Kappa Kappa Psi & Tau Beta SigmaMidwest District Convention 2013

Lawrence, Kansas

Table of Contents

Joint Session – Friday, March 8, 2013............................................................................................3Separate Session – Friday, March 8, 2013......................................................................................5Separate Session (Town Hall Meeting) – Saturday, March 9, 2013...............................................6Separate Session – Sunday, March 10, 2013...................................................................................9Joint Session – Sunday, March 10, 2013.......................................................................................11Officer Reports..............................................................................................................................13

Member-at-Large Report...........................................................................................................13Secretary/Treasurer Report........................................................................................................15Vice President Report................................................................................................................17President Report.........................................................................................................................19

Separate Committee Reports.........................................................................................................22Nominations Committee Report................................................................................................22Programs Committee Report.....................................................................................................26Jurisdiction Committee Report..................................................................................................30Ways and Means Committee Report.........................................................................................35

Governors’ State of the District Report.........................................................................................38Joint Committee Reports...............................................................................................................39

District Events Site Committee Report......................................................................................39Publications Report....................................................................................................................42Jurisdiction Committee Report..................................................................................................47Convention Site Committee Report...........................................................................................48

Joint Session – Friday, March 8, 2013 Called to order at 6:28pm Kappa Kappa Psi Council Introductions

o Patrick Determan – Presidento Eimile Colgan – Vice Presidento Faithe Guyer – Secretary / Treasurer o Sarah McFadden – Member at Large

Tau Bet Sigma Council Introductionso Zach Rebarchek – Presidento Samantha Brown – VP of Membershipo Nathan Tendick – VP of Special Projectso Shalyn Guthery – Secretary / Treasurer

National Introductionso Kappa Kappa Psi

Adam Bates – National Vice President of Student Affairs Dr. Travis Cross – National Vice President of Public Relations Zeb Watkins – Chapter Field Representative (CFR) Dr. Rod Chesnutt – Board of Trustees Member Dr. Melinda Matney – Board of Trustees Member Derrick Mills – Immediate Past National President Rod Whiteman – NCD Governor Tony Falcone – MWD Governor Denali Pearce-Alt – MWD Governor

o Tau Beta Sigma Dawn Farmer – National President Dr. Nicole Burdick-Sanchez – National Vice President of Colonization and

Membership Jonathan Markowski – National Vice President of Communication and

Recognition Dollie O’Neil – Immediate Past National President Lisa Croston – Board of Trustees Adrienne Rall – MWD Councilor

Alumni Association Introductionso TBSAA

Leslie Twite Amanda Dickson

o MWDAA Bev Cohen – Member-at-Large Nancy Rice – Secretary Sarah Casias – VPM April Cox – VPSP

Jason Dornbush – President Introduction of Host Chapters

o KKY – Eta Zetao TBS – Zeta Delta

Host Chapter Announcementso To use the WiFi, connect to KU-Passport with username musicconvention and

password Music1!o If you preordered a shirt, get it from 4th flooro Have fun!

Other Announcementso Jason Dornbush- Alumni meetings will be in 4008; there is a sign-up for alumni

lunchl turn in graduating senior awards by midnighto There will be a short presentation after the meeting is recessed

Joint meeting recessed at 6:38pm until Sunday, March 8, 2013.

Separate Session – Friday, March 8, 2013 Called to order at 7:27pm Delegate Seating

o Beta – Proxy from Xi – Mike Ashwoodo Xi – Stephanie Looseo Alpha Theta – Melanie Postono Alpha Iota – Kat Reyseno Alpha Nu – Conrrado Saldivaro Beta Tau – Proxy from Eta Zeta – Stephen Metzgero Gamma Delta – Brandon Ormeshero Delta Gamma –Robert Linko Delta Xi – Stephanie Marstono Epsilon Pi – Max Dunlapo Epsilon Psi – Kaitlyn Roweo Epsilon Omega – Carissa Vinovskiso Eta Zeta – Branden Surgniero Eta Pi – Liz Meysenburgo Eta Upsilon – Tyler Woolseyo Iota Psi – Andrea Hestermano Iota Omega – Erin Kelleyo Kappa Alpha – Joe Walsho Kappa Delta – Kylie Mattkeo Kappa Iota – Jonathan Hossack

Candidate Announcementso Kelsey LeRoyo Carissa Vinovskiso Faithe Guyero Jeffrey Makinstero Patrick Determan

Announcementso Eta Pi- recommended an arrangement of the Fraternity Song done by a brother

that is more suited to include female voices be accepted by MWD and submitted to Nationals

Recess at 7:47pm until tomorrow

Separate Session (Town Hall Meeting) – Saturday, March 9, 2013 Adam Bates starts informal meeting at 6:25pm National Council Update

o Adam Bates o Travis Crosso Rod Whitemano Zeb Watkinso Amy Hemlino Melinda Matneyo Derrick Millso Rod Chestnut

Zeb Watkins– about the CFRo 210 chapters are able to be visited in a two-year spano CFRs can be used as resources

Derrick Millso National Convention will be July 23-28 at Springfield, MAo The coastguard band will be thereo There will be a memorial for Wavao Get a brother there so that your voice is heard, not a proxy’so There will be several great opportunities

Travis Crosso Include younger members in travel to national conventiono National Intercollegiate Bando John Mackey is writing the commissioned piece, Anthony Maiello will be

conductingo There is no fee to audition or participateo You do not have to be a brother or sister to participate

Melinda Matneyo National leadership for the next bienniumo Going over people who have declared to be running for office- Christine Beason

for President, Jack Lee for NVPCM, Adam Bates for NVPP, Preston Ramsey for NVPP, Rod Chesnutt for Board of Trustees, Daniel George for Board of Trustees, Eric B. Morson for Board of Trustees,

o VP of Student Affairs can be a recent graduate Adam Bates

o Letter of Proxy Form were given to delegateso National Convention is an investment, but it is money well spento Interact Psi exhibit

Amy Hemlino Alumni Associationo First year of membership is free

o LAAs are based on chapter or regional areao Alumni giving programo alumni@kkpsi.org

Adam Bateso Status update of the OMRS systemo It will continue to evolve for quite awhileo Adam Cantley formed Brand Management Task Force

Questions to the National officerso Are Proxy forms online? Yeso CFR fast contact options- Facebook, email, twittero If you graduate in the fall, does the free year of alumni status start in May or

December? Your chapter can submit paperwork at the end of each semester Keep contact information update In order to attend Convention as an alumni, you must have a card stating

a valid alumni status Life membership is tax deductible

o Some chapters have a few that do everything, and several that are less motivated. How can we get those people motivated as well?

These problems occur no matter the size of the chapter Don’t let the initial excitement after initiation cool Chapter changes from youngest to oldest Member educators are the president of the chapter of tomorrow Strong inter-personal relationships Motivating the Middle by TJ Sullivan Let the few do less work to get others involved

o How do you work with the band staff when they won’t consistently communicate with the chapter?

Be consistent in maintaining contact with them Specific solutions depend on the specific problems Every opportunity we have to communicate our willingness to serve, our

enthusiasm, etc. should be takeno How do you go about finding worthwhile service projects if you are at a

University that takes care of the bands? There is always something else that needs to be done- check with the

band director Know what the program needs before they need it Service projects don’t have to be tangible; try having a sectional or

something else to improve musicianshipo What advice do you have for chapters who are trying to work with other music

organizations on a big project? Communication Meet with band/ organization leadership and outside authority figures

o Based on the National Constitution regarding qualified individuals who request membership, how should we go about choosing who we extend membership to?

