KCC RFP 09-02 Pre-Proposal Meeting CM/GC Construction Services 1 Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates,

KCC RFP 09-02 Pre-Proposal MeetingKCC RFP 09-02 Pre-Proposal Meeting CM/GC Construction ServicesCM/GC Construction Services 11

Klamath Community CollegeKlamath Community College

Pre-Proposal MeetingPre-Proposal Meeting

10/22/09KCC Board Room

Lloyd Rain Associates, Solicitation ConsultantLloyd Rain Associates, Solicitation Consultant

Klamath Community College, RFP 09-02, GC/GC Construction ServicesKlamath Community College, RFP 09-02, GC/GC Construction Services


Today’s AgendaToday’s Agenda

1.1. Introductions of participantsIntroductions of participants2.2. HandoutsHandouts3.3. Web page accessWeb page access4.4. CM/GC Guidance and ReferencesCM/GC Guidance and References5.5. Project BackgroundProject Background6.6. Architect’s current design statusArchitect’s current design status7.7. Project BudgetsProject Budgets8.8. ScheduleSchedule9.9. Contracts and PrecedenceContracts and Precedence10.10. QualificationsQualifications11.11. Proposal RequirementsProposal Requirements12.12. Evaluation ProcessEvaluation Process13.13. Special IssuesSpecial Issues14.14. Questions from attendeesQuestions from attendees


Introductions of Introductions of ParticipantsParticipants

Gerald Hamilton, KCC PresidentGerald Hamilton, KCC President Renee Ferguson, KCC Dean, Admin Renee Ferguson, KCC Dean, Admin

ServicesServices Mike Griffith, KCC Contract AdministratorMike Griffith, KCC Contract Administrator Dawn McLing, KCC Support StaffDawn McLing, KCC Support Staff Patricia Springer, KCC Support StaffPatricia Springer, KCC Support Staff Diane Shiner, Mahlum ArchitectsDiane Shiner, Mahlum Architects Eric Goodfriend, Mahlum ArchitectsEric Goodfriend, Mahlum Architects Mel Ferguson, College AttorneyMel Ferguson, College Attorney Lloyd Rain, Solicitation ConsultantLloyd Rain, Solicitation Consultant


HandoutsHandouts

RFP 02-09, CM/GC ServicesRFP 02-09, CM/GC Services RFP 02-09,RFP 02-09, Addendum #1Addendum #1 RFP 02-09,RFP 02-09, Addendum #2Addendum #2 RFP 02-09,RFP 02-09, Pre-Proposal Meeting SlidesPre-Proposal Meeting Slides

Web Page AvailabilityWeb Page Availabilitywww.rainassoc.comwww.rainassoc.com, {click on , {click on } } Active SolicitationsActive Solicitations

http://www.rainassoc.com/


Active SolicitationsActive SolicitationsCMGC Services For Phase One Construction Of Campus Expansion ProjectCMGC Services For Phase One Construction Of Campus Expansion Project

Klamath Community CollegeKlamath Community CollegeRFP 09-02RFP 09-02 ( (Click HereClick Here))

RFP 09-02 Associated InformationRFP 09-02 Associated Information((General Conditions For Public Improvement ContractsGeneral Conditions For Public Improvement Contracts))

((DCCWD Intergovernmental AgreementDCCWD Intergovernmental Agreement))((Geotechnical Report of 2001Geotechnical Report of 2001))

Existing KCC Master PlanExisting KCC Master Plan

Posted forPosted for information onlyinformation onlyKCC-MP-1.pdfKCC-MP-1.pdf — Exec Summary and Mission — Exec Summary and Mission

KCC-MP-2.pdfKCC-MP-2.pdf — Analysis and Projections — Analysis and ProjectionsKCC-MP-3.pdfKCC-MP-3.pdf — Existing Conditions — Existing Conditions

KCC-MP-4.pdfKCC-MP-4.pdf — Campus Master Plan — Campus Master PlanKCC-MP-5.pdfKCC-MP-5.pdf — Meeting Minutes — Meeting MinutesKCC-MP-6.pdfKCC-MP-6.pdf — Planning Process — Planning ProcessKCC-MP-7.pdfKCC-MP-7.pdf — Campus Site Plan — Campus Site Plan

List of Firms Which Downloaded RFP 09-02List of Firms Which Downloaded RFP 09-02 Klamath Community CollegeKlamath Community College

RFP 09-02, Addendum #1RFP 09-02, Addendum #1Klamath Community CollegeKlamath Community CollegeKCC 0902-Add1 (KCC 0902-Add1 (Click HereClick Here))

