staff.

• Prepare and process reports for specific departments (e.g. retirements, U.S. savings bonds, uniondues, garnishments, etc.) for the purpose of providing required information with districtrequirements.


• Respond to requests from the Office of Retirement Services for the purpose of providing accurateretirement information.

• Respond to written and verbal inquiries (e.g. telephone, email, in-person, etc.) for the purpose ofproviding information and/or direction.

• Maintain regular personal attendance and punctuality for the purpose of providing efficient deliveryof services to the District

• Assist personnel and/or financial institutions regarding required documentation and procedures forthe purpose of conveying information necessary to complete payroll transactions.

• Assist in the preparation of payroll for the purpose of providing timely and accurate compensation ofemployees.


The job of a Business Office Specialist II was established for the purpose(s) of providing accounting support as directed; accurately coding payroll program and fund distributions; communicating information to staff, the public, and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


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• Associate’s Degree or MSBO Certification in job-related field is required• Two (2) years of payroll and/or accounting experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: This is a 12-month, 261-day assignment Assigned Administrator

• AFSCME Salary Grade: Local 1815 Business “G”

• Number of Days:• Reports to:

• FLSA Status: Non-Exempt


REVISED September 5, 2019


Approved by HR: ___________________________________

Employee BenefitsSpecialist

The job of an Employee Benefits Specialist was established for the purpose(s) of providing secretarial duties to support assigned administrative personnel; communicating information to staff; processing insurance claims; resolving insurance benefit problems; providing information to new and current employees, providers and/or administrators; and ensuring employee proof of coverage and accurate billing.


• Assist personnel, beneficiaries and/or insurance providers for the purpose of verifying eligibility,conveying information, processing claims and resolving issues.

• Attend meetings as assigned for the purpose of conveying and/or gathering information required toperform functions.

• Distribute documents (e.g. open enrollment packets, new/change forms, fringe benefit packages,flyers, identification cards, etc.) for the purpose of providing information and proof of insurancecoverage/s.

• Maintain a variety of benefit information (e.g. provider contracts, claim files, employee records, etc.)for the purpose of providing an up-to-date reference and audit trail for compliance.

• Maintain accurate support staff benefit and leave records for the purpose of ensuring compliance ofDistrict and contractual provisions.

• Participate in meetings, workshops and seminars as assigned for the purpose of conveying and/orgathering information required to perform functions.

• Perform record keeping (confidential and non-confidential) and general and program-specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assignedadministrator and/or site with necessary materials.

• Prepare written materials (e.g. reports, memos, letters, etc.) for the purpose of documentingactivities, providing written referenceand/or conveying information.

• Reconcile enrollment forms and billings to employee records (e.g. health, dental, vision, etc.) for thepurpose of ensuring accurate eligibility and payment information and complying with contractprovisions.

• Resolve conflicts with insurance providers for the purpose of verifying eligibility, conveyinginformation and processing claims.

• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery ofservices to the District.



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• Associate’s Degree or MSBO Certification in job-related field is required• Five (5) years of clerical experience, of which, one (1) year of Employee Benefits, is required• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM






Approved by HR: ___________________________________


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Grants and Special Projects Accounting Specialist

The job of a Grants and Special Projects Accounting Specialist was established for the purpose/s of performing a variety of financial activities including processing, recording, updating and reconciling fiscal information; providing instructions, recommendations and/or accounting support to other personnel; and internal audits throughout the district.


• Assist and prepare Federal and State Grant reports for the purpose of coordinating necessaryproject activities.

• Assist auditors for the purpose of complying with federal and state grant accounting and grantreporting requirements.

• Assist with development of administrative information on research, trends, and development ineducation and assessment; remain informed as to the operation of instructional programs in allschools for the purpose of evaluating grant programs and improving procedures.

• Assist with organizing and formatting grants related information for the District’s school improvementprocess for the purpose of supporting building administration in school improvement efforts; followDistrict policies in a consistent and positive manner to ensure compliance with Federal and Statemandates with regard to grant requirements.

• Assist with preparation and administration of budgets for the purpose of implementing Federalprograms, support services, and accountability.

• Assist with project applications and coordination of projects; compiles evaluation data as needed;and coordinates audits of programs for the purpose of compliance with State and Federalregulations and ensuring accurate reporting.

• Assist with projects, grants and programs for the purpose of ensuring that services comply withDistrict, State and Federal requirements.

• Assist with proposals, new programs, budgets and grants for the purpose of meeting District andState educational objectives.

• Assist with the activities of Federal projects and programs; as needed for the purpose of assistingwith planning in-service programs for Federal program staff.

• Assist with the coordination of in-service programs for the purpose of supporting grant-fundedprofessional development activities that help staff optimize use of assessment data and addressstudent learning needs; work with administrators and principals to coordinate grant programs andpractices to improve student learning .

• Coordinate, assist and train other clerical staff for the purpose of completing projects, work orders,accounting procedures and property accounting system efficiently as related to grants.

• Establish and maintain procedures and guidelines for an effective grant equipment inventory controland property accounting system for the purpose of safeguarding assets and providing an audit trail.

• Maintain information for the purpose of audits by federal and state agencies and meeting staterecords retention policies.

• Monitor compliance with Federal and State mandates for the purpose of ensuring validity andcompliance of District and building grant related plans.

• Organize information for the purpose of identification of at-risk student learning needs and addressincreasing at-risk student achievement.

• Prepare schedules and journal entries; as necessary for the purpose of grant accounting.• Prepare and oversees the budgets of all grant expenditures and allocations for the purpose of

ensuring appropriate use of grant funds.


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• Prepare at-risk student achievement data for the purpose of reporting and training appropriatepersonnel.

• Prepare year-end accounting audit report for the purpose of complying with federal and stateaccounting and reporting requirements as related to grants.

• Research discrepancies of financial information and/or documentation for the purpose of providingaccuracy and adhering to prescribed district procedures and grant guidelines.



Minimum Qualifications • Associate’s Degree in Accounting or Business or MSBO Certification in job-related field is required• Two (2) years of bookkeeping or accounting experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 70%, walking – 15%, standing –15%






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Business H

Business Office Specialist I

Human Resources Specialist I


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Business Office Specialist I

The job of a Business Office Specialist I was established for the purpose(s) of coordinating the accuracy and compliance of all payroll systems with financial, legal, and administrative requirements; communicating information to staff, the public, and other districts; providing accounting work and accounting support to assigned office personnel; and providing information and/or direction as may be requested.


• Assist in production of information by transcribing, formatting, inputting, editing, retrieving, copyingand transmitting test, data and graphics for the purpose of maintaining efficient operatingprocedures for the District.

• Assist in resolving issues (e.g. preparation of reports, analyzing data, identifying solutions, etc.) forthe purpose of overall efficiency to the Department and District.

• Assist and coordinate payroll personnel for the purpose of supporting them in the completion of theirwork activities, including reviewing payroll edit sheets and workload of department personnel for thepurpose of coordinating payroll processing and meeting operational requirements.

• Coordinate, assist and train other business office personnel as required; contribute to acollaborative team effort for the purpose of accomplishing related results as needed.

• Coordinate and prepare reports (e.g. 941 Quarterly Report, State Quarterly Retirement, etc.) for thepurpose of providing compliance with State, financial, legal and/or Administrative requirements.

• Coordinate preparation of biweekly payroll for the purpose of providing the timely and accuratecompensation of employees.

• Coordinate program activities relating to payroll functions and evaluates situations for the purpose oftaking appropriate action.

• Create and/or revise systems and procedures by analyzing operating practices, recordkeepingsystems, forms control, office layout, budgetary and personnel requirements for the purpose ofimplementing changes necessary for District efficiency.

• Develop and plan future payroll calendars for the purpose of timely management of task and internaluse of contract development.

• Inform personnel and/or carriers and/or financial institutions regarding required documentationand/or procedures for the purpose of conveying information necessary to complete transactions.