Recruiting plan Wording is saying active or associate member has to bring up the

discussion Get to know new members of the band program Show list of people you are going to invite or give bids to the band faculty

so they can give advice on who to add or take off A semester of actively engaging new band members can pay off in several

semesters of them as a great member Announcement of Nominations Slate by Melanie Poston

o President: Patrick Determan o Vice President: Jeffrey Makinstero Secretary/Treasurer: Faithe Guyero Member-at-Large: Carissa Vinovskis

Announcementso Delegates will get convention bid packets before they leaveo Adam Cantley texted his best wishes for our convention

Recess at 7:35pm until 8:00am Sunday, March 10, 2013

Separate Session – Sunday, March 10, 2013 Meeting called to order at 8:14am Delegate Seating Changes

o Alpha Nu – Conrrado Saldivar was replaced by Jonathon Weishaar Motion to approve minutes

o Moved by Beta Tauo 2nd by Iota Omega

Motion passed unanimously Service Showcase Award

o Presentations Kappa Delta (Northwest Missouri State) – Traveling Pep Bands Alpha Nu (University of Wyoming) – Marching Band Thanksgiving Dinner Eta Upsilon (University of Missouri) – Memorial 5K race

o Pat Determan (President) entertains a motion for 5 min caucus Moved by Alpha Nu 2nd by Kappa Delta

Motion Passes Unanimouslyo Secret ballot vote taken

2013 Service Showcase winner is Kappa Delta! Member at Large Report given by Sarah McFadden Other Awards

o Travel award – Alpha Nuo Scrapbook award – Epsilon Psio Joint display award – Kappa Alphao Representation award – Alpha Iota

Eta Pi Song Arrangement Approval Secretary/Treasurer report given by Faithe Guyer Nominations Committee report given by Melanie Poston Programs committee report given by Liz Meysenburg Vice President report given by Eimile Colgan Jurisdiction committee report given Joe Walsh Ways and Means report given by Max Dunlap Budget Approval

o Patrick Determan entertained a motion to accept the proposed budget Moved by Kappa Delta 2nd by Epsilon Psi

Motion Passes Unanimously Constitutional Changes

o Patrick Determan entertained a motion to accept the 2013 changes by acclimation

Moved by Eta Pi

2nd by Delta Xi Motion Passes Unanimously

Officer Electionso Patrick Determan yields to the floor to Eimile Colgano Eimile Colgan entertained a motion to accept the slate by acclimation

Moved by Alpha Nu 2nd by Kappa Alpha

Motion Passes Unanimously Announcements

o We are trying to hurry through business so that brothers who have to travel north can avoid inclement weather

o Kappa Alpha- Kappa Kappa Psigned sealed delivered Pen Pal programo NCD convention is April 5-7. Registration deadline is March 15 at kkytbsncd.org

President report given by Patrick Determan Officer Installations by Eimile Colgan State of the District Address given by Denali Pearce-Alt and Anthony Falcone Eta Pi moved to endorse their chapter’s arrangement of the Fraternity Song for

submission and submission at the 2013 National Conventiono 2nd by Kappa Alpha

The motion passes Pat Determan entertained a motion to adjourn

o Moved by Betao 2nd by Kappa Iota

Adjournment at 10:12am.

Joint Session – Sunday, March 10, 2012 Called to order at 10:34am District Events Committee report given by Carissa Vinovskis and Jessica Sousek Publications Committee report given by Jon Kudor and Jordan Mondt

o Recommended Iota Omega and Theta Xi for Publications Chairo Committee chairs moved for Iota Omega (KKY) and Theta Xi(TBS) for Publications

Host by acclimation Motion Passes Unanimously

Joint Jurisdiction Committee report by Joe Walsh and Kelly Skunes Joint Bylaw changed

o Committee chairs moved to accept the 2013 changes by acclimation Motion Passes

Convention Site Committee Report by Stephen Metzger and Mike O’Donnello Committee recommends University of Missouri at Columbia to host the 2013

MWD Conventiono Committee chairs moves to vote by acclimation

Motion failso Chapters at UNK are nominated by Theta Mu (TBS)

2nd by Iota Psi (KKY)o Chapters at Mizzou are nominated by Beta Tau (KKY)

2nd by Theta XI (TBS) Motion for 5 minute caucus by Theta Mu (TBS)

2nd by Iota Omega (KKY) Motion fails

o Vote by secret ballot Zeta Omega and Eta Upsilon at University of Missouri will host the 2014

MWD Convention Announcements

o Pick up shirtso Window Decals are being soldo Alpha Mu is selling key chainso Theta Mu is selling TBShenanigans shirtso MWD merchandise will be in the other room after adjournmento Post to Midwest Notes

MWDAA Council Reporto Introduce new officers for 2013-2014

Jason Dornbush- president Nancy Rice- VPM Maggie Greenwood- VPSP Nick R- Alumni at Large Becky H- Alumni at Large

Abby- Sec Treas Nick Sondheim- Webmaster

o $226 and several trinkets were made through penny wars Winners are Xi and Alpha Nu

Introduction of new district officerso Kappa Kappa Psi

President: Patrick Determan Vice President: Jeffrey Makinster Secretary/Treasurer: Faithe Guyer Member-at-Large: Carissa Vinovskis

o Tau Beta Sigma President: Nathan Tendic Vice President of Membership: Samatha Brown Secretary/Treasurer: Chelsea Raising Vice President of Special Projects: Kelly Skunes

Adjournment of the 2013 MWD Convention by Pat Determan and o Pat Determan entertains a motion to adjourn

Motion Passes Unanimously 11:14pm

Officer Reports

Member-at-Large ReportDear Brothers of the Midwest District,

Our year kickstarted with an officer meeting in April, where we presented tentative goals we had for the District and our positions. I was excited about the calling program that we have in the District. As a Council, we decided to each submit a blurb onto Midwest Notes to promote the use and activity of the blog. For me, this led to several friend requests on Facebook, and some messages being sent back and forth over commonalities Brothers or Sisters read in the post.

In May, the Chapter Leadership Conference in Kearney, Nebraska led to the opportunity for both separate council meetings and for a joint council meeting. Sitting in the basement of Adrienne’s house, we decided on joint goals, and decided upon the chapters who were to host the three District weekends. As a joint council, our goal was to find and fix errors on the District Website, and several of the broken links were fixed or taken down. Our goal as a council for the summer was to completely update the contact information of the chapters in our District so that the calling program would begin correctly.

Throughout this school year, I had the pleasure of staying in semi-regular contact with five chapters across the District. This was great in upping communication and finding out how I could be of service to various chapters, and how, as a District Council, we could better serve the Midwest District.

In November, I traveled down to Kearney for their District Day. There, I was able to connect with many Brothers and Sisters, and we all had a chance to promote musicianship when we played in the stands with the marching band during a football game. The best part of that weekend was the bonding many of us had in going to see Pitch Perfect late at night- nothing is better than a bunch of band students sitting in a theatre to watch a movie centered around music.

Right before Winter Break, I began a District Connection project, which I hope to see the following Member at Large follow through with. This is a project that involves utilizing Google Hangout to connect officers across the District to share ideas and improvements they can make upon their positions.

This year, I also established a Twitter account for The Midwest District and Kappa Kappa Psi. It has been fairly active, and I want to see it used in the future to improve communications throughout the District.

In Programs Committee meeting this year, we did some serious reconsideration of the awards packet. Only five of our twenty eligible chapters applied for any sort of award whatsoever. We found that there was interest in the committee in staying with the awards program throughout the year and aiding the new Member at Large with the promotion and brainstorm of the structuring of the awards system.

Midwest District, awards are not something we need to do. If this is not something that the District is interested in, we do not have to give them. However, I feel that they are a fantastic way to honor outstanding Brothers and achievements and should continue, but in order for that to happen, we need to fill out and complete one or more awards in the awards packet. Therefore, I am charging you, for the upcoming year, to look at the District Website and find the new awards packet when it is updated. Begin thinking about awards for next year now, as many of them involve working over a full year. This may shape the way certain projects come about in your chapter for the upcoming year, and might change some of the different aspects in which you visit certain ideas.

On that note, if anyone is interested in being a part of this brainstorming task force for the 2013-2014 year, please contact the new Member at Large or find me immediately following the closing joint session.

My hope is that this system can be reworked and re-evaluated in the coming year, and can become a more successful program, with many chapters striving for the highest in every aspect.

My last job as this years Member at Large is to complete a handbook for the running of Programs Committee and consideration of the awards. It will encompass those items that are learned during the last weekend in office at District Convention. My hope is that this document can be added to and modified in future years to aid with officer transitions and having a starting base. This will be submitted to the new District Council and the current Governors no later than Sunday, March 17, 2013.

My charges for the 2013-2014 Member at Large are as follows:1. Continue the upkeep and maintenance of the Midwest District Kappa Kappa Psi Twitter

account2. Work with the aforementioned task force to reevaluate the awards system3. Stay in contact with the Governors to receive their recommendations on the awards

program4. Continue the District Connection project.

For the Midwest District:1. Make yourself aware of all awards that are available on both the District and National

Level. Next year, submit a packet with the completion of at least one Outstanding nomination and one other award, such as travel documentation or a scrapbook display.

To Pat, Faithe, and Eimile- I have loved all of our meetings and travel throughout the District this year. Pat, I am officially charging you with looking into that concerning noise your car tends to make. We need safe travel across our District. That is an aspect everyone can keep in mind. Midwest District, it has been a pleasure getting to know many of you this year and being selected to serve. Continue striving for the highest in all that you do.

Forever in the bonds,Sarah McFaddenMidwest District Member at Large 2012-2013

Secretary/Treasurer ReportBrothers of the Midwest District,

To begin with, thank you for giving me the opportunity to be the 2012-13 Secretary/Treasurer. This year of being a district officer has been an adventure of sorts for me. I have learned many things, most of which were learned within the last week. I wish I had done more in a few areas, including convincing other district officers to submit paperwork to be reimbursed for travel funds and having more communication with Di, who is in charge of our account at Nationals. However, in the end, the year was not only a success, it was fun to achieve that success. I completed the remaining paperwork that had to be submitted to the publications host chapter after last year’s convention. I traveled to the Chapter Leadership Conference, two district days, and the convention site visit. I also took minutes at each of the District Officer meetings throughout the year using Google Docs so that the other officers could follow along if they chose to do so.

