JUBILEE PRIMARY SCHOOL Minutes of Meeting · 2017. 11. 22. · JUBILEE PRIMARY SCHOOL Minutes of Meeting Annual General Meeting AGM President Report - Rhonda Verheijen 12th March

JUBILEE PRIMARY SCHOOL Minutes of Meeting

Annual General Meeting

Date/Time: 12th

March 2013 7:04pm

Location: Meeting Room – Jubilee Centre – Jubilee Primary School

Attendees: T Shepheard, C Abuid, R Verheijen, W Duffy, D Sewell, B Mason, J Riddell, H Cequiel,

J Manson, L Vayro, S Hutchinson, C Stewart, N Carter, K Seed, C Friedrich, S Mart, A

Mart, M Dickens, J Betzel, T Flower, M Barry, V Hullen-Smith

Apologies: T Maclean, R Ferguson, J Bourke, N Gorry, L Binns, M Lynes

Secretariat: C Abuid, B Mason

Agenda Item/Topic Discussion/Outcomes Action Officer Due Date

1. Welcome and Apologies

Meeting Opened by R Verheijen.

Welcome prayer by D Sewell.

2. Business Arising from Previous meeting.

Nil

3.General Business

By Law Reviewed

D Sewell read out the BYLAWS

See Attached

#1. Passed – 22 in favor – Nil Against





4. Presidents Annual Report

Rhonda Verheijen - Presidents Annual Report is Attached

5. Treasurers Report

Treasurers report – See Attached.

Cheryl Abuid (Secretary) read out Audits report.

6. Principals Annual Report

David Sewell – Principals Annual Report

Dave thanked all committee members for their support. Special thanks to Rhonda for taking on the Fun Day after Margaret Armstrong had left the school. David thanked the Executive Team for 2012-2013 which was Rhonda, Tanya, Wendy, Cheryl and thanked Sharon Mart for her time as Treasurer during this term.

Dave thanked all parents, teachers and staff for all attending meetings.

Dave commented that the Opening BBQ had the largest numbers of Teachers in attendance than any other year and he thanked them for the support of the school.

Dave looked forward to what 2013-2014 will hold for the school and thanked the P&F for the work that will be done for the year ahead.

7. Executive Meeting was handed over to David Sewell. Current Executive committee stepped down.



Committee Process for Nomination of New Executive Committee:-

President:

Prior nomination received from Rhonda Verheijen

Nil from floor

It was moved that Rhonda Verheijen be appointed as President. No objections.

Vice President

No prior nominations received.

Nil from floor.

Position remains vacant.

Secretary:

No prior nominations received.

Nil from floor.

Position remains vacant.

Treasurer:

Prior nomination received from Sharon Hutchinson

Nil from floor

It was moved that Sharon Hutchinson be appointed as Treasurer. No objections

David then called again from the floor regarding the 2 vacant positions, nil nominations, David to contact Carmel Nash (Executive Director P&F Org) as to process moving forward.

8.Welcome New Executive Committee and Hand Back to President

David Sewell welcomed the new P & F executive committee and handed the meeting back to the president Rhonda Verheijen.

Brian Mason as acting secretary for remainder of AGM.

9. Review and Distribution of Parental Code of Conduct

David Sewell read out the parent code of conduct – please see attached. There were no objections to the format or wording. It remains unchanged.

10. Appointment of Auditor

Vote taken to continue with current Auditor Aub Kelly. 22 in favor, nil against.

Meeting closed at 7:43pm





AGM President Report - Rhonda Verheijen

12th

March 2013

Well what another successful year the Jubilee P&F has had. I can’t believe we are here again at our

AGM.

Since last year’s AGM we have made two different changes to our constitution, one changing the way we

call for nominations to the executive positions at the AGM, and more significantly the 2nd

which has seen

the P&F implement the Sports Representative Funding Program. This program enables any current

Jubilee Student that is in a recognized school sport and goes on to Regional, State or National level could

qualify for a contribution of costs from the P&F. We have already had one Jubilee family receive this

contribution.

