Learning Microsoft Word 2010 Module 1 Contentsgct.com.au/SampleFiles/Word2010/Word2010_contents.pdf · Learning Microsoft Word 2010 Module 2 Contents Chapter 12: Using Tab Stops Using

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Learning Microsoft Word 2010

Module 1 Contents

Chapter 1: Introduction to Microsoft WordGetting Started .........................................................................................1-1The Microsoft Word Screen ...................................................................1-2

The Backstage View .......................................................................1-2The Quick Access Toolbar .............................................................1-2The Ribbon ......................................................................................1-3

Document Views .....................................................................................1-5Zoom Controls ........................................................................................1-5Entering Text ............................................................................................1-6Changing the Format of Text .................................................................1-7Text Effects .............................................................................................1-10Clearing Formats ...................................................................................1-13Closing the Document ..........................................................................1-14Learning the Word Processor ..............................................................1-14

Entering a Sentence .....................................................................1-14Word Wrapping ............................................................................1-16

Deleting Text ..........................................................................................1-19Changing the Writing Styles ................................................................1-21Adding a Heading .................................................................................1-22Other Ways of Highlighting Text ........................................................1-24Saving Your Document .........................................................................1-28Printing Your Work ...............................................................................1-29Space After Paragraphs .........................................................................1-30Finishing With Microsoft Word ..........................................................1-31Word Processing Assignment 1 .................................................. 1-32

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Chapter 2: Aligning TextLoading a Prepared Document .............................................................2-1Line Spacing .............................................................................................2-2Justifying Text ..........................................................................................2-4

Centre Justified Text ......................................................................2-5Right Justified Text .........................................................................2-5Full Justified Text ............................................................................2-6Left Justified Text ............................................................................2-7

Tab Stops ...................................................................................................2-7Displaying the Rulers .....................................................................2-8The Ruler Units ...............................................................................2-8Setting Left Justified Tab Stops .....................................................2-9Changing Tab Stop Positions ..................................................... 2-10Removing Tab Stops ....................................................................2-11Centre Justified Tab Stops ...........................................................2-12Right Justified Tab Stops .............................................................2-13Using the Tabs Dialogue Box ......................................................2-14Looking at the Tab Presses ..........................................................2-15

Word Processing Assignment 2 .................................................. 2-16

Chapter 3: Spell Checking DocumentsLoading a File Containing Spelling Mistakes ......................................3-1Checking the Spelling of the Document ..............................................3-2Manually Changing Words ....................................................................3-4Saving the Document .............................................................................3-5Counting the Words in a Document ....................................................3-6Using the Thesaurus ................................................................................3-7Using Spelling Shortcuts.........................................................................3-9

Quick Spell Checking ....................................................................3-9Automatically Correcting Words ...............................................3-11Entering Phrases From One Word.............................................3-13Removing Automatically Correcting Words ............................3-15AutoCorrect Exceptions ..............................................................3-16Changing the Case of Words ......................................................3-16

Full Screen Reading View ....................................................................3-17Word Processing Assignment 3 ................................................. 3-19


Contents

Chapter 4: Moving TextCursor Movements ..................................................................................4-1

Loading a Sample Document .......................................................4-1The Scroll Bars ................................................................................4-2Scrolling ...........................................................................................4-3

Inserting Page Breaks ..............................................................................4-5Removing Inserted Page Breaks ............................................................4-7Inserting Page Numbers .........................................................................4-7Copying Text ............................................................................................4-9Pasting Text ............................................................................................4-10Paste Options ........................................................................................4-12Moving Text ...........................................................................................4-15

Using Cut and Paste .....................................................................4-15Using Drag and Drop ..................................................................4-17

Selecting all the Text .............................................................................4-19Copying Text from one Document to Another .................................4-21Displaying Two Files on the Screen ....................................................4-22Word Processing Assignment 4 .................................................. 4-24

Chapter 5: Find and ReplaceLoading a Sample Document ................................................................5-1Finding Text .............................................................................................5-1The Find Options ....................................................................................5-3

Finding Whole Words ...................................................................5-5Match Case ......................................................................................5-5

