Leadership Development Training Divisional Manager Guide · Corporal Sergeant Cadet Leader Drill Command and instruct drill to a basic level. Command and instruct drill to large groups

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NCO Leadership Training Manual DOC Title: Divisional Manager Guide

Issue Date 13/01/2014 Issued by: Andrea Staufer

Issue No. 001 Authorised by: Sonya Gale, Community Programmes Director

Leadership Development Training

Divisional Manager Guide

Contents:

• Overview of Training

• NCO Promotion Process

• Identifying Potential

• Basic role of each NCO position

• Pre-Course Tasks

• Formal Training

• Divisional Training

• NCO Evaluation

• Competencies not met

• The Mentors role

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Overview of Leadership Development Training

This document outlines the promotion procedures for NCOs (Non-Commissioned Officers).

Leadership Training is not only the means to promote members in a division, but a useful tool

in building leadership, confidence, social and general life skills amongst the senior cadets of a

division.

Leadership development training Camps or workshops are run by your region at different

intervals, and are the first step in the process participants will go through before being eligible

for promotion.

Since most of the leadership development and growth of future NCOs will occur at a divisional

level, Divisional Managers and their leadership team are the source to building and growing

the foundation of future leaders for St John Youth.

The successful completion of any level of leadership training and post

course and assessment requirements, can be accredited towards the

GOLD level Leadership Badge

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Leadership Development Training Process

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The diagram on the previous page illustrates the progression of leadership training for NCOs.

Participants must successfully complete each individual step before moving on to the next

step. Divisional managers and the Divisional leadership team are directly involved in providing

the support and guidance during this process.

Leadership is not a subject that can be taught in a classroom and no matter how much a cadet

learns out of a book or on a whiteboard formal training will not make them a great leader.

Leadership qualities are learnt through real-life situations and unlike other subjects such as

maths where there is only one right answer; there are many methods and possible right

answers when leading at a division.

With this in mind, the majority of leadership growth and development will occur back at

division as participants engage in situations that test and expand their abilities. As a divisional

manager, it is important that new leaders are supported as they come to terms with their new

role as an NCO.

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Identifying Potential When a division has numerous cadets who have lots of potential for future leadership roles, it is

recommended that divisional managers identify future leaders and prepare them to be eligible

for training.

Suggested pre-requisites to be eligible for promotion:

Corporal Level Sergeant Level Cadet Leader Level

• 13+ years of age

• Good level of drill

• Regular & quality

contributor at division

• 15+ years of age

• Good level of drill


leadership potential at

division

• 16-17 years

• Gold level drill

• Gold level first aid


leadership potential at

division

• Participated in at least

two regional events such

as camps, competitions

and ceremonial events

There is no limit to the number of cadets who can go through leadership training as it is useful

for development and can be accredited towards the leadership proficiency badge. Regionally

there may be a limit due to spaces available at camp etc. There is however recommended limits

of how many participants are promoted on the completion of this process which is outlined

further in this guide.

Basic Role of each NCO Position The table below is a brief overview of the tasks and role of each NCO rank in a division.

Divisional Managers can use this as a quick guide when delegating various tasks within a

division.

Corporal Sergeant Cadet Leader

Drill

Command and instruct

drill to a basic level.

Command and instruct

drill to large groups.

E.g. Divisional Parades

Oversee divisional parades

and instruct Gold Level Drill.

Instruction

Instruct to a basic level

and assist cadets and

instructors

Instruct and assess first

aid, care givers and

proficiency badge

subjects

Help plan and supervise the

implementation of the

divisional programme

Activities Facilitate games and

activities at division

Organise activities and

scenarios that link the

divisional programme

Assist the co-ordination of

activities and off-site visits

(including camps)

Leadership

Supervise cadets and

associated NCO’s

through assigned tasks

Assign NCO’s tasks to

balance workload and

increase efficiency

Administration Assist management of a

division with newsletters

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and administrative duties.

Pre-Course Tasks

Prior to formal training at a leadership training weekend, participants need to liaise with

Divisional Managers in order to be prepared on arrival at training. These pre course tasks are

crucial for participants, as they are needed in order to participate and complete assessed parts

of the course.

