Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services

•

Juneau School DistrictBoard of Education

FY16 Budget Work Session

Mark Miller, Ed.D., SuperintendentDavid Means, Director of Administrative Services

January 27, 2015

Time Event Outcome Facilitator6:00-6:05 pm Agenda Review Understand and approve outcomes Mark6:05-6:10 pm Review Budget Calendar Reminder of how we got here, where

we are, and where we’re goingMark

6:10-6:20 pm Update and Review Super Site Council meeting

Review stakeholder ideas and opinions MarkDavid

6:20-6:30 pm BOE Indicators of Success Understand budgeting priorities Mark

6:30-6:40 pm FY13, FY14, FY15 Budget Changes

Understand prior cuts David

6:40-6:50 pm FY16 Budget Parameters Look at revenue streams and expenditures. Explain the four budget scenarios that will be presented.

MarkDavid

6:50-7:50 pm Review and Discuss Preliminary Budget Proposal

Facilitate and record discussion and budget input ideas.

MarkDavid

7:50-8:00 pm Next Steps, Next Meetings Closure Mark

Agenda

Key Outcome

• To present the preliminary budget for FY 16 within the historical context of previous budget cuts and the continued decrease of funding for education as a total percentage of the state and local budget.

•

Budget Calendar: October-JanuaryWhat Who/Lead

October 21 School Board Workshop – Discuss Budget Development Schedule

Mark MillerDavid Means

November 18 School Board Meeting – Adopt Budget Development Calendar Mark MillerDavid Means

December 26:00 – 8:00TMHS Library

Public Meeting-Review mission, goals, strategic plan, student achievement-Present budget calendar schedule -Present Big Picture Budget-Review FY 2014 FY 2015 Budget: reductions, increases-Solicit Ideas to Balance Budget


December Prepare legislative talking points – Capital NeedsMark MillerDavid MeansKristin Bartlett

December 15 Governor Releases Governor’s Proposed State Budget

January 5 Distribute information to principals to meet with their site councils on the FY 16 Budget, and to solicit budget input David Means

January 156:00 PMTMHS Auditorium

Combined Site Council meeting with break out into elementary, middle school and high school groups Principals

January 276:00 PMTMHS Library

School Board Work Session (Topic: Budget)-Present preliminary FY 2016 budget-Budget message


•

Budget Calendar: February - JuneWhen What Who/LeadFebruary 36:00 PMJDHS Library

Public Forum on Budget-Including Principals report from their site councils-Including public input


February 96:00 PMTMHS Library

Public Forum on Budget-Including Principals report from their site councils-Including public input


February 176:00 PMJDHS Library

School Board Work Session (Topic Budget)-Short staff report-Board members provide their recommendations


March 26:00 PM Joint meeting CBJ Assembly School Board

March 106:00 PM

School Board Meeting-Present proposed FY 2016 budget – First Reading


March 246:00 PM

Special School Board Meeting-Board adopt FY 2016 budget – Final Reading


March 31 Budget Due at CBJ David Means

April 85:30 PM

Probable date of CBJ Finance Committee Meeting-District formally present budget Assembly

Board PresidentMark MillerDavid Means

April 19 Legislature Adjourns

April 23 Special Board Meeting, if needed-Board approve final adopted budget School Board

April 27Tentative date

CBJ Assembly Meeting-Determine funding to District’s operating fund CBJ Assembly

May CBJ Assembly Meeting -Approve district budget through ordinance CBJ Assembly

June Submit Operating Fund budget to Alaska Department of Education & Early Development David Means

Super Site Council Review

Next, David will take us through the handouts compiled from the Super Site Council meeting held on January 15th.

Principals have been asked, at our upcoming budget forums, to:● Report on the opinions of their site councils● Give a brief overview of their “takeaways)” from the Super

Site Council meeting● If they are comfortable, to give their professional opinion on

what could be cut and how difficult this is for them and their sites.

Board Indicators of Success

Student Achievement – All students demonstrate proficiency in math and reading as established by District standards. The gap in achievement between subgroups decreases annually as overall performance increases. All students gain at least one year’s growth annually. This indicator focuses on, but is not limited to, reading by the end of third grade.

Professional Development – All staff are engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. Professional development is aligned to student learning priorities.

Attendance: Student and Staff – Daily attendance rates for students and staff increase annually.

Board Indicators of Success

Graduation Rate – All students graduate within four years of entering as freshmen.

Grade Level Core Standards – District core standards in math and reading are aligned with established “world class” standards. Resource Allocation – Financial resources are allocated to ensure realization of District-established student achievement goals in the most efficient manner.

Students Enter School Ready to Learn – All students enter school ready to succeed, having been provided with essential pre-kindergarten experiences to insure success in school.

Why is this so hard???