Replacing Text .........................................................................................5-7Replace All .............................................................................................5-10The Replace Options .............................................................................5-10Practice Exercise 5-1 .............................................................................5-11The Go To Command ...........................................................................5-11Word Processing Assignment 5 .................................................. 5-13



Chapter 6: Margins and IndentsPage Margins ............................................................................................6-1Loading a Sample Document ................................................................6-1Changing Margins Using Page Setup ...................................................6-2Manually Adjusting Page Margins Using the Ruler ............................6-3Page Indents .............................................................................................6-5The First Line Indent Marker .............................................................6-7Hanging Indents ......................................................................................6-8

Turning the Automatic Numbering Off ......................................6-8Creating the Hanging Indent ......................................................6-10CSetting Paragraph Spacing .......................................................6-13Entering the Second Point .........................................................6-14

Copying Formats ...................................................................................6-14Looking at the Ruler Measurements ...................................................6-16Word Processing Assignment 6 .................................................. 6-17

Chapter 7: Bulleted and Numbered ListsTurning on Automated Lists ..................................................................7-1Entering the Headings ............................................................................7-2Entering the Points ..................................................................................7-3Formatting the Bullets ............................................................................7-5Adjusting the Indents .............................................................................7-6Custom Bullets .........................................................................................7-7Numbered Lists .......................................................................................7-9

Setting the List to Numbers ..........................................................7-9Lettered Number Lists .................................................................7-10Customizing Numbered Lists .....................................................7-10

Renumbering Lists ................................................................................7-13Word Processing Assignment 7 .................................................. 7-17


Contents

Chapter 8: Headers, Footers and FootnotesHeaders and Footers ...............................................................................8-1

Loading the Prepared Document ................................................8-1Inserting a Header .........................................................................8-1Inserting a Footer ...........................................................................8-3Adjusting Headers and Footers ....................................................8-5

Title Pages .................................................................................................8-6Inserting a Page ..............................................................................8-6Previewing the Document ............................................................8-9Setting the Title Page ...................................................................8-10Page Borders .................................................................................8-11

Footnotes ................................................................................................8-13Entering the First Footnote .........................................................8-13Entering the Second Footnote ....................................................8-14Entering a Footnote Including a Degrees Symbol ...................8-16Deleting Footnotes .......................................................................8-18

Converting Footnotes To Endnotes ....................................................8-19Inserting a Third Page .................................................................8-19Converting the Footnotes ...........................................................8-20

Cover Pages ............................................................................................8-21Removing the Current Title Page...............................................8-21Inserting the Cover Page .............................................................8-23Removing the Page Border .........................................................8-25

Word Processing Assignment 8 ................................................. 8-27

Chapter 9: Placing Text in ColumnsLoading a Prepared Article ....................................................................9-1Setting Text into Two Columns .............................................................9-1

Preliminary Settings ......................................................................9-1Setting the Columns ......................................................................9-2Justifying the Text ..........................................................................9-3Inserting a Column Break .............................................................9-4Adding a Header ............................................................................9-6Adding a Footer ..............................................................................9-7Previewing the Page .......................................................................9-9



Using More Than Two Columns ...........................................................9-9Removing a Column Break ...........................................................9-9Inserting New Columns ..............................................................9-10Inserting New Column Breaks ...................................................9-10Automatically Levelling Columns .............................................9-13

Adjusting Columns ...............................................................................9-15Adding Lines Between Columns................................................9-15Manually Adjusting Column Widths ........................................9-17

Word Processing Assignment 9 ................................................. 9-20

Chapter 10: Drawing ToolsDrawing a Rectangle .............................................................................10-1Resizing Shapes ......................................................................................10-2Drawing Other Shapes ..........................................................................10-2Objects ....................................................................................................10-3

Deleting Objects ...........................................................................10-3Copying Objects ...........................................................................10-5Moving Objects ............................................................................10-6Filling Objects...............................................................................10-6Removing Fill Colours ................................................................10-7

Shape Outlines .......................................................................................10-8Line Colour ...................................................................................10-8Line Weight ...................................................................................10-8Dash Styles ....................................................................................10-9

