Kosciuszko Bridge Project

Kosciuszko Bridge Project

Draft Request for Qualifications Informational Meeting

New York State Department of Transportation January 10, 2013

Purpose of Meeting• Generate questions and get

feedback from the industry• Provide information for

development of quality SOQs

Agenda• Project Overview• General Scope of Work• Design-Build Procurement

Schedule• Project Requirements• Project Status & Permits• General Contract Information• Additional Information• Questions

Project Location

Kennedy Airport

LaGuardia Airport

BROOKLYN

QUEENS

MAN

HATT

AN

Van Wyck Expw

y

Gowan

us E

xpwy

Broo

klyn

Queens

ExpwyLong

IslandExpwy

Grand Central Pkwy

SIE

Brooklyn Battery Tunnel

Brooklyn Bridge

Williamsburg Bridge

Holland Tunnel

Midtown Tunnel

Queens Boro Bridge

Tri-Boro

Bridge

Verrazano

Bridge

Lincoln Tunnel

Manhattan Bridge

KosciuszkoBridge

Belt

Pkwy

Belt

Pkwy

View of Brooklyn

View of Queens

Project Limits

New Calvary Cemetery

Old Calvary Cemetery

Newtown Creek

Brooklyn

Queens

Project Limit

Project Limit

Brooklyn Connector



Newtown Creek

Brooklyn Approach



Newtown Creek

Main Span



Newtown Creek

Queens Approach



Newtown Creek

Queens Connector



Newtown Creek

General Scope of WorkDesign and Construction of:

• New EB Main Span • New EB Brooklyn & Queens Approaches

• New EB & WB Brooklyn Connector

• New EB & WB Queens Connector

• Reconstruct Portion of EB & WB Meeker Avenue Viaduct

General Scope of WorkDemolition of:

• Existing Main Span • Existing Brooklyn & Queens Approaches

• Existing Brooklyn Connector• Existing Queens Connector• Existing buildings in acquired ROW

General Scope of Work• Design, erection, maintenance

and removal of temporary bridges – to maintain 6 lanes of BQE traffic through-out construction with no detours or diversion of traffic to local streets

• Reconstruction & realignment of local streets within project limits

• Relocation of existing utilities• Design and construction of new

bridge drainage system

General Scope of Work• New highway signage &

pavement markings• Design & installation of new

bridge, local street & pedestrian lighting

• Work Zone Traffic Control• Construction of New Sgt.

Dougherty Park – NYSDOT to provide final design plans

• Streetscaping improvements

General Scope of WorkAll Other Items of work necessary to complete the Project safely, on schedule, within the Lump Sum price proposed, and in compliance with the Contract Documents

Westbound Eastbound

Existing Bridge Construct New Bridge

Proposed Sequencing – Phase 1

Construct new EB Main Span & Approaches on eastbound side of existing bridge

Existing Bridge New Bridge

Westbound Eastbound

Westbound

Eastbound

New Bridge

Proposed Sequencing – Phase 2Construct new Connectors and shift all traffic off existing bridge

Existing Bridge New Bridge

Westbound Eastbound

Westbound

Eastbound

New Bridge

Proposed Sequencing – Phase 3Demolish existing bridge

DB Procurement ScheduleActivity Due DateFinal RFQ Released January 22, 2013Final date Receipt of Questions February 7, 2013Final date Answers to Questions February 11. 2013SOQ Due Date February 19. 2013Shortlist Announced Early March 2013Draft RFP Issued Mid March 2013Final RFP Issued Mid April 2013Proposal due date Mid June 2013Selection of best value Late July 2013

Project Requirements• Cable-Stayed structure required for new Main Span – tower height limited to approx. 295 feet by FAA

• Propose structure types for the remaining segments

• Provide overall geometry, alignment & profile as defined by RFP

Project Requirements• The Design-Builder will be required to

develop the design of the new WB Main Span and Approaches to the degree necessary to fully ensure that it is compatible and consistent with the proposed design of the new EB structure and that it is constructable with the EB structure in place. The plans shall include but not be limited to the geometric, aesthetic and structural features including clearances.