I wish there was more I could have done throughout the year. Taking minutes once a month or so doesn’t seem very significant. However, through conversations with the other Secretary/Treasurers from other districts, I have gotten ideas that the 2013-14 Secretary/Treasurer could implement.

Below is a summary of what I was charged with compared to what actually happened this year.

Charges I was given: Follow the two page “User Guide” created for the position. If the proposed amendment passes, be responsible for its implementation. Continue using the Google Doc budget & ledger. Keep detailed memos when recording

each credit or debit. Fundraise $550 of income. You should be able to raise most of this money by taking

advantage of the National District Officer Travel Grant on the National website (submit requests to the National President, Adam Cantley).

The User Guide was a great resource for me this year, but I should have checked it more throughout the year in order to make sure I was still following it. Overall however, I think I fulfilled this charge which encompassed several charges.

The proposed amendment was highly overlooked this year by the entire council. Luckily, it was implemented without my input.

The Google Doc budget & ledger was kept in the back of my mind, but there was minimal spending for the past year, meaning there wasn’t anything to record.

I did not do any fundraising. However, the excess money in our district account seemed to make fundraising unnecessary.

My charges to the 2013-2014 Secretary/Treasurer: Follow up with the district account throughout the year. Strongly encourage the District Council to submit reimbursement paperwork within the

30 day time limit. Consider updating the “Secretary/Treasurer User Guide” and making it more detailed

Continue using the Google Doc budget & Ledger. Keep detailed memos when recording each credit or debit.

Share District Officer meeting minutes with the entire MWD Council and the publications host chapter

Respond to emails sent to the Sec Treas account in a timely manner. Consider contacting chapter treasurers to talk about their budget (or lack thereof)

My charges to the 2013-2014 District Council: Fill out reimbursement paperwork in a timely manner.

It has been an honor to serve the fraternity and district in this capacity. It has been a great experience for me to learn and grow. Had you told me two years ago at my first District Convention that I would be the one up there taking minutes someday, I may have laughed at you. Brothers, if you will be eligible, this could be you at a future convention. You can ask any district officer, past or present; this is the kind of experience that should not be passed up.

Once again, thank you.Respectfully Submitted,

Faithe Guyer2012-2013 Midwest District Secretary/TreasurerKappa Kappa Psi – Eta PiUniversity of Northern Iowa

Vice President ReportDear Brothers of the Midwest District,

This year has gone by very quickly, and I cannot believe that my term as Midwest Vice President is coming to an end. While I have not done everything I intended to do, I did accomplish several things and set-up the position so that the next person will be able to jump right in and be productive from the start.

Over the summer I attended the Chapter Leadership Conference in Kearney, NE where I got to meet with many of the vice presidents throughout the district and learn what their chapters do to promote membership education. This was very informative for me and was a great way to share with each other and get new ideas and perspectives on many of the things our chapters teach. I also made plans to attend all of the district days. However, every time something unexpected came up so I was unable to travel as much as I had planned and would have liked to. I had conflicts with academics, a last minute concert, and snow that prevented me from traveling.

The District Vice President has two totes of paperwork that gets passed on every year, so I spent quite a bit of time going through everything. Many of the things in the totes were very old or irrelevant to the position, so I threw them out if I felt were unneeded and safe to throw out. There were things that I was not sure should just be thrown away so I left them, but the next vice president should consider finding out where such things could find a permanent home outside of vice president’s totes.

In January, I decided that I wanted to utilize the Midwest notes in a new way, so I decided to have each chapter vice president (of membership) write a short article about their membership process. This was not well-received and I had difficulty contacting some vice presidents, so only two articles have been posted. Thank you Eta Pi from UNI and Kappa Delta at NWMSU for submitting those. Hopefully a few more will come in by the end of the school year, and the new district vice president can continue this project into next year.

One of the most significant things I did, in my opinion, was to create a handbook for the Vice President office. Nothing in the totes is recent or describes what the vice president should do. Therefore, I took one of the binders from the tote and created a handbook for future vice presidents. I included the constitutional descriptions for the position from both the National Constitution and District Constitution as well as full a copies of the constitutions. I also listed my charges/ recommendations for what the vice president should do next year and in future years, and gave the next vice president a good starting point so he or she can jump right into the job. I started a list of former vice presidents with contact information, so future officers have the ability to contact past people to get ideas and advice as necessary. Another thing I included was a page about the MEP database so future vice presidents are aware of it and can actually get that updated since it has not been updated in a couple of years. Finally, I found some pages on the national website regarding membership, so I printed those and included those in the handbook. I saved the documents that I created onto a CD so that future vice presidents can add to it and make changes as necessary without completely having to retype what has already been done.

One thing that I wish would have happened sooner in the year was a video conference between all of the district presidents and vice presidents hosted by Adam Bates. We each talked about what we were working on within our district, and I gained several great ideas from it. However, it was too late in the term for me to try to implement any of those ideas. Therefore,

next year I would like to see a meeting like this happen in the fall semester rather than the spring. I recommend that the Midwest District Vice President initiates this if no one else does it first. It is a really informative experience to learn about the other district’s role for the vice president and gain ideas to further the role of the vice president within the Midwest District.

On a personal note, one of my motivations for taking this office was to help my own chapter reconnect with the district. We have not been active in the district beyond attending District Convention, so I was hoping to get my chapter more involved and recognized within the district. Due to our extremely busy and tight schedule, my chapter did not travel as much as I wanted, but at least we are opening up some to the district. I hope to see someone else from Kappa Delta hold a position within the district, and I hope that sometime soon the chapter will host a district event, perhaps Chapter Leadership Conference? I have several charges for the 2013-2014 Midwest District Vice President. They are as follows:

♪ Make a plan about what you want to do during your term as soon as get into office and set deadlines for yourself as soon as possible.

♪ Gather phone numbers and email addresses of all vp(m)’s in the district and introduce yourself to them all as soon as chapters elect new officers.

♪ Have each vp(m) post an article to Midwest Notes about their general membership education process.

♪ Once articles have been made to Midwest Notes, have vp(m)s create a more detailed Membership Education Program (MEP) and have them submit it you.

♪ Once you have looked through the MEP’s and given chapters feedback as necessary, put them into the database on the district website (contact website host chapter for help with this).

♪ Create a list and/or handout of ideas about membership education to send out to all chapters.

♪ Talk to other district vice presidents to see what they are doing and get materials from them if they have something you like.

♪ Keep record of everything you do and ideas you have for the next VP.♪ Communicate and Denali and Tony to see what they would like you to do and what ideas

they have.

This year as Vice President has been a great learning experience for me, and I appreciate the opportunity to serve this district. I wish the next vice president success.Respectfully submitted,B. Eimile Colgan

President ReportBrother of the Midwest District,

The year has come and gone, and we are all back together at convention. I have had a roller coaster of a year, and I have loved every minute of it. I would like to thank each of you for giving me the opportunity to serve you as President these past 343 days. It has meant so much to me to be trusted by you all. I have met so many fantastic people, and learned so many fantastic things. I will always cherish the memory of this last year, and that is because of all of you.

The year started with a lot of excitement and a lot of energy. The joint council jumped on planning the CLC in Kearney, NE for early May. The event was a success, with sessions given by members of both organizations and by a guest speaker. Although the attendance was not as high as was hoped for, everyone that was there came away with new ideas and new energy for the upcoming year.

At the CLC was our first joint council meeting where we discussed plans for the next year, and evaluated the 2012-2013 District Day schedule. We chose themes and dates for the District Days, and created a preliminary list of activities for each. Around this time, the Kappa Kappa Psi Council discussed our individual plans for the year. We came up with a basic outline of the upcoming months and set about our first round of chapter calling. This was met with some difficulty due to some chapters not updating their officer and contact information, as well as a few presidents being plain old hard to reach. But we eventually got a hold of everyone with one exception. By the time August came around, we did another round of calls to see what chapters were doing, and to see how the start of the school year was treating everyone.

Before that, in July, I had the pleasure to meet with the other District Presidents and the National Council for the District Leadership Conference. At that point is when convention planning started and the wheels got rolling that brought us to today.

As the fall semester went on, we came to our first District Day in Kearney, NE. I was able to attend and had a fantastic time playing with the UNK marching band. We got to bond as brothers and sister over our love of music with an instrument petting zoo, a few workshops, and a nice big round table talk about the day’s theme, Music. The second District Day had the theme of Service and came up shortly after in Rolla, MO. Unfortunately, due to the schedules of the council, none of the Kappa Kappa Psi council was able to attend. The third district day was hosted by the chapters at the University of Minnesota, and had a theme of Brotherhood and Sisterhood. This was a very well attended event and a great bonding experience for all those involved.

