Laying A Strong Foundation for tomorrow’s leaders by providing opportunities for learning and growth through sports

and fitness.

WELCOMEWELCOMETRAIN to GAINTRAIN to GAIN

Coach’s HandbookCoach’s HandbookSHEPPARD

Youth Sports & Fitness

Staff IntroductionsChain of Command

Youth Sports Director – Wayne Bishop 676-2342

Youth Program Director – Terry Baggott 676-5437

Family Member Programs Flight Chief – Jim Gillespie 676-3798

82 FSS Commander – Maj. Robert Hoskins 676 2331

Why are you here?Why are you here?

To be a positive role model To give back to the community. Love of the sport Love of children To help children develop good sportsmanship To teach children how to put winning and loosing in

perspective To learn and understand the philosophy of NYSCA

and Sheppard Youth Sports

Benefits of MembershipBenefits of MembershipContinuing Youth Sports Journal delivered

quarterly $2,000,000 excess liability

insurance $250,000 excess

accident/medical insurance ($50 deductible) for injuries sustained while performing coaching duties

Membership card and member decal

Discounts for selected hotels, car rentals, theme parks, products

Initial $1,000,000 Excess

Liability Insurance Youth Sports Journal

Delivered quarterly Intro to Coaching Youth

Sports publication Membership Card Discounts for selected

hotels, car rentals, theme parks, products

Mission StatementMission Statement

We develop, control and oversee programs that foster children’s social, physical, character and

leadership development. While nurturing children’s capacity to learn life skills while

enjoying team sports, we also strive to deepen children’s commitment to pro-social values such as kindness, helpfulness, personal responsibility, and respect for others – qualities we believe are essential to leading humane and productive lives

in a democratic society.

PHILOSOPHYPHILOSOPHY

- Focus on Participation- Help Youth Develop Physical, Emotional and Social Skills- Placing Winning and Losing In a Healthy Perspective- Defining success as striving for the best that they can do- Develop a lifetime commitment to sports and personal fitness

GOALSGOALS

Familiarize youth with the fundamentals Provide opportunity for participation Emphasis on good sportsmanship, fair play, and

discipline Instill in youth the values associated with team

sports, make new friends and have FUN

YOUTH DEVELOPMENT STRATEGY & YOUTH DEVELOPMENT STRATEGY & POSITIVE GUIDANCEPOSITIVE GUIDANCE

Sense of Personal Identity– Picture ID

Building A Team– Allow everyone to play every position – Give them a chance to lead warm-ups or run a special play

Build Character– Set Goals– Learn From Mistakes– Teach players how to handle pressure

POSITIVE GUIDANCE– Positive guidance employs techniques which teach children respect for themselves, for others, and for their

environment. It provides children the direction and tools necessary for developing positive social experiences with peers and adults.

– Guidance practices will include redirecting the child to acceptable activities. Using simple, positive reminders to restate the rules. Ignoring inappropriate activities when applicable. Using logical and natural consequences to help children be responsible for their actions (encouraging problem solving skills in children) and helping children to identify feelings and learn acceptable ways to deal with these feelings.

– Inappropriate guidance techniques that may not be used: spanking, pinching, shaking, biting, or any other form of punishment. Binding to restrain movement of mouth or limb and depravation of meals, snacks, outdoor play opportunities or other program components.

– Verbal or mental abuse is a technique that will not be allowed under any circumstance. For example: telling a child you do not want them in your group, or name calling. Food may not be used as a punishment or reward.

RULES OF ENGAGEMENTRULES OF ENGAGEMENTFUN FIRST!!!FUNDAMENTAL SPORT CONCEPTSMINIMUM PLAY RULE

– All players MUST play a minimum of 50 percent in all games played.

– A child must not be penalized if an excused absence has occurred (sick, school work or activities), etc.

SPORTSMANSHIPSPORTSMANSHIP Respect your opponent Role model

– Shake hands with opposing coach– Compliment opposing team– Show respect toward officials

Continuously discuss importance of good sportsmanship Ignore conduct from opposing team – don’t become part of the problem

Removal Procedures and Suspension– If a child becomes unruly, or disruptive, the VC will make every effort to speak to

the child and curtail the situation. If all efforts have been exhausted by the VC, parents are called to remove their child. A conference will take place with the parents, coach, and Sports/Youth Directors

– If a child cause physical injury to another child, immediate removal will occur and a conference will be held with parents, coach, and YP representative.