Corporal Course

• Complete the on-line understanding my role module

• Bring a lesson topic

A topic that could be instructed to a small group of cadets (to a basic level) one night in the

following term after leadership training weekend.

Sergeant Course

• Complete the on-line understanding my role module

• Bring a prepared speech (open subject)

Bring either a speech that has already been presented before or one prepared from scratch

that lasts between 2 - 2 ½ minutes.

• Bring a term topic

A topic (or topics) that could be instructed to a group of cadets for at least six consecutive

weeks. This could be a blue level badge, first aid training (such as competitions), or other

instructional part of a divisional programme. Each week should ideally allocate at least 30

minutes instruction.

Cadet Leader Course

• Complete the on-line understanding my role module & worksheet

• Complete the working with young people on-line training module

• Complete the pre-training drill worksheet

• Bring a term topic for each group in your division

A topic that a term programme could cover. This could include badges, first aid training, or

other instructional part of a divisional programme such as drill.

• Bring all resources for your term topic

All the information and resources may be needed for planning and delivery of the term plan.

This could include photocopies of material, workbooks, activities, proficiency badge objectives

and resources from the St John website.

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Formal Training Once divisions have selected eligible cadets for Leadership Training, they attend a weekend

where they undergo an intensive course that prepares them for a possible future role in a

division and provides opportunities for them to develop their overall leadership skill and

ability.

Formal training includes the following areas of focus:

CORPORAL SERGEANT CADET LEADER

Understanding my role

Course overview, learning

outcomes, expectations, national

structure and uniform wear and

care.



outcomes, expectations, national

structure and uniform wear and

care.



outcomes, chain of command,

national structure and St John as a

national organisation.

Operating as a Team

Team work exercises that focus on

working as a team, team dynamics

and co-operation.

Leading a Team

Leadership exercises and

discussions that will lead to

developing decision making skills.

Functional Leadership

Leadership, delegation and

management techniques relating

to their position in their division.

Confident Communication

Professional communication skills,

development of peer support and

listening techniques

Communicating Effectively

Questioning, explaining and

presentation skills. Development

of conflict resolution skills.

Communicating Professionally

Documentation, communicating

with parents, communities and

regional office. Concepts of

mentoring younger cadets.

Drill Assessments

Blue Level Drill Assessment

Drill Assessments

Gold Level Drill Assessment

Drill Assessments

Develop understanding of

ceremonial events and how to

plan these

Instructional Concepts

Defining teaching and learning,

planning and implementing

lesson plans with clear outcomes.

Effective Instruction

Implementing units with

increased structure and higher

order thinking skills.

Advanced Instruction

Maintaining behaviour

management, assessment and

implementing integrated term

plans.

Taking Games

Basic concepts and considerations

when taking games

Organising Activities

Planning and taking activities with

increased purpose.

Co-ordinating Activities

Preparing activities for large

numbers of cadets. Covering

concepts of RAM

CYPP and Me

Keeping ourselves safe.

Understanding CYPP

Relationships and social

networking, chain of command

for reporting.

Leadership & CYPP

CYPP course.

Goal Setting

Setting realistic SMART goals.

Personal Philosophy

Creating philosophy of what type

of leader cadets aspire to be,

development of SMART goals.

Developing Divisions

Learn how to analyse divisional

strengths and weaknesses SWOT

style. Learn how to develop a

divisional development plan.

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Assessment Sheets

Post formal training Divisional Managers will be sent out a feedback sheet for each participant.

This is filled out by instructors of the course and provides a guide for divisional managers of

possible strengths or areas for improvement. The feedback sheet advises how successful each

participant was over the course of training.

This process will be completed within two weeks of the formal training being completed, this is

to ensure the best results from divisional training.

Completed within 2 weeks of formal training being completed

Assessment To help you understand how your cadets will be assessed example of these can be found in the

next three pages.

