l2 Ems Manual

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Sterlite Energy Limited

Independent Power Plant.., Jharsuguda.

Environmental Management System Procedures Manual (L 2)Version No:0 Revision No:0 Chapter: Cover Page Page 1 of 1

PROCEDURE MANUAL(L2)

Environmental

Management System(EMS)

Approved by: Issued by:

Date: Date:


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STERLITE ENERGY LIMITEDINDEPENDENT POWER PLANT.., JHARSUGUDA

Environmental Management Procedures Manual

Version No: Chapter EP 01Page 1 of 3

ENVIRONMENTAL PROCEDURES (EP)

ISO:14001 Environmental

Procedure No.

TitleRev. /

Ver. No.

4.3.1 EP : 01 Procedure for Environmental Aspects.

4.4.7EP : 02 Procedure for Legal and Other Requirements

4.3.2 &

4.5.1EP : 03

Procedure for Training, Awareness and

Competence

4.4.2 EP:04 Procedure for Communication

EP : 05 Procedure for Control of documents

4.4.5 EP: 06 Procedure for Emergency Preparedness andResponse

4.5.1EP : 07 Procedure for Monitoring and Measurement

4.5.2 EP : 08 Procedure for Evaluation of Compliance

4.5.3 EP:09Procedure for Non-conformity,

Corrective and Preventive Action.

4.5.4 EP :10 Procedure for Control of Records.

4.5.5 EP : 11 Procedure for Internal audit


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Procedure for Environmental Aspects.

PURPOSE:

To identify, evaluate and update environmental aspects;

To identify significant E aspects so as to billed them into EMS.

SCOPE

All related activities, products and services of SEL IPP

RESPONSIBILITY:

Head Env/M.R/ALL HODS

INPUT:

List of Equipments; Products & Services

Procedural steps for arriving at a) E Aspects b) Significant E Aspects

OUTPUT:

i) Environmental Aspects.

ii) Significant Environmental aspects.

iii) Updated Environmental Aspects


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SYSTEM DETAILS :

Sl.

NoSystem Description

Responsibility

ISO:

14001

1 Based on input, output diagram for various equipment, identify

the environmental aspects of SEL IPP activities, products or

services that SEL IPP can control and which can also be subject toinfluence.

All HODs

2 Assess the Environmental Aspects under Normal, Abnormal

including Start-up and Shut-down and Emergency conditions and

rank the Environmental Aspects by considering Frequency ofoccurrence, Intensity/Quantity and Severity of Consequence for

Normal and Abnormal conditions; likelihood of occurrence,

likelihood of detection and severity of consequence for

Emergency Conditions. Determine the significant EnvironmentalAspects by assigning cut-off point for the Environmental Index.

Please refer the internal standards for assessing the

Environmental aspects.

All HODs

3 Evaluate Environmental Aspects and their associated impact onWater (W); Hazardous Substances Handling/ Heat (H) Air (A),Land(L), Noise(N), Odour(O), Space(S), Sludge and Solid Waste

(SE), Radiation (R) & Depletion of Natural Resources (DNR).

All HODs in coordination with

M.R.

4 Consider the Environmental Aspects while formulating theEnvironmental Policy as also during its periodical Review of

EMS-policy.

MR / Head-

Operations

5 Consolidate all the Significant Environmental Aspects determined

by all the Departments in order to review report and update.M.R.

6 Envisage Operational Control for all the SignificantEnvironmental Aspects. Also consider them for setting

Objectives and Targets and in turn evolve the Environmental

Management Programmes (EMPs).

All HODs &

M.R


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Sl.


ResponsibilityISO:

14001

7 Update the Environmental Aspects documents as scheduled or as

and when new products or equipment or services are introduced or

when major modifications to equipment are taken up.

All HODs &

M.R

8 Reassess the Significant Environmental Aspect index after

successful completion of EMPs.

All HODs &

M.R.