• More specific details in RFP

Project Requirements• ROD committed to limiting the

number of construction truck trips on local streets by bringing materials and equipment to the site by barge via Newtown Creek

• Delivery and Removal of materials by rail is also feasible and can be discussed further with LIRR and New York & Atlantic Railway

Right-of-Way Acquisitions• State has acquired all private

property required for the project • Proposers should be aware not

all properties have been vacated• State continuing to pursue

means to have all occupied properties vacated by NTP date

• Update on status of occupied properties will be provided in RFP

Utility Relocations• Sewers & Water (NYCDEP)• Fire hydrants (FDNY)• Gas (National Grid)• Electric (Con Edison)• Telephone (Verizon)• Cable TV (RCN & Time Warner)• Fuel (Buckeye Pipeline)• ITS (NYSDOT)

Utility Status• Verified utility facility locations –

SUE program completed• Identified potential conflicts• Finalizing Preliminary Utility Work

Agreements with utility owners – to be included in RFP

• NYSDOT & Design-Builder responsible for Final Utility Agreements (coordinated effort)

Contaminated Materials• Contaminated soil &

groundwater throughout project limits

• Historic use of properties over the past century

• Mostly non-hazardous levels• Several more serious areas of

concern

NYSDEC Hazardous Waste Site

USEPA Superfund Site

Underground Oil Plume

Chlorinated Solvent Plume

Contaminated Materials• NYSDOT has acquired TE and PE for

construction of the new EB structure and for a lay-down area adjacent to creek

• NYSDEC requires the Laurel Hill Site to be capped before construction

• NYSDOT is obtaining NYSDEC approval for capping plans and specifications that will be provided to the Design-Builder as part of the RFP

Contaminated Materials• Safety Protocols for handling &

disposal of contaminants (federal & state regulations)

• All plans will require approval from NYSDOT and appropriate regulatory agencies prior to start of work

Agency Permits• NYSDOT’s goal to secure all

required permits at time of award• NYSDOT submitted applications

based on assumptions in 40% Plans

• Design-Builder responsible for any proposed permit modifications or obtaining additional permits

• Design-Builder responsible for any permit renewals

Agency Permits• US Coast Guard Bridge Permit• US Army Corps of Engineers

Nationwide Permit No. 15 – USCG Approved Bridges

Agency Permits• NYSDEC Tidal Wetlands Permit• NYSDEC Section 401 Water

Quality Certification • NYSDEC Excavation & Fill in

Navigable Waters Permit• NYSDEC SPDES General Permit

for Construction Activities • NYSDEC NY-2C Permit for

Industrial Facility

Agency Permits• NYSDOS Coastal Zone

Consistency• NYCDCP Waterfront Revitalization

Program Consistency• NYCDOT Work Permit

General Contract Information• Lump Sum Design-Build Contract• Best Value Selection Process• Contract will provide for a method

of periodic payments• Contract may provide for

assessment of liquidated damages for failure to meet interim milestones, deadlines or provisions

• Stipend to Unsuccessful Proposers

General Contract Information• Buy America Clause• Iran Divestment Clause• DBE Participation Goal – to be

included in RFP

General Contract Information• Adjectival Rating Criteria to be

used:- Exceptional- Good- Acceptable- Unacceptable

(Evaluators may also use a “+” or “-” suffix to further differentiate the strengths or limitations within a quality rating)

RFQ – Evaluation Factors Pass/Fail Factors

• Legal• Financial• Backlog/Capacity• Proposal Responsiveness• Vendor Responsibility

RFQ – Evaluation Factors Quality Factors

• Organization and Key Personnel• Experience of the Firms• Project Understanding• Past Performance

RFP - Evaluation Criteria Pass/Fail Factors

• Legal• Financial• Responsiveness of Proposal• DBE Compliance• Price Proposal

RFP - Evaluation Criteria Quality Factors

• Key Personnel & Firm Coordination

• Management Approach• Technical Solutions (including

Traffic Impacts)• Project Support

Price

Quality Control (QC)• QC is Design-Builder’s

Responsibility• Design-Builder shall appoint a QC

Manager responsible for QC Plan for both Design & Construction

• Design QC shall be by the Designer in accordance with the QC Plan

• Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder)