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Formal Training Assessment Sheet Leadership Development Training: Corporal Course Name: Division:

Module *Not yet

Competent

Competence Excellence Comments/Feedback

Operating as a

Team Participated during

group discussion

and during team

activities

Fully involved

showing sound

teamwork ethics

while assisting

others

Confident

Communication Demonstrated

sound

communication

skills with

improvements over

the course of this

module

Demonstrated

excellent

communication

skills, showing

substantial growth

over this module

Good level of

participation and

understanding

shown

High level of

involvement and

understanding

shown

Instructional

concepts Lesson plan has

relevant outcomes,

structure and

balance with minor

discrepancies

Lesson plan has

structure,

meaningful

outcomes, balance

and explicit detail

Activities relate to

the learning

outcomes of the

lesson

Activities are

meaningful and

exhibit a large

amount of thought

and creativity

Participated in

activities and group

discussions

Participated in all

parts of the course,

assisting others in

completing tasks

Taking games Demonstrated a

good level of

understanding,

participating in

game sessions and

discussions

Showed a high level

of understanding,

experience and led

during game

sessions and

discussions

Lead trainer comment :

Signature

� Certificate of Excellence (7 of 7) Date:

Regional Youth Manager :

Signature

Date:

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Formal Training Assessment Sheet Leadership Development Training: Sergeant Course Name: Division:

Module *Not yet

Competent


Leading a Team Participated in

leadership exercises

and discussions

showing leadership

skills

Lead during exercises,

participated in all

areas and showed

sound and effective

leadership skills

Effective

Communication Has sound

communication skills

and demonstrated

some improvement

over the module

Captivated audience

with a high

communication ability

and demonstrated

substantial

improvement

Good level of

understanding of

conflict resolution

High level of

involvement and

demonstrated

understanding of

conflict resolution

Effective

Instruction Unit plan has structure

and follows a clear

sequence with

supporting activities

Unit plan shows

structure, progression,

outcomes and

innovative activities

Assessment task

relates back to the

learning outcome

Assessment task is

interesting, creative

and effective

Actively participated in

activities and group

discussions

participated in all parts

of the module

assisting others in

completing tasks

Organising

Activities Activity Plan covers

most aspects of the

scenario with a range

of activities

Activity plan includes a

large amount of detail

with challenging and

enjoyable activities

Instruction sheet

shows at least 5 steps

when planning large

activities and events

Instruction sheet

shows a great amount

of detail and is easy to

understand


Signature



Signature

Date: Attach drill assessment to this assessment sheet

*Where cadet is not yet competent please provide feedback of what is required to meet competence

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Formal Training Assessment Sheet Leadership Development Training: Cadet Leader Course Name: Division:

Module *Not yet

Competent


Functional

Leadership Participated in

delegation exercises

and group discussions

Fully engaged in all

aspects of the course

showing huge

leadership potential

Communicating

Professionally Demonstrates a good

level of understanding

of professional

relationships

High level of

involvement and

understanding shown

Ceremonial Drill Demonstrates sound

knowledge of

ceremonial events

Demonstrates a high

level of ability to plan

ceremonial events

Advanced

Instruction Programme has

relevant goals and

structure linking to

events

Programmes has

specific goals with an

exciting and creative

progression

Demonstrated a good


over the course of this

module

Demonstrated a high


over the course of this

module

Group cooperated

together to produce

their programme

Group worked

effectively and

delegated tasks to

create a high quality

result

Co-ordinating

Activities Plans a structured

camp programme with

supporting

documentation

Plans an excellent

camp programme with

detailed

documentation

Group cooperated to

produce their camping

task

Group worked

effectively and

delegated tasks to

create a high quality

result

Developing

Divisions Work is completed

with evidence of

participation and

thought

Work is completed

with evidence of high

level of thought,

creativity and group

participation


Signature



Signature

Date: Attach drill assessment to this assessment sheet

*Where cadet is not yet competent please provide feedback of what is required to meet competence

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Divisional Training Once the cadet has achieved competency at formal training, they return to their division to

experience leadership first hand. During this time, it is important to support the new leader so

that they are not discouraged or stressed from their new role. This could be very difficult,

especially if you have more than two cadets in same level of leadership development.

