1

June 29, 2007

Location

MSFC, Bldg 4200, Morris Auditorium

Industry Briefing

The Marshall Engineering Technicians and Trades Support Services (METTS)

RFP# NNM08125357R

1

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GEORGE C. MARSHALL SPACE FLIGHT CENTER

MARSHALL SPACE FLIGHT CENTER, ALABAMA 35812

2

June 29, 2007

• Welcome Peter Allen

• Draft RFP Overview Peter Allen

• Service Contract Act Overview Talmage Reynolds

• Procurement Overview Kimberly Carson

• Tours All

• Wrap-Up Session Peter Allen

Agenda

2

3

June 29, 2007

Welcome

Peter Allen

SEB Chairperson

3

4

June 29, 2007

Welcome

• Orientation (fire exits, restrooms, etc)

• Purpose of Industry Briefing:– Promote exchange of information– Improve understanding of METTS

requirements– Provide an overview of site locations– Serve as an aid in preparation of proposals

4

5

June 29, 2007

Briefing Format• Overview of Draft RFP (DRFP)

• Site Tours

• Questions

• Offerors may use index cards provided to notate any questions during the overview

• Offerors should PRINT their company name and questions on the index cards and drop them in the box located at the back of the auditorium at the conclusion of the overview

• During the tour, any questions can be written on index cards and placed in the box provided (no questions will be answered during the tour)

• After the tour, the Government will meet with company representatives for a wrap-up session

• Questions and answers from the Industry Briefing and Tour, a copy of the Industry Briefing charts, and an Interested Parties List will be posted on the web (NAIS/FedBizOps) as soon as practicable

• Questions may also be submitted via email as noted in the DRFP, Section L.16

5

6

June 29, 2007

Source Evaluation Board

SOURCE EVALUATION BOARD

• Peter Allen, Chairperson• Eddie Davis, Voting Member• Tony Williams, Voting Member• Billy Kauffman, Voting Member• Kim Carson, Voting Member• Carol Blalock, Recorder

LEGAL ADVISORS

• Gray Marsee• Lou Durnya

SEB TECHNICAL ADVISORS

• John Grimes, DCAA• Talmage Reynolds, Contractor Labor Relations

6

7

June 29, 2007

Draft RFP Overview

Peter Allen

SEB Chairperson

7

8

June 29, 2007

Draft RFP OverviewSummary of Work Content

• Fabrication Services Shop Support– Machine Shop

– Electrical Fabrication

– Surface Treatment and Precision Cleaning

• Materials Testing– Combustion and Offgassing Test– Oxygen Compatibility Test– Space Environmental Effects Test

• Test Support– Environmental Test– Structural Test

– Fluids Test

8

9

June 29, 2007

Background

Two existing contracts currently providing this work will be covered by

this procurement while enabling other technician and trades capabilities

for future work.

• NAS8-02115 Fabrication Services Contract– CPIF/IDIQ with Sierra Lobo, Inc (SLI)

• Provides fabrications services for MSFC

• NNM06AB30C Bridge Contract for Materials Testing– CPIF with Integrated Concepts Research Corporation (ICRC)

• Provides materials and structural testing services for MSFC

9

10

June 29, 2007

Overview

• This effort will not be an “A + B = C” procurement

• The new PWS reflects functional areas and not necessarily organizational structure

• Synergies and efficiencies are expected to be gained by awarding a single contract

• The Government is looking for innovative approaches in areas that are redundant

10

11

June 29, 2007

Work Breakdown Structure

METTS Contract

1.0 Management

1.1 Contract Mgmt

1.2 Planning &

Control

1.3 Safety, Health & Environmental

1.4 Financial

Reporting

2.0 Mission Services Technicians and Trades Support

2.1 Materials Testing

3.0 IDIQ

(Refer to J-3)

2.2 ETF/EFDTF Test

Support

2.3 Structural Test

Support

2.4 Fab. & Assembly

2.5 Elec. Fab., Test, &

Assembly

2.6 Reserved

2.7 Space Env.

Effects Testing

2.8 Soil Moisture

Testing

2.9 Env. Gas Lab

Support

2.10 CAD Drawing

2.11 MAPTIS

2.12 Optics Support

2.13 Tool Crib

11

12

June 29, 2007

Service Contract Act

Talmage Reynolds

12

13

June 29, 2007

Service Contract Act of 1965

• Federal Statute41 United States Code 351

as amended in 1972 and 1976

• Implementing RegulationTitle 29 Code of Federal Regulation Part 4

• Contract ClauseFAR 52.222.41

13

14

June 29, 2007

Purpose and Intent of the Service Contract Act of 1965

“To remove wages as a factor in the

competition for Federal Service Contracts

by requiring the payment of not less than

Locally prevailing wage rates and fringe

benefits, or in certain cases, the wages and

fringe benefits contained in the predecessor

contractor’s collective bargaining agreement.”