As for what I was doing outside of district events this year, I spent most of my energy that was set aside for Kappa Kappa Psi on planning convention. Because of issues with not knowing which national officers would be attending until later than planned, the planning of convention really got underway later than planned. But I was still able to coordinate with the national representative to get them all here, and to have them all be a part of this weekend. I was even able to get NCD Governor, Rod Whiteman to join us here is Lawrence. Adam Cantley was originally planning on attending MWD Convention this year, but do to outside circumstances, he was not able to make it, and Adam Bates was able to take his place. I want to take this time to thank all the Kappa Kappa Psi representatives that made the trip to this year’s convention. You have all been very supportive of me through the planning process and through this weekend. Thank you.

I also spent time working with my lovely council members. I tried to take the approach this year of a supportive fellow council member, and not an overzealous president. With balancing classes, Kappa Kappa Psi, and my life outside of those two things, I was not as organized with the council as I could have been, but because of their skills and willing attitudes, we were able to make to convention together and in one piece. The council was very supportive of me all year, constantly asking if I needed help with convention, and always having ideas on a variety of topics. It is because of all your support that I was able to make it through this year. Eimile, Faithe, and Sarah have all been great resources and great friends to me this year, and for that, I thank you.

To the host chapters for this year’s convention: Eta Zeta and Zeta Delta. Thank you for putting on a fantastic convention! There were times that you did not know what was going on, and I did not know what was going on, and you thought I did, and I thought you did, and then things still happened, but we did not know what exactly any of that was. If that is not the definition of confusion, I do not know what is. And through all that, you have managed to pull together and put on a wonderful weekend. I cannot thank you enough for putting up with my confusion and for working so well with myself. Thank you, thank you, thank you a thousand times!

To the MWD Govenors, Tony Falcone and Denali Pearce-Alt. The two of you have put up with me for all this time, and everything that that involves. Where it was answering email questions, talking to me on the phone, or just being a good source of ideas and critiques, you two have been a massive help leading up to this weekend. In the last two days, you have been an even bigger help. Making sure I have continued breathing through everything, answering all my questions, reminding me of things I did not know I had even forgotten, and for being flexible and easy going with all my ideas and plan. But I think the biggest thing I must mention, is to thank you for letting me learn from this experience. You have watched as I have made mistakes and as I have tried to fix them. You let me learn from my mistakes while keeping an eye on me to make sure I didn’t set anything too important on fire. You have truly let me grow as a person and as a leader, both by your support, your distance, and you assistance. You made me learn how to ask for help, and that was a lesson I really needed to learn if I was ever going to be able to grow as a person. Thank you for everything.

Lastly, to the Brothers of the Midwest District of Kappa Kappa Psi, thank you all for being awesome. Each year I attend convention I recognize more of you, I meet new people, and I make new friends. You are the reason that any of us are here today, and you are the reason that I love being a part of the Midwest District. While you may not be the most organized bunch, and you do not always get your paper work in on time, I still love you all and feel extremely privilege to have served you this last year. As I stated before, your trust and respect has meant more to me than you will ever know. Thank you all.Charges to the 2013-2014 MWD President:

- Reevaluate the effectiveness of, and make necessary changes to the Chapter Calling Program

-Establish regularly scheduled meetings of the district council-Work with the 2013 convention host chapters to develop a detailed convention host

guide that is specific to the MWD-Edit existing president guides to serve as an efficient guide to planning the 2014 MWD convention

-Work closely with the Tau Beta Sigma MWD President to plan the 2014 convention, and all district events over the next year

-Appropriately represent the MWD at National Convention this summer-Utilize the resources at your disposal and always ask for help-Fulfill all charges given to you at the 2013 MWD Convention, and all constitutional

obligationsCharges for the 2013-2014 MWD Council:

-Establish goals and timelines for their completion, as well as a checks and balances system to make sure each officer is reaching their goals

-Be effective at using social media to advertize district and national, events and awards- Fulfill all charges given to you at the 2013 MWD Convention

Charges for the Brothers of the MWD:-Explore the OMRS (Online Membership and Recording System) and become familiar

with how it operates-Submit all paperwork on time, or even early-Visit and make posts to the Midwest Notes. Often!-Be open and responsive to communications from the district council

Thank you again for a wonderful year, and I wish you all the best in the next one.

Respectfully Submitted,Patrick DetermanKappa Kappa Psi2012-2013 Midwest District PresidentIota OmegaIowa State University

Separate Committee Reports

Nominations Committee ReportFriday, March 8th, 20137:05pm Meeting called to order by chair, Melanie Poston.

Melanie appoints Kylie Mattke (Kappa Delta Chapter) as Secretary

1. Determine Eligibility2.1.05 – Letter of recommendation from Director of Bands or Sponsor, the Chapter, Résumé and Platform

2. All Applications Satisfactorily Complete these requirements2.1.05.1 – Send in 14 days prior to convention (online)

3. All Applications Satisfactorily Complete these requirements2.1.05.2 – Physical application to Nominations Committee by the end of the first day of Convention

4. All Applications Satisfactorily Complete these requirementsAll Applicants are Eligible

5. Determine any conflicts of interestThere were no conflicts of interest

6. Must Interview each candidate tomorrow morning, discuss the interview, slate nominations, and deliver charge for next year’s committee.

Applicants will be interviewed over a 10 minute period beginning at 8:20am so the Nominations Committee may prepare at their 8am meeting.

Interviews will be grouped by office applied for. The preliminary order is:8:20am Carissa Vinovskis8:30am Kelsey LeRoy8:40am Faithe Guyer8:50am Jeffrey Makinster9:00am Pat Determan

7. Discussion on Questions to ask for Interviews; Interview questions will be split up between general and officer related questions.

General Questions:1. Describe an event or experience that has prepared you for this position or has made you more qualified for this position.

2. How would you describe the duties of your potential office, and how would you fulfill those duties?3. What is the greatest challenge you face as a leader and how will being a district officer help you overcome that challenge and strive for the highest?

Officer Specific Questions:President:1. What have you learned this year as President and what would you improve?

Vice President:1. What is your experience with the membership education process?

2. Do you have any plans for facilitating membership education across the District?

Secretary/Treasurer: 1. What have you learned this year as Sec/Tres and what would you improve?

Member-At-Large:1. Have you been a part of the award application process before?

Please read your packets before the next meeting.

8:56pm Meeting Adjourned.

Saturday, March 9th, 2013 8:05am Meeting Called to order by Melanie Poston.

1. Reviewed questions to ask candidates

2. Interviewed each of the five candidates:8:20am Carissa Vinovskis8:30am Kelsey LeRoy8:40am Faithe Guyer8:50am Pat Determan9:00am Jeffrey Makinster

3. Discussed the merits of each candidate in order to slate our recommendation

4. Slated the following:President: Patrick DetermanVice President: Jeffrey MakinsterMember-at-Large: Carissa VinovskisSecretary/Treasurer: Faithe Guyer

5. Determined charges for the 2013-2014 term:

10:09am Meeting Adjourned

I would like to thank Denali Pearce-Alt for her guidance during the process of interviewing and slating candidates, Kylie Mattke from Kappa Delta for taking minutes during our meetings, and the Nominations Committee for being so easy to work with and for helping the committee run so smoothly.

The Kappa Kappa Psi Nominations Committee began by addressing the constitutional eligibility of each candidate. We then made sure that no conflicts of interest were present in the committee before proceeding. The Committee decided to invite the candidates each for a 10 minute interview in which predetermined questions were asked. The committee discussed in length the merits of each candidate in relations to the office or offices for which they applied. After deliberation, the committee agreed to make the following recommendations to the delegates and members of Kappa Kappa Psi here assembled:

President: Patrick DetermanVice President: Jeffrey MakinsterMember-at-Large: Carissa VinovskisSecretary/Treasurer: Faithe Guyer

In addition, we would like to make the following charges:

District Council

Develop an individual workshop that you can present at a Chapter or District Day throughout the year

Be consistent with the Chapter Calling Program.

PresidentCreate a President’s Handbook or Guidelines with a timeline & deadlines

Vice PresidentUpdate the MEP database on Midwest NotesConnect with Membership Educators at the beginning of the school year to touch base

Secretary/Treasurer Further update or re-write the “So you want to be a DO?” document.Provide a sample applicant packet online for referenceInclude ability to attend DLC in non-National Convention yearsReview District Budget at least quarterly

Member-At-Large

Streamline awards processPromote Awards packet when it comes out for convention

Webhost

Work with Secretary/Treasurer to upload example bids.Remove outdated materials from the website, especially documents pertaining to

convention

2014 Committee

Determine there are no conflicts of interest within the committeeDetermine each District Officer Candidate is eligible to hold District Office.Compile a list of questions for candidates, then narrow down to fewer, specific, and meaningful questions.Make a schedule of interview times and inform the Candidates ASAP.Evaluate District Officer “Duties and Ideal Qualities” page, so it reflects the precedent set by the previous council.