Fiscal Year Expenditures Cut FTE Reductions

FY 2012 $3,320,000 25.60

FY 2013 $3,750,000 46.00

FY 2014 $1,481,000 13.00

FY 2015 $2,412,000 18.69

Total $10,963,000 103.29

Expenditure Decreases Amount FTE

Reduce spec ed resource room teachers by 7.50 FTE $ 756,339 7.50

Increase teacher allocations by .5 grades K-5 & by 1 grades 6-12 611,681 6.00

Reduce 1.00 FTE speech language, 1.00 FTE psychologist, .5 FTE vision 250,893 2.50

District non-personnel budget reductions, total 215,820

Eliminate bulge positions (1.8 FTE) 179,440 1.80

Shift AVID professional development to Title II 56,051

Eliminate match for substance abuse counselors (grant ended 6/2012) 49,000

Reduce curriculum purchases budget by negotiating purchases & state grant funding 34,000

School non-personnel budget reductions of 5% 33,711

Reduce .5 FTE student services office assistant 31,315 .50

Eliminate Next Generation program support & professional development 28,750

Reduce professional development 25,000

Eliminate technology research grants to employees 23,000

Last Year . . .

Expenditure Decreases Amount FTE

Adjust Riverbend actual classified staff allocation $ 20,447 0.39

Reduce HomeBRIDGE program budget 20,100

Reduce finance hourly staff 18,257

Reduce energy manager contract by half 16,636

Charge Community Schools $10,000 for utility costs 10,000

Reduce Tech Champs meetings to quarterly instead of monthly 9,000

Reduce staff travel: general recruiting 7,000

Shift funding for house build support services to grant 5,000

Adjust professional development for JSAA for fewer members 4,600

Reduce College Connections using new reimbursement method 4,500

Eliminate emergency preparedness printing 1,425

Total Expenditure Decreases $ 2,411,965 18.69

Last Year . . .

The Challenge

Current projected revenue $64,780,625

Current projected expenses $67,006,668

Deficit (-$2,226,044)

Revenue Uncertainty

Variables:

• $1.1 million in one-time state monies (+$250,000) in CBJ lower cap possibilities

• CBJ full funding vs last year $500,000 under cap

• CBJ activities funding which was reduced $392,000 last year.

State of the State

Senate President Kevin Meyers (Republican from Anchorage) outlined the priorities:

1. Develop a fiscal plan to address the $3.5+B deficit.

2. Pursue affordable energy – gas pipeline, partner with private sector.

3. Education

State of the State

• It was stated that education remains high on their priority list. When asked if there will be any changes to education policy or funding, Senate President Meyer said he doesn't anticipate any changes (Senate Education Chair Dunleavy was out sick).

• Because of the fiscal climate they do not anticipate increases but rather protecting the funding they have already allocated. It was stated that education would not be as big a topic as it has been in the past.

• Governor Walker stated, “The role of government is to… provide the education necessary (for Alaskans) to pursue a livelihood”. He continued, “Government should not be in the business of taking care of every last detail, but we must provide the necessary services”.

State of the State

• Assuming the legislature approves Governor Walker’s budget, we can expect to receive $1.1 million less from the state than we got last year. This is a double whammy because it reduces the cap for CBJ by another $250,000

• Last year CBJ funded us $500,000 under cap

• Last year CBJ cut $392,000 from the monies they give us for student activities.

#1 Priority: Student Achievement

• Student achievement is primarily affected by the interactions that occur between adults and the student. The majority of those interactions occur with a teacher in a classroom. (Who)

• The gap in achievement between subgroups must be decreased. This requires identification, support, individualization and follow-up by trained staff. (Who, What, How)

• District core standards must be aligned with established “world class” standards. (What)

• Staff must be engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. (How)

Elementary Middle High School

Students (ADM) 2,082 939 1,410

Per ADM Expenditure 7,466 7,430 7,843

Projected Enrollment and Analysis

Scenario #1

Scenario 1 Expenditures Implications

Tighten teacher discretionary budget 20,000

Reduce 4 instructional coaches 410,424 Title 1 grant will pay for one coach for total of 3 coaches to be shared

Move MAPS to grant funding 56,278

Revise assumptions for negotiations 249,750

Revise heating oil per gallon price 111,000 Estimate is now $3.20 per gallon on average; what if price jumps back up

Reduce supplies, materials & media 120,000 CTE: $17K; sped $33K; tech $40K; maint. $30K

Cut district-wide budget 100,000 HomeBRIDGE $19K; Montessori $51K (.50 FTE); tech $10K; Supt $20K

Postpone social studies curriculum 240,000Reduce (Increase) JCCS allocation (-11,284)

● One-time monies from the state NOT cut (receive one-time monies again)

● CBJ funds to cap● CBJ reinstates activities monies cut last year

Scenario #2 ● One-time monies CUT from the state (also causes $256,000 drop in Cap)● CBJ funds to Cap● CBJ returns activities monies cut last year to the budget

Scenario 1+Scenario 2

Expenditures Implications

Institute high school activities fee TBD Estimated revenue: $200,000; Will have to tighten budget as well

Reduce financial support for high school activities 293,500 Reduce the number of activities