In this case, delegate the supporting roles to mentors. The below flow chart identifies each step

in the process of divisional tasks, assessment and promotion

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NCO Evaluation Once a cadet has spent 10 weeks (a term) in a trial position they are assessed by the Divisional

Manager and/or Area Youth Manager. This should be conducted similar to an appraisal, in a

non-threatening environment with a focus on what the cadet is doing well, a positive focus on

how to improve, and opportunities for roles in the leadership of a division can be discussed.

Once the participant has completed their divisional tasks to a desired standard and performed

a successful assessment, the participant will be eligible for promotion and integrated into the

leadership of a division providing there is a vacant position in the division.

To maintain quality and a consistent structure across all divisions, there is a suggested guide to

the ratio of how many ranking members Divisional Managers may have in a division.

Corporal Sergeant Cadet Leader

Rank

Ratio 1 Corporal to 6 cadets 1 Sergeant to 12 cadets Unlimited

Suggested Age

13+ years 15+ years 16-17 years

Course

Cadet Corporal

Leadership

Development Course

Cadet Sergeant

Leadership

Development Course

Cadet Leader

Leadership

Development

Course 1Promotion

requirements

Blue level:

• Drill

• First aid

• Caregivers

Gold level:

• Drill

• First aid

• Caregivers

Gold level:

• Drill

• First aid

• Caregivers

• Participated in

two or more

regional events

such as camps,

competitions and

ceremonial

events

1 These are recommendations, Regional Youth Manager can approve promotions for a young person where they do not

yet meet all pre-requisites.

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Competencies Not Met

If a cadet does not reach competency in a certain part of a course, the action required will be

stated on their feedback sheet which is sent to Divisional Managers at the end of formal

training. So long as the participant has done well in other areas, the action will require the

participant to demonstrate at division that they can practically complete the task that was

trained for.

For example, if a participant does not reach competency in the ‘Taking Games’ part of the

Corporal Course, a simple demonstration of the participants ability to run a game effectively

will be all that is needed. However, if the participant shows difficulty in three or more areas of

training, or has not reached competency due to a lack of participation, the participant may

require either additional support from other leaders or sometimes even retraining. This is dealt

with on a case by case basis and is determined by the Training Co-ordinator.

The Mentor’s Role

The mentor is a senior leader within the division (or discuss with your district youth manager

finding an appropriate leader out of your division if needed) who has the time and the skills to

explain Leadership training in a positive and unintimidating manner.

• The mentor is expected to meet with the cadet prior to the Leadership training course

and explain the pre course tasks as mentioned earlier in this guide.

• The mentor also ensures that the cadet has had their workbook signed off by the DM

when pre-course work is completed.

• The mentor helps the cadets to decide on appropriate lesson plans, speech topics and

term topic that will be beneficial to both the cadet and the division.

• Post formal training the mentor is expected to meet with the cadet and DM to reflect on

how the course went. During this meeting the cadets SMART goals should be reviewed

and the mentor can offer help as to how these goals could be met.

The main aim of the mentor is to be a support person when needed by the cadet. This may be

training related or may be more specific i.e. confidence boosting if the cadet feels they are not

ready for further responsibility. A mentor can always ask their DM for assistance or guidance if

unsure of their role or feel that they personally need more support.

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Divisional Managers Checklist:

Divisional Managers ��

Identify leadership potential • 13 years+ for Corporal

• 15 Years + for Sergeant

• 16 Years + for Cadet Leader

Provide cadets with application information for Leadership Development

Training courses as they become available

Ensure cadet forwards application on time

Appoint a suitable mentor to cadet to support them with pre-work and post

training requirements

Prior to attending Leadership Development Training meet with cadet to

ensure pre-work is completed, including ensuring that:

• Corporal – Bring a lesson topic to camp that can be taught to a small

group of cadets

• Sergeant – Bring a prepared speech (open subject – that lasts 2-2.5

minutes) & bring a term topic

• Cadet Leader- Bring a term topic for each group in your division &

bring resources for your term topic

*refer to pre-course tasks for more information

Ensure any risk assessment, transport arrangements are completed for cadet

to attend training

After training, meet with the cadet to reflect on course goals & help plan the

tasks required to be eligible for promotion

Support cadet to complete tasks in the division

Arrange for cadet to be assessed by AYM or delegated person

Discuss the results of the assessment with the cadet

Complete paperwork for promotion (if meets requirements)

If requirement(s) are not met, refer to planned tasks required to be eligible

for promotion. Reassess these plans as required.