14

15

June 29, 2007

Definition of “Service Employee”

Service Contract Act (SCA) defines a

“service employee” as any person engaged

in the performance of a covered Federal

services contract… However, it excepts those employees that

qualify as a bona fide Executive, Administrative, or Professional Employee as defined in Title 29 Code of Federal Regulations Part 541 (as amended August 23, 2004).

15

16

June 29, 2007

Things to Consider First…

As a prospective proposer/contractor you are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of the Service Contract Act.

Therefore, it is imperative that you take appropriate action when preparing your proposal to assure compliance with the Act and ensure that your corporate policies are congruent with the spirit and intent of the law.

16

17

June 29, 2007

Mandatory Requirements

• Applies to contracts entered into by the United States or District of Columbia in excess of $2,500 for the furnishing of services through the use of “service employees” (29 CFR 4.113) and it requires:

– Timely payment of wages (29 CFR 4.165)– Posting Requirements (29 CFR 4.184) – Minimum Record Keeping (29 CFR 4.185)

17

18

June 29, 2007

Mandatory Requirements

• Outlined in the SCA Wage Determination– Minimum wages based on job classification (29 CFR 4.161)

• See the SCA Directory of Occupations to ensure the proper classification of each service employee.

– Minimum Health and Welfare Rate (29 CFR 4.171).• An minimum average of $3.16 per hour, computed on the basis of all hours

worked by the “service employees” employed on the contract.

– Minimum number of Vacation Days (29 CFR 4.173).• Based on years of “continuous service” in any capacity with the incumbent

contractor and all predecessor contractors.

– Minimum number of Paid Holidays (29 CFR 4.174).• 10 Paid Holidays per year.• Does not require a “service employee” to work the day before or the day

after a holiday to receive holiday pay.– If any work is performed (by a service employee) in a work week in which a

holiday falls, the employee is entitled to holiday pay.

18

19

June 29, 2007

Mandatory Requirements (continued-3)

• Requires the payment of Health and Welfare, vacation, and holiday pay to temporary and part-time employees (29 CFR 4.176).

• SCA does not provide for premium rates of pay for overtime hours worked, but it does recognize other Federal laws that do require overtime pay (i.e.,).– The Fair Labor Standards Act. – Contract Work Hours and Safety Standards Act.

• Premium Pay is one-and-one-half (1½) times the employee’s basic hourly rate of pay for all time worked over 40 hours per week.

19

20

June 29, 2007

Mandatory Requirements (continued-4)

• Items that can not be counted as Health and Welfare or Fringe Benefits for SCA purposes:

– Federal, State, and Local Taxes, Unemployment or Workers’ Compensation, Professional Insurance, Liability Insurance, etc., (29 CFR 4.171(c)).

– The furnishing of Board and Lodging (29 CFR 4.171(d)).– The furnishing of “facilities” or “transportation”

(29 CFR 4.171(e)).– Contributions to social functions (29 CFR 4.171(f)).– Vacation Pay (29 CFR 4.173).– Holiday Pay (29 CFR 4.174).

20

21

June 29, 2007

Job Description/Qualification Form (JD/Q)

TITLEContractor Job Title: _________________________________________________ Solicitation Job Title: _________________________________________________SCA Wage Determination Job Title: _____________________________________ SCA Directory of Occupations Classification Number ________________________

---------------------------------------------------------------------------------------------------------------------TYPE

EXEMPT NON-EXEMPT --------------------------------------------------------------------------------------------------------------------SALARY / WAGE RANGE

ANNUAL FROM: ________________ TO: _______________ HOURLY FROM: ________________ TO: _______________

---------------------------------------------------------------------------------------------------------------------FRINGE BENEFITS [HEALTH & WELFARE]