Midwest District of Kappa Kappa Psi

While we were pleased with the applicants for District Officers this year, we charge all of the Active members in the Midwest District to apply and run for office!

Respectfully submitted, Melanie Poston, 2013 Nominations Committee ChairAlpha Theta, University of Northern Colorado

Kylie Mattke, Kappa DeltaMatthew Stubbs, Iota PsiStephanie Loose, XiRyan Doberer, Epsilon PiMatthew Radi, Delta Gamma

Programs Committee Report2013 Programs Committee Report

-Adviser—Adam Bates-Chair—Sarah McFadden, Kappa Alpha-Recording Secretary—Erin Kelley, Iota Omega-Liz Meysenburg, Eta Pi-Olivia Hunter, Epsilon Psi-Tyler Woolsey, Eta Upsilon-Andrea Hesterman, Iota Psi

The meeting was called to order at 8:02 pm. We appointed Erin Kelley to be the recording secretary, then began by reviewing the charges for both the Member at Large position and the committee for 2013. A schedule for the following day was created. Because awards were no due until midnight, the committee was unable to determine any award recipients during this portion of the meeting. We recessed at 8:21.

The following day, the meeting was called to order at 8:02 am. We began with the Outstanding District Involvement Award. In looking through the packets, several applications for it were determined to be incomplete. After reading the remaining awards and determining eligibility, the committee declared Kappa Delta the creipient due to a high level of described service and completed social functions.

Next, we spoke about the Representation Award and determined that the easiest way to obtain the information would be to set up a spreadsheet on one laptop, and chapter delegates could manually enter the information following the Town Hall meeting.

The Outstanding Musicianship award came next. After determining eligibility, the candidates were assessed separately. The remaining candidates both exemplified quality musicianship, but in the end, the committee felt that one candidate went above and beyond the call in striving for dedication to music and his surrounding organizations. The decision to award Stephen Wadsack from Alpha Nu.

Next came the Outstanding New Brother Award. After determining eligibility, the committee was very impressed with Matthew Dammrich of Eta Upsilon due to his strong involvement and dedication to the Fraternity in a few short months.

Outstanding District Involvement Award was next. Delta Kappa was exemplary in their submission and determined to be the recipients.

The next part of the meetings was spent addressing the Scrapbook, Display, and District Scrapbook awards. We reviewed criteria for awards and later asked three National Officers to view the submissions during the Block Party. They were to report to the Member at Large later that day with decisions for the recipients. Those recipients later became INSERT HERE

The next order of business was to address the title of the “Outstanding District Involvement Award.” It had previously been the “Most Outstanding Chapter Award.” We decided it would be

best to change the name back to its original due to the fact that the current title leads the applicants to believe it is an award based on District Involvement. We then talked about a possible new award, which was later decided against due to the fact that chapters need to begin applying for awards that are available before the presentation of a new one is included. However, through this discussion, we came up with the idea of a point system for certain awards, which is included in the end of this report.

At 9:55 am, the separates meeting was recessed and the meeting became a joint committee meeting with Tau Beta Sigma. We discussed the travel award and the work that it needs, and then addressed the adding in of details to other awards to ensure that necessary clarifications are present. For the promotion of awards, we discussed increased communication and checking joint awards packets for wordings and inclusion of some details. This led to a discussion about a point system or rubric being included to make both the clarification process and the assignment of clear winners more manageable. The suggestion is included at the end of this report. The meeting was recessed to 7:35 am the next morning.

The meeting was called to order at 7:38 the next morning. We approved the VIP decisions for the scrapbook, display, and district scrapbook awards. We approved the Representation and Travel awards, as well.

Lastly, we confirmed with members of the 2013 programs committee in the interest they have in creating a task force that will push the application and awareness of awards in the coming year. They will work with the upcoming MAL in ensuring chapters are aware of the current awards that can be applied for.

The Service Showcase will be decided by Delegate vote.

CHARGES:

For the 2014 Programs Committee:-Ensure applications have proper paperwork- do not give awards for incomplete submissions.-Review the notes from 2013 and continue brainstorm and clarifications of awards

For the Task Force:-Brainstorm new ideas to encourage chapters to apply on the district and national level-Contact the new MAL to alert her to your interest in aiding this awareness process

For the MAL:-VPSP & MAL contact members of previous Programs Committee to contact member of chapter (other than the President) to bring up awards-Continue working on clarifications of the awards and look into creating some sort of point or rubric system

Respectfully yours,- Adam Bates

- Sarah McFadden, Kappa Alpha- Erin Kelley, Iota Omega- Liz Meysenburg, Eta Pi- Olivia Hunter, Epsilon Psi- Tyler Woolsey, Eta Upsilon- Andrea Hesterman, Iota Psi

o Exceptional District Involvement Award Basic Requirements

Participation in at least 1 district event outside district convention (by at least 10% of the chapter)

o CLCo District Days

District Convention Exceptional/Additional Participation

Participation in chapter leadership conference (any manner)o Submit leadership articleo Skype in to a meetingo Suggestion

National Convention Participationo Optional (above and beyond)

Midwest Noteso Twice per academic year

Chapter Visits Chapter Correspondence

o Pen palso Holiday cards

Chapter members applying for DO positions Brothers Skyping/Google Hangout into other chapter meetings

Point tally system 1 point for every CLC, District Day, MWD Convention, National

Convention attendance (not by members, but chapters overall)o 2 points if over 50% of chapter is at any event (excluding

host chapter at district convention)o 3 points for hosting district convention

1 point for each submission to MW Notes 1 point for correspondence, pen pals 1 point for each member applying to be DO 1 point for each chapter visit

2 points for chapters with over 50% in attendance

-Create Rubrics for Awards to make assigning awards easier, clarification Requirements (Scrapbooks/Displays)

o Convention Themeo Service

o Brotherhood/Sisterhoodo Musicianshipo Cleanliness/Organizationo Degree of Difficulty (Display)

Intricacies, more than just a tri-fold boardChapter- Points

Category13+ Exceptional

10-12 Great

7-9 Standard

4-6 Sub-Standard

0-3 Minimal

Convention Theme Service Brotherhood/Sisterhood Musicianship Cleanliness/Organization Degree of Difficulty

Jurisdiction Committee ReportKappa Kappa Psi MWD Jurisdiction Committee minutes

Separate Charges for 2013 Jurisdiction Committee1. Review the 2012 Jurisdiction Committee Report2. Review Constitution for grammar, clarity, and consistency errors3. Make sure District Constitution is consistent with the Nation Constitution4. Work with all committees for proposed amendments5. Prepare final report and deliver to the delegation, submit to MWD Sec/Treas.

Charges from District Officers1. Reflect changes made by Publications Committee regarding the format of Midwest Notes as a blog format.

Separate Charges for 2014 Jurisdiction Committee1. Review the 2013 Jurisdiction Committee Report2. Review Constitution for grammar, clarity, and consistency errors3. Update District Constitution to reflect changes made at 2013 National Convention4. Work with all committees for proposed amendments5. Review amendments made in section 5.09 and 5.10 for accuracy and clarity.6. Prepare final report and deliver to the delegation, submit to MWD Sec/Treas.

Separates Meeting 1-Meeting called to order 8:11pm, March 8th.-Members Attended

-Joe Walsh, Kappa Alpha (Chair)-Brandon Surgnier, Eta Zeta-Brian Fibelkorn, Epsilon Pi-Brandon Ormesher, Gamma Delta-Tony Falcone, Advisor

-Joe Walsh chosen as secretary-Review 2012 Jurisdiction Committee Report:

-Check section 2.1.05 for accuracy. -No amendments necessary-Check section 2.2.03 Change

-Insert “regarding the Midwest District revenue will be” for subject clarity-Review of Joint Bylaws, section 5.09

-Wait for report from Publications committee-Ways and Means amendments

-Initiated fee of an extra $2 on registration fee-Needed? Why was this passed?-Expect a report from Ways and Means tomorrow.

-National Constitution Consistencies-Change reference to Secretary/Treasurer to Secretary-Treasurer

-Began Review grammar constancies-Decided on adding a comma before last conjunction on a list-Section 5.10

-Insert “submitting publication to the Midwest Notes” after chapters and colonies to clarify that not all chapters are required to submit.

-For next meeting:-Check with Ways and Means committee and Publication Committee for charges-Bring edits for grammar

-Meeting Adjured at 9:10pm

Separates Meeting 2-Meeting called to order at 8:07am, March 9th -Members attended

-Joe Walsh, Kappa Alpha (Chair, secretary)-Brandon Surgnier, Eta Zeta-Brian Fibelkorn, Epsilon Pi-Brandon Ormesher, Gamma Delta-Brian Anderson, Eta Upsilon-Tony Falcone, Advisor

-Changes requiring a vote are in bold-Grammar, clarity, and consistency errors:

-Article “1” change to Article “I”-1.4.03 Comma after “obtained”-1.5.03 Change formatting of ¾ and delete extra space before-1.6.02 Change “the contested part” to “the Constitution-1.7.01 Strike the word “part”-1.7.01 Insert “gender” after “sex” and comma after “sexual orientation”-2.1.03 Change “member” to “member(s)”-2.1.08 Comma after “chapters”-Remove extra space between 2.1.09 and 2.1.10-2.1.10 Comma after “colonies”-2.1.11 Comma after “publish”-2.1.14 Comma after “whole”-2.1.15 Change number format to “one (1)”-2.2.03 Insert “regarding the Midwest District revenue will be” for subject clarity

after “All cash monies”-2.3.08 Change number format “2.4.06 and” for clarity of section reference-2.5.02 Change number format “three (3)”-2.5.05 Change number format “one (1)”-2.6.02 Change number format “one (1)”

-District accuracy with National Constitution-Change “Secretary/Treasurer” to “Secretary-Treasurer”: Consistent name

-Joint Bylaws Discussion-4.05, change “be chaired by” to “consist of”

-Ways & Means-Given choice to keep or strike $2 fee added to the constitution last year-Check at joint meeting

-Publications Committee-Check on their process and wording for Blog format

-Meeting adjourned at 8:44 am

Joint Meeting 1-Meeting called to order at 2:30pm, March 9th

-Kappa members attended-Joe Walsh, Kappa Alpha (Chair, secretary)-Brandon Surgnier, Eta Zeta-Brian Fibelkorn, Epsilon Pi-Brandon Ormesher, Gamma Delta-Bryan Anderson, Eta Upsilon-Tony Falcone, Advisor

-Ways and Means amendment-TBS needs the extra funds-Report received to strike amendment from KKY

-“Recommends to the Jurisdiction committee to remove $2 fee per attending member in addition to registration costs.”

-3.09 stricken from Joint Bylaws-Publications Committee amendments

-5.09 Ambiguities about when and how it was posted-Insert “website approved by the publications committee”-Strike “post convention, fall issue, winter issue, and pre-convention.”- Change to a minimum of “eight (8) times a year.”-5.02 strike “also”-5.10 insert “submitting publication to the Midwest Notes”

-Grammar, clarity, and consistency errors:-1.07 Underline “Robert’s Rules of Order, Newly Revised 11th edition”-2.07 Strike comma after “meeting”-3.05 Strike comma after “convention site committee”-All convention committee set to uppercase “committee”: consistency-3.06 Insert comma after “good standing”-3.02 Limits possible chapter hosting convention -Insert 3.03 for the possibility that a partner organization does not exist

-A chapter may submit a district convention bid alone if the needs of both organizations are met. This shall be clearly submitted in the convention bid.

-3.02 Strike “In the event that one organization is not represented, written approval of the Joint Council must be submitted with the bid.” To circumvent contradiction with the addition of 3.03-3.04 Insert comma after “bid” and strike the word “and”-4.05 Strike “be chaired by” and replace with “shall not consist of”: clarity-4.07 Change “Committee” to “committee”

-Meeting adjourned at 9:57am

Separates Meeting 3-Meeting called to order at 2:34pm, March 9th

-Kappa members attended-Joe Walsh, Kappa Alpha (Chair, secretary)-Bryan Anderson, Eta Upsilon

-Projects Committee Amendments-Change Name of award from “Outstanding District Involvement” award to now be called ”Chapter “Strive for the Highest” Award”.-Include existing “Outstanding Musician award”

-Charges for 2014 Jurisdiction Committee1. Review the 2013 Jurisdiction Committee Report2. Review Constitution for grammar, clarity, and consistency errors3. Update District Constitution to reflect changes made at 2013 National Convention4. Work with all committees for proposed amendments5. Review amendments made in section 5.09 and 5.10 for accuracy and clarity.6. Prepare final report and deliver to the delegation, submit to MWD Sec/Treas.

-Meeting adjourned at 2:45pm

Report submitted by Ways & Means:The Ways & Means committee recommends to the Jurisdiction Committee to remove the $2.00 fundraising fee.Our justification:-District conventions are not to be used as a fundraiser-There is no justification for fundraising due to no need for Kappa Kappa Psi project.

Report submitted by Projects Committee:- The Projects Committee recommends to the Jurisdiction Committee to update the

name of the “Outstanding District Involvement” award to now be called “Chapter “Strive for the Highest” Award.” The “Outstanding Musicianship Award” is currently omitted and should be reflected in the constitution.

Ways and Means Committee ReportReportThe Ways and Means Committee met for roughly 3.5 hours. During the meetings we:

Completed the charges from the 2012 Ways and Means Committee. Discussed how to increase delegation to National Convention. Reviewed the budget for 2013-2014. Charged the current district officers and 2014 Ways and Means Committee.

Please take time to review the minutes, budget, and charges.

Respectfully Submitted,Max Dunlap

Minutes

Topics of Discussion Previous charges

o Propose the 2013-2014 budget to the delegationo Discuss District Enhancement Apportionmento Discuss possible uses of $14,000 sitting the account.

Removing District Enhancement Apportionment Requirement of 2 chapters needed to host district convention Discussed sending members from each chapter to National Convention Proposed budget

Removing District Enhancement Apportionment

Upon discussion, the district Ways & Means committee agreed to propose to Joint Jurisdiction to remove the District Enhancement Apportionment (joint $2 fundraising fee) amendment that was proposed and passed at the previous district convention.

The reasoning for removing the amendment: The fundraiser brings in extra income that is unnecessary for Kappa Kappa Psi. There is nothing in the Bylaws that requires that the registration fees for Kappa Kappa

Psi and Tau Beta Sigma to be the same. Should Kappa Kappa Psi vote to remove this amendment, Tau Beta Sigma could still charge more for district convention registration as needed.

2 Chapters for District Convention

In order to host district convention, two chapters are required to host, one Kappa Kappa Psi and one Tau Beta Sigma. Should one of these not exist at the college, then another group is needed to help host. When recommended to Jurisdiction, they said that this discussion should come from the Convention Site committee, not Ways & Means.

National Convention Delegates

To get better representation of our district at National Convention, a possible use for the surplus $14,000 is to use it and money already being raised to send a member from each chapter of our district to National Convention.

Discussion: This is a possible way to use the $14,000 in our account, but not all at once. The yearly cost will

be about $2625, with sending one member from each of the 21 chapters in the district. Having the costs covered for members to attend National Convention should increase interest

and allow the Midwest District to be represented by members from the Midwest District, instead of proxies from other districts.

Fiscal Year 2013-2014Projected Revenue Proposed BudgetAllocations from NationalsSpring Allocation $200Fall Allocation $1500Interest $80Fundraising, Grants, and DonationsGeneral Fundraising $0District Enhancement Apportionment (one time only)

$350

Taken from ReservesNational Convention Reserve* $1200NIB Scholarship Reserve* $600General Reserves $2635 (Being taken from the $14000

surplus we currently have)Total Revenue $6565Budgeted Expenses Proposed BudgetDistrict ProgramsAwards $20Honorary Members $70NIB Scholarships** $600Officer ExpensesPresident $150Vice President $150Secretary/Treasurer $150Member at Large $150Additional Travel $400National Convention Officers** $1200National Convention Delegates** $2625Allocation to ReservesDistrict Speaker Accommodation $250National Convention $600NIB Scholarships $200Total Expenses $6565

Charges

We charge the District Officers: Review and abide by the Constitution in regards to the budget and reimbursements.

o Use Deposit & Requisition forms from Nationals: http://kkytbs.org/forms.htmlo To be reimbursed, turn in receipts from travel expenses to the district treasurer within 30

days

We charge the District Secretary/Treasurer: Explore the necessity of a future fundraising. Continue using the Google Doc budget & ledger. Keep detailed memos when recording each

credit or debit. Provide the actualized budget of the previous year for the next Ways and Means Committee.

We charge the District President: To make materials available to the Ways and Means Committee, Chair, and Advisor prior to the

District Convention.

We charge the 2014 Ways and Means Committee: Propose the 2014-2015 budget to the delegation Consider and discuss the report from the District Secretary/Treasurer for the necessity of future

fundraising.

Members

Advisor: Dr. Rod ChestnutChair: Faithe Guyer (Eta Pi)Members:

Robert Link (Delta Gamma)Rebecca Coffee (Alpha Theta)Diana Dreier (Epsilon Psi)Max Dunlap (Epsilon Pi)

Governors’ State of the District Report

State of the District Address

First of all, we're very pleased with the way things have been going in the district over the past year.  Congratulations to the district officers and to the host chapters for planning and executing a fantastic weekend.  We definitely got our money's worth!  And what a fantastic turn-out we have!  We couldn't be more pleased with the year and with convention.  Kudos to all.