RFP 09-02, Addendum #2RFP 09-02, Addendum #2Klamath Community CollegeKlamath Community CollegeKCC 0902-Add2 (KCC 0902-Add2 (Click HereClick Here))

http://www.rainassoc.com/KCC-0902-CMGC-Final.doc

http://www.rainassoc.com/GEN%20COND%20OUS%20CMGC.pdf

http://www.rainassoc.com/DCCWD-KCC.scn.doc

http://www.rainassoc.com/KCC-Geotech-Eval.pdf

http://www.rainassoc.com/KCC-MP-1.pdf







http://www.rainassoc.com/KCC%200902-Add1.doc

http://www.rainassoc.com/KCC%200902-Add2.doc


CM/GC Guidelines And CM/GC Guidelines And ReferencesReferences

CMGC looks like this to theCMGC looks like this to theOregon Public Contracting CoalitionOregon Public Contracting Coalition

http://www.agc-oregon.org/public/resource_center/publications/CM_GC_Guide_05.pdfhttp://www.agc-oregon.org/public/resource_center/publications/CM_GC_Guide_05.pdf


CM/GC GuidelinesCM/GC Guidelines More current (and more expensive) More current (and more expensive)

referencesreferences CM/GC Guidelines for Public OwnersCM/GC Guidelines for Public Owners

This updated book incorporates the concerns and This updated book incorporates the concerns and requirements of public owners relative to the use and requirements of public owners relative to the use and implementation of CM/GC in the public sector.implementation of CM/GC in the public sector.Item No.:Item No.: 2912 2912Member Cost: Member Cost: $30$30Non-Member Cost:Non-Member Cost: $45 $45

CM/GC Best Practices for Public Owners and Contractors CM/GC Best Practices for Public Owners and Contractors Audio Conferences Audio Conferences It isn’t too late to hear subject-matter experts Michael Kenig, Holder It isn’t too late to hear subject-matter experts Michael Kenig, Holder Construction; David Hart, State of Utah; John Lynch, State of Construction; David Hart, State of Utah; John Lynch, State of Washington; and Carlo Colella, University of Maryland, discuss how Washington; and Carlo Colella, University of Maryland, discuss how to establish and manage contingencies, how CM/GC contractors to establish and manage contingencies, how CM/GC contractors choose their subcontractors and more.choose their subcontractors and more.Item No.:Item No.: AC7 AC7Member Cost:Member Cost: $149 $149Non-Member Cost:Non-Member Cost: $229 $229


Project BackgroundProject Background

Klamath Community College intends to construct four new Klamath Community College intends to construct four new structures on a 50-acre parcel of land which is part of its main structures on a 50-acre parcel of land which is part of its main campus in Klamath Falls, Oregon. These structures comprise campus in Klamath Falls, Oregon. These structures comprise Phase One of a campus which will eventually become a Phase One of a campus which will eventually become a comprehensive community college with all the functions and comprehensive community college with all the functions and attributes of a community college providing both lower division attributes of a community college providing both lower division transfer courses and technical education in a variety of endeavors.transfer courses and technical education in a variety of endeavors.

The land is located at 7390 South 6th Street, Klamath Falls, The land is located at 7390 South 6th Street, Klamath Falls, Oregon, 97603, and is owned by the College. The site is partially Oregon, 97603, and is owned by the College. The site is partially developed, currently containing five single-story structures, new developed, currently containing five single-story structures, new roads, new parking areas and a buried pipe spanning the entire roads, new parking areas and a buried pipe spanning the entire site. The site is a large farm which has been producing grain site. The site is a large farm which has been producing grain crops; it is reasonably level, drainage appears to be good, and crops; it is reasonably level, drainage appears to be good, and there are no site peculiarities other than the drainage pipe there are no site peculiarities other than the drainage pipe

See page Part II (pages 4-10) of RFP.See page Part II (pages 4-10) of RFP.


Architect’s report on the status of Architect’s report on the status of programming and designprogramming and design


Project BudgetsProject Budgets Function

Approximate Floor Area (Gross Sq. Ft.)

Functions

Construction Project Estimate

Total Project Allowance

CTC

16,000

Classrooms

$ 2,107,000

3,130,150

HSB

28,000

Classrooms

8,035,000

11,000,000

GRN

2,000

Horticultural & Misc

100,500 128,050

LIB

3,000

Learning Resource

840,000 1,050,000

INF

N/A

Infrastructure 850,000 1,141,800

Totals

49,000

11,932,500

16,450,000


Standard Schedule (2)Standard Schedule (2)


Schedule (Key Dates)Schedule (Key Dates)

CTC substantial completion:CTC substantial completion: August 30, August 30, 20102010

Greenhouse substantial completion: Greenhouse substantial completion: February 15, February 15, 20112011

HSB substantial completion: HSB substantial completion: February 15, February 15, 20112011

Library substantial completion: Library substantial completion: February February 15, 201115, 2011


Schedule (Interim Dates - Schedule (Interim Dates - 1)1)