9 Communicate the Aspects / E.Aspects to employees & other

interested parties, as neededAll HODs.

REFERENCE

Legal and other requirements; Operational Control

Internal Standards for Environmental Aspects.

RECORDS

i. Environmental Aspects Record.

ii. Internal standards for environmental aspects identification and arriving at significant

E.Aspects


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LEGAL AND OTHER REQUIREMENTS

PURPOSE

To comprehensively identify maintain, update and have access to the legislations covering

EMS and other requirements to which SEL IPP subscribes in relation to EMS. For the present,

statutory and regulatory requirements covering Product Quality do not apply to the product

manufactured and marketed by SEL IPP.

SCOPE

All related activities, products and services of SEL IPP

RESPONSIBILITY

Legal Cell; Head HRD; Head Env

INPUT

- Correspondence from various central / state governments

- Information from Internet (Electronics)

- E-Aspects record

- Applicable Acts, Rules & Regulation

- Judicial pronouncements made from time to time.


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OUTPUT

- Government clearances

- Consent Orders (new & renewal)

- Addition to Acts & Additional Rules to Acts

SYSTEM DETAILS

Sl.No System Description

Responsibility

ISO:14001

1 Maintain comprehensive list of Legislations, Regulations,Rules, Clearances, Consents Orders, NOCs etc

Head-Env. /Legal Cell

2 Identify the Legislations & Regulations which are applicable to

SEL IPP, so that the comprehensive list is prepared.

Head-

Env. /Legal Cell

3 List out the recipients of copies of this Documents. MR

4 Receive correspondence from various Central/State

Government Departments.

Head-

Env. /Legal Cell

5 On behalf of SEL IPP respond to Communication received from

the cited sources. COO Power

6 Identification of new Acts, Rules & Regulations as and when

introduced.

Head-

Env. /Legal Cell

7 Seeking clarifications, corrections, amendments, if any, from

concerned agencies and pursue them till conclusion.Head-

Env. /Legal Cell

8 Seek Exemption from Central / State Governments. Pollution

Control Boards and other agencies in areas where SEL IPPeither follows more stringent specifications or areas which are

not applicable to SEL IPP.

COO Power

9 Internally communicate the changes to legislations / regulations. Head-Env. /Legal Cell

10 Communicate relevant information on legal and other

requirements to employees and other interested parties.All HODs.


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REFERENCE

Applicable legal and other requirements

Environmental Aspects Records

RECORDS

List of Applicable Environmental Legislations /Regulations;

List of consent orders for EMS.


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TRAINING, AWARENESS AND COMPETENCE

PURPOSE

To impart training to all personnel (employees of the organization and also that of the sub

contractors who work inside the organization) whose work may create a significant impact upon

Environment ensuring competence of such personnel.

SCOPE

This procedure is applicable to all related activities, products or services dealt by SEL IPP.

RESPONSIBILITY

Primary : Head HRD / MR and All other HODs

INPUT:

- Various EMS requirements

- Env. Aspects record

- Employee wise training needs record

- Course material on EMS Awareness

- Policy, Objectives & Management Programmes

- Emergency Preparedness & Response Plan (On-site & Off-site)

OUTPUT:

- Refer Record


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SYSTEM DETAILS :

Sl.


Responsibility

ISO:

14001

1 Identify the training needs of employees andsub contractors personnel whose work may

have a significant impact upon Environment.

All HODsincluding

Head:HRD

2 Identify suitable awareness training to all

employees and other members at each relevant

function and level of SEL IPP. Arrange toconduct suitable awareness training for such

personnel. Ensure that personnel receive

appropriate training

Head-

HRD/ MR

3 Identify competency requirements for those

personnel whose work will have impact on

Environment reckoning qualification;experience skill & traning

Top

Manage-ment &

Head

HRD

4 Periodically assess the Employees, Trainees as

also the competence level of Sub Contractors

and Transporters.

Respective

Section

/DeptHeads /

Head

HRD


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RECORDS

Training records

Training calendar

Training, Awareness and Competence Record.


