Dairy Women’s NetworkPO Box 24145, ABELS, Hamilton 3253CRV Ambreed Farm Centre, 1129 SH1Cambridge-Hamilton 3283P 07 947 4850, F 07 827 5057Freephone 0800 396 748www.dwn.co.nz

Know Where YouAre Heading

and plan to get there

Presented by DEANNE PARKES & TYLER LANGFORDCAROLYN BUSHELL & LYNAIRE RYAN

OBJECTIVESThis workshop gives you the opportunity to:

• gain an understanding of the essentials of planning, setting goals and building workable action plans

• develop a road map of where you are heading and get acesss to tools and processes to help you achieve your goals and dreams

• learn a repeatable process for setting meaningful and measurable goals and action plans to help you achieve balance in your personal and business life

• build confidence and gain clarity on your future direction and the steps you need to take along the journey

• network with like-minded supportive people to keep you motivated and on-track to achieving your goals

• gain some take home tips and tricks for effectively communicating and gaining buy-in on your direction and goals

Workshop Agenda

Morning Module

10:00 am Welcome and overview

10:10 am Planning and goal setting

10:30 am Deterining your destination

10:50 am Determining your key areas

11:00 am Goals and action planning

11:40 am Getting buy in

12:00 pm Lunch

Afternoon Module12:30 pm Developing your plan further

2:00 pm Next steps

2:30 pm Finish

STRATEGIC MANAGEMENTStrategic Management is the process around developing a vision or picture of what you want your life to be like and then deciding on strategies and actions that lead you towards achieving this vision. This is a lifelong process that requires constant review, flexibility and innovative thinking.

Your vision helps you determine and prioritise different focus areas in your life e.g. family, business, leisure etc. It is important to develop goals for each key focus area that link directly with your vision. From here action plans need to be put in place that are focussed on achieving these specific goals.

There is a wide and often confusing range of terminology used in Strategic Management. People spend more time worrying about whether they are using the correct words, and forget to focus on the basic principles. Always come back to the three important questions when formulating your plan – the “www” planning process:

W1: Where do we want to be?• What do I really want out of life, what is important to me? Why do I want this?

• What does the business really have to look like to provide my needs?

• What is your vision and values or guiding principles?

• What is the purpose of my life and how does the business fit into this?

W2: Where are we now?• Undertake a thorough assessment of your life and business.

• Analysis of current situation and reality.

• Benchmarking and SWOTs

W3: What will we do to get there?• Identifying and deciding strategies, goals and actions plans

We all know it’s important to have written goals, to spend time planning, and to work out what we want to achieve. So why don’t we do it? Perhaps we’re too busy working, we haven’t got enough time, and we don’t know how to get started. The first step is the hardest.

Today we will take that step, helping you to learn a repeatable process for setting meaningful goals and action plans to help you achieve your dreams in life.

What is planning?

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Perceived barriers to setting goals and action plans

DETERMINING YOUR DESTINATION / VISIONWho is this plan for?

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What timeframe is this plan for?

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What does your destination / vision look like? Feel like? Who is there with you?

Jot down some words to describe what your ‘destination/vision’ looks like; this will help you with the development of your vision board in the next exercise.

VISION BOARDSThe purpose of a vision board is to be a visual representation of what you wish to create in your life. Research has shown that if you can see an outcome clearly, you are much more likely to achieve it. In addition, many believe that if you look at your vision and bring up the emotions and feelings associated with having already achieved it, especially gratitude, then you activate the universal Law of Attraction and can essentially call that vision into your life.

The “RAS Factor”

Part of your brain is known as the Reticular Activating System - or RAS. Your RAS plays a vital part in your ability to achieve goals. It is the automatic mechanism inside your brain that brings relevant information to your attention; it acts like a filter between your conscious mind and your subconscious mind. There are some interesting points about your RAS that make it an essential tool for achieving goals.

First, you can deliberately program the reticular activating system by choosing the exact messages you send from your conscious mind. For example, you can set goals, or say affirmations, or visualize your goals. What we need to do is to create a very specific picture of our goal in our conscious mind – writing the goal down helps clarify and cement this picture. The RAS will then pass this on to our subconscious - which will then help us achieve the goal. It does this by bringing to our attention all the relevant information which otherwise might have remained as ‘background noise’.

Example vision board

KEY FOCUS AREASWhen developing a plan it is important to ensure you focus on different areas of your life e.g. farm business, family, sport, etc. This will contribute to you having a balanced successful life.

Focus areas are sometimes called “areas of life” or “big rocks”. Determining them allows you to identify important areas to concentrate on and also to evaluate how balanced your life is – are you spending time on the important and meaningful things?

What are some of the key areas in your life?Use the table below and ideas gathered in the group brainstorm to help you identify up to six key areas of focus for you when developing your plan.

Ideas from the Group

My key focus areas

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Once you have chosen up to six focus areas, write one focus area on the outside of each of the segments of the ‘Areas of Life’ wheel on the next page.

AREAS OF LIFEFor each segment, colour in the number of sections in that segment that represents how satisfied you are with this area. NB: You are ranking them on how satisfied you are with this area of your life NOT how much time you are spending there.

One section coloured indicates that while it is an important area to you, you are not very satisfied with that area. Whereas five sections coloured indicates that you are fully satisfied with how you are doing in that area.