– Youth sports should be fun and engaging and every attempt to correct the behavior shall be conducted prior to suspension from play.

– The Youth Sports Director, Youth Programs Director, or Family Member Programs Flight Chief will make recommendations for suspensions if need.

The Value of SportsThe Value of Sports

Lessons learnedFundamentals

– Ethics– Abiding by the rules– Winning and losing with grace– Coping with success and failure– Respecting authority figures– Always striving to do your best

Problems and IssuesProblems and Issuesin Youth Sportsin Youth Sports

“Youth sports have become a hot-bed of chaos, violence and mean-spiritedness.”

“Physical and emotional abuse of children, rampant cheating, and total disrespect for opponents are but a few of the

unacceptable behaviors being tolerated.”

“These disgraceful behaviors have polluted the youth sports landscape, poisoned the fun, distorted child development and left

behind countless children with broken hearts, crushed dreams and shattered psyches.”

Kids Speak Out:Kids Speak Out:Violence in Youth SportsViolence in Youth Sports

Sports Illustrated for Kids, Aug 01 Bad adult behavior children witness:

- 25% - Coaches yelling at officials/kids

Witnessing bad adult behavior, children feel:

36% - Embarrassment 25% - Disappointment 23% - Anger 16% - Fear

Kids Speak Out:Kids Speak Out:What they want from sportsWhat they want from sports

InterestInterest– Teach them to fall in

love with the sport

IndustriousnessIndustriousness– Develop Skills through

playing experiences

IndependenceIndependence– Need Authority

Kids Speak Out:Kids Speak Out:

Why they quit?

70 % drop by age 13– Not fun anymore– Needs Not Met

CHILD ABUSE PREVENTION, CHILD ABUSE PREVENTION, IDENTIFICATION, AND REPORTINGIDENTIFICATION, AND REPORTING

All volunteer coaches are trained in child abuse prevention, identification, and reporting. All suspected cases of child abuse and neglect should be written on an AF form 1187 and reported immediately to the Sports or Youth Director. The incident is reported within 24 hours telephonically to FAO, the FMP Flight Chief, and HQ USAFE.

Volunteer coaches must complete an IRC. VC may start before thr completion of theNAC provided they are kept under carefully regulated supervision.

VC are required to sign a drug, child, and alcohol statement.

VC shall be trained and provided written information about child abuse identifiaction, reporting procedures and methods of good touching, to protect themselves from unwarranted accusations of child abuse through the use of acceptable guidance techniques.

Confidentiality by all must be maintained at all times.

Explanation of Terms:o Physical Abuse: Intentional infliction of physical

unjury if a child including hitting, shaking, burning, etc.

o Child Neglect: Failure to provide the child with physical and emotional requirements of life necessary for growth and development.

o Sexual Abuse: Tricking or forcing a child into sexual activity of any kind including fondling, exposure, verbal stimulation (obscene phone calls), intercourse, etc.

o Emotional Abuse: Threatening a child with physical injury and abandonment, excessive name calling, yelling abusive language, withholding care and attention.

o All Youth Program staff and vol;unteers are mandated reporters. You do not have to prove abuse, but must suspect it and report it.

o Youth Programs 676-6670/3246, Family Advocay Progam 676-6452/8721, Safety Office 676-6331

Is the need to excel emphasized more in one area than another?

Do we respond with positive reinforcement that is similar in both areas?

PARENT RESPONSIBILITIES PARENT RESPONSIBILITIES AND EXPECTATIONSAND EXPECTATIONS

To the children– Unwavering support, including positive reinforcement

To the coaches– Be supportive of decisions and understanding

To the league– Report situations that arise, evaluate coaches

To other parents– Competition and taunting between parents not acceptable

To themselves– Enjoy watching your child participate and learn

To be in the information loop

To hear good things about their children

To see their kids playTo be included

What Parents WantWhat Parents WantFrom A CoachFrom A Coach

DDEEAALLIINNG G

WWIITTH H

PPAARREENNTTSS

Make contact with parents:– Hold orientation meeting

Goals for the season Your coaching philosophy Things they can expect from you Things you expect from them Snack Schedules Uniforms/Equipment

Requirements Cancellation Notification

– Make them feel important Help out on drills Team parent, stats

– KEEP THEM INFORMED Send emails; make phone calls

How Parents Can HelpHow Parents Can Help

o Provide Transportation (carpooling).

o Provide treats for practices/games.

o Help prepare/inspect facilities before/after use.

o Notify you for excused absences (i.e., illness, school, church, or family function)

o Make phone calls.