Quality Control (QC)• Materials Testing shall be by an

Independent Testing Firm or Laboratory (Hired by the Design-Builder)

• Independent Testing Firm shall report to the Construction Inspection Firm

Quality Assurance (QA)• QA is Department’s Responsibility• The Department may perform QA

on any of the Design-Builder’s activities

• The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Rules of Contact

Peter RussellAttention: Kosciuszko Bridge ProjectOffice of Contracts ManagementNew York State Dept of Transportation50 Wolf Road, 6th FloorAlbany, NY 12232E-mail: [email protected]

Submission Guidelines• All proposals must be self-contained

- Do not have links to external web sites

- Must contain all information needed for evaluation

• Do not “assume the Department knows” your firm and it’s experience/ qualifications

• QC SOQ’s before submission

Submission Guidelines• Submit all Forms required• Do not increase size of the Form. unless indicated on Form (most are set at a single page). - Forms that can be extended: Form B, L-

1, DBE (table 4), R.•No appendices, attachments, web links•Do not include photos or illustrations unless specifically indicated.

•Use Revised Forms if provided with Addendum.

Evaluation Process• Procurement Management Team

Contracts, Legal, Accounting• SOQ Due on February 19

Evaluation process Feb 19 – March 13

Bidders Point of Contact clearly identified in Cover Letter and needs to be available during Evaluation Process.

Additional RFQ Requirements

• Financial Requirements (Section 4.4.2.2) Audited Financial Statements by

a CPA firm Financial Ratio Analysis by CPA

firm.• SOQ Delivery (Section 4.2)

Require hand delivery at NYSDOT Main Office in Albany, and obtain a receipt.

Additional RFQ Requirements

• Ask for Notice of Intent to Bid one week before SOQ’s are due. Will include a new Form.

Additional Information• Responses to Proposer

Questions will be posted on the project’s website

• Reference information is posted on website

https://www.dot.ny.gov/kbridge

https://www.dot.ny.gov/kbridge

Available Information• Final EIS and Record of Decision• Reevaluation Statement• Structure Justification Reports• Preliminary Structure Plans• Preliminary Geotechnical Report • Hydrology and Hydraulics

Analysis Report• Preliminary Construction Staging

Plans

Available Information• Draft Contaminated Material

Investigation Findings Report• Draft Asbestos Assessment and

Design Report (Bridge)• Draft Asbestos Assessment and

Design Report (Buildings)

Information to be Available in RFP• 40% Design Plans• Topographical Survey• Geotechnical Information• Utility Plans • Horizontal Alignment & Profile• Preliminary Utility Work

Agreements• Right-of-Way Plans• Traffic Counts• Value Engineering Report

Questions & AnswersQuestion #1: Will it be a requirement of the project that the design quality program include an Independent Check of the design, and if so, is this Independent Check to be performed by a firm that is independent of Principal Participants, Major Participants and/or the design firm?

Questions & AnswersAnswer #1: No, it requires that within the DB organization an independent check would take place, and that there is a quality control process that the Quality Manager ensures gets followed. The DB team writes the Quality Control Plan and follows an outline provided during the RFP stage. The Quality Control Plan has to be approved by the DOT. The Quality Control plan will describe the checking methodology of the design and other aspects of the Design-Build process.

Questions & AnswersQuestion #2: Please clarify the definition of Major Participants. Currently Section 4.4.2.5 - Organization and Key Personnel, defines Principal Participants to include the Construction Firm, the Design Firm, the Construction Inspection Professional Engineering Firm, and the Materials Testing Firm or Laboratory. On Page 31 of the RFQ, the requirement to describe the past performance of Major Participants is stated, but Major Participant is not defined.Answer #2: This will be clarified in the Final RFQ.

Questions & AnswersQuestion #3: Section 1.9 – Quality Assurance/Quality Control specifies that the Design-Build team include an independent Professional Engineering firm to perform Construction Inspection. Please elaborate on the particulars of “independence” relative to the individual firms that will make up the overall Design-Build team, i.e. Principal Participants, Major Participants, etc.

