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LAND & BUILDING AUDIT SYSTEM
PwC • Urban Concept Architects
Agenda
• Introduction: BAS
• Municipality “Current” Process – Issue Statement
• Solution
• Benefits
• BAS User Interface
• Questions?
2
September 2012
PwC • Urban Concept Architects
Introduction – BAS
September 2012
3
How do you take care of your MOST VALUED ASSETS?
PwC • Urban Concept Architects
Introduction – BAS
September 2012
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PwC • Urban Concept Architects
Property stats
• Commercial Property Market in SA = 48 242 733 Million m2
• Total office = 16 212 412 m2
• Total retail = 17 794 626 m2
• Total industrial = 8 897 312 m2
• Total medical facilities = 5 338 383 m2
September 2012
5
Sources (2010):
- SAPOA
- IPD South Africa digest
Office buildings Retail centers Industrial buildings
Medical facilities Vacant land* Estimate Other* Estimate
Market Analysis (Pie)
PwC • Urban Concept Architects
Building plans submitted – stats
September 2012
6
PwC • Urban Concept Architects
Introduction – BAS
BAS
Vacant Land Existing
Buildings
September 2012
7
PwC • Urban Concept Architects
Introduction – BAS
• Attorney
• Land Surveyor
• Environmental Consultant
• Town Planner
• Architect
• Landscape Architect
• Civil Engineer
• Structural Engineer
• Electrical Engineer
• Mechanical Engineer
• Quantity Surveyor
September 2012
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Project team:
PwC • Urban Concept Architects 9
September 2012
Introduction – BAS
PwC • Urban Concept Architects 10
September 2012
Introduction – BAS
PwC • Urban Concept Architects
Introduction – BAS
11
September 2012
PwC • Urban Concept Architects
Introduction – BAS
12
September 2012
PwC • Urban Concept Architects
Look familiar?
September 2012
13
PwC • Urban Concept Architects
Council “current” process
City of Johannesburg: Requirements for Building Plan Approvals
• Completed application form (owner/authorised representative) + copy of registered Title Deed.
• Copy of approved SDP (if in terms of zoning regulations).
• Separate form to be completed by professional engineer/technologist (if appointed).
• Set of building plans – Site plan + Layout drawings.
• Zoning Certificate.
• Fees paid for approval.
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Source: City of Johannesburg – www.joburg.org.za
PwC • Urban Concept Architects
Building plans + 20 years ago
September 2012
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PwC • Urban Concept Architects
Building plans – current
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PwC • Urban Concept Architects
Problem
Problems/Issues currently faced by Councils:
• Lack of document control.
• Storage Space - Archives reach full capacity.
• Loss of files (or documents in files) during circulation.
• Correctly Archiving documents.
• Outdated Microfiche System.
• Certification of documents.
• Building Officers spending most of day dealing with public.
• Delayed Turnaround Time of commentary & corrections.
• Old-fashioned blade & black pen brigade.
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PwC • Urban Concept Architects
Black pen & Blade brigade
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BAS operating model
Identify Store Certify Access
Property funds
Banks
Government
bodies
Licensing
companies /
Franchising
Solution process
Attorney
Quantity surveyor
Mechanical
engineer
Electrical
engineer
Structural
engineer
Civil engineer
Architect
Retail studies
Town planner
Environmental
consultant
Land surveyor
Stakeholders
Service providers
Web based solution
SP/client specific documentation
DMS within secure storage and
indexing
Regulator compliance
Value proposition
Governance
National regulator
Legislation &
regulations Core process
Identify and
create
documents
Store
documents
Assess
uploaded
documents
Audit project
close-out
Supporting functions
E-Sign - LawTrust
Document management
Landscape
Architect
BAS operating model
Attorney
Quantity surveyor
Mechanical
engineer
Electrical
engineer
Structural
engineer
Civil engineer
Architect
Retail studies
Town planner
Environmental
consultant
Land surveyor
Service providers
Landscape
Architect
Start
Send e-mail to
notify reviewer
Person reviews
Document
Move document
to approved
document library
Send e-mail to
notify entire team
Send e-mail to
notify entire team
End
Approve Reject
Local Council
• Council of Geoscience
• SA Heritage Resources Agency
• Gauteng Dept. Of Agriculture & Conservation
• Green Building Council
Solution
Town Planning
Department
Legal Department
Roads & Storm Water
Department
Electrical Engineering
Department
Fire Department
Health & Safety
Department
Roads Department
Building Control
Office
Parks & Recreation
Department
Finance Department
Engineering
Departments
Valuation Department
Local Council
PwC • Urban Concept Architects
Benefits
• All documents uploaded and certified by the relevant service providers ONLY.
• All documents are certified via electronic signature (LAWTRUST).
• All Comments, rectifications, and approvals are done via e-mail-triggered network.
• Easy document retrieval via secure and verified system.
• Provide an electronic single-point entry for all building plan submissions – simultaneous workflow.
• Effectively regulate compliance.
• Provide a Multiple-Access point for departments within Building Control Office at the Municipality.
• Significant cost savings and operational efficiency.
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PwC • Urban Concept Architects
BAS user interface
September 2012
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Login normally – First time users
may complete a registration form to
be approved
PwC • Urban Concept Architects
Select Existing Building/
Vacant Land – Select Project
Name - Select Service
Provider (Author of Document)
23
September 2012
BAS user interface
PwC • Urban Concept Architects
Complete details & Submit
– DONE – Begin uploading
documents/drawings
24
September 2012
BAS user interface
PwC • Urban Concept Architects 25
September 2012
BAS user interface
PwC • Urban Concept Architects
Thank you
Questions
September 2012
26