Cut district level budget, second time 186,600HR: $15K; Communications $10K; PD $93K; Equity Training $17K; Copier paper $20K; Replacement Curriculum $21K; Sec Math $10K

Change teacher allocation in Gr 3 - 5 by 1.00 153,906 1.00 FTE classroom teacher; plus .50 FTE elementary specialist

Change teacher allocation in Gr 6 - 8 by 1.00 256,512 2.50 FTE classroom teachers

Change teacher allocation in Gr 9 - 12 by 1.00 266,776 2.60 FTE classroom teachers

Reduce school budgets by 10% 64,216Reduce support staff (1.00 FTE) 66,209Eliminate high school intramurals 29,699Eliminate drug testing 21,375

Scenario #3 ● One-time monies CUT from the state● CBJ DOES NOT return activities monies cut last year to the budget● CBJ funds to cap

Scenario 2+

Scenario 3


Cut district level budget, third time 100,000 Not figured out yet by cabinet

Reduce financial support for high school activities, again 200,000 Fewer activities for next year

Eliminate financial support for elem student activities 30,000 Cut financial support at $5,000 each elementary school

Eliminate middle school activity financial support 15,000 No middle school activities

Eliminate middle school activity stipends for coaches 33,501 No middle school activities

Scenario #4

● One-time monies CUT from the state● CBJ DOES NOT return activities monies cut last year to the budget● CBJ funds $500,000 below cap ($259,000 after loss in Scenario 2)

Scenario 3+

Scenario 3


Change teacher allocation in Gr K - 2 by 1.00 307,818 3.00 FTE classroom teachers

Budget Scenarios

Scenario One-time Funding

CBJ Activities Funding

CBJ Cap Funding

Best $1.1 million $392,000 (Full) $516,000

Next Best 0 $392,000 (Full) $260,000

Third 0 0 (Full) $260,000

Worst 0 0 (Under) -$260,000

Some Assumptions

• Closing an elementary school saves us little, probably <$100,000 when it’s all said and done.

• Neither of our high schools have enough square ft. to house all of our students. Closing a high school would likely save no money at all and could potentially COST the district $300,000.

• Increasing PTR by 1 student saves• $307,818 K-2• $153,906 3-5• $256,512 6-8• $266,776 9-12

FY 16 Budget Parameters- Fixed/Mandatory Costs

Fixed or Mandatory Costs Amount

Insurance: Property, Liability, etc. $ 666,621

Other Personnel Costs 89,014

Utilities 2,019,500

Allocation to Juneau Community Charter School 1,394,614

Special Education Services (includes school and district-wide)

14,494,856

Total Fixed or Mandatory Costs $ 18,664,605

District Programs

HomeBRIDGE $ 219,545Montessori Borealis Program 1,408,566Cultural Education Paraeducators 265,573Student Support Services (includes Health Services) 868,748Curriculum Materials 639,910AVID 103,537Other District Enrichment Services Provided to Schools 204,021Professional Development 171,705Instructional Technology 605,398Instructional Services 1,051,991Administration (HR, Finance, Payroll, Supt. Office) 2,546,122Operations and Maintenance 5,100,935Information Technology 1,676,291Transfer from Pupil Transportation (-100,000)Total Discretionary Costs $ 14,762,342

Elementary Schools

Item Budget FTEPrincipals $ 896,166 6.00Teachers 10,896,254 105.50EL & ELL Teachers 1,022,492 9.90Instructional Coaches 722,974 7.00Classified Support Staff 1,646,577 24.98

School Budgets (allocated at $124/student) 255,936

Student Activities 55,992Totals $ 15,496,391 153.38

Middle Schools

Item Budget FTEPrincipals $ 581,644 4.00Teachers 5,164,100 50.00EL & ELL Teachers 392,472 3.80Classified Support Staff 642,548 9.00

School Budgets (allocated at $157/student) 147,423

Student Activities 48,501

Totals $ 6,976,688 66.80

High Schools

Item Budget FTEPrincipals $ 732,133 5.00Teachers 7,665,422 74.10EL & ELL Teachers 247,877 2.40Classified Support Staff 1,032,311 13.00School Budgets (allocated at $163/student) 234, 155Americorp Volunteer for CHOICE 15,000College Connection 5,000Intramurals 29,699Drug Testing 21,375Student Activities 1,076,315 4.20Totals $ 11,059,287 97.70

If Cuts are Proportional

Level Budget Proportion Reduce

Elementary Schools 15,543,746 32.15% 716,000

Middle Schools 6,976,688 14.43% 321,000

High Schools 11,059,287 22.88% 509,000

District 14,762,342 30.54% 680,000

In the End

• While we support the current instructional strategies that are effectively contributing to the priorities of higher student achievement and graduation rates, nothing in the current budget is off the table.

• Our staff understands how serious this is and are watching every dime. It looks like we might come in under budget this year, which will give us some breathing room for unexpected expenses next year.

Documents

Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services