Have promotion approved by AYM/DYM as appropriate

Ensure cadet is promoted at suitable event

Provide on-going support to develop good leadership skills

Follow up with AYM/DYM to discuss opportunities for on-going

development

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Divisional Training – Corporal

Your assessor will need you to provide evidence of having met the tasks and the

mentoring requirement to be signed off as completed. You need to provide evidence

such as notes, lesson plans, feedback which demonstrate you have met the

requirements. If you need examples of what this might be talk to your Area Youth

Manager.

Tasks to be completed at Division: On return to your division, you will spend 10 weeks completing tasks and becoming familiar

with your new role. Your tasks include:

Drill Task

You must be observed commanding and instructing a small group in drill. The observer will

check the correctness of your commands, how you instruct, and the reaction from your cadets.

Cadets have an additional drill requirements to complete on their return to division as part of

their ten week post training timeframe:

• Attend a ceremonial event outside of division

• Discussion/presentation explaining the importance of a professional appearance in their

uniform and comparing different types of uniforms and what messages they

communicate.

Lesson Task

The lesson that you have planned at formal training must be instructed to a group of cadets. A

peer will observe your delivery, organisation, strengths, structure and points for improvement.

Games Task

Using the knowledge and skills acquired in Formal Training, you must facilitate and run a

games session. A peer will observe your enthusiasm, control and reaction from cadets.

Setting Goals Task

Using the goals you have set during formal training, look at these EVERY day and do something

(no matter how small) EVERY day towards reaching that goal. After 10 weeks, it is amazing how

much you can achieve with 70 small actions! These will be reviewed at your NCO Evaluation at

the end of Divisional Training.

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Divisional Leadership Training Evaluation

Phase One: Corporal Divisional Training

Tasks to complete

� Goal setting and Philosophy meeting with Divisional Manager

� Command and instruct divisional parades Assessed by: ………………………………………

� Implement your unit plan Assessed by: ………………………………………

� Run an Activity at division Assessed by: ………………………………………

My 3 S.M.A.R.T goals I can achieve in the next year!

Discuss what steps you have taken already to work toward these goals.

Eligibility for Promotion

Cadets are eligible for promotion once all divisional tasks have been completed, all aspects of

formal training have been passed and the Divisional Manager is satisfied with the cadets’

progress

Divisional Manager Comments:

Divisional Manager Name: ______________________________Signed:__________________

District Youth Manager Name: ___________________________Signed:__________________

Regional Youth Manager Name: _________________________ Signed:__________________

Ensure the Position Description is signed off as part of the promotion.

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Observations

This can be completed by managers on numerous occasions with different symbols (ticks,

crosses etc) to show improvement.

Unacceptable Improvement

Needed

Acceptable Excellent

Drill & Discipline Personal Drill Standard Self-discipline evident Overall standard of parade Interaction Involvement in divisional activities Co-operation/Team Player Leadership Overall leadership ability Rapport with cadets Leads by example Instructing Planning/Delivery Evidence of preparation/planning Instruction is directed to the

correct level

Activities are captivating for cadets General Professional Appearance General Approach Confidence Enthusiasm Organisation

Phase Two: Mentor Evaluation

Ideally this can be done in an appraisal-type manner to promote discussion about further

development.

NCO’s Comments Mentor Comments

Comments on the 10 weeks achievements, any ideas for

improvement, change of goals etc.

What are the areas that this cadet shows strengths in?

What are the areas that still need to be developed? What

help/support is needed to help the cadet develop these?

Other comments/feedback

Signed: Signed:

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Divisional Training – Sergeant

Mentoring

As part of the role as a sergeant in training you will need to act as a mentor to a corporal or

corporal in training. As a mentor you will support them through the assessment period and

offer feedback on areas they can develop in. You need to bring to your assessment a record of

any mentoring sessions you undertook with the cadet, any feedback provided and any results

as a response to this.