Questions & AnswersAnswer #3: Independence means the firm that provides the construction inspection is not associated with the Contractor and is not associated with the Design firm or the Lab Testing firm. Even though they may team together the CI firm must be separate from the others. In most cases the DB Team hires a Consultant inspection team and they cannot be part of the equity portion of the team.

Questions & AnswersQuestion #4: Please elaborate on the specific role of the Construction Inspection Professional Engineering Firm and the Materials Testing Firm, as it relates to the Resident Engineering services not only for QC/QA specifics, but also for the overall site activities during project execution such as traffic control, environmental compliance, utilities, safety, etc.

Questions & AnswersAnswer #4: The construction inspection firm should provide construction inspection as if they were working for DOT. If this were Design-Bid-Build, the construction inspection firm would ensure that the plans were being followed as designed. They would ensure that the specifications were being adhered to and the compaction of the lifts of earthwork were in compliance with the specifications, that the slump of concrete were in the specifications limits etc. They would ensure that the contractor is building the project within the specifications and they would identify problems.

Questions & AnswersThey would also act as a field review component during construction as plans are being developed to ensure that what the designer is providing will actually work from a constructability standpoint. They should identify to the DB team errors that will cost them time and eventually money. At the same time the State will do Quality Assurance to make sure the CI firm and Lab Testing Firm are doing their jobs. Quality Assurance means we will randomly check different things at any time to ensure compliance and if something is out of specification we will stop work or prevent further

Questions & Answersadvancement in that area until the error is corrected. This could delay the schedule and time is money. This all falls back on the CI firm which if it did their job correctly there would be no delays. The Lab Testing firm does all the testing that DOT would normally do. Breaks for strength of concrete, nuclear density testing for asphalt paving, material testing, etc. Once again the DOT will do Quality Assurance Testing to make sure the testing firm is responsible. Both of these firms are to follow as well the Quality Control plan put forth by the DB team and approved by the DOT.

Questions & AnswersQuestion #5: According to section 2.0 of Appendix A, the Design-Builder will provide support to the project-related public information activities. Will NYSDOT lead this effort or does NYSDOT have a Community Outreach consultant under contract? Is the Design-Builder expected to include a Community Outreach consultant on the team?

Questions & AnswersAnswer #5: NYSDOT has a Community Outreach consultant under contract and this consultant will continue to lead the public information activities. However, the Design-Builder will be required to include a Community Outreach liaison on their team to provide full-time support to the Community Outreach Effort.

Questions & AnswersQuestion #6: The recommended structure types are listed on page A-3. Is the main span the only structure type that is required?

Answer #6: Yes. The Main Span is the only structure type required. Design-Build Proposers shall propose structure types for the remaining segments of the bridge.

Questions & AnswersQuestion #7: Are the preliminary 40% design plans (i.e. civil, drainage, etc.) listed under section 3.0, page A-6, available for review? Only the “preliminary structure plans” are listed on the website.

Answer #7: The 40% design plans will be made available with the Draft RFP.

Questions & AnswersQuestion #8: Will the preliminary 40% design plans be available in dgn or pdf format?

Answer #8: The 40% design plans will be made available in pdf format.

Questions & AnswersQuestion #9: Are the DEC Draft Permit Conditions available for review?

Answer #9: NYSDOT has not received the NYSDEC draft permit stipulations yet, but expects to have them for inclusion with the Draft RFP.

Questions & AnswersQuestion #10: On page B-1 of the RFQ, it states that “Volume 1 will contain the cover letter, Form AOR and the following two sections and Appendix.” Should that state “the following four sections”?

Answer #10: Yes. The Final RFQ will be corrected.

Questions & AnswersQuestion #11: On page B-2 of the RFQ, it states that “Volume 2 shall be packaged with five separate sections.” Should that state “with four separate sections”?

Answer #11: Yes. The Final RFQ will be corrected.

Questions & AnswersQuestion #12: Can a firm be shown as a Designer on one Design-Build team and a Construction Inspection Firm on another Design-Build team?