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COMMUNICATION

PURPOSE

i) To promote the awareness of the requirements of the Environmental management system

standard throughout SEL IPP.

ii) To receive, record and respond to relevant communication from interested parties.iii) Address other requirements in regard to communication

SCOPE

This procedure covers both internal and external communication.

RESPONSIBILITY

COO Power / HODs

INPUT:

- Policy

- Objectives

- Management Programmes

- Env. Aspects, Impact Identificatio,Significant E.Aspects- Audit findings, Audit results

- Emergency Preparedness and response

- Customer requirements

- Awareness on documentation

OUTPUT:-

Brief write-up covering the inputs

Records relating to above.


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SYSTEM DETAILS :

Sl.


Responsibility

ISO:

14001

EXTERNAL COMMUNICATION

1 Receive written communication / genuine oralcomplaints from interested parties concerned

Head

Env.

2 Record and Respond to written communication / oralcomplaints

Head Env

3 Receive, record and respond to relevant communication

from various legal and other authorities.

Head-ENV in co ordination with

Head-Admin & HRD

4 Send periodical Statements and other relevant reports to

various legal and other authorities in the Formatsprescribed/ envisaged for the purpose

Head-ENV

5 On a proactive basis, consider processes for external

communication on the organisation's significantEnvironmental Aspects and record its decision.

Co-ordination responsibility.

COO Power

MR

INTERNAL COMMUNICATION

6 Promote the awareness of the customer requirementsthroughout, SEL IPP

Co-ordination responsibility

NA


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Sl.


Responsibility

ISO:

14001

7 Communicate Environmental Aspects and the Significant

Environmental Aspects to employees

All HODs

8 Communicate the Policy; Objectives; Targets;

Management programmes; Responsibility / Obligations;Proposed changes to infrastructure & work environment;

Awareness; Emergency preparedness & response;

Indicators of performance; Records; Internal audit

findings; Corrective & preventive action; Follow-upaction on Management review.

Co-ordination responsibility

All HODs

M.R.

REFERENCE

NIL.

RECORDS

i. External communication Record to statutory authorities

ii. External communication Record to other interested parties

iii. Internal communication to employeesiv. Departmental Safety Meeting Minutes

v. Unit Safety Committee Meeting Minutes


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CONTROL OF DOCUMENTS

PURPOSETo control all documents relating to Environmental Management Systems EMS so as to complywith the requirements outlined in the respective Standards.

SCOPE

This procedure is applicable to all EMS documents at SEL IPP.

RESPONSIBILITY

M.R / All other HODs .

INPUT:

- List of designated persons- EMS L1, L2 & L3 manuals

Documents of external origin & internal standards

-

OUTPUT:

- Amended L1, L2 & L3 manuals- Amended documents; Amended documents of external origin & internal standards


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SYSTEM DETAILS :

Sl.


Responsibility

ISO:

14001

1 Maintain master list of all documents HODs/MR.

2 Maintain System manual (L1), Procedures manual (L2)and Work Instructions manual (L3) HODs/MR.

3 Ensure that documents of external origin are kept andcontrolled.

HODs/MR.

4 Ensure that superceded documents when intentionally

kept are suitably identified, kept and controlled.

HODs/MR.

5 Implement a suitable system of control through

passwords and virus control to protect the documentskept in the electronic media.

Head IT/HODs/MR.

REFERENCE

Nil

RECORDS

- Master list of documents

- Documents distribution list

- Amendment History


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Emergency Preparedness and Response

PURPOSE:

To establish and maintain procedure to identify potential for accidents and respond to incidentsand emergency situations primarily aimed at preventing and mitigating the environmental

impacts that may be associated with these activities

SCOPE:

All activities of SEL IPP, from receipt of Raw Material to dispatch of finished product

RESPONSIBILITY:

Head Env, Head safety & All Dept Heads

INPUT:

Requirements outlined in clause 4.4.7 of the standard

Requirements envisaged by MOEF G.O.I

Requirements stipulated by the state govtMutual Aid scheme details

Corporate guidelines

OUTPUT:

Lessons learnt from Mock Drills

Amended procedure based on lessons learntReports sent to various agencies


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SYSTEM DETAILS :

Sl.