EXACT AVERAGE HOURLY COST OF FRINGE BENEFITS ________________---------------------------------------------------------------------------------------------------------------------DESCRIPTION __________________________________________________________________________________________________________________________________________________________________________________________________---------------------------------------------------------------------------------------------------------------------QUALIFICATIONS

EDUCATION: ______________________________________________________EXPERIENCE: _____________________________________________________

_____________________________________________________________________

21

22

June 29, 2007

Instruction for Competing JD/Q• TITLE• There are three Job Description/Qualification forms per page. One form is to be completed for each job title/classification. • (NOTICE: This applies to all proposing subcontractors as well)

– Contractor Job Title - Enter your job title if different from the Service Contract Act (SCA) job title/classification.– Solicitation Job title – Enter the job title identified in the solicitation. – SCA Wage Determination Job Title/Classification - Enter the accurate SCA job title/ classification and SCA job number from the SCA

Wage Determination.

• [NOTE: Detailed position descriptions are contained in the SCA Directory of Occupations, Fifth Edition, dated April 2006 for each job classification listed on the wage determination. In addition, the SCA Directory of Occupations can also be found on-line at the following web address: http://www.dol.gov/esa/regs/compliance/whd/wage/SCADirV5/SCADirectVers5.pdf]

• TYPE• Place an X in the Box that is applicable to the job title/classification.

– Exempt - Those job classifications identified in Title 29 CFR Part 541 (Dated August 23, 2004) as exempt classifications.– Nonexempt – All job classifications other than those exempt by 29 CFR Part 541 (Dated August 23, 2004).

• SALARY / WAGE RANGES:• For the specified job title/classification, enter the minimum annual pay in the Annual From space and the maximum annual pay in the corresponding

To space or enter the equivalent minimum hourly pay (no lower than SCA minimum) in the Hourly From space and the maximum hourly pay in the corresponding To space.

• FRINGE BENEFITS [HEALTH AND WELFARE]:• Provide the exact average hourly cost of fringe benefits for service employee (See 29 Title CFR Part 4.175(b)) for complete details.

• NOTICE: The exact average hourly cost of fringe benefits for service (non-exempt) employees and shall not include the cost of vacation pay, holiday pay, liability insurance, state and Federal taxes, professional liability insurance, unemployment or workmen’s compensation insurance, etc.

• NOTE: The average hourly cost of fringe benefits must be computed separately for Exempt (those employees not covered by the SCA) and Nonexempt (those employees covered by the SCA) employees.

• NOTICE: The SCA makes NO distinction between full-time, part-time, and temporary “service employees” in regards to the payment of fringe benefits, including vacation and holiday pay.

• DESCRIPTION• Briefly describe the duties performed under the specified job title/classification.

• QUALIFICATION REQUIREMENTS• Identify the education and experience requirements for an employee to qualify for the specified job title/classification.

22

23

June 29, 2007

Why the Emphasis on SCA?

• We understand that you are a Small Business.• Because of that we want you to know…

– There are sanctions for failure to comply with mandatory SCA requirements (29 CFR 4.187 through 4.190).

– If a contractor fails to comply with the mandatory SCA requirements, the Government may…

• Withhold from payments a sum adequate to pay back wages or fringe benefits due employees;

• Bring legal action against the contractor;• Terminate contract and hold contractor liable for any resulting cost

to government; • Not award contracts to violators for 3 years.

23

24

June 29, 2007

Procurement Overview

Kimberly Carson

Contracting Officer

24

25

June 29, 2007

Contracting Approach

• Contract Information

– 100% competitive 8(a) set-aside

– North American Industry Classification Code (NAICS) of 541710, with a company size limit of less than 1,000 employees

– Cost-Plus-Award Fee (CPAF) Mission Services with Indefinite Delivery/Indefinite Quantity (IDIQ)

– Mission Services portion will provide Engineering Technicians and Trades support as delineated in PWS 2.0

– IDIQ portion provides flexibility to respond to undefined requirements (PWS 3.0)

25

26

June 29, 2007

Phase-in

• Clause F.5, Phase-In and Phase-Out, and Provision L.15, specify phase-in requirements including:

– Data deliverables that will be due during the phase-in period– Qualified and badged staff ready to assume performance

• Phase-In will be no longer than 29 calendar days

• A firm-fixed price purchase order will be issued for Phase-In requirements

• During phase-in, the incumbent contractors will continue performance under the current contracts. The successful Offeror will assume full PWS responsibilities at the end of the Phase-In period.