• Maintain automated Financial Systems for the purpose of analyzing, maintaining, and providinginformation for the District, auditors, contractors and related parties.

• Maintain a wide variety of informational files for Local, State and Federal audits for the purpose ofadhering to all guidelines and requirements.

• Maintain a wide variety of payroll information, files and records (e.g. employee files, quarterlyreports, payroll reports, etc.) for the purpose of providing an up-to-date reference and audit trail forcompliance.

• Maintain internal and external customer confidence for the purpose of keeping informationconfidential.

• Maintain professional and technical knowledge by attending educational workshops; reviewingprofessional publications; establishing personal networks; participating in professional societies.




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Minimum Qualifications • Bachelor’s Degree in Accounting or Business is required• Five (5) years of payroll and/or accounting experience• MSBO Certification Preferred• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 75%, walking – 15%, standing 10%

Other Information: • Number of Days: This is a 12-month, 261-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “H”• FLSA Status: Non-Exempt



Approved by HR: ___________________________________


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Human Resources Specialist I

The job of a Human Resource Specialist I was established for the purpose(s) of coordinating and providing support to assigned administrative personnel; communicating information to staff; processing insurance claims; resolving insurance benefit problems; providing information to new and current employees, providers and/or administrators; and ensuring employee proof of coverage and accurate billing.


• Assist personnel, beneficiaries and/or insurance providers for the purpose of verifying eligibility,conveying information, processing claims and resolving issues.


• Communicate Worker Compensation status for the purpose of informing district business and legalservices.

• Create and/or revise systems and procedures by analyzing the practices, office layout andpersonnel requirements for the purpose of implementing changes necessary for District efficiency.

• Distribute documents (e.g. open enrollment packets, new/change forms, fringe benefit packages,flyers, identification cards, etc.) for the purpose of providing information and proof of insurancecoverage/s.

• Maintain a variety of benefit information (e.g. provider contracts, claim files, employee records, etc.)for the purpose of providing an up-to-date reference and audit trail for compliance.

• Maintain internal and external customer confidence for the purpose of keeping informationconfidential and supporting assigned administrator.

• Maintain OSHA records for the purpose of informing department safety policies and procedures.• Participate in meetings, workshops and seminars as assigned for the purpose of conveying and/or

gathering information required to perform functions.• Prepare written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting

activities, providing written reference and/or conveying information.• Process injury records for the purpose of facilitating Worker’s Compensation coverage and records• Process injury reports for the purpose of facilitating adequate physician care through business

health services and necessary record keeping.• Reconcile enrollment forms and billings to employee records (e.g. health, dental, vision, etc.) for the

purpose of ensuring accurate eligibility and payment information and complying with contractprovisions.

• Resolve conflicts with insurance providers for the purpose of verifying eligibility, conveyinginformation and processing claims.

• Perform record keeping (confidential and non-confidential) and general and program-specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assignedadministrator and/or site with necessary materials.




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Minimum Qualifications • Bachelor’s Degree in Human Resources or Business is required• Five (5) years of clerical Human Resources experience, of which, one (1) year of Employee

Benefits is required• MSBO Certification Preferred• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 12-month, 261-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Business “H”• FLSA Status: Non-Exempt



Approved by HR: ___________________________________


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Child Care A

Locker Room Aide

Overload Aide

Title I Aide


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Locker Room Aide

The job of a Locker Room Aide was established for the purpose/s of providing a safe environment in the locker room and providing minimal clerical assistance.


• Assist physical education teacher in setting up for various activities (e.g. volleyball, baseball,soccer, football, etc.) for the purpose of providing a positive environment.

• Distribute mail, supplies, messages, etc. for the purpose of disseminating materials to appropriateparties.

• Monitor lavatories, halls, and other designated areas when not in locker room for the purpose ofproviding a safe environment for students.

• Perform minimal clerical functions (e.g. copying, faxing, answering phone etc.) for the purpose ofsupporting assigned administrator and/or site personnel.

• Refer students, school staff, parents and others as appropriate for the purpose of obtaining moreinformation, services, etc.

• Supervise and monitor assigned locker room as students change clothes before and after P.E.classes making sure there is no smoking or vandalism for the purpose of maintaining a safeenvironment.

• Supervise students for the purpose of monitoring students referred for illness.• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery

of services to the District.• Occasionally assist other personnel for the purpose of supporting them in the completion of their

work activities.


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• High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%


• Some lifting, carrying, pushing and/or pulling• Sitting – 30%, walking – 30%, standing - 40%

Other Information: • Number of Days: This is a 10-month, 193-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “A”• FLSA Status: Non-Exempt





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Overload Teacher Aide

The job of an Overload Teacher Aide was established for the purpose/s of assisting assigned teaching personnel in the instruction of students, and performing classroom clerical tasks in support of the instructional process.


• Assist students, individually or in groups, with lesson assignments for the purpose of presentingand/or reinforcing learning concepts.

• Assist the teacher in monitoring individual students (in classroom, media center, while dressing,during playground activities, etc.) for the purpose of providing a safe and positive learningenvironment.

• Implement under the supervision of the teacher, instructional programs (e.g. tests, homeworkassignments, make-up work, lesson plans, etc.) for the purpose of assisting the teacher in improvingthe student’s academic success through a defined course of study.

• Perform record keeping and classroom clerical functions (e.g. lunch/milk count, copying, gradingpapers, bulletin boards, student work log, etc.) for the purpose of supporting the teacher and/oradministrator in providing necessary records/materials.

• Perform on occasion, clerical functions (e.g. copying, scheduling, faxes, bulletin boards, etc.) for thepurpose of supporting the teacher and/or administrator in providing records or other supportmaterials.




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Minimum Qualifications • High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%








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Title I Aide

The job of a Title I Aide was established for the purpose/s of assisting assigned teaching personnel in the instruction of students in support of the instructional process.



• Confer with teachers and administrators for the purpose of assisting in evaluation of students’progress.

• Guide students in independent study (e.g. enrichment work, remedial work, etc.) for the purpose ofproviding student success.

• Implement, under the supervision of assigned teacher, instructional programs and lesson plans forthe purpose of assisting the teacher in improving students' academic success through a definedcourse of study.

• Perform record keeping (e.g. daily log of his/her work activities, etc.) for the purpose of supporting theteacher and/or administrator in providing records/materials.

• Under direction of the teacher, administer tests, homework assignments, make-up work, etc. for thepurpose of supporting teachers in the instructional process.




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• High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• Must meet one of the following No Child Left Behind (NCLB) requirements

o Completed at least 2 years of study at an institution of higher education - (equalto 60 credit hours)

o Obtained an Associate’s Degreeo ETS ParaPro Assessmento Pass the state of Michigan teacher basic skills testo WorkKeys Assessmento Portfolio Assessment








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Child Care B

Security Guard


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Security Guard

The job of a Security Guard was established for the purpose/s of identifying potential problems regarding welfare, safety and/or security of students, personnel, visitors and/or site; maintaining safety at school site by enforcing disciplinary policies and regulations; communicating information and responding to inquires.


• Attend meetings as assigned (e.g. appropriate training programs, inservices, etc.) for the purpose ofconveying and/or gathering information required to perform functions.

• Communicate school policies and procedures to students, personnel, and visitors for the purpose ofproviding a safe and positive learning/building environment.

• Escort assigned personnel, visitors, students, etc. for the purpose of providing direction, safety andsecurity.

• Investigate potential violations of the Student Code of Conduct for the purpose of resolving conflictsand/or referring to administration.

• Patrol and monitor school facilities (e.g. loading and unloading zones, grounds, roads, buildings,parking lots, lavatories, cafeteria, hallways, etc.) for the purpose of providing administrative visibility,maintaining security, and deterring questionable activity.

• Supervise small groups of students, as directed by the building administrator(s), in such activities astransition times, detentions, etc. for the purpose of providing a safe, positive, and supervisedlearning/building environment.

• Prepare documentation (e.g. incident and activity reports, security logs, etc.) for the purpose ofproviding written support and/or conveying information.