Responsibility

ISO:

14001

1

Establish and maintain procedures to identify potential for and

respond to accidents and emergency situations, and for preventingand mitigating the environmental impacts that may be associated

with them.

Highlight the actions to be taken and the responsibility thereof in

the event of facing emergency situations.

Head Env.

2Communicate the emergency preparedness plan to all personnelwithin the organization and also train them as needed.

All HODs.

3Provide the necessary infrastructure and work environment so as

to tackle the various emergencies envisioned.Head Operations

4Periodically test such procedures where practicable by conducting

mock drillsHead Env / Head

operations

5Note down the non conformances as well as points forimprovement.

Head Env / M.R.

6 Review and revise, where necessary, its emergency preparednessand response procedures, in particular, after the occurrence of

accidents or emergency situations.Head Env / M.R

REFERENCE:

Internal standards for Emergency Preparedness and Response.

RECORDS

Plans for Mock drills and the dates on which conducted.

Non conformities and improvement points observed.


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MONITORING AND MEASUREMENT

PURPOSE

To monitor and measure on a regular basis, the key characteristics and performance indicators ofSEL IPP with reference to EMS that can have a significant impact on Environment.

SCOPE

This procedure is applicable to all activities, products & services of SEL IPP.

RESPONSIBILITY

All HODs /Head Operations and Top Management

INPUT:

- EMS Objectives, Targets

- Status of Management Programmes

- Stack Monitoring, Effluent outgoing quality

- Operating criteria

- List of Measuring instruments & the instruments being calibrated.

- Consent orders conditions

OUTPUT:

- Monthly reports on EMS.

- Calibration record

- Deviation from operational control

- Compliance to legal requirements


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SYSTEM DETAILS

Sl.


Responsibility

ISO:

14001

1 Determine the key characteristics for EMS operations

and activities that can have a significant impact on the

Environment.

The key characteristics include recording of informationto track performance such as the Technical / operation

parameters stipulated by the state PCB with respect to

ETP; Stacks; Hazardous Waste; incidents; accidents,relevant operational controls and conformance with the

organizations environmental Objectives and Targets and

the status and progress with respect to EMPs.

COO Power / Head-Env./

MR/

2 Establish and maintain standard practices to monitor and

measure on a regular basis the key characteristics /

performance indicators outlined in 1 above

COO Power /MR/

Head Env./

HODs

3 Monitor the status and progress of Objectives, Targets &

MPs

All HODs

Report to be sent to COO Power / MR All HODs

REFERENCE


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Environmental Aspects Record; List of applicable legislations & regulations/Objectives &

Targets; Management Programmes.

RECORDS

i. Monthly operations Review & Cost Review Meetings.

ii. Calibration of Instruments


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EVALUATION OF COMPLIANCE

PURPOSE

To institute procedures for periodically evaluating compliance with applicable legal requirements

and other requirements to which SEL IPP subscribes.

SCOPE

All related activities, products and services covering EMS at SEL IPP.

RESPONSIBILITY

Head-Environment ; Legal cell; Head HRD; COO Power

INPUT

List of legal EMS requirements applicable to SEL IPP

List of other EMS requirements to which SEL IPP subscribes.

Information from Websites, publications, books, communication from industry

associations.

Communication and directions received from various government authorities.

Consent Orders (new & renewal)

Approved by Issued by

Date: Date:


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OUTPUT

Communication sent to various departments.

Compliance reports presented to Top management.

Submissions of return, report to various government agencies.


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SYSTEM DETAILS

Sl.

NoDescription

Responsibility

ISO:

14001

1 Establish, implement and maintain procedure for periodicallyevaluating compliance with legal requirements and other

requirements.

