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7/31/2019 Key Requirements Doc- MM
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Material Master Data Creation
The system should:
Be able to maintain information in different functional areas such as
accounting, purchasing, sales and distribution, warehouse,
forecastin materials lannin etc.
Y/M
Be able to group similar products together. Y
Be able to define units of measure and its corresponding conversion Y
Have a common master data at the client level. Y
Be able to identify if new material to be created already exist in the
s stem to avoid du lication.
Y
Be able to create the material in the system Y
Be able to generate a report for the listing of all materials per:
a. Plant
b. Storage Locationc. Material T e
Y
Material Master Change or Update
Be able to change or update the material in the system based on the
functional area required.
Y/M
Be able to identify fields that are not changeable due to open
transactions such as:
a. Base unit of measure
b. Valuation Class
Y
Material Master Data Cancellation
Be able to generate the transaction history of the material to validate
if there is any open transaction.
Y/M
Be able to view if the material to be blocked has existing stock. Y
Be able to cancel the material in the system.
Y/M
General Business Process Requirements
MASTER DATA PROCESS
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with m inor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
Be able to prevent the material from perspective transactions once it
is blocked in the systemY
Vendor Master Data CreationBe able to identify vendor terms and discounts (including credit
memo terms)Y
Be able to maintain different contacts (i.e., invoicing party, payment,
recipient, goods supplier) and addresses (local branches, remit to
Y
Be able to include vendor specific information on purchasing
documents where requiredY
Be able to maintain one vendor database for both A/P vendors and
Purchasing vendors without duplicationY
Be able to generate a report for vendor master list. Y
Be able create the vendor in the system. Y/M
Vendor Master Data Extend or Chan e
Be able to extend the Vendor Master for Purchasing YBe able to extend the Vendor Master for Accounting Y/M
Vendor Master Data CancellationBe able to block the vendor on the system YBe able to restrict the vendor blocked on prospective transactions Y
Goods Receipt from PO to Unrestricted
Area Processinge a e o propose a a rom e purc ase or er urng en ry o e
goods receipt (for example, the material ordered, its quantity, and so
on). This simplifies both data entry and checking (over deliveries and
under deliveries).
Y
Be able to marks delivery in the purchase order history. This allows
the Purchasing department to monitor the purchase order history
Y
PROCUREMENT PROCESS
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
be valuated on the basis of the purchase order price or the invoice
priceY
capable to produce transaction documents for both material
movements and accounting recordsY
be adept to generate the following reports:
a.stock movement report Yb.list of transaction documents posted Y
c.warehouse stock availability YGoods Receipt from PO to Restricted
Area (QI) Processing
Be able to place into a blocked stock area first. YBe able to monitor goods receipt blocked stock without affecting the
inventory or manage as part of the inventory but it should be
recorded in the purchase order history
Y
Be able to capture and print QA findings
Y/M
Be able to goods issue samples for QI. YBe able to return samples to QI Stock type for items failed in QA.(virtual storage location)
Y
Be able to carry out transfer postings between the various stock
types such as:
a.Blocked stock to stock in quality inspection Yb.Blocked stock to unrestricted-use stock Yc. Stock in quality inspection to unrestricted-use stock Y
Return to Vendor
Be able to receive goods as full or partial. YBe able to return rejected materials to vendor Y
Be able to monitor which vendor is responsible for the delivery ofgoods.