Once again during this past year the P&F has successfully hosted many social events. Our Mother’s Day

and Father’s Day stalls continue to provide the child with a way to buy that something special for the

ladies and men in their lives, whether that be mum, dad, uncle, aunty or Grandma and Grandpa. We are

always overjoyed to see the smiles on the kids’ faces as they walk back to class with their little gifts.

May we held our Bi-Annual Dinner once again at the Southport Sharks Function Centre, and many

laughs, good times and probably too many drinks were had by those that attended.

On behalf of the P&F, Mrs Carolyn Stewart, single handedly, hosted and catered our Biggest Morning

Tea. We thank you once again, Mrs Stewart, for the countless hours of preparation and dedication you put

in to make this event as successful as possible and for showing our community what true selflessness

Cheryl Abuid took up this challenge last year of hosting our 2 school kids’ disco, which were a roaring

success. Lots of children attended the 2 discos and showered us all with lots of laughter, fun times and

great behaviour. We were lucky to have record numbers of volunteers to help so we thank you all for your

time and commitment.

One of our pinnacle events in our P&F social calendar is the ever successful Trivia Night. Last year saw

us all theming as our favourite TV shows and wasn’t that an interesting sight. Thank you to our amazing

Trivia Team, Linda Vayro, Briand Mason, David Sewell and their merry band of volunteers, we can’t

wait to see what we are dressing up like this year.

Our 7th

Annual Family Fun Day was run in August and was another roaring success with a profit of over

$13,500, many thanks to our new sponsors. Although this was my first year to coordinate the event it

would never has been as successful without the entire school community’s help.

Finally, after much sweat and tears, we saw our Adventure Playground open and being fully utilised by

every year level. It is great to see all that hard work come to fruition and being enjoyed by all.

At the end of 2012 we said goodbye to our current Year 7 students and I would like to say thank you to

Wendy Duffy for representing the School Parent Body, and handing each graduating student an engraved

pen, which had been paid for by the P&F. From all reports it was a great night.

Our first event for 2012 was the School Swimming Carnival for Years 3-7 and although the weather was

playing with us all week we managed to run the event, which included the P&F BBQ and a profit of

$249.

The funds we have raised during the past 12 months, from P&F events like the sausage sizzles, Family

fun Day, Father’s Day stall, school disco, musical canteen have all helped us to fund the following:

Family Contributions (as per our constitution for families in need)

Morning Tea for new Prep Families

New Adventure Playground

New Ipads/Ipods



World Teachers Gifts $160

Donations to AWL

General Expenditure for farewells, new babies and appreciation gifts.

I would like to take this opportunity to say that I have thoroughly enjoyed my time as President of the

P&F of Jubilee and would like to sincerely thank the support and professionalism of the executive team,

that donate so much time and effort to help make Jubilee a great school. I would also like to thank each

and every one of our Parents who have taken the time to join us here at meetings, and even if tis only

been once every other month, we appreciate your continued support and hope that what we achieve here

will benefit our community as a whole, so thank you. A special thank you to those parents, teachers and

all of the administrative members who continually support the P&F by helping to coordinate functions,

volunteer their time and support the P&F as a whole with distributing information when needed.

I would like to take this opportunity to extend a huge thank you to those of the executive team who are

stepping down tonight, Tanya Shepheard, Wendy Duffy and Cheryl Abuid, we are all honoured that you

have chosen to give of yourself as a volunteer of your time and commitment to Jubilee.

Thank you very much

Rhonda Verheijen

12th

March 2013

















Documents

JUBILEE PRIMARY SCHOOL Minutes of Meeting · 2017. 11. 22. · JUBILEE PRIMARY SCHOOL Minutes of Meeting Annual General Meeting AGM President Report - Rhonda Verheijen 12th March