Head-Env

2 Initiate action in time for obtaining the required renewal of

consents, approvals, licenses and certificates.

Head-Env/ COO Power

3 Seeking clarifications, corrections, amendments, if any, fromconcerned agencies and pursue them till conclusion

Head-

Env/ COO Power

4 Compilation of the various conditions outlined in the Consent

orders, Licences, authorizations, permits constituting the legal

requirements so that this forms the basis for monitoring and

evaluating compliance

Head-

Env/ COO Power

5 Compilation of the various other requirements to which SEL

IPP subscribes so that this forms the basis for monitoring and

evaluating compliance

Head-

Env/ COO Power

6 Initiate action in time for obtaining the required renewal of

consents, approvals, licenses and certificates.

Present a monthly report of evaluation of compliance to Unit

Head

Head-

Env/ COO Power

7 Present the various returns/reports to different government

agencies within the stipulated time.

Head-

Env/ COO Power


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Sl.

NoDescription

ResponsibilityISO:

14001

8 Initiate corrective actions based on the report of evaluation of

compliance

Head-

Env/ COO Power

9 Monitor and follow up the corrective actions taken Head-

Env/ COO Power

10 Generate various records in the specified formats Head-

Env/ COO Power

11 Communicate the output of evaluation of compliance to

various HODs.

Head-

Env/ COO Power

12 Maintain records and documents in proof of effective

evaluation of compliance and present to audit teams bothinternal and external

Head-

Env/ COO Power

RECORDS

List of Applicable Environmental Legislations /Regulations;Periodical compliance reports to upper management

Returns to various govt agencies


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NON CONFORMITY, CORRECTIVE AND PREVENTIVE

ACTION

PURPOSE

To define responsibility and authority for handling non-conformities & incidents and taking

action to mitigate any impacts caused and for initiating and completing corrective and preventive

actions covering EMS.

SCOPE

This procedure is applicable to all activities, products or services of Eivonmental ManagementSystems at SEL IPP.

RESPONSIBILITY

Top Management / All HODs/ MR

INPUT:

- Log books

- Employees report on field non conformities for Incident / Env. Aspects & other fields nonconformities product

OUTPUT:- Corrective & Preventive action report


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SYSTEM DETAILS :

Sl.

No

System Description

Responsibility

ISO:

14001

TRACKING

1 A) Report any non-conformities / incident as perceivedor noted during operation or otherwise, in the

applicable Form which in turn is maintained in

various Sections/Departments.

Individual Employee

B) Monitor compliance and report on process upsets,

departure / deviation, Non conformities from targetedvalues prescribed / incidents.

Head- Environment / All

HODs

C) Carry out periodical self audits using a set ofspecially designed questions. All HODs

2 Reviewing non conformities including complaints from

interested parties. Head- Environment

3Where appropriate, investigate the cause of non

conformities relating to process or management systemand record the results of investigation.

The HOD in whose

jurisdiction the non

conformities has been raised

4 Evaluate the need for action on 1 (A), (B). so as to ensurethat non conformities do not recur. Also determine andimplement action needed. Record the results of the

action taken.

The HOD in whosejurisdiction the non

conformities has been raised


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Sl.


ResponsibilityISO:

14001

5 Report the resolution of the Non-conformities in the

appropriate form including sending a report to MR tofacilitate review.

The HOD in whose juris-

Diction the Non confor-

mance has been raised

6 Where appropriate re-verification of the corrected non

conformity as needed

Head Env.

7 Change the documentation consequent to the correction

action

All HODs / MR

PREVENTIVE ACTION

1 Determine potential non conformities and their causesAll HODs

2 Evaluate the need for action to prevent occurrence of non

conformities

All HODs

3 Determine and implement the action needed All HODs

4 Record and report results of action taken All HODs

5 Review preventive action taken Head SHEQ

REFERENCE

Environmental Aspects Record

List of applicable Legislations & Regulations

Production / Operational Control Records


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RECORDS

i. NC & C&P Action Record

ii. Incidents, Non Conformances & C&P Action Record


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PROCEDURE FOR CONTROL OF RECORDS

PURPOSE

To establish and maintain procedures for the identification, maintenance and disposition of

Environmental records.