GOALS AND ACTION PLANSGoal setting is a powerful process to use when determining the factors that make up your ideal future and for motivating yourself to turn this vision of the future into reality. It is an important method of:

• Deciding what is important for you to achieve in your life

• Separating what is important from what is irrelevant, or a distraction

• Motivating yourself

• Building your self-confidence, based on successful achievement of goals.

There is a strong relationship between success and an effective goal setting process. The process of setting sharp, clearly defined goals helps you to:

• choose where you want to go in life

• know precisely what you want to achieve, and thus know where you need to concentrate your efforts

• quickly spot the distractions that would otherwise lure you from your course

• measure and take pride in the achievement of those goals. You can see progress in what might previously have seemed a long pointless grind

• increase your self-confidence, as you recognise your ability and competence in achieving the goals that you have set.

A great way to think about goal setting is to liken it to travelling. Would you travel somewhere you’ve never been before without a map? If you don’t have a long term goal (your destination) and intermediate goals (the towns along the way you have to pass through), how will you know you have reached your destination?

By knowing your ultimate destination (goal) you are able to keep steady on your course and although you may make some strategic route changes along the way when challenges arise, the key is to keep focussed on where you are headed and make decisions that contribute to you getting there.

Types of GoalsGoals can come in many different forms. They can be long, medium or short term, personal or business related, and individual or shared.

To be effective, it is important for goals to be SMART. SMART goals are more powerful.

Specific Measureable Achievable Realistic Time bound

For example, instead of having “To sail around the world.” as a goal, it is more powerful to say “To have completed my sailing trip around the world by December 31, 2015.”

People also often talk about setting BHAG’s.

What is a BHAG? A BHAG is a Big, Hairy, Audacious Goal. This term is often used to describe goals that are visionary and that are more strategic and emotionally compelling.

What is an action plan? Once you have written your SMART goals it is important to develop an action plan for how you will achieve each goal.

Action plans detail the steps and activities you need to take to make the goal a reality. There are no hard and fast rules about what you should or shouldn’t include as an action in your action plan. The key is to make sure that the steps are meaningful to you and will help you achieve your goal. Some people like to list each baby step, while others are content to outline the key major steps that will contribute to achieving their goals. Often it helps to organise these into a priority order, arranging the steps into a sequence that will help them be achieved.

It also helps to put a time frame on each step if possible. This will help in keeping you focused and give you a measure by which you can assess your progress.

• Develop action plans – ensuring your daily actions are in line with your vision.

• How will you know when you have reached your goal? When setting action plans it is good to establish key critical measures so you know what are aiming to achieve, and have some way of measuring success. If you are struggling to develop a measure, it is helpful to describe what success means to you for this goal, and this will help you measure it.

• Develop early warning signals to indicate if you are on-track for achieving your goal e.g. if your goal is to achieve heifers calving at 420kg then we need to check along the way to see if we are on course e.g. weaning weight, weight at nine months, mating weight, and perhaps some monthly weight gain figures, and pasture budgeting information.

• Make it happen – action plans need to be implemented. The secret of getting ahead is getting started.

• The most important part of any action plan is the process of monitoring, reviewing and revising plans – adjusting your steps along the way to allow for progress and achievement.

Thing to remember when action planning

• Identify what you would need to do to be fully satisfied for each key focus area

• Assess what you need to do to get from current position to desired position

• Gather necessary resources/undertake learning

• Surround yourself with helpful people

• Break steps into bite sized chunks

• Prioritise and sequence actions

• Make your actions SMART as well

NOTES

GETTING BUY IN AND COMMUNICATING YOUR PLANTop tips for getting buy in

Key People I need to share this with:

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Who I need to get around me to make this happen (Support Team)

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SHARING MY GOALS AND PLANS

Identify three things you will do when you get home

Facebook

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Date of next DWN review of Planning Wheel

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Notes

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Goals I need to share Who to share them withE.g...To ensure SCC doesn’t go above 150,000 in 2014/15 season

All farm staff particularly herd manager

What When By

Keeping my plan alive

Top Tips for keeping my plan alive

OTHER LEARNING AND TRAINING OPPORTUNITIESMark and Measure: Strategy and Business www.dairynz.co.nz/markandmeasure

DairyNZ Cashflow Budgeting Workshops www.dairynz.co.nz/cashflow

Biz Start and Biz Grow www.dairynz.co.nz/progressiongroups

Diploma in Agribusiness www.farmingsmarter.co.nz

Local DNZ discussion groups and workshops www.dairynz.co.nz/events

Some suggeted personal development and strategic management booksThe Seven Habits of Highly Effective People Stephen Covey

The Seven Habits of Highly Effective Teenagers Sean Covey

From Good to Great Jim Collins

Built to Last Jim Collins

The Luck Factor Dr Richard Wiseman

Who Moved My Cheese Dr Spencer Johnson

The Secret Rhonda Byrne

Gung Ho! Ken Blanchard

Awaken the Giant Within Anthony Robbins

The Ultimate One Minute Manager Ken Blanchard

Identify three things you will do when you get home

What When By

Eyes Wide Open“Negotiating a Fair Contract”

Presented by LEE ASTRIDGEDate NOVEMBER 2014

Dairy Women’s NetworkPO Box 24145, ABELS, Hamilton 3253CRV Ambreed Farm Centre, 1129 SH1Cambridge-Hamilton 3283P 07 947 4850, F 07 827 5057Freephone 0800 396 748www.dwn.co.nz