ROLES OF A ROLES OF A YOUTH SPORTS COACHYOUTH SPORTS COACH

Teacher – Help children practice appropriate techniques specific to the age division.

Psychological Supporter – to give positive advice and support.

Motivator – to maintain participation. Organizer and Facilitator – be prepared and on

time for practices and games, assign tasks to children & parents.

*Review NYSCA Coaches Code of Conduct

Coaching ChallengesCoaching ChallengesSports Must Be FunSports Must Be Fun

– Fun = Skill + Respect + Encouragement– Constant Activity = Skill– Eliminate threats, negatives– Separate self worth & performance – put errors

in perspectiveKeeping Winning & Losing In PerspectiveKeeping Winning & Losing In Perspective

– Opponent as respected facilitator– Personal best as standard

Coaching Challenges cont’d.Coaching Challenges cont’d.

The Gift of Skill Skill = Trial and Error

– Repetition is the key to success!

Kids as teachers = gift of understanding …checklists

Imitation important to learning

Involve/Teach Parents Explain rules of

“classroom” Have athlete teach parent

to watch for skill cues– Positive reinforcement– Skill words– Perspective– Sportsmanship

Coaching Challenges cont.Coaching Challenges cont.

Responsibility as

Discipline

Constant Repetition of

Value Messages

How you play is who you are.

The coach has the ultimate power to get a player to focus on their behavior – the carrot of

participation.

Deliver value messages in a non-judgmental, matter of

fact, way…no anger.

Coaching Challenges cont.Coaching Challenges cont.

TEACH HEROESTEACH HEROES

Challenge Players to be role models from day 1

Teach generosity Teach pressure = fun Teach confidence/humility The illusion of confidence

is as important as the reality of confidence.

Coaching Your Own ChildCoaching Your Own Child

Examine your motivations

(must be willing to do whatever is best for your child’s overall development)

Preferential treatment Harder on Your own child

Coaching Challenges cont.Coaching Challenges cont.

Females Racial minorities DisabledOur inclusion policy states that all children are given an

opportunity to participate in sports.

Embrace Diversity

Recognize dangers of sport history

SKILLS AND VALUES

INSEPARABLE

Held to the Highest Standard

TEACHING CHILDRENTEACHING CHILDREN

Building confidencePicking something

that the athlete is capable of doing and reassure

Build momentum so that child feels good about trying and seeing improvement

Tell each athlete that they are contributing

Make less skilled athletes feel as if they are an equal part of the team

Give each child chance to show, feel and be a part of the team

HEALTH AND SAFETYShared Responsibility

– Profane, derogatory or demeaning language will not be tolerated.

– Alcohol, smoking, dipping, chewing tobacco, or such will not be allowed during any Youth Sports & Fitness event or activity.

– All players should wear appropriate clothing during practices and uniforms during games.(shorts or pants without pockets or belt loops)

HEALTH AND SAFETYCoaches Responsibilities

Coaches Certification Requirements

CPR/First Aid Monitor

– Weather conditions– Equipment – Playing surface

Adequate Supervision– Never leave any child

unattended– Never transport any child

to/from practice/hospital

First Aid Kits Heat Stress

– Water Breaks– Bring Water Bottles to practice

& games

Cool Comfortable Clothing – Cotton clothes– Dress in layers

Drink before you’re thirsty.

Drink 8 oz. Immediately before sports activities

Drink at least 4 oz. every 15-20 minutes

Drink 8-16 oz. After sports activities

HEALTH AND SAFETY- Stay Hydrated -

HEALTH AND SAFETYInjuries

CHECK, CALL, CARECHECK, CALL, CARE+ Check - the scene for your safety and the safety of the victim; check the

victim’s ABC’s (airway, breathing and circulation) and look for life threatening conditions (bleeding, broken bones, wounds, injuries)

+ Call - decide whether you need to call for immediate medical support (911) or if you can help them up and move them to the sidelines (if you suspect a head, neck or back injury DO NOT move the victim)

+ Care - provide first aid / CPR until victim is okay, more help arrives or until the emergency medical service arrives.