Manager.



Task One

You must be observed commanding and instructing a divisional parade. The observer will

check the correctness of your commands, how you instruct, and the reaction from your cadets.

Task Two

The unit that you have planned at formal training must be instructed to a group of cadets. A

peer will observe your delivery, organisation, strengths, structure and points for improvement.

Task Three

Create a set of your three most important goals. Look at these EVERY day and do something (no

matter how small) EVERY day towards reaching that goal. After 10 weeks, it is amazing how

much you can achieve with 70 small actions! These will be reviewed at your Leadership Training

Evaluation at the end of Divisional Training

Task Four

At the end of Divisional Training, reflect with your Divisional Manager on your leadership

philosophy. Discuss how you actually led compared to your ideal philosophy. Make any

changes, or focus on things that you have not excelled so well in.

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Phase One: Sergeant Divisional Training

Tasks to complete


� Command and instruct divisional parades Assessed by: ………………………………………

� Implement your unit plan Assessed by: ………………………………………

� Run an Activity at division Assessed by: ………………………………………

My 3 S.M.A.R.T goals I can achieve in the next year! (If you need help find information about

how to set smart goals https://www.youtube.com/watch?v=3y0Jja52B2o&feature=related

Discuss what steps you have taken already to work toward these goals.




progress

Recommendation for promotion for …………………………………………………………..:






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Observations




Needed



correct level


Phase Two: Leadership TrainingMentor Evaluation


development.


Comments on the 10 weeks achievements, any

ideas for improvement, change of goals etc.

What are the areas that this cadet shows strengths

in?

What are the areas that still need to be developed?

What help/support is needed to help the cadet

develop these?

Other comments/feedback

Signed: Signed:

Page 22




Divisional Training – Cadet Leader

Mentoring

As part of the role as a cadet leader in training you will need to act as a mentor to a corporal or

corporal in training. As a mentor you will support them through the assessment period and

offer feedback on areas they can develop in. You need to bring to your assessment a record of

any mentoring sessions you undertook with the cadet, any feedback provided and any results

as a response to this.





Manager.



Task One

Create a set of your three most important goals. Look at these EVERY day and do something (no

matter how small) EVERY day towards reaching that goal. After 10 weeks, it is amazing how

much you can achieve with 70 small actions! These will be reviewed at your NCO Evaluation at

the end of Divisional Training

Task Two

Develop and implement your Divisional Development Plan under the guidance and support

from your Divisional Mentor. Reflect on the process. (Make sure you have this worksheet)

Complete two of the following tasks:

Task Choice 1

You must prepare a parade for a ceremonial event at division (e.g enrolment ceremony, prize

giving etc) The observer will give feedback on the process and success of the event.

Task Choice 2

Communicate with your Regional Office and parents for 2 consecutive weeks. Task Choice 3

Implement and supervise a term plan for a group of cadets. A peer will observe your

organization, strengths, structure and points for improvement. Task Choice 4

Organise and administer a divisional visit

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Phase One: Cadet Leader Divisional Training

Tasks to complete


� Develop and implement Divisional Development Plan Assessed by: ……………………………

� Selected Optional Task: ………………………... …….. Assessed by: ……………………………

� Selected Optional Task: ………………………... …….. Assessed by: ……………………………

My 3 S.M.A.R.T goals I can achieve in the next year! (If you need help find information about

how to set smart goals https://www.youtube.com/watch?v=3y0Jja52B2o&feature=related




progress

Recommendation for promotion for …………………………………………………………..:






Page 24




Observations




Needed



correct level


Phase Two: Mentor Evaluation


development.


Comments on the 10 weeks achievements, any ideas

for improvement, change of goals etc.

What are the areas that this cadet shows strengths in?

What are the areas that still need to be developed? What

help/support is needed to help the cadet develop these?

Mentoree feedback

Signed: Signed:

Documents

Leadership Development Training Divisional Manager Guide · Corporal Sergeant Cadet Leader Drill Command and instruct drill to a basic level. Command and instruct drill to large groups