SCOPE

This procedure is applicable to SEL IPPs EMS.

INPUT:

- List of EMS records mentioned in ISO:14001 management system standard.

OUTPUT:

- Record mentioning responsibility & retention period


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SYSTEM DETAILS :

Sl.


Responsibility

ISO:

14001

1 Identify suitable Records, suggest their adoption as

record with the proposed retention time.

M.R./

All HODs./Head Env

2 Finalise the Records and establish their retention time. All HODs./Head Env

3 A. Propose to Add or delete the Records as also modify

their retention period.

All HODs

B. Co-ordinate this activity for approval by COO Power. MR

4 Ensure that the Records are legible, identifiable andtraceable to the activity, product or service involved as

the case may be.

All HODs.

5 Be responsible for storage and maintenance of recordsensuring that they are a) readily retrievable b) protected

against damage, deterioration or loss and c) Disposed

off suitably after the end of the specified retentionperiod.

All HODs.

/M.R

6 Maintain Records as appropriate to the System and to theorganization to demonstrate conformance to the

requirements ISO:14001(2004) Standard.

All HODs /M.R.

REFERENCE

Nil

RECORDS

i. Environmental Records


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INTERNAL AUDIT

PURPOSE

To verify whether the EMS Management Systems and related results comply with planned

arrangements and to determine the effectiveness of the EMS.

SCOPE

This procedure establishes basic audit principles, criteria and practices for conducting InternalAudit and provides guidelines for establishing, planning, carrying out and documenting audits ofthe EMS Management Systems at SEL IPP.

RESPONSIBILITY

M.R / Internal Auditorsfor Management Systems.

INPUT:

- Internal auditor training programme

-

List of trained auditors- Feed back on previous audits

- Internal audit schedules

- Internal audit checklist

OUTPUT:

- Auditor findings

- Non conformities report raised by Auditors.

- Corrective actions taken & proof of effective closure of the NC


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SYSTEM DETAILS:

Sl.No System DescriptionResponsibility

ISO:14001

1Select and train Inter Auditors & update internalAuditor's list.

M.R

2Draw up the Audit Programmes / Schedule for InternalAudit based on the importance of the activity concerned

and the results of previous audits

MR

3 Selection of Auditors for Internal Audit. MR

4Ensure that Audits are conducted by Internal Auditorsnot having direct responsibility for the activity being

examined, maintaining objectivity and impartiality.

MR

5 Organize Audit. MR

6 Carryout Audit Internal Auditors.

7 Discussion with the concerned department heads on the

NCRs raised. Internal Auditors

8Follow-up and initiate Corrective

and Preventive action on NCRs.All HODs

9 Consolidation of Audit findings MR / Internal Auditors

10 Verification of completion of Corrective and Preventiveaction

MR / Internal Auditors.


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Sl.No System DescriptionResponsibility

ISO:14001

11

a) determine whether or not the Management System

i) conforms to planned arrangements for EMS .

ii) has been properly implemented and maintained and

b) provide information on the results of audits to upper

management.

M.R.

12 Present Audit summary to Top Management during

Management ReviewMR

REFERENCE

Nil

RECORDS

i. Internal Audit Schedule

ii. Corrective action taken & closure of NC

iii. Internal Audit Record


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Version No: Chapter EP:02Page 1 of 2


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Version No: Chapter QP 01Page 1 of 3


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HIGH ENERGY BATTERIES (INDIA) LTD,TRICHY

Quality & Environmental Management Procedures Manual



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HIGH ENERGY BATTERIES (INDIA) LTD,TRICHY

Quality & Environmental Management Procedures Manual