• Provide security at school and district events and emergency situations as assigned (e.g. athleticevents, parent-teacher conferences, graduations, etc.) for the purpose of maintaining a safeenvironment.

• Respond to emergency situations for the purpose of addressing immediate safety concerns.• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of

services to the District.• Occasionally assist other personnel for the purpose of supporting them in the completion of their

work activities.


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Other Information: • Number of Days: This is a 10-month, 193-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “B”• FLSA Status: Non-Exempt





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Child Care C

Family Resource Assistant

Language Acquisition Aide

Special Education Aide


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Family Resource Assistant

The job of a Family Resource Assistant was established for the purpose/s of building and strengthening the home-school connection with our families where English is not the primary language.


• Assist parents with the completion of school documents for the purpose of registering students.• Build positive relationships with families for the purpose of promoting student success.• Build relationships with community organizations for the purpose of assisting parents in helping with

their student’s physical, educational and emotional growth.• Maintain timely communications with administrators for the purpose of promoting the goals of the

parent involvement program.• May be required to translate at alternate sites and evening school district activities (e.g. parent

teacher conferences, open houses, etc.) for the purpose of ensuring delivery of services to districtfamilies.

• Perform recordkeeping duties (e.g. work logs, parent communication logs, parent involvementactivity documentation, etc.) for the purpose of supporting Federal Grant and district requirements.

• Promote and maintain parent education activities and materials for the purpose of providing supportto families.

• Translate verbal and written communication(s) for the purpose of conveying district/buildinginformation.




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• High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• Must meet one of the following No Child Left Behind (NCLB) requirements

o Completed at least 2 years of study at an institution of higher education - (equalto 60 credit hours)

o Obtained an Associate’s Degreeo ETS ParaPro Assessmento Pass the state of Michigan teacher basic skills testo WorkKeys Assessmento Portfolio Assessment



Other Information: • Number of Days: This is a 10-month, 195-day assignment • Reports to: Administrator of Language Acquisition/Building Principal • AFSCME Salary Grade: Local 1815 Child Care “C”• FLSA Status: Non-Exempt





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Language Acquisition Aide

The job of a Language Acquisition Aide was established for the purpose/s of assisting in the assessment and instruction of students' English language acquisition from their native language; and administering tests.



• Guide students in independent study (e.g. enrichment work, language acquisition, remedial work,etc.) for the purpose of fostering student success.

• Implement under the supervision of the teacher, instructional programs (e.g. tests, homeworkassignments, make-up work, lesson plans, etc.) for the purpose of assisting the teacher in improvingthe student’s academic success through a defined course of study.

• Perform on occasion, clerical functions (e.g. copying, scheduling, faxes, bulletin boards, etc.) for thepurpose of supporting the teacher and/or administrator in providing records or other supportmaterials.

• Perform record keeping (e.g. student work log, etc.) for the purpose of supporting the teacher and/oradministrator in providing necessary records/materials.

• Support ELL students (e.g. attending parent-teacher conferences) for the purpose of assisting incommunication to foster students’ success.

• Translate verbal and written communication(s) for the purpose of assisting students in theclassroom.




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• Must meet one of the following No Child Left Behind (NCLB) requirementso Completed at least 2 years of study at an institution of higher education - (equal

to 60 credit hours)o Obtained an Associate’s Degreeo ETS ParaPro Assessmento Pass the state of Michigan teacher basic skills testo WorkKeys Assessmento Portfolio Assessment



Other Information: • Number of Days: This is a 10-month, 195-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “C”• FLSA Status: Non-Exempt





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Special Education Teacher Aide

The job of a Special Education Teacher Aide was established for the purpose/s of assisting assigned teaching personnel in the supervision and instruction of special education students; performing classroom clerical tasks; and assisting teachers in developing students' daily living, academic and behavioral skills.


• Adapt classroom work under the direction of the teacher for the purpose of providing a method tosupport and/or reinforce lesson plans.

• Assist teacher in bus loading and unloading for the purpose of providing a safe environment for thestudents.

• Assist the teacher in dealing with emergency student physical, emotional and/or behavioralsituations as they arise for the purpose of providing a safe and positive learning environment.

• Assist the teacher with planning of the individual student’s objectives (e.g. academic, behavioral,social, etc.) for the purpose of meeting the student’s goals.

• Confer with teachers, ancillary staff, parents and/or appropriate community agency personnel for thepurpose of assisting in evaluation of students' progress and/or implementing students' objectives.

• Design and decorate classroom bulletin boards; duplicates various games, puzzles and drills for thepurpose of providing a positive learning environment.

• Implement individual student plans, under the direction of the teacher, for the purpose of meetingthe student’s academic, social and daily living skills.

• Implement under the supervision of the teacher, instructional programs, testing, and assessmentsincluding community-based instruction, in accordance with lesson plans for the purpose of assistingthe teacher in improving students' academic successthrough a defined course of study.

• Maintain students' files/records, under the direction of the teacher, for the purpose of documentingactivities and/or providing reliable information.

• Monitor individual students, classroom, library, lunch time and playground/recess activities, etc. forthe purpose of providing a safe and positive learning environment and implementing the goals of theindividual student.

• Perform clerical functions within the classroom (e.g. attendance, scheduling, copying, etc.) for thepurpose of supporting the teacher and/or administrator in providing records/materials.

• Supervise and assist individual and small groups of students, as directed by teacher(s) in suchactivities as academic studies, play time, drills and games, field trips and personal hygiene/toiletingfor the purpose of providing required care for assigned students.




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Other Information: • Number of Days: This is a 10-month, 195-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “C”• FLSA Status: Non-Exempt





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Child Care D

Health Aide

Special Education Health Aide

Vocational Ed Parapro – Radio/TV

Vocational Ed Parapro


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Health Aide

The job of a Health Aide was established for the purpose/s of providing medical/physical assistance to students whose medical needs/disabilities necessitates special medical assistance, understanding, and/or coaching; and assisting in developing students’ daily living and behavioral skills.


• Administer medications, medical procedures and/or treatment, under the direction of the schoolnurse and according to school district policy, for the purpose of meeting the medical needs ofassigned students.


• Communicate information obtained from parent/guardian regarding changes and updates related tostudent health/medical needs to the appropriate staff for the purpose of continual evaluation ofstudent needs.

• Confer with staff, parents and/or appropriate community agency personnel for the purpose ofassisting in evaluation of students' progress.

• Implement established infection control policies and procedures for the purpose of maintaining asafe and clean environment for students and staff.

• Implement individual student medical plans, under the direction of the school nurse and/oradministrator, for the purpose of meeting the student’s medical and daily living skills.

• Maintain health services for assigned student in accordance with State and Federal regulations andorganization policy for the purpose of maintaining district, state and federal compliance.

• Maintain required documentation for activities within areas of responsibility in an accurate and timelymanner for the purpose ofmaintaining compliance with district policy.

• Maintain students' files/records (confidential, non-confidential), under the direction of the schoolnurse and/or administrator, for the purpose of documenting activities and/or providing reliableinformation.

• Monitor individual students, classroom, library, lunch time and playground/recess activities, etc. forthe purpose of providing a safeand positive learning environment and implementing the goals of theindividual student.

• Provide one-on-one physical assistance to students with medical needs/disabilities that requirespecial assistance (e.g. monitoring blood levels, care of tracheal tubes, colostomy bags,catherization, etc.) for the purpose of meeting health and medical needs of assigned students.

• Support and maintain classroom procedures for the purpose of providing a positive learningenvironment.

• Perform minimal clerical functions (e.g. copying, faxing, answering phone etc.) for the purpose ofsupporting assigned administrator and/or site personnel.

• Refer students, school staff, parents and others as appropriate for the purpose of obtaining moreinformation, services, etc.

• Distribute mail, supplies, messages, etc. for the purpose of disseminating materials to appropriateparties.