Altering Shapes ....................................................................................10-10Changing a Shape into Another Shape ...................................10-10Adjusting a Shape .......................................................................10-10Rotating a Shape .........................................................................10-11Adding Edit Points .....................................................................10-11

Shape Styles ..........................................................................................10-12Shadow Effects .....................................................................................10-123-D Effects ............................................................................................10-15Adding Text to Shapes ........................................................................10-17

Text Within Shapes ....................................................................10-17Placing Text Over Shapes ..........................................................10-19


Contents

Fill Effects .............................................................................................10-21Textures .......................................................................................10-21Gradient Fills ..............................................................................10-22Formatting Gradient Fills .........................................................10-23

Grouping Objects ................................................................................10-27Word Art Text ......................................................................................10-28Pre-Formatted Text Boxes ..................................................................10-31Separate Drawing Canvases ...............................................................10-33Word Processing Assignment 10 .............................................. 10-36

Chapter 11: Inserting Images Into DocumentsInserting a Clip Art Image ...................................................................11-1Changing the Size of the Image ...........................................................11-2Picture Adjustments ..............................................................................11-4

The Colour Command ................................................................11-4Contrast and Brightness ..............................................................11-6Compressing Pictures ..................................................................11-7The Reset Picture Command ......................................................11-7

Picture Styles ..........................................................................................11-8Preset Styles ..................................................................................11-8Picture Border ..............................................................................11-9Picture Effects .............................................................................11-10

Cropping Images .................................................................................11-10Rotating Images ...................................................................................11-11Picture Formats ...................................................................................11-12Adding More Images ..........................................................................11-14Text Wrapping .....................................................................................11-16Inserting Images Into Documents ....................................................11-16

Loading the Sample Document ................................................11-16Inserting a Clip Art Image ........................................................11-17Resizing the Image .....................................................................11-18Wrapping Text Around the Image ...........................................11-18

Adding a Watermark Image ...............................................................11-21Exercise 11-1 ........................................................................................11-25Word Processing Assignment 11 .............................................. 11-26

Microsoft Word Project 1Job Application Task ............................................................................ P1-1



Module 2 Contents

Chapter 12: Using Tab StopsUsing Tab Stops to Enter a Discount Table ......................................12-1

Setting Left Justified Tab Stops ...................................................12-1Removing Tab Stops ....................................................................12-2Setting a Right Justified Tab Stop ...............................................12-3Setting Decimal Tab Stops ..........................................................12-3Completing the Table ..................................................................12-4Centre Justified Tab Stops ...........................................................12-5Adjusting Tab Stops .....................................................................12-6

Using Tab Stops to Create Underlines ................................................12-9Setting the Tab Positions .............................................................12-9Setting the Leader Characters ..................................................12-10

Hanging Indent Tab Stops ..................................................................12-12Creating a Contents Page ...................................................................12-14

Entering the Main Headings .....................................................12-14Setting the Tab Stop and Leader Character ............................12-15

Looking At Special Characters ..........................................................12-18Word Processing Assignment 12 .............................................. 12-19

Chapter 13: Using the Table ToolsEntering the Heading ............................................................................13-1Inserting the Table .................................................................................13-1Changing Column Widths ...................................................................13-2Merging Cells .........................................................................................13-3Shading Cells..........................................................................................13-5Row Heights ...........................................................................................13-5Vertical Alignment ................................................................................13-6Completing the Table ............................................................................13-6Selecting the Whole Table ....................................................................13-8Adding Another Student ......................................................................13-9Inserting Cells ......................................................................................13-10Table Formats .......................................................................................13-12Deleting a Table ...................................................................................13-13


Contents

Using the Draw Table Tool .................................................................13-13Constructing the Table ..............................................................13-14Distributing the Row Height ....................................................13-17Erasing lines ................................................................................13-18Completing the Table ................................................................13-20Vertical Text ................................................................................13-22

Table Borders .......................................................................................13-24Selecting the Border ...................................................................13-24Setting the Border Colour and Thickness ...............................13-25