26

27

June 29, 2007

Personal Identity Verification Requirements

• Reference Clause I.1, Part A, FAR clause 52.204-9, Personal Identity Verification of Contractor’s Personnel

• Contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive (HSPS)- 12, Office of Management and Budget guidance M-05-24, and Federal Information Processing Standards Publication Number 201

• Costs for compliance with HSPD-12 shall be proposed separately as a distinct line item of cost

• NASA’s personal identity verification procedures are provided in Attachment J-18 of the DRFP

• Related DRD deliverables due are:

– 1163MA-005 - Badged Employee and Remote IT User Listing

– 1163MA-006 - Contractor Employee Clearance Document

– 1163MA-007 - Position Risk Designation for Non-NASA Employee

27

28

June 29, 2007

Evaluation Factors For Award

• Evaluation Factors include:– Mission Suitability– Cost– Past Performance

• Relative Importance of Evaluation Factors:

– In accordance with FAR Part 15.101-1, this acquisition selection will be made using a best value tradeoff analysis

– All evaluation factors, Mission Suitability, Past Performance, and Cost, are essentially equal to each other

– Therefore, all evaluation factors other than cost, when combined, are significantly more important than cost

28

29

June 29, 2007

Cost Evaluation

• The Offeror’s cost adequacy, reasonableness and realism will be determined as shown below:

– Mission Services: Each Offeror’s total proposed cost for the base year and each option year

– IDIQ: The Government will derive an evaluated cost for the base year and each option year by applying an SEB predetermined skill mix and allotment of hours to the Offeror’s proposed fully burdened labor rates

• If necessary, adjustments will be made to the Mission services proposed cost and the IDIQ proposed rates to determine a most probable cost of doing business with the Offeror

• For evaluation purposes, the most probable cost will be the total of Mission services most probable cost and the IDIQ portion most probable cost for the base year and all option years as outlined above

29

30

June 29, 2007

Cost Evaluation (Cont’d)

• Both proposed cost and most probable cost will be reported to the Source Selection Authority, along with an assessment of the government’s confidence in the Offeror’s most probably cost

• Phase-In Costs shall be identified separately form the Offeror’s total proposed contract value

• A maximum of 200 points may be deducted from an Offeror’s Mission Suitability score depending on the size of the cost adjustment necessary to establish the most probable cost (i.e., difference between proposed cost and most probable cost)

30

31

June 29, 2007

Period Of Performance

• Contract will include a base year and four one-year options as follows:

Base Period March 1, 2008 – February 28, 2009

Option 1 March 1, 2009 – February 28, 2010

Option 2 March 1, 2010 – February 28, 2011

Option 3 March 1, 2011 – February 29, 2012

Option 4 March 1, 2012 – February 28, 2013

• Total potential contract Period of Performance not to exceed 5 years

31

32

June 29, 2007

Final RFP 8/2/07

Proposals Due 9/17/07

Final Proposals Due 12/7/07

Selection 1/08

Phase In 2/08

Contract Start 3/1/08

Schedule

Note: All dates are subject to change and are to be used for planning purposes only. Please note time deadlines for submission of proposals as noted in L.17, Due Dates for Proposals

32

33

June 29, 2007

Final RFP

• A modification to the existing synopsis will be posted to notify you of the anticipated release date of the Final RFP

• The Final RFP will be posted to the existing synopsis and will replace the Draft RFP

• A Pre-proposal Conference after release of the Final RFP is not planned

33

34

June 29, 2007

Disclaimer

• Several RFP areas have been highlighted; however, these areas should not necessarily be interpreted as more or less important than other areas in the RFP

• This information is preliminary and subject to change when the Final RFP is released

34

35

June 29, 2007

Reminder

• Write all questions down on the provided index cards; do not ask the tour guides any questions

• After Wrap-up Session (5:00-5:30 pm) in Morris Auditorium, additional questions may be submitted via electronic mail to kimberly.s.carson@nasa.gov no later than 12:00 noon local time, July 6, 2007

• As noted previously, Questions/Answers, Industry Briefing charts and Interested Parties List will be posted on web (NAIS/FedBizOps)

• Buses are waiting at the front entrance for the tour, we will load and depart immediately

35