Answer #12: Yes. Firms are advised of the rules regarding the Rules of Contact (RFQ Section 1.11 (B)) and the prohibition of subcontractors acting as conduits between Design-Build teams.

Questions & AnswersQuestion #13: Will the Design-Builder be responsible for the preliminary structure plans or a complete set of preliminary 40% design plans for the new westbound structure?

Answer #13: The Design-Builder will be required to develop the design of the new WB Main Span and Approaches to the degree necessary to fully ensure that it is compatible and consistent with the proposed design of the new EB structure and that it is constructable with the EB structure in place. The plans shall include but not be limited to the geometric, aesthetic and structural features including clearances.

Questions & AnswersQuestion #14: Can DOT advance the survey mapping info to teams now so we may assess the need for additional mapping to support our pre-award design?

Questions & AnswersQuestion #15: Do we already have 40% drawings or are there more to be issued?

Questions & AnswersQuestion #16: Will Builders Risk Insurance be a requirement? We want it to be. The advantage to NYSDOT is that all teams will have the same coverage in the event of a catastrophic event (e.g. earthquake or hurricane).

Questions & AnswersQuestion #17: Will a cable stay bridge be a definite requirement? Can NYSDOT send out a notice when they update the website?

Questions & AnswersQuestion #18: Will the Design Builder receive DBE credit for 2nd tier (subcontract) DBE’s?

Questions & AnswersQuestion #19: Shortlisting of 3 bidders is the most efficient method to procuring the project. For the proposers, these pursuits are very expensive and the stipends do not cover the cost to procure. For the Department, the effort to meet, respond, and evaluate the proposals is labor intensive and requires a significant amount of resources. Currently, the industry is in a very competitive bidding environment. The Department will not gain from adding teams to the bid list in this environment, especially considering shortlisted teams have to pass a capacity and backlog test in the shortlist phase.

Questions & AnswersQuestion #20: The expectation is that the contractor will not be the generator of hazardous materials (soils and existing structures), other than those that the Design Builder brings to the site. The expectation is that we will see favorable environmental language in the RFP.

Questions & AnswersQuestion #21: Who are your financial advisors and legal advisors?

Questions & AnswersQuestion #22: Will you be issuing a Draft RFP early (with the Final SOQ), which will include scoring / evaluation criteria that will be used for the shortlisted teams?

Questions & AnswersQuestion #23: Construction Inspection Professional Engineering Firm, throughout the documents this entity reports to the DB Quality Manager. However, in Appendix D, Definitions, this entity is to report to the Department. Please clarify the line of reporting for this entity.

Questions & AnswersQuestion #24: Will the Department require a project specific Professional Liability Policy? If so, what are the expected limits? Presumably this will be purchased by the designer for the benefit of the contractor and department and the contractor will not have to purchase a separate policy for the department.

Questions & AnswersQuestion #25: We understand the Department is performing QA. Typically the Design Builder has QC and QA responsibilities, controlling the schedule, quality process, and dispute resolution while still having the burden of proof for complying with specifications and criteria. How will discrepancies between the QC and QA test results be reconciled? How does the Department plan to meet the Design Builder’s variances in construction schedule for testing and inspection? Will the Department bear the cost of QA including changes and delays to the contractor? How does the Department plan to integrate with the Quality team on work planning, pre-activity meetings, safety program, schedule meetings, proposed changes to the work methods?

Questions & AnswersQuestion #26: We understand the Department is responsible for design QA. Does this include an independent check of the main bridge? If so, what components of the main bridge will be independently checked? Will this include an independent seismic analysis? How will discrepancies in the results between the independent check and design EOR be resolved? Will the IC report be sealed by a licensed engineer? Will the IC firm name the Design Builder as additional insured on their Professional Liability Policy?

Questions & AnswersQuestion #27: Will the Department consider including an option to bid phase 2 for the Department to exercise a change to the agreement in the future and/or bid results allow for expediting the delivery of phase 2? This saves cost to the Department and Design Builder by including a price for phase 2 now. It also allows for a more efficient delivery to the travelling public.

Questions?

Kosciuszko Bridge Project

Draft Request for Qualifications Informational Meeting

New York State Department of Transportation January 10, 2013