ActivityActivity Completion DateCompletion Date CM/GC Selection ProcessCM/GC Selection Process Advertise and Publish RFP Advertise and Publish RFP 10/12/0910/12/09 Proposals dueProposals due 11/3/0911/3/09 Development of “finalists” by evaluation team Development of “finalists” by evaluation team 11/13/0911/13/09 Interviews and on-site presentations, week of Interviews and on-site presentations, week of 11/19-20/0911/19-20/09 Notice of Intent To AwardNotice of Intent To Award 12/1/0912/1/09 Board Award of CMGC ContractBoard Award of CMGC Contract 12/8/0912/8/09 Contract negotiationsContract negotiations 12/14/0912/14/09 CM/GC contract signing CM/GC contract signing 1/4/101/4/10

Initial Design ProcessInitial Design Process Completion Date: end of monthCompletion Date: end of month Master Planning completeMaster Planning complete 7/097/09 Programming complete Programming complete 8/098/09 Site Analysis completeSite Analysis complete 9/099/09 Preliminary/Schematic Design complete *Preliminary/Schematic Design complete * 10/0910/09


Schedule (Interim Dates - Schedule (Interim Dates - 2)2)

Career and Technical Center Career and Technical Center ConstructionConstructionTentativeTentative Completion Date: end of monthCompletion Date: end of month Design development completeDesign development complete 12/0912/09 CM/GC constructability review completeCM/GC constructability review complete 1/101/10 CM/GC value engineering reasonably completeCM/GC value engineering reasonably complete 1/101/10 Construction documents completeConstruction documents complete 2/102/10 Final cost analysis completeFinal cost analysis complete 2/102/10 GMP (Guaranteed Maximum Price) acceptedGMP (Guaranteed Maximum Price) accepted 3/103/10 Construction bidding completeConstruction bidding complete 3/103/10 Final contract for GMP executedFinal contract for GMP executed 3/103/10 Contractor contracts completeContractor contracts complete 3/103/10 Construction begins (weather permitting)Construction begins (weather permitting) 3/103/10 Foundation Complete Foundation Complete 4/104/10 Shell and Exterior Construction sub’y completeShell and Exterior Construction sub’y complete 5/105/10 Interior and Finishings substantially completeInterior and Finishings substantially complete 6/106/10 Furnishings and Specialties substantially completeFurnishings and Specialties substantially complete 7/107/10 Owner takes possession; occupancy initiatesOwner takes possession; occupancy initiates 8/108/10 Final Landscaping, punch-list and final completionFinal Landscaping, punch-list and final completion 10/1010/10

Health and Science Building, Library and GreenhouseHealth and Science Building, Library and Greenhouse ConstructionConstructionTentativeTentative Completion Date: end of monthCompletion Date: end of month Design development completeDesign development complete 1/101/10 Construction documents completeConstruction documents complete 3/103/10 Construction bidding completeConstruction bidding complete 4/104/10 Contractor contracts completeContractor contracts complete 5/105/10 Construction beginsConstruction begins 5/105/10 Foundation CompleteFoundation Complete 6/106/10 Shell and Exterior Construction sub’y completeShell and Exterior Construction sub’y complete 9/109/10 Interior and Finishings substantially completeInterior and Finishings substantially complete 1/111/11 Furnishings and Specialties substantially completeFurnishings and Specialties substantially complete 2/112/11 Final Landscaping, punch-list and final completionFinal Landscaping, punch-list and final completion 2/112/11 Owner takes possession; occupancy initiatesOwner takes possession; occupancy initiates 2/112/11


Contracts and Contracts and PrecedencePrecedence(Preliminary Summary)(Preliminary Summary)

(a)(a) Contract Amendments and Change Orders Contract Amendments and Change Orders

(b)(b) Supplemental General Conditions of RFP 09-02 referenced Supplemental General Conditions of RFP 09-02 referenced as Part VIII.as Part VIII.

(c)(c) Final Plans and Specifications approved by OwnerFinal Plans and Specifications approved by Owner

(d)(d) RFP 09-02 CM/GC, as modifiedRFP 09-02 CM/GC, as modifiedPart VPart V College General Site PlanCollege General Site PlanPart VIPart VI Contract RequirementsContract RequirementsPart VIIPart VII Scope of WorkScope of WorkPart IXPart IX CM/GC Project Delivery ParametersCM/GC Project Delivery Parameters

e)e) General Conditions for Public Improvement Contracts of General Conditions for Public Improvement Contracts of OUS.OUS.

f)f) Solicitation documents.”Solicitation documents.”


Qualifications Of Prime Qualifications Of Prime Contractors Contractors (Preliminary Summary)(Preliminary Summary)

a)a) The Proposer shall be experienced in and fully capable of providing a variety of The Proposer shall be experienced in and fully capable of providing a variety of General Contracting and Construction Management services; General Contracting and Construction Management services;

b)b) The Proposer’s staffing shall have considerable prior experience in the The Proposer’s staffing shall have considerable prior experience in the provision of CM/GC Services for the construction of facilities for large governmental, provision of CM/GC Services for the construction of facilities for large governmental, municipal and/or post-secondary educational organizations with some focus on health municipal and/or post-secondary educational organizations with some focus on health professionals and vocational facilities;professionals and vocational facilities;

c)c) The firm and staffing shall have the necessary technical experience in various The firm and staffing shall have the necessary technical experience in various areas of specialty construction (“fast track construction,” “commercial construction,” areas of specialty construction (“fast track construction,” “commercial construction,” “inter-disciplinary coordination,” “just-in-time staging and deliveries,” etc.);“inter-disciplinary coordination,” “just-in-time staging and deliveries,” etc.);

d)d) The firm shall comply with all the requirements such as those for insurance, The firm shall comply with all the requirements such as those for insurance, Worker’s Compensation, availability, financial resources, and the like;Worker’s Compensation, availability, financial resources, and the like;

e)e) Proposer must be registered with the Oregon Construction Contractors BoardProposer must be registered with the Oregon Construction Contractors Board

f)f) Foreign corporations be registered by the State of Oregon, Office of Secretary Foreign corporations be registered by the State of Oregon, Office of Secretary of State, before conducting business in the State; of State, before conducting business in the State;

g)g) Proposer shall have constructed not fewer than three building projects during Proposer shall have constructed not fewer than three building projects during the eight years prior to the date of proposal submittal, each having had a construction the eight years prior to the date of proposal submittal, each having had a construction value of greater than $6,500,000 and for each the Proposer shall have provided CM/GC value of greater than $6,500,000 and for each the Proposer shall have provided CM/GC services as the prime contractor ;services as the prime contractor ;

h)h) Proposer shall have constructed one building during the eight years prior to Proposer shall have constructed one building during the eight years prior to the date of proposal submittal with a construction value of greater than $6,500,000, for the date of proposal submittal with a construction value of greater than $6,500,000, for which the Proposer shall have provided CM/GC services as the prime contractor and which the Proposer shall have provided CM/GC services as the prime contractor and construction manager, AND for which the OWNER shall have been a construction manager, AND for which the OWNER shall have been a governmental, governmental, municipal, and/or educational organizationmunicipal, and/or educational organization. .


Proposal RequirementsProposal Requirements a)a) Transmittal LetterTransmittal Letter b)b) Surety Letter of Intent Surety Letter of Intent c)c) Proposal Form and Fee Proposal Form and Fee

ProposalProposal d)d) Proposer’s ExperienceProposer’s Experience e)e) Record of SafetyRecord of Safety f)f) CM/GC Project TeamCM/GC Project Team g)g) Contracting Plan Contracting Plan ((g-1 g-1 andand g-2 g-2)) h)h) Budget ControlBudget Control i)i) Quality ControlQuality Control j)j) Neighborhood CoordinationNeighborhood Coordination k)k) Current ProjectsCurrent Projects l)l) Building References (with Building References (with

photographs)photographs) m)m) Comments on College Terms & Comments on College Terms &

ConditionsConditions n)n) Hourly Billing RatesHourly Billing Rates o)o) Specific Questions to be answered Specific Questions to be answered p)p) Proposer’s literature and/or brochuresProposer’s literature and/or brochures


Evaluation Process Evaluation Process (Summarized)(Summarized)

Phase 1:Phase 1: Evaluation of Minimum Proposal Requirements Evaluation of Minimum Proposal Requirements (Responsiveness)(Responsiveness)

Phase 2:Phase 2: Pass/Fail Analysis (Minimum Qualifications)Pass/Fail Analysis (Minimum Qualifications)

Phase 3:Phase 3: Evaluation of the Project Proposals and Price Proposals Evaluation of the Project Proposals and Price Proposals (Scoring)(Scoring)

Phase 4:Phase 4: Initial Ranking and Establishment of Competitive RangeInitial Ranking and Establishment of Competitive Range

Phase 5:Phase 5: Interviews and Final Ranking of Proposals (Final Scoring)Interviews and Final Ranking of Proposals (Final Scoring)

Phase 6:Phase 6: Office and Site Visits (Optional)Office and Site Visits (Optional)

Phase 7:Phase 7: Contract Negotiation and Contract AwardContract Negotiation and Contract Award


Special IssuesSpecial Issues

Local Contractors and SuppliersLocal Contractors and Suppliers


Questions?Questions?

(and then, maybe, Addendum #3)(and then, maybe, Addendum #3)

Documents

KCC RFP 09-02 Pre-Proposal Meeting CM/GC Construction Services 1 Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates,