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KNPC eSourcing Portal – Tendering

ITC Bid Opening Guide

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Contents Page

Login & Navigation

ITC Tenders to be Opened Report

Opening RFQs/ITBs

Mass Download

Rejection of Supplier Bid

ITC Tenders Bid Report

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Login & Navigation

Access the KNPC eSourcing Portal via - https://esourcing.knpc.com and Login.

If you have just received login information via email use these details to access the site. You will be

prompted to change the temporary password upon login. If at any stage you forget your password please use the "Forgot your password?" link on the homepage to request a new one.

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ITC Tenders to be Opened Report

After logging in you will find “Buyer Reports – ITC Tenders to be Opened” link on your right side of the screen. Clicking on it will open a new window to search for ITC Tenders which are to be Opened.

You need to (1) choose the Date in the ‘Value’ column and (2) click “Search” to get the list of ITC Tenders which are to be opened on this date.

Select the RFQs/ITB’s and (3) click on “Report” to open the selected RFQs/ITBs in a PDF format.

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The following information will be visible in the ITC Bids to be Opened Report:

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Opening RFQs/ITBs

Navigate through the list of RFQs/ITBs to be Opened by clicking on the RFQs/ITBs icon.

The Head of the Committee is presented with the list of Tenders which are to be Opened and he can click on the Title of the RFQs/ITBs which needs to be opened.

NOTE: If an RFQ/ITB needs to be extended this should be done in Maximo (as is) which will then update the RFQ/ITB closing date on the KNPC eSourcing Portal. This ensures the correct information is presented in both systems.

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To open an RFQ/ITB click on the ‘Evaluate’ tab on the left hand side of the screen.

You will be asked to confirm the decision to open the responses.

The RFQ/ITB has now formally been opened and the Suppliers who participated in this RFQ/ITB are displayed. Click ‘Freeze Pre-Evaluation & Open Responses’ to freeze the decision on accepting the response from the listed participants/suppliers .

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Note: Do not reject any supplier at this stage. Any rejections shall be managed at commercial evaluation stage.

Click “Confirm” to accept the responses received from suppliers.

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Click on “Open Commercial Responses” to access Suppliers bids and check if they have submitted the correct documents required for their Bids to be carried forward.

Mass Download

Click on “Mass Download” and Select all suppliers to download relevant attachments uploaded against the Tender.

Important Note: Mass Download requires “Java” to download all the documents on your computer. You may have to contact the IT Helpdesk to install Java on your computer if the Mass Download feature is not working.

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Select the suppliers on this screen and click “Confirm”

(1) Select the attachment (Quotation Form and Bid Bond Details) that need to be downloaded, (2) click “Confirm” and save the attachments to the relevant area on your computer.

Once you have downloaded the Attachments, you can close the Java Mass Download window.

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Rejection of Supplier Bid

To reject a suppliers bid, you must click on the individual response of that supplier (‘C’ button at right) and access the next page to verify the supplier’s bid.

You are at the Supplier individual response page, you can confirm the name of the supplier and click ‘Supplier Exclusion’ to agree to reject the supplier and provide the reason of rejection.

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Select ‘Yes’ to Reject Supplier Response and provide your comments/notes on rejection of the supplier’s response. These comments will be visible to suppliers in the Bid Results Report.

ITC Tenders Bid Report Go back to the Main Page to review the “ITC Tenders Bid Report”. Click on “ITC Tenders Bid Report” to select the RFQs/ITBs to appear in your report.

You need to (1) choose the Date in the ‘Value’ column and (2) click “Search” to get the list of ITC Tenders are closed on this date.

(3)Select the RFQs/ITB’s and (4) click on “Report” to open the selected RFQs/ITBs bid report in a PDF format.

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The following information will be visible in the ITC Tender Bid Report:

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Click “Back to list” to navigate back to the list of RFQ’s/ITB’s and select other RFQ/ITB which is to be opened.

If any other RFQ/ITB needs to be opened, then the same process for opening an RFQ/ITB have to be repeated.

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