April 18, 2023

Environmental, Health and Safety ServicesCompliance Expectations and University Policy 1005

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AgendaAgenda• Health and Safety Policy• Emergency Action Planning• Self-audits• Employee Training and Record Keeping• Personal Protective Equipment• Designating Responsibilities

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AgendaAgenda

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Policy 1005: Health and SafetyPolicy 1005: Health and Safety

2. Policy (…) Faculty, staff, students, and other members of the Virginia Tech community must conduct university operations in compliance with applicable federal, state, and local regulations, and EHSS requirements.

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Policy 1005: Health and SafetyPolicy 1005: Health and SafetyResponsible Parties• University President• Executive Vice President, Provost, Vice Presidents, Vice Provosts and Deans• Directors/Department Heads• Faculty, Principal Investigators, Supervisors, and Safety Representatives • Employees and Students• Contractors• Human Resources• EHSS

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• Directors/Department Heads• Implement the policy• Designate, as necessary, a safety team• Designate safety representatives• Direct employees to obtain training

Policy 1005: Health and SafetyPolicy 1005: Health and Safety

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Policy 1005: Health and SafetyPolicy 1005: Health and Safety• Directors/Department Heads• Report accidents; perform investigations• Determine that safety needs are met• Ensure safety expectations are communicated

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Policy 1005: Health and SafetyPolicy 1005: Health and Safety• Directors/Department Heads• Ensure period safety self-audits performed • Ensure emergency action plans developed and communicated to all personnel

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Emergency Action PlansEmergency Action PlansWhy?

Departments must be prepared to respond effectively to smaller-scale emergencies where immediate action must be taken to protect departmental operations, personnel, and visitors to our campus.

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Who?

• Every department

• For every building the department occupies

Emergency Action PlansEmergency Action Plans

2nd FloorRandolph Hall

EMERGENCY EXITEVACUATION ROUTES

YOU ARE HERE

1st FloorHancock Hall

EMERGENCY EXITEVACUATION ROUTES

YOU ARE HERE

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Emergency Action PlansEmergency Action PlansWhat?

• Designated roles• Emergency procedures (notification, routes)• Assembly locations• Special hazards• Communicated to everyone

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• What else?• Planning for persons with disabilities• Training and drills• Fill-in-the-blank template

• Includes information on university alert systems• Shelter-in-place, fire, weather and other emergencies• Emergency procedures for faculty, lecturers and teaching assistants

Emergency Action PlansEmergency Action Plans

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Reduce Hazards in WorksitesReduce Hazards in Worksites• Perform periodic self-audits• Principal investigators• Supervisors• Other designated person(s)

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Reduce Hazard ExposuresReduce Hazard Exposures• Assure employees properly trained• Mandatory training by EHSS• Departmental training

• Manage training attendance recordkeeping

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Reduce Hazard ExposuresReduce Hazard Exposures• Assure proper use of personal protective equipment• PPE Coordinator by department or area or workgroup – PPE hazard assessment

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Designated Health/Safety Coordinator or TeamDesignated Health/Safety Coordinator or Team

• Why???• Assure employee training, record keeping, self-audits, hazard reporting• Devolves to Department Head/Director if not assigned

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Designated Health/Safety Representatives or TeamDesignated Health/Safety Representatives or Team

• Who???• Some are self-evident: PI’s, supervisors• Teams where collaboration is necessary

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Need More Information?Need More Information?

www.ehss.vt.edu

April 18, 2023

Environmental, Health and Safety Services