We were very pleased with the number of chapters that were eligible for the Chapter Leadership Award this biennium.  Out of 22 chapters, we had 16 that were eligible and we ultimately nominated 4 chapters, of which 3 were nominated as Chapter Leadership Finalists and will present for the Founder's Trophy this summer at National Convention.  We both remember biennia where there were fewer than 5 chapters even eligible for nomination......

Please pay attention to what is going on at convention.  It appears that certain items have been passed at convention without it being noticed because no one was paying attention.  Did you just vote to sell the soul of your first-born child?  Would you know if you did?  You voted to increase convention registration fees by $2 last year......which we didn't need to do because we have over $10,000 surplus......did you even notice?

This year, the Midwest district will be subsidizing registration for one representative from each chapter in order to encourage representation from ALL chapters in the Midwest district.  We have proposed setting aside nearly $3,000 in our budget because we feel it is that important to get you there.

Kappa Kappa Psi is a student-run organization.  The only way this can remain the case is for you to show up and for your voice to be heard.  ***MORE FROM DENALI HERE***

How many of you have ever been to a National Convention?  It is an amazing experience!  The National Intercollegiate Band ***MORE FROM TONY HERE***

We need to remember why we are here - music.  Music has not at the forefront of our district conventions in awhile, and this is a change that must be made.

Once again, thanks for coming to convention and for your professionalism and the way you conduct yourselves. Both of us are grateful to you and proud to serve the Midwest District!

Joint Committee Reports

District Events Committee ReportCommittee for District Events -- Committee ReportCo-Chairs: Jessica Sousek (Theta Mu) & Carissa Vinovskis (Epsilon Omega)Secretary: Whitney ShoemakerAdvisors: Wendy McCann and Maggie GreenwoodMarch 8-9, 2013

Friday, March 8, 2013

The committee was called to order at 8:05pm by co-chairs Jessica Sousek and Carissa Vinovskis. A secretary was appointed to take minutes of the meeting. Members of the committee were introduced and the charges from the 2012 Committee for District Events were reviewed. The charges were as follows:

1) Charge the 2013-2014 Committee as necessary2) Evaluating and revising the bid process for the CLC if need be3) Charge committee to come up with workshop ideas for CLC4) Charge committee to come up with possible themes for DD5) Charge the committee with creating a guidelines page for bidding for CLC6) Charge the committee with revising bid page for CLC7) Charge the committee to review and select DD locations from the bids provided8) Effective ways of bringing in more people to DD9) Revaluate effectiveness of minimum amount of district days10) Location of district days11) Add points to article in the constitution describing the bid process for CLC

The committee began by addressing charge #4 and brainstorming ideas for themes of district days. The preambles to the constitution of both KKY and TBS were reviewed in order to come up with ideas. As a group, several possible themes for district days were suggested. The suggested themes were: musicianship, service, brotherhood/sisterhood, membership education review, ritual workshop, outreach, promotion of bands, promotion of the fraternity/sorority, and recruitment.

Next, the committee addressed charge #8 by discussing factors that might influence chapter and individual attendance at district days. Factors discussed included: location of the event, timing of the event, day(s) during the week, length of the event, content and theme, other brothers/sisters who might be attending, communication with other chapters regarding the event, promotion of brotherhood/sisterhood, and being able to promote the event within personal chapters.

Finally the committee addressed charge #9 to determine the number of district days to be held each year. The ideal number of district days suggested was proposed to be 2-3 during the school year, and 1 in summers during which National Convention is not being held. During the school

year, 1 District Day would be ideal during the fall, with 1-2 being held in the spring semester. During summers in which National Convention is not being held, an additional district day was proposed to keep members engaged and invested in the organization(s), increase brother/sister bonding throughout the district, and potentially discuss pertinent topics such as recruitment and rush in the fall semester. The committee agreed it does not make sense to hold an additional district day during summers in which most chapters will be focused on attending National Convention.

The committee began to review charge #7. However, there were no bids proposed for any chapters to host District Days for the 2013-2014 year. At 9:00pm, the committee recessed for the evening.

Saturday, March 9, 2013

The committee was called to order at 8:10 am by co-chair Jessica Sousek.

The committee began by addressing charges #2, #5, and #6. The committee first discussed the ideal location for the Chapter Leadership Conference (CLC) to be held. Several options were presented, including: continuing to hold it at the University of Nebraska-Kearney, as it has been in the past, or to move it to a new location every year. The chapters of Kappa Alpha (KKY) and Alpha Iota (TBS) from the University of Minnesota presented a bid to host the CLC this year. The committee decided it was most effective to keep the CLC at a centralized, consistent location every year. This would make it a well-established and regular event every year within the Midwest District. The committee also suggested that the University of Minnesota chapters perhaps host a district day this year instead of the CLC.

Due to the decision to keep the CLC at one centralized location for the time being, there was no suggested bid or application process for chapters to host CLC in the future.

Members of the committee then addressed charge #3 by brainstorming ideas for the Chapter Leadership Conference, which will be held at the University of Nebraska-Kearney on May 24 and 25. A proposed schedule was devised by the committee, with several ideas, breakout sessions, and topics for discussion for each officer position. The proposed 2013 CLC schedule has been attached.

Charge #7 was re-addressed. Several members of the committee expressed interest and potential ability to host a district day in the upcoming year. Because there are no current official bids for district day, there will be a thirty day period, during which several chapters are anticipated to submit a new bid to the District Council. If no bids are submitted by that time, the District Council can expect cooperation and ability to host a district day from the following chapters:

Theta Mu (TBS) and Iota Psi (KKY) -- UNKZeta Omega (TBS) and Eta Upsilon (KKY) -- MissouriTheta Xi (TBS) and Iota Omega (KKY) -- Iowa StateDelta Xi (TBS) and Delta Gamma (KKY) --Missouri S&TDelta Kappa (TBS) and Epsilon Psi (KKY) -- Kansas State

Delta Xi (KKY) -- EmporiaEpsilon Omega (KKY) -- UNLAlpha Nu (KKY) --Wyoming

Finally, the co-chairs of the committee addressed charge #1 and developed the following charges for the 2013-2014 committee.

1) Charge the 2014-2015 Committee for District Events as necessary2) Review and Select District Day (DD) locations from the bids provided3) Create a list of possible themes for each District Day4) Discuss effective ways of increasing attendance at District Days5) Re-evaluate the effectiveness and amount of District Days held each year6) Devise and send out a survey to District Day and Chapter Leadership Conference (CLC)

attendees to determine what works and what needs to be improved7) Re-evaluate and discuss the pros and cons of keeping CLC at the same location every

year.a. If decided against, determine a way to revise the current process and create a

bidding procedure for chapters to apply to host CLC in the future

Documents Included in Committee Folder:+2013 District Events Report+Tentative Schedule for 2013 CLC+Copies of any bids for District Days (none submitted)

Committee Members Serving:KKY-Conrrrado Saldivar -- Alpha NuStephanie Marsten -- Delta XiBrett Dorcey --Gamma DeltaTaylor Haid -- Eta ZetaDennis Van Woert -- Iota OmegaMark Messner -- Iota Psi

TBS--John Wernert -- Delta XiLaura Coole -- Zeta OmegaMarissa Archuleta -- Delta KappaPhilip Kuhlman -- Theta XiWhitney Shoemaker -- Zeta Delta

Respectfully Submitted,Jessica Sousek (Theta Mu --TBS)Carissa Vinovskis (Epsilon Omega --KKY)

Publications Committee ReportThe Publications Committee was charged with the following duties:

1. Review all bids for MWD Publications

2. Prepare a list of questions to ask during bid presentations

3. Submit changes to necessary duties

4. Evaluate effectiveness and implementation of the blog format charged by the 2012

committee

5. Evaluate effectiveness and implementation of the updated MWD site formate charged by

the 2012 convention publications committee

6. Evaluate effectiveness of Facebook and Twitter accounts and determine if their existence

is justified

7. Review submission procedures and update if necessary

8. Review the quality of the Midwest Notes and suggest changes if necessary

9. Review the MWD site and ensure that it is still running effectively

10. Review the MWD site and Notes design and discuss any potential visual design changes

as necessary

11. Ensure that there are prominent links to the Midwest Notes published on the MWD

website.

Introduction of membersAdvisors

KKPsi – Zeb Watkins, CFR,TBSigma – Jonathan Markowski, Nat. VPCR

Committee ChairsJon Kuder – KKY - DXJordan Mondt – TBS - ZO

MembersJulie Richter – KKY – Kappa AlphaRachel Brooks – TBS – Zeta OmegaKelsey Kelly – KKY – Eta UpsilonAaron Calderon – KKY – Epsilon OmegaMartha Herrarte – TBS – Theta MuMorgan Sentelle – TBS – Theta MuJonathan Hossack – KKY – Kappa IotaBrett Steinbrink – TBS – Zeta DeltaAndee Schueler – KKY – Alpha NuLaura Windram – TBS – Zeta DeltaLauren Hammond – KKY – Eta Zeta

The joint meeting of the publication committee was held both Friday and Saturday with a focus on evaluating the effectiveness and implementation of the Midwest Notes blog. We looked at the user-friendliness and effectiveness of the both district sites and the social sites. We also discussed the feasibility of changing to a webmaster-based system.