HEALTH AND SAFETYTreatment of Injuries

R.I.C.E.R.I.C.E. RR – rest the injured

area I I – apply ice to the injured

area CC – compress to

minimize swelling / bleeding

EE – elevate injured area

HEALTH AND SAFETYEmergency Treatment of Athletic Dental Injuries

Avoid additional trauma to the tooth.

(do not handle by the root, do not brush or scrub tooth) If debris is on tooth, gently rinse with water. If possible, re-implant and stabilize tooth by gently biting on towel

or handkerchief (within 30 minutes is best). If unable to re-implant place tooth in milk, under athlete’s tongue or

in a cup of water. Save any broken portions and fragments and transport to the dentist. Avoid contact with other teeth, air or tongue. Immediately transport injured athlete with tooth to the dentist.

HEALTH AND SAFETYInjuries, cont’d

IF 911 is called:– CALL Youth Sports & Fitness Staff if there is not one located

at your location (WE ALL HAVE CELL PHONES).– CALL the parent(s) if the parent is not at the location.

Document all accidents on the Accident Report Form & return it to the Youth Sports & Fitness Office within 24 hours.

HEALTH AND SAFETYInjury Prevention

Warm muscles prior to stretching and sports activities (stretching is not a warm-up).

Stretch muscles specific to the type of sport before and after activities

Communication Communication On everyone’s part is the key to success.

– If you’re going to be late to practice.– If you’re going to be canceling practice.– If practice schedule will change. – If you have an issue with behavior.

(parent and / or child)– Updated game schedules.

PROGRAM SPECIFICSPROGRAM SPECIFICS•Age Divisions – Required 2 Year Age Span

•5-6 Developmental – No Scores or Standing Kept

•7-8 Instructional – No Scores or Standings Kept

•9-10 Organization – Team Building – No Scores or Standings Kept

•11-12 Skill Enhancement

•13-15 Complex Skill Enhancement and Game Strategy

•Rules – Should be Stepping Stones

•Physicals Required to register and for continued participation

•Disciplinary Procedures

- in place for Coaches, Youth and Parents

• Weight and Skills Assessment

•Each sport that is offered will conduct a weight and skills assessment are assessed in establishing a fair and equal league for youth

PROGRAM SPECIFICSPROGRAM SPECIFICSPracticesPractices Policy on Parents Attending Practices

- parents are required to remain at practices for ages 5-8

- parents can leave with the consent of the coach for ages 9-15

Location of Practices

- length

45-60 minutes for ages 5-12

60-90 minutes for ages 13-14

90-120 minutes for ages 15-18

- frequency

Practices/Inclement WeatherPractices/Inclement Weather Allowed only on scheduled days and times. Allowed only in assigned gyms / facilities. NOT allowed on Holidays. Inclement Weather1. During inclement weather days of practices and games, a call to the command post

will be used as guidance for play.2. Practices and games will continue during light rain, but will be cancelled if lightening

and thunderstorm occurs. The command post will always be called for guidance.3. Safety is first!! 4. For excessive heat, we will follow the base heat category guidelines.5. No play will occur during Cat 5 condition black

Brief team meeting previewing the day’s practice session.

Warm up and stretches Practice specific skills Team drills, station work Water / rest break Fun game incorporating skills and drills Brief review

PracticesPractices(How to conduct your practice)(How to conduct your practice)

Know the site Time allotted for practice Team Rosters – take attendance, have team info,

phone numbers Skills to cover and drills to use Set goals – what does each practice lead to…

evaluate your practices at the end of each week Keep practices moving and fun, kids become bored

and can cause discipline problems

PracticesPracticesBe prepared!Be prepared!

Consider what is appropriate for the age group Consider differences in maturity and experience within the

age group Do the kids understand you?…keep techniques simple,

basic and fun Get and keep everyone involved Use skilled players to demonstrate End on a positive note Avoid frustrating phrases like, “It’s easy!” and “Why can’t

you do it?”