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• Significant lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 10%, walking – 45%, standing - 45%

Other Information: • Number of Days: This is a 10-month, 195-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “D”• FLSA Status: Non-Exempt





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Special Education - Health Aide

The job of a Special Education - Health Aide was established for the purpose/s of providing the medical needs of an assigned special education student(s) and assisting assigned teaching personnel with the supervision and instruction of the assigned student(s) whose medical needs/disabilities necessitate special medical assistance/understanding/coaching; assisting teachers in developing students' daily living, academic and behavioral skills; and performing classroom clerical tasks.


• Adapt classroom work under the direction of the teacher for the purpose of providing a method tosupport and/or reinforce lesson plans.

• Administer medications, medical procedures and/or treatment, under the direction of the schoolnurse and according to school district policy, for the purpose of meeting the medical needs ofassigned students.


• Assist the teacher in dealing with emergency student physical, emotional and/or behavioralsituations as they arise for the purpose of providing a safe and positive learning environment.

• Assist the teacher with planning of the individual student’s objectives (e.g. academic, behavioral,social, etc.) for the purpose of meeting the student’s goals.

• Communicate information obtained from parent/guardian regarding changes and updates related tostudent health/medical needs to the appropriate staff for the purpose of continual evaluation ofstudent needs.

• Confer with teachers, ancillary staff, parents and/or appropriate community agency personnel for thepurpose of assisting in evaluation of students' progress and/or implementing students' objectives.

• Implement established infection control policies and procedures for the purpose of maintaining asafe and clean environment for students and staff.

• Implement individual student plans, under the direction of the school nurse and/or administrator, forthe purpose of meeting the student’s academic, social and daily living skills.

• Implement under the supervision of the teacher, instructional programs, testing, and assessmentsincluding community-based instruction, in accordance with lesson plans for the purpose of assistingthe teacher in improving students' academic success through a defined course of study.

• Maintain health services for assigned student in accordance with State and Federal regulations andorganization policy for the purpose of maintaining district, state and federal compliance.

• Maintain required documentation for activities within areas of responsibility in an accurate and timelymanner for the purpose of maintaining compliance with district policy.

• Maintain students' files/records (confidential, non-confidential), under the direction of the schoolnurse and/or administrator, for the purpose of documenting activities and/or providing reliableinformation.

• Monitor individual students, classroom, library, lunch time and playground/recess activities, etc. forthe purpose of providing a safeand positive learning environment and implementing the goals of theindividual student.

• Perform clerical functions within the classroom (e.g. attendance, scheduling, copying, etc.) for thepurpose of supporting the teacher and/or administrator in providing records/materials.

• Provide one-on-one physical assistance to students with medical needs/disabilities that requirespecial assistance (e.g. monitoring blood levels, care of tracheal tubes, colostomy bags,catherization, etc.) for the purpose of meeting health and medical needs of assigned students.


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• Supervise and assist individual and small groups of students, as directed by teacher(s) in suchactivities as play time, drills and games, field trips and personal hygiene/toileting for the purpose ofproviding required care for assigned students.

• Support and maintain classroom procedures for the purpose of providing a positive learningenvironment.





• Significant lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 10%, walking – 45%, standing - 45%






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Vocational Education Paraprofessional – Radio/Television

The job of a Vocational Education Paraprofessional (Radio/Television) was established for the purpose/s of assisting assigned teaching personnel in the supervision and instruction of students, performing classroom clerical tasks in support of the instructional process, and directing the broadcast center after school hours.


• Assist in supervision in use of studios during class, after school, location events and during specialactivities (i.e., after school shows, annual 4 day pledge drive, sports broadcasts, board meetings,etc.) for the purpose of maintaining a student centered safe and efficient workplace.

• Assist in maintaining FCC required public file, complying with FCC guidelines regarding theEmergency Alert System, assisting in license renewal, and assisting in maintain automation systemand station broadcast schedule for the purpose of ensuring continual operation of WPHS FM, 365days a year.

• Assist in maintaining relationships with contract engineering staff, record labels, tradeorganizations and other educational radio stations for the purpose of building strong communityrelationships.

• Identify equipment upgrades that reflect the state of the industry and make recommendations asneeded for the purpose of complying with new equipment guidelines.

• Assist students and staff in the production of radio and TV promotional announcements, publicservice announcements and news for the purpose of disseminating information to the appropriateparties.

• Consult with teacher and contract engineer on all audio and video issues and find viable solutionswithin the station budget for the purpose of ensuring compliance with established financialrequirements.

• Assist in assessing student proficiency on specific pieces of broadcast equipment, concepts andpractices, and functionality for the purpose of teaching proper care, use and maintenance of theequipment.

• Prepare, repair, sign in and sign out equipment for students, including take-home studio kits andmobile DJ system (radio) and camera kits (TV) and general studio time for the purpose ofmaintaining accurate records.

• Critique radio shows, podcasts, and video productions, while giving technical advice and creativefeedback for the purpose of helping the students expand their skills and to become more proficientand confident.

• Assist in producing programming (as necessary) that benefits the public interest, in studio or fromremote locations for the purpose of maintaining quality content and relevance to the community.

• Oversee metadata for WPHS and publishing of playlists for the purpose of making availableinformation to the public regarding specific music programming that airs on WPHS radio.

• Create rotation for studio and broadcast schedules for the purpose of offering variety andinteresting content.

• Preview and upload (and email blast for video announcements) any video content that is to resideon the youtube channel for the purpose of ensuring appropriate and quality material is beingsubmitted.

• Oversee social media channels for TV and Radio programs for the purpose of ensuring appropriateand quality material is being submitted.

• Administer tests, homework assignments, make-up work, etc. for the purpose of supporting theinstructional process.

• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient deliveryof services to the District.


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Minimum Qualifications • High School Diploma or Equivalent is required• Valid FCC License required• Minimum of two (2) years of experience in commercial radio or television program production or

equivalent college level training• Ability to pass OPAC basic skills assessment at 70%








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Vocational Education Paraprofessional

The job of a Vocational Education Paraprofessional was established for the purpose/s of assisting assigned teaching personnel in the supervision and instruction of students, and performing classroom clerical tasks in support of the instructional process.


• Provide students with assistance as directed by the classroom teacher in various instructionalsituations such as reviewing test materials, overseeing application of learned concepts, and givingactual demonstrations of job skill(s) to be learned for the purpose of providing a method to supportand/or reinforce lesson plans.

• Administer tests, homework assignments, make-up work, etc. for the purpose of supporting teachersin the instructional process.


• Guide students in independent study (e.g. enrichment work, remedial work, etc.) for the purpose ofproviding student success.

• Implement, under the supervision of assigned teacher, instructional programs and lesson plans forthe purpose of assisting the teacher in improving students' academic success through a definedcourse of study.

• Monitor individual students, classroom activities for the purpose of providing a safe and positivelearning environment.

• Perform record keeping and clerical functions (e.g. bi-weekly reports on special populations,students, scheduling, copying, etc.) for the purpose of supporting the teacher, and/or administrator inproviding records/materials.

• Prepare bi-weekly reports for the purpose of maintaining accurate records.• Supervise individual and small groups of students as directed by the teacher (e.g. learning safety

rules and regulations, developing social skills, identifying job tools, equipment, etc.) for the purposeof reinforcing academic instruction.

• Understand, practice and reinforce safety procedures and proper use of equipment to students forthe purpose of maintaining a safe learning environment.




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• High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• At least 2,000 hours work experience, within the last 5 years, in the area for which being hired








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Child Care E

Specialist for the Visually Challenged


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Specialist for the Visually Challenged

The job of a Specialist for the Visually Challenged was established for the purpose/s of enhancing the effectiveness of learning opportunities for students with visual impairments.


• Accept personal responsibility for the care of school facilities, supplies and equipment for thepurpose of providing a safe and positive learning environment and implementing the goals of theindividual student.

• Assist with and participate in all schools activities (e.g. district and/or individual, etc.) for the purposeof cooperatively working with teacher/s to whom assigned.