Meeting

The meeting started with the introductions of advisors, chairpersons, and committee members. The chairpersons asked who would like to be the committee secretary and then appointed Lauren Hammond to the position. On the second day of committee, the chairpersons appointed Brett Steinbrink to the position. We reviewed and discussed the 2012-2013 committee report. We then reviewed the Midwest notes page and discussed it’s overall user friendliness and appeal.

We reviewed and discussed the bid packet from Iota Omega and Theta Xi Chapters at the Iowa State University. We discussed the changes they have implemented in the past year and the changes they plan on implementing in the upcoming year. Questions for their bid presentation were discussed.

During questioning, they had many ideas for implementing the changes we suggested and also had excellent answers to our questions. Seem enthusiastic about the future of the publications.

We addressed the topic of having a host chapter run publications when the role could possibly be filled by joint webmasters due to the shift to a blog format. We felt that joint webmasters may not be able to communicate as well or consolidate information as well as a committee run by a chapter. More importantly, we felt that the host chapter has done an excellent job with publications thus far. They show a great deal of pride in their efforts and have a well organized joint committee for publications which has enough members to adequately review submissions. We feel that the amount of work might be too much for only one or two people, and that the content could suffer for it. Also, the process of bidding each year challenges the host chapter to continually improve.

We discussed the results of the bid presentation and voted unanimously to recommend that Iota Omega and Theta Xi be recognized as the 2013-2014 Midwest District Publishing Chapters in charge of the MWD website and Midwest Notes blog in accordance with the charges below.

ChargesCharges for the 2013-2014 Publications Hosting Chapters

Keep up with and link to other district sitesAdd a history page in conjunction with VPSP and MALLook into integrating multimedia into the Midwest Notes blogFind more efficient and effective means of communication with chaptersLook into ways of informing, via social media, about updatesThe calendar on the MWD site be taken control of and updated regularlyThat the host chapters and district council meet and devise a timeline consisting of

deadlines for the Midwest Notes and MWD pages

Charges for the 2013-2014 District CouncilThat the host chapters and district council meet and devise a timeline consisting of

deadlines for the Midwest Notes and MWD pages

Charges for the 2013-2014 KKY/TBS PresidentsHave a finalized version of the Convention schedule posted on the MWD site and sent to

chapters no later than one week prior to conventionEnsure that the 2013-2014 convention host chapters keep the convention tab updated with

appropriate information and forms.

Charges for the 2013-2014 VPSP and MALTo develop content for the history page

Charges for the Convention Host ChapterEnsure that all necessary forms are posted on the MWD siteProvide necessary technology such as projectors, wifi, internet, and tech support to each

standing committeeEnsure that the Convention tab is kept up to dateProvide articles to the Midwest Notes throughout the year regarding updates and general

information

Charges for the 2013-2014 Publications Committee

Review all bids for MWD PublicationsPrepare a list of questions to ask during bid presentationsSubmit charges to necessary changesEvaluate the effectiveness of the blog and district siteEvaluate the effectiveness of the recommendations made by the 2012-2013 publications committeeEvaluate effectiveness and continued interest by host chapterDiscuss the feasibility of maintaining host chapters or a change to webmaster

We would like to thank Lauren Hammond – KKY – Eta Zeta, and Steinbrink – TBS – Zeta Deltafor serving as committee secretaries and Zeb Watkins and Jonathan Markowski for serving as advisors as well as all members that were present during committee meetings.

Finally, on behalf of the 2013 Joint Publications Committee we would officially recommend Iota Omega and Theta Xi to be the publishing chapters of the Midwest District Publications.Respectfully submitted,

Jon KuderKKPsi – Delta XiEmporia State University

Jordan MondtTau Beta Sigma – Zeta OmetgaaUniversity of Missouri

Recommendations for the Host Chapters:

Review the format for clarity and contrast, make it more readable.

Think about coming up with a tag line more indicative of the content. Possibly move current tagline to a photo gallery page.

Add contact information to blog somewhere to make suggestions easier.

Look into making it possible to log in and comment via Facebook.

Embed videos into the blog possibly into a multimedia gallery. A dropbox account?

Make the printable version of the blog more streamlined without sidebars.

Chapter names should be associated with any pictures or videos submitted.

Submission guidelines should be accessible on blog.

Change the link on MWD site “Midwest Notes” to something like “Publications.” Make this link to a page with links to Midwest Notes, the Podium, and a blurb about these publications and what the host chapter does for them.

On the MWD page, make the header links bigger if possible, perhaps condensing into drop down menus if necessary.

Have a way for chapters to submit important calendar dates.

Jurisdiction Committee Report*This report was included in the Separates report

Convention Site Committee Report2013 Convention Site Committee Report

Stephan A. Metzger and Michael O’Donnell 9 March 2013

The 2013 Convention Site Committee was charged with the following tasks:1. Set a time limit for convention presentations and questions based on the number of bids

to be present. 2. Appoint one person to time presentations and question period during the presentations. 3. Review submitted bids to ensure that all required information is provided. Prepare a list

of pros and cons for each bid.4. Charge the 2013 Convention Site Committee as necessary.5. Charge the 2012-2013 District officers as necessary.

The Committee addressed the above charges as follows:1. The bid presentations had a time limit of 10 minutes along with a 15 minute Q & A

session.

The following chapters bid for the 2014 Midwest District convention:University of Missouri - ΚΚΨ – HΥ and ΤΒΣ – ΖΩ.University of Nebraska-Kearney - ΚΚΨ – ΙΨ and ΤΒΣ – ΘΜ

Eta Upsilon – Zeta Omega “Welcome to the Jungle”The bid from the University of Missouri was well developed throughout much of the packet and presentation. The presenters were able to answer our questions adequately with a broad knowledge of contingency plans and potential changes to their bids. Their theme, “Welcome to the Jungle” is a very interesting bid that centers on jungle cultures and their relationship to music. They were able to tie most things in their bid packet back to the theme. Their location within central Missouri makes air travel very easy and the bidding chapters had many plans to get persons to and from the convention and airport.

Iota Psi – Theta MuThe bid from the University of Nebraska-Kearney used a theme, “Musical ABCs”, which focused on music education. This theme has the potential for many great activities. Their music program was demonstrated to have the capacity to provide large numbers of Reading Band members with instruments. The location within a local hotel makes all of the activities easy and convenient to access, and the hotel facilities are of a high quality. In addition, their location is very centrally located which makes it easy for all chapters to attend.

Based on the committee’s evaluation, the 2013 Convention Site Committee recommends Eta Upsilon and Zeta Omega chapters from the University of Missouri to host the 2014 Midwest District Convention.

Charges for the 2014 Convention Site Committee:

1. Committee chairs will provide constructive feedback, via e-mail, compiled during the committee meetings to all bidding chapters at the conclusion of the Midwest District Convention.

2. Set a time limit for convention presentations and questions based on the number of bids presented.

3. Appoint one person to time presentations and question period during the presentations.4. Review submitted bids to ensure that all required information is provided in accordance

to the Midwest District Convention Bid Guidelines. Prepare an evaluation for each bid.5. Charge the 2015 Convention Site Committee as necessary.6. Charge the 2014-2015 District officers as necessary.

Thank you to all of chapters that submitted a bid for the 2014 Midwest District Convention. The 2013 Convention Site committee appreciated the hard work and effort these chapters demonstrated in their bids and during their presentations. Also, thank you to Emily Holden (ΚΚΨ) and Dollie O’Neill (ΤΒΣ) for advising our committee. Lastly, thank you to all of the 2013 Convention Site Committee members. Your hard work and dedication helped make this committee run smoothly.

Respectfully submitted, Stephan A. Metzger – Eta Zeta (ΚΚΨ), Michael O’Donnell – Zeta Delta (ΤΒΣ)

Advisors: Emily Holden (ΚΚΨ) and Dollie O’Neill (ΤΒΣ)Convention Site Committee Members:KKΨ: Kelsie Edwards – AN, Molly Kuchan – KA, Kat Reysen – AI, Rachel Stoner – KI, Nicholas Musterman – ΔΓ, Brandi Zwiener – EΩ, Renee Rathjen - IΩ, Ben Rupe – AΘ, Kaitlyn Rowe – EΨ, Brianna Dean - HZTBΣ: Haley Conway – ΔK, Megan Calhoon – BΨ, Irena - ΘΞ