PracticesPractices(Proper Techniques)(Proper Techniques)

SEASON SPECIFICSSEASON SPECIFICS Team Structure Special Requests Waiting Lists Game Schedule

- Friday evenings or Saturday Mornings- released a week prior to 1st game.- distribute to parents

Play Time and Rules Inclement Weather – Play In Rain Concession Stand Playoffs

SUBSTANCE ABUSESUBSTANCE ABUSE

Drug, tobacco, and alcohol beverages are not permitted at any youth programs events or facilities. Any player, coaches, parent, or officials found guilty of substance abuse will be asked to leave from the program. Failure to comply will result in the Security Forces being notified.

SEASON SPECIFICSSEASON SPECIFICSGUESTS IN FACILITIESGUESTS IN FACILITIES

Ensure safekeeping of the facility Children supervised at all times – includes

sibling(s) – not running around Theft or damage to property will not be tolerated Cleaned and left the way you found it – remove all

trash, clothing and bags NO FOOD or DRINKS allowed inside

(other then bottled water)

Most Commonly Asked QuestionsMost Commonly Asked Questions

WHAT DO MY REGISTRATION FEES COVER?WHAT DO MY REGISTRATION FEES COVER?

Uniforms Individual Participation Awards NYSCA Coaches Certification Safety Gear Staff Payroll Sports Equipment

Program Primarily Supported By Parent Fees

Before teams are formed……100% refundedAfter uniforms are purchased ….. NO REFUNDS

are given.

CAN I GET A REFUND?CAN I GET A REFUND?

EMERGENCY PROCEDURESEMERGENCY PROCEDURES

MINOR INJURIES Parents will be informed immediately if their child has a physical injury, any significant emotional distress, or becomes ill. In the event of minor injury to a child such as scraped knees, slight bumps and minor bites, the following steps will be taken.

1. Injury will be cleaned and examined by VC or staff in first aid procedures.

2. Bandages, ice or other appropriate treatment will be applied when necessary. The wounds will be cleaned with anti-bacterial soap and running water.

3. The child may be asked to rest or lie down until he/she is calmer or feels better

4. Full description of the accident and who witnessed it will be written on AF Form 1187, Youth Flight Accident Record of Injuries

5. Parents will be notified of the injury by phone or in person.

6. For injuries of a more serious injury such as deep bites or blows to the head the same procedures will be used, and parents will be notified immediately to come and examine their child. VC or staff will closely watch the child until the parent arrives.

SERIOUS INJURIES: In the event of an injury that requires immediate medical attention such as unconsciousness, diffulty breathing, and damage to eyes or extremities, etc. the following steps will be taken:

1. If needed, a staff member or VC will give the child emergency first aid treatment. If the child cannot be moved, the hospital will be contacted by 911, and asked to send an ambulance immeditaely.

2. If an ambulance is called, a remaining staff member will notify the emergency room of arrival of child and nature of injury, call 676-6666

3. Parents will be notified immediately, given the account of the injury and requested to meet their child at the hospital.

4. In the unusual circumstances that the parent cannot be reached, the authorized emergency contact will be notified, given an account of the injury and requested to meet the child at the hospital.

5. A description of the accident will be recored on the AF Form 1187 and AF Form 1023

6. All staff and VC will be certified in CPR and Pediatric First Aid. A first aid kit will be available at all sporting events

Important InformationImportant Information

Office phone numbers and staff cell phone numbers

Season timeline Field and/or facility locations Rules for facility users Photographer information for

team photos Accident report forms

EvaluationsEvaluations

Coaches

End of Season

(Comprehension, Outlook, Affection, Character, Humor, Overall)

Program

Customer Evaluation Survey

End of Season – via Email, Fax, Mail or in Person.

CHALLENGE TO ALLCHALLENGE TO ALL

Remember, it’s not about winning – it’s about developing ALL children to their fullest potential. Gifted athletes are going to step up and perform at their highest level – what we want to see is that you are training all of your team to perform at their highest level. You should be challenging your “gifted” players to develop some of his/her weaknesses. Remember, when they reach the high school or college level, these children may not be playing in the position that you put them in now. Children should be well aware of what each position demands and acquainted with all aspects of the game. ALL players should have the opportunity to experience the “ENTIRE” game.

"Volunteers don't get paid...not

because they are worthless, but

because they are 'priceless'."

INFORMATION LINEINFORMATION LINE

Let’s have a great season!Let’s have a great season!SHEPPARD