• Assist the teacher(s) with planning, production, organization of instructional material, and individualand/or group instruction activities for the purpose of promoting and maintaining educational teamgoals.

• Assist the visually impaired and staff with necessary modifications and supplemental services forthe purpose of meeting the visually challenged student’s academic needs.

• Carry out basic Braille formatting for literacy, foreign language, and Nemeth code rules, exceptwhen modifications are requested by the visually impaired teacher for the purpose ofaccommodating Braille reading ability of individual students.

• Consult with classroom teachers for the purpose of providing accurate and appropriate adaptedmaterials.

• Cooperate with other staff members in the movement of students from one activity to another underthe direction of the visually impaired professional/s for the purpose of documenting activities and/orproviding safety of the student/s.

• Operate and assist students in the operation and maintenance of specialized equipment (e.g.Braillers, keyboarding equipment, electronic scanners, personal computers, etc.) for the purpose ofproviding students with an understanding of equipment use and care.

• Operate in accordance with district regulations for the purpose of providing for the safety ofstudents.

• Order, return, and distribute large print and Braille books under teachers’ supervision for thepurpose of providing a positive learning environment.

• Provide verbal description of environment and materials for the purpose of assistance to student’sacademic and safety needs.

• Provide adapted materials utilizing a variety of techniques (e.g. recorded texts, tactile graphics,Braille, etc.) for the purpose of meeting student needs and educational requirements.

• Transcribe notes as needed for the purpose of assisting students, staff and parents.• Use Braille translation software for the purpose of meeting the student’s educational goals.• Use word processing programs on computers for the purpose of providing organization and

maintenance of records.• Work with and under the immediate direction of visually impaired professionals and teachers for the

purpose of preparing adapted materials in a timely fashion as needed by the visually impairedstudent and teachers.




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Minimum Qualifications • High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM



Other Information: • Number of Days: This is a 10-month, 195-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Child Care “E”• FLSA Status: Non-Exempt





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Child Care L

Latchkey Caregiver

Latchkey Team Leader

Locker Room Attendant – Before/After School


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Latchkey Caregiver

The job of a Latchkey Caregiver was established for the purpose/s of providing supervision in a well-rounded before and after school Latchkey program for preschool and school-aged children in a daycare setting.


• Administer first aid to children as may be required for the purpose of meeting immediate health careneeds.

• Assist children (e.g. help with breakfast, snacks, lunch, homework, etc.) for the purpose of providingappropriate care.

• Maintain child care facilities for the purpose of providing a safe environment for children.• Maintains work areas (e.g. tables, equipment, toys, etc.) for the purpose of providing a sanitary

environment.• Organize and supervise indoor/outdoor activities for the purpose of providing a safe environment for

children.• Perform record keeping (e.g. accident reports, behavior observations, etc.) for the purpose of

fulfilling the requirements of the program.• Receive and deliver children directly from/to parents or designee by maintaining in/out times for the

purpose of providing a safe environment for children and meeting district requirements.• Refer children for disciplinary reasons to parent, program supervisor or building administrator for the

purpose of maintaining a safe and orderly environment.• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of


work activities.


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Minimum Qualifications • High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• First Aid and CPR Certification required within first 90 days of hire• Annual completion of sixteen (16) hours (or the current state mandated number) of Professional

Development, eight (8) of which must occur between January and August.• Negative Tb test required



Other Information: • Number of Days: This is a 10-month, 184-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “L”• FLSA Status: Non-Exempt





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Latchkey Team Leader

The job of a Latchkey Team Leader was established for the purpose/s of planning, providing, and supervising a well-rounded before and after school Latchkey program for preschool and school-aged children in a daycare setting.


• Administer first aid to children as may be required for the purpose of meeting immediate health careneeds.

• Assist children (e.g. help with breakfast, snacks, lunch, homework, etc.) for the purpose of providingappropriate care.

• Maintain child care facilities for the purpose of providing a safe environment for children.• Maintains work areas (e.g. tables, equipment, toys, etc.) for the purpose of providing a sanitary

environment.• Maintain pin numbers for the purpose of accurate recording of student attendance.• Maintain accurate counts of students attending latchkey and communicate with the appropriate

schools for the purpose of maintaining a safe environment and meeting state requirements.• Organize and supervise indoor/outdoor activities for the purpose of providing a safe environment for

children.• Perform record keeping (e.g. accident reports, behavior observations, etc.) for the purpose of

fulfilling the requirements of the program.• Prepare and distribute a monthly parent newsletter for the purpose of providing information.• Receive and deliver children directly from/to parents or designee by maintaining in/out times for the

purpose of providing a safe environment for children and meeting district requirements.• Refer children for disciplinary reasons to parent, program supervisor or building administrator for the

purpose of maintaining a safe and orderly environment.• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of


work activities.


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• High School Diploma or Equivalent is required• Ability to pass OPAC basic skills assessment at 70%• First Aid and CPR Certification required within first 90 days of hire• Annual completion of sixteen (16) hours (or the current state mandated number) of Professional

Development, eight (8) of which must occur between January and August.• Negative Tb test required



Other Information: • Number of Days: This is a 10-month, 184-day assignment • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “L”• FLSA Status: Non-Exempt





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Locker Room Attendant – Before/After School

The job of a Locker Room Attendant – Before/After School was established for the purpose/s of providing a safe environment in the locker room.


• Refer students and others as appropriate to coaching staff and/or administrators (e.g. disciplinaryaction) for the purpose of maintaining a safe and orderly environment.

• Secure and/or supervise locker room while teams are participating in a practice or event for thepurpose of protecting the belongings of participants.

• Supervise and monitor assigned locker room before, during and after sporting events and practices,for the purpose of maintaining an orderly and safe environment.




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Other Information: • Number of Days: This is a 10-month, 193-day assignment

Days and times vary depending on sports schedule • Reports to: Building Principal • AFSCME Salary Grade: Local 1815 Child Care “L”• FLSA Status: Non-Exempt





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Clerical B

School Office Clerk


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School Office Clerk

The job of a School Office Clerk was established for the purpose/s of providing general clerical support and communicating general information to staff and the public.


• Attend professional meetings (e.g. monthly software user group meetings, etc.) for the purpose ofremaining knowledgeable with current regulations and practices.

• Assist in maintaining inventory supplies for the purpose of maintenance and distribution of supplies.• Assist with processing of documents, forms, mailings and materials for the purpose of disseminating

information to appropriate parties.• Distribute mail, supplies, messages, etc. for the purpose of disseminating materials to appropriate

parties.• Perform record keeping and clerical functions (e.g. copying, faxing, etc.) for the purpose of

supporting assigned administrator and/or site personnel.• Process written materials (e.g. reports, memos, letters, work orders, etc.) for the purpose of

conveying information regarding school and/or district activities and procedures.• Refer students, school staff, parents and others as appropriate for the purpose of obtaining more

information and/or training, services, etc.• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of


work activities.


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Minimum Qualifications • High School Diploma or Equivalent is required• A general knowledge of office procedures and equipment• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM



Other Information: • Number of Days: This is a 10-month, 216-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “B”• FLSA Status: Non-Exempt





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Clerical C

Human Resources Clerk


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Human Resources Clerk

The job of a Human Resources Clerk was established for the purpose/s of providing assistance with personnel procedures conforming to District policies; providing information to potential applicants; maintaining records of employee status; providing information to employees within the District; and the processing of District/State/Federal required reports.


• Answer multiline telecommunication system for the purpose of screening calls, transferring calls,responding to inquiries and/or taking messages.

• Assist in administering proficiency testing (OPAC, Wonderlic, etc) for the purpose of providingaccuracy in eligibility for employment.

• Input data from a variety of sources (employment forms, AS400) for the purpose of maintainingaccurate records.

• Complete all verification of employment for the purpose of complying with requests from variouslending agencies.

• Distribute and process mail (e.g. U.S., District, MISD, etc.) for the purpose of disseminatingmaterials to appropriate parties.

• Greet public, parents, students, vendors, etc., for the purpose of responding to their inquiries and/ordirecting them to appropriate personnel.

• Maintain a variety of files (e.g. employee, applicant, electronic imaging, etc.) records and compilespertinent information for the purpose of complying with all federal/state/district regulations, anddocumenting and/or providing reliable information.

• Maintain and update District phone list for the purpose of supporting internal District communicationrequirements.

• Perform record keeping and clerical functions (e.g. copying, faxing, filing, new hire packets andteacher contracts, etc.) for the purpose of supporting the Human Resources Department.

• Perform record keeping of 189 forms for new hires and existing employees for the purpose ofcomplying with State regulations and District procedures.




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Minimum Qualifications • High School Diploma or Equivalent is required• A general knowledge of office procedures and equipment• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM



Other Information: • Number of Days: This is a 12-month, 261-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “C”• FLSA Status: Non-Exempt





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Clerical D

Counseling Clerk – HS

Counseling Clerk - MS

Pupil Accounting Clerk

Pupil Accounting Clerk/Health

Aide Secretary to Assistant

Principal Substitute Systems Clerk


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Counseling Clerk – High School

The job of a Counseling Clerk - High School was established for the purpose/s of providing clerical support to the counseling department; communicating information to staff, parents, students, the public, and other districts; documenting information on students’ progress and recommendations regarding class placement; processes information in accordance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


• Attend professional meetings (e.g. software user group meetings, child accounting meetings,registration, and immunization meetings) for the purpose of remaining knowledgeable with currentregulations and practices.

• Disseminate program eligibility requirements (e.g. financial aid, scholarships, college eligibility, etc.)for the purpose of providing information to high school students, staff and parents.

• Enter student information (e.g. records, test results, grades and schedules) for the purpose ofmaintaining student records.

• Initiate and maintain confidential files (e.g. correspondence, work permits, test results, disciplines,etc.) for the purpose of providing an efficient operation of the counseling center.

• Maintain confidential student records (academic, schedules, etc.) for the purpose of documentinginformation, providing information regarding students' goals and adhering to educational policiesand procedures.

• Maintain inventory of counseling office supplies for the purpose of providing materials when needed.• Prepare documents (e.g. correspondence, agendas, event programs, bulletins, reports, etc.) for the

purpose of communicating information to school and district personnel, the public, state officials,etc.

• Process documentation and materials (e.g. school reports, grades, applications, scholarships,transcripts, testing, progress reports, orientation information, schedules, etc.) for the purpose ofproviding written support, developing recommendations and/or conveying information to appropriateparties.

• Respond to inquiries from various internal and external parties (e.g. staff, parents, students, publicagencies, etc.) for the purpose of providing information, facilitating communication amongdepartment and/or providing direction as may be required.

• Support administrators and counselors in scheduling student classes for the purpose of securingappropriate placement, and monitoring class size.




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Minimum Qualifications • High School Diploma or Equivalent is required• One(1) year of clerical experience• Ability to pass OPAC basic skills assessment at 70%• Minimum of 40 WPM



Other Information: • Number of Days: This is a 10-month, 221-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical "D" • FLSA Status: Non-Exempt





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Counseling Clerk – Middle School

The job of a Counseling Clerk - Middle School was established for the purpose/s of documenting and providing accurate child accounting; clerical support to the counseling department and building administrators; documenting and providing reliable information about student records; communicating information to staff, parents, students, the public, and other districts; documenting information on students’ progress and recommendations regarding class placement; processing information in accordance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.


• Attend professional meetings (e.g. software user group meetings, child accounting meetings,registration and immunization meetings) for the purpose of remaining knowledgeable with currentregulations and practices.

• Communicate immunization information to parents, county and District (e.g. written correspondence,phone calls, etc.) for the purpose of verification of student immunization history.

• Guide and monitor student workers for the purpose of providing appropriate class credit and/ormeeting work requirements.

• Initiate and maintain confidential files (e.g. correspondence, work permits, test results, etc.) for thepurpose of providing an efficient operation of the counseling center.

• Input student immunization data to the county health department database for the purpose ofprocessing information in accordance with financial, legal and administrative requirements.

• Input student information in District data base (e.g. records, test results, grades and schedules) forthe purpose of maintaining student records.

• Maintain confidential student records (academic, schedules, etc.) for the purpose of documentinginformation, providing information regarding students' goals and adhering to educational policiesand procedures.

• Maintain inventory of counseling office supplies for the purpose of providing the availability ofmaterials when needed.

• Prepare documents (e.g. correspondence, agendas, event programs, certificates, reports, etc.) forthe purpose of communicating information to school and district personnel, the public, state officials,etc.

• Process and prepare documentation and materials (e.g. student health concerns, grades,immunizations, testing, progress reports, orientation information, schedules, etc.) for the purpose ofproviding written support, developing recommendations and/or conveying information to District,county and state agencies to meet funding requirements.

• Process and research discrepancies, and prepares child accounting reports (e.g. schedule changes,semi-annual count day reports, state and county audit requirements) for the purpose of meetingdistrict and state funding requirements.

• Complete registration process for students and compile all necessary information required byDistrict, county and state for the purpose of determining students’ eligibility for enrollment, specialneeds and school funding.

• Respond to inquiries from various internal and external parties (e.g. staff, parents, students, publicagencies, etc.) for the purpose of providing information, facilitating communication amongdepartment and/or providing direction as may be required.

• Support administrators and counselors in scheduling student classes for the purpose of securingappropriate placement, and monitoring class sizes.



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Other Information: • Number of Days: This is a 10-month, 221-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “D”• FLSA Status: Non-Exempt





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Pupil Accounting Clerk (Elementary/High School)

The job of a Pupil Accounting Clerk was established for the purpose/s of documenting and providing accurate student accounting information; providing general clerical support, information and/or direction; resolving student attendance related issues and conveying student attendance related information to appropriate parties as they pertain to child accounting reporting.


• Attend professional meetings (e.g. software user group meetings, etc.) for the purpose of remainingknowledgeable with current regulations and practices.

• Communicate verbally and in writing with parents, county and District staff (e.g. immunizationinformation, etc.) for the purpose of providing immunization history for county, state and federalregulation compliance.

• Compile and maintain student health documentation (e.g. medication, illness, medical needs, etc.)for the purpose of providing necessary notification to District staff.

• Compile and maintain student records (e.g. birth certificates, residency, transfers, immunization,SRS, etc.) for the purpose of meeting state, federal and/or district requirements.

• Input information on a daily basis to the student attendance system for the purpose of accuratetracking and documentation of student attendance information.

• Input student immunization records into the County Health Department computer system for thepurpose of providing accurate tracking and documenting of student immunization information.

• Maintain documents, files and records (e.g. daily attendance and child accounting, etc.) for thepurpose of providing up-to-date reference and audit trail for compliance.

• Perform record keeping (confidential and non-confidential) and general and program specific clericalfunctions for the purpose of supporting assigned administrator, support staff and/or site withnecessary materials.

• Prepare and process written materials (e.g. count day report, accident reports, monthlyimmunization report, letters, memos, etc.) for the purpose of documenting activities, providingwritten reference, complying with county, District, state and federal requirements and/or conveyinginformation.

• Process, research and prepare child accounting reports; (e.g. semi-annual count day reports, stateand county audit requirements, etc.) for the purpose of meeting district and state fundingrequirements.

• Complete registration process for students and compile all necessary information required bydistrict, county and state for the purpose of determining student eligibility for enrollment and specialneeds.

• Respond to inquiries/situations (e.g. staff, other educational institutions, public, parents, students,etc.) for the purpose of providing information and/or referral to the appropriate personnel forresolution.




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Other Information: This is a 10-month, 216 Day assignment (Elementary)This is a 10-month, 221 Day assignment (High School) Assigned Administrator

• AFSCME Salary Grade: Local 1815 Clerical “D”

• Number of Days:

• Reports to:

• FLSA Status: Non-Exempt





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Pupil Accounting Clerk / Health Aide

The job of a Pupil Accounting Clerk/Health Aide was established for the purpose/s of collecting, documenting and providing accurate student record information; providing general clerical support, resolving attendance related issues and conveying attendance related information to appropriate parties as they pertain to child accounting reporting.

In addition, the Pupil Accounting Clerk/Health Aide will provide medical/physical assistance to students whose medical needs/disabilities necessitate special medical assistance/understanding/coaching.

Basic Responsibilities • Administer daily medications and various medical treatments, including but not limited to, nebulizer

treatments, inhalers and injections, insulin via syringe, pen or pump, calculating insulin tocarbohydrate ratios, and providing basic first aid to all school children in the building under thedirection of the School Nurse for the purpose of meeting the medical needs of students.

• Assist in the distribution of medical supplies and materials for the purpose of providing itemavailability.

• Attend professional meetings (e.g. software user group meetings, etc.) for the purpose of remainingknowledgeable with current regulations and practices.

• Compile and maintain student records and health documentation (e.g. birth certificates, residency,transfers, immunizations, SRS, medication, illness, medical needs, etc.) for the purpose of meetingstate, federal and/or district requirements and providing necessary notification to District staff.

• Demonstrate knowledge of infection control policies and procedures for the purpose of maintaininga safe and clean environment for students and staff.

• Ensure that health services are provided in accordance with State and Federal regulations andorganizational policy for the purpose of maintaining district, state, and federal compliance.

• Forward information obtained from parent/guardian regarding changes and updates related tohealth/medical needs for the purpose of continual evaluation of student needs.

• Input information on a daily basis to the student attendance system for the purpose of accuratetracking and documentation of student attendance information.

• Input student immunization records into the County Health Department computer system andcommunicate immunization related issues with parents, community, and District staff for the purposeof collecting, tracking, and documenting student immunization information.

• Maintain documents, files and records (e.g. daily attendance and child accounting, etc.) for thepurpose of providing up-to-date reference and audit trail for compliance.

• Perform record keeping (confidential and non-confidential) and general and program specific clericalfunctions for the purpose of supporting assigned administrator, support staff and/or site withnecessary materials.

• Prepare and process written materials and reports (e.g. count day report, accident reports, monthlyimmunization report, letters, memos, etc.) for the purpose of documenting activities, providingwritten reference, complying with county, District, state, and federal requirements and/or conveyinginformation.

• Provide one-to-one physical assistance to students with medical needs/disabilities that requirespecial assistance (e.g. monitoring blood sugar levels, care of tracheal tubes, colostomy bags,catherization, etc.) for the purpose of meeting health and medical needs of assigned students.

• Complete the registration process for students and compile all necessary information required bydistrict, county and state for the purpose of determining student eligibility for enrollment and specialneeds.


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• Respond to inquiries/situations (e.g. staff, other educational institutions public, parents, students,etc.) for the purpose of providing information and/or referral to the appropriate personnel forresolution.



Minimum Qualifications • High School Diploma or Equivalent is required• One (1) year of clerical experience• Ability to pass OPAC basic skills assessment at 70%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 10-month, 216 Day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “D”• FLSA Status: Non-Exempt





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Secretary to Assistant Principal

The job of a Secretary to Assistant Principal was established for the purpose/s of providing secretarial support to school-site administrators; conveying information regarding school functions and procedures; processing information in accordance with site's financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.


• Attends professional meetings as assigned (e.g. staff, registration, etc.) for the purpose of remainingknowledgeable with current regulations and practices.

• Communicates to parents via phone calls and memos for the purpose of giving and/or obtaininginformation.

• Compiles data from a variety of sources (e.g. honor roll, attendance, reports, etc.) for the purpose ofcomplying with financial, legal and/or administrative requirements.

• Composes documents (e.g. standardized correspondence, bulletins, etc.) for the purpose ofdocumenting events, providing and/or requesting information.

• Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of takingappropriate action and/or directing to appropriate personnel for resolution.

• Handles funds (e.g. textbook fines, parking permit fees, etc.) for the purpose of processing studentfees, and the sale of products.

• Inputs information on a daily basis to the student attendance system for the purpose of accuratetracking and documentation of student attendance information.

• Maintains documents, files and records (e.g. may include discipline, attendance, etc.) for thepurpose of providing up-to-date reference and audit trail for compliance.

• Prepares written materials (e.g. reports, memos, letters, convocation, graduation, awards, etc.) forthe purpose of documenting activities, providing written reference and/or conveying information.

• Processes documents and materials (e.g. may include textbooks, student passwords, etc.) for thepurpose of disseminating information to appropriate parties.

• Reconciles cash and/or account balances as assigned for the purpose of maintaining accuratebalances and complying with accounting practices.

• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students,public agencies, etc.) for the purpose of providing information, facilitating communication amongparties and/or providing direction.

• Schedules a variety of activities (e.g. meetings, facilities usage, etc.) for the purpose of assisting inmeeting staff needs and efficient utilization of personnel, equipment and facilities.




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Substitute Systems Clerk

The job of a Substitute Systems Clerk was established for the purpose/s of ensuring accurate attendance accounting within the district; providing general clerical support, information and/or direction as may be assigned; operating automated substitute system; resolving attendance related issues; and conveying attendance related information to appropriate parties.


• Monitor daily AESOP reports from buildings for the purpose of verification of accuracy.• Prepare reports (e.g. daily absences, attendance summaries, substitute days worked, substitute

availability, etc.) for the purpose of providing documentation and information to individuals andadministration.

• Establish and maintain employee information in the automated substitute system (e.g. permanentemployees and substitutes, etc.) for the purpose of accurate record keeping and substituteplacement.

• Maintain documents, files and records (e.g. automated substitute system, employee database, etc.)for the purpose of providing up-to-date reference for contractual compliance.

• Participate in meetings, workshops, seminars and training sessions for the purpose of conveyingand/or gathering information, and remaining knowledgeable with district regulations and practices.

• Prepare written materials (e.g. memos, letters, etc.) for the purpose of documenting activities,providing written reference and/or conveying information.




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• One (1) year of clerical experience• Ability to pass OPAC basic skills assessment at 70%• Minimum of 50 WPM


• Some lifting, carrying, pushing and/or pulling• Significant fine finger dexterity• Sitting – 80%, walking – 10%, standing 10%• There is some opportunity to influence the services of WCS






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Minimum Qualifications • High School Diploma or Equivalent is required

Clerical E

Central Office Secretary Attendance & Personnel Curriculum Human Resources Information Systems Support K8 Science Kits Operations & Maintenance Security & Crisis ManagementSpecial Education

Elementary Secretary

Middle School Secretary

High School Secretary


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Central Office Secretary

The job of a Central Office Secretary was established for the purpose(s) of providing secretarial duties to support assigned administrative personnel; communicating information to staff members, the public and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.






• Maintain inventories of supplies and materials for the purpose of providing item availability• Monitor assigned district activities and/or program components for the purpose of coordinating


• Perform record keeping (confidential and non-confidential), general and program specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assignedadministrator and/or site with necessary materials.



• Receive and screen by phone or in person from parents, community representatives, vendors, andDistrict personnel for the purpose of providing information or directing to appropriate parties.






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• High School Diploma or Equivalent is required• Five (5) years of clerical experience when supporting an Exempt Administrator; Two (2) years of

clerical experience when supporting a WAA member• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: Varies – See below • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “E”• FLSA Status: Non-Exempt • Positions that are included under this Job Description include:

• Central Office Secretary – Attendance and Personnel (12-month, 261 Days)• Central Office Secretary – Curriculum (10-month, 216 Days)• Central Office Secretary – Human Resources (12-month, 261 Days)• Central Office Secretary – Information Services Support (12-month, 261 Days)• Central Office Secretary – K8 Science Kits (12-month, 261 Days)• Central Office Secretary – Operations and Maintenance (12-month, 261 Days)• Central Office Secretary – Security and Crisis Management (12-month, 261 Days)• Central Office Secretary – Special Education (10-month, 221 Days)

• A more detailed description containing job-specific responsibilities for each of these positionsis available upon request.

Revision Date: September 28, 2016 , April 12, 2017




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Elementary Secretary

The job of an Elementary Secretary was established for the purpose/s of providing secretarial support to school site administrator; coordinating building activities for students, staff, administration, and the community; ensuring compliance of activities under area of responsibility with financial, legal, and administrative requirements; supporting the broad array of services provided to students, parents, and staff members; and providing recommendations and/or direction as may be requested by assigned administrator.



• Attend meetings as assigned for the purpose of conveying and/or gathering information required toperform the job functions.

• Compose documents (e.g. newsletters, standardized correspondence, bulletins, etc.) for the purposeof documenting events, providing and or requesting information.

• Coordinate a variety of programs, activities and building use (e.g. meetings, site in-service dayactivities, health screenings, assemblies, workshops, ceremonies, luncheons, etc.) for the purpose ofdelivering services in conformance to established guidelines.



activities and ensuring compliance with established financial, legal and/or administrativerequirements.

• Order, verify, receive and distribute supplies and ancillary materials for building for the purpose ofproviding item availability.

• Perform bookkeeping tasks (e.g. internal accounts, petty cash, audits, etc.) for the purpose ofproviding accurate accounting of site budgets.

• Perform record keeping (confidential and non-confidential) and general and program specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administratorand/or site with necessary materials.

• Prepare written materials (e.g. reports, newsletters, memos, letters, etc.) for the purpose ofdocumenting activities, providing written reference and/or conveying information.

• Present information on administrative procedures (e.g. services, regulations, class schedules, keys,etc.) for the purpose of training and orienting other personnel and/or disseminating information toappropriate parties.

• Process documents and materials (e.g. time sheets, conference forms, etc.) for the purpose ofdisseminating information to appropriate parties.

• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students,public agencies, etc.) for the purpose of providing information, facilitating communication amongparties and/or providing direction.




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Minimum Qualifications • High School Diploma or Equivalent is required• Two (2) years of clerical experience• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: This is a 10-month, 216-day assignment • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “E”• FLSA Status: Non-Exempt





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Middle School Secretary

The job of a Middle School Secretary was established for the purpose/s of providing secretarial support to school site administrator; coordinating building activities for students, staff, administration, and the community; ensuring compliance of activities under area of responsibility with financial, legal, and administrative requirements; supporting the broad array of services provided to students, parents, and staff members; and providing recommendations and/or direction as may be requested by assigned administrator.



• Attend meeting as assigned for the purpose of conveying and/or gathering information required toperform functions.

• Compile data from a variety of sources (e.g. time sheets, honor roll, attendance, etc.) for thepurpose of complying with financial, legal and/or administrative requirements.

• Compose documents (e.g. newsletters, standardized correspondence, bulletins, etc.) for thepurpose of documenting events, providing and/or requesting information.

• Coordinate a variety of programs and/or activities (e.g. assemblies, fundraisers, health screening,task assignments, etc.) for the purpose of providing availability of facilities and/or equipment anddelivering services in conformance to established guidelines.

• Evaluate situations (e.g. involving other staff, students, parents, the public, police, probationdepartment, etc.) for the purpose of taking appropriate action and/or directing to appropriatepersonnel for resolution.

• Input data for conferences/inservices (e.g. Kalpa) for the purpose of supporting staff members andmaintaining accurate records.

• Maintain documents, files and records (e.g. purchase orders) for the purpose of providing up-to-datereference and audit trail for compliance.

• Maintain inventories of supplies and materials (e.g. building keys, copiers and duplicators,) for thepurpose of ensuring items' availability.

• Monitor assigned district activities and/or program components for the purpose of coordinatingactivities and ensuring compliance with established financial, legal and/or administrativerequirements.

• Perform bookkeeping tasks (e.g. internal accounts, petty cash, audits) for the purpose of ensuringaccurate accounting of site budgets.




• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students,public agencies, etc.) for the purpose of providing information, facilitating communication amongparties and/or direction.

• Maintain regular personal attendance and punctuality for the purpose of ensuring a safe andefficient working environment.



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High School Secretary

The job of a High School Secretary was established for the purpose/s of providing secretarial support to school site administrator; coordinating building activities for students, staff, administration, and the community; ensuring compliance of activities under area of responsibility with financial, legal, and administrative requirements; supporting the broad array of services provided to students, parents, and staff members; and providing recommendations and/or direction as may be requested by assigned administrator.




• Compile data from a variety of sources (e.g. time sheets, honor roll, attendance, etc.) for thepurpose of complying with financial, legal and/or administrative requirements.

• Compose documents (e.g. newsletters, standardized correspondence, bulletins, etc.) for thepurpose of documenting events, providing and/or requesting information.

• Coordinate a variety of programs and/or activities (e.g. assemblies, fundraisers, health screening,task assignments, etc.) for the purpose of providing availability of facilities and/or equipment anddelivering services in conformance to established guidelines.

• Evaluate situations (e.g. involving other staff, students, parents, the public, police, probationdepartment, etc.) for the purpose of taking appropriate action and/or directing to appropriatepersonnel for resolution.

• Input data for conferences/inservices (e.g. Kalpa) for the purpose of supporting staff members andmaintaining accurate records.

• Maintain documents, files and records (e.g. purchase orders) for the purpose of providing up-to-datereference and audit trail for compliance.

• Maintain inventories of supplies and materials (e.g. building keys, copiers and duplicators,) for thepurpose of ensuring items' availability.

• Monitor assigned district activities and/or program components for the purpose of coordinatingactivities and ensuring compliance with established financial, legal and/or administrativerequirements.

• Perform bookkeeping tasks (e.g. internal accounts, petty cash, audits) for the purpose of ensuringaccurate accounting of site budgets.




• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students,public agencies, etc.) for the purpose of providing information, facilitating communication amongparties and/or direction.

• Maintain regular personal attendance and punctuality for the purpose of ensuring a safe andefficient working environment.



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Clerical F Specialist Secretary

Athletics and Facilities Latchkey/Preschool Special Education State & Federal Programs & Language Acquisition Student Affairs Liaison


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Specialist Secretary

The job of a Specialist Secretary was established for the purpose(s) of providing secretarial duties to support assigned administrative personnel; coordinating work-related activities of assigned administrative personnel, communicating information to staff members, the public and other districts; ensuring compliance under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations, and/or direction as may be requested.








• Perform record keeping (confidential and non-confidential), general and program specific clericalfunctions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assignedadministrator and/or site with necessary materials.



• Receive and screen by phone or in person from parents, community representatives, vendors, andDistrict personnel for the purpose of providing information or directing to appropriate parties.



• Maintain data files for the purpose of providing accurate records and compliance with local, state,and federal requirements.




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Minimum Qualifications • High School Diploma or Equivalent is required• Five (5) years of clerical experience when supporting an Exempt Administrator; Two (2) years of

clerical experience when supporting a WAA member• Ability to pass OPAC basic skills assessment at 80%• Minimum of 50 WPM



Other Information: • Number of Days: Varies - see below • Reports to: Assigned Administrator • AFSCME Salary Grade: Local 1815 Clerical “F”• FLSA Status: Non-Exempt • Positions that are included under this Job Description, and the respective number of days, include:

• Specialist Secretary – Athletics and Facilities (12-month, 261 Days)• Specialist Secretary – Latchkey/Preschool (10-month, 231 Days)• Specialist Secretary – Special Education (12-month, 261 Days)• Specialist Secretary – State & Federal Programs and Language Acquisition (10-month,226

Days)• Specialist Secretary – Student Affairs Liaison(12-month, 261 Days)

• A more detailed description containing job-specific responsibilities for each of these positions isavailable upon request.





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Documents

Job Descriptions 1815...1815 Job Descriptions Minimum Qualifications • High School Diploma or Equivalent is required • One (1) year of clerical experience • Ability to pass OPAC