Y
Be able to generate a report to view list of purchase order status YBe able to monitor the stocks on the warehouse as well as the stocks
returned to vendor.Y
Be able to monitor vendor performance. Y
Outri ht Re ectionBe able to receive goods as full or partial Y
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
Be able to monitor which vendor is responsible for the delivery of
goodsY
Be able to generate a report to view list of purchase order status.Y
Be able to monitor the stocks on the warehouse as well as the stocks
returned to vendor.Y
Storage of MaterialBe able to manage and maintain the stock quantities at storage-
location levelY
Issuance to Expense
Be able to initiate and approve request in the system Y/M
be able to reserve material to the warehouse and ensure that a
material will be available when it is neededY
Be capable to generate list of reservation YBe able to display the request details YBe capable to view list of request by requestor, warehouse, material,
and requirement date and goods movementY
Be able to display requirement and difference quantity YRequestor should be able to know the stock availability Y
Should be able to set no of days for release of unserved reservationY
Issuance to ScraBe able to reduce the relevant stock YBe capable to post the value of the scrapped material from stock
account to expense account
Y
Be able to capture the costs of the scrapped material and assigned to
the cost center specifiedY
Be able to print hard copy of the document for acknowledgement
purposes
Y/M
Be adept to generate the following reports:
a.stock movement report Yb.list of transaction documents posted Y
Inventory Management
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
c. warehouse stock availability YBe able to carry out transfer postings between the various stock
types such as:
a.Blocked stock to stock in quality inspection Yb.Blocked stock to unrestricted-use stock Yc. Stock in quality inspection to unrestricted-use stock Y
Plant to Plant TransferBe able to reduce the relevant stock of issuing warehouse Y
Be able to record the stock transfer form (STF) reference number Y/M
Be able to cater the following entries:
Issuing plant:Dr. InterBA clearing - Material in transit
Cr. Inventory
Receiving plant:Dr. Inventory
Cr. InterBA clearing - Material in transit (of sending plant)
Be able to increase the relevant stock YBe capable to post the value of the material transferred YBe adept to generate the following reports:
a. stock movement report Yb. list of transaction documents posted Yc.warehouse stock availability Y
d. comparisons report of transferred versus received quantity Y/M
Storage Location to Storage LocationTransfer
Be able to reserve material to the warehouse and ensure that a
material will be available when it is neededY
Be capable to generate list of reservation YBe able to display the request details YBe capable to view list of request by requestor, warehouse, material,
and requirement date and goods movement.Y
Be able to display requirement and difference quantity Y
Y/M
Y/M
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
Cater to display cancelled and open reservations Y
Be able to record the stock transfer form (STF) reference number Y/M
Be able to transfer inventory to different storage location based on
the reservation made by the requestorY
Not create an accounting document during transfer Y
Handles partial transfer YBe able to print hard copy of the document for acknowledgement
purposes
Y/M
Be adept to generate the following reports:
a. stock movement report Yb. list of transaction documents posted Yc. warehouse stock availability Y
Physical InventoryCater the physical inventory preparation such as:
a. creation of physical inventory document Y
b.allows freeze book or blocking of material posting during count Y
Be able to display the overview of the progress of the physical
document createdY
Be able to print the physical inventory document YBe capable to record the count results in the system YBe able display and post the inventory differences YBe capable to conduct recount for items with supposed error made
during countingY
Creates material document that records the adjusted stock balancesand an accounting document that contains the necessary account
activities
Y
Be able to list of physical inventory differences Ybe able to display physical inventory status Y
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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KEY
SYSTEM
REQUIREME
NTS
Key System Description Rating Response
Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party
package
Vendor Response Ke
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Remarks
With minor modifications if
includes workflow and adobe
form
With minor modifications if
includes workflow and adobe
form
With minor modifications if
includes workflow and adobe
form
With minor modifications if
includes workflow and adobe
form
andle requirement in proposal
y
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Remarks
andle requirement in proposal
With minor modifications if
includes workflow and adobe
form
With minor modifications if
includes workflow and adobe
form
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Remarks
andle requirement in proposal
y
With minor modifications
depending on business
re uirements
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Remarks
andle requirement in proposal
With minor modifications
depending on business
re uirements
With minor modifications
depending on business
re uirements
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Remarks
andle requirement in proposal
y
With minor modifications
depending on business
re uirements
With minor modifications
depending on business
re uirements
With minor modifications
depending on businessre uirements
With minor modifications
depending on business
re uirements
Page 17 of 24
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Remarks
andle requirement in proposal
With minor modifications
depending on business
re uirements
With minor modifications
depending on business
re uirements
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Remarks
andle requirement in proposal
y
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Remarks
andle requirement in proposal
y
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Remarks
andle requirement in proposal
y
Page 21 of 24
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Remarks
andle requirement in proposal
y
Page 22 of 24
y
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Remarks
andle requirement in proposal
y
Page 23 of 24
y
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Remarks
andle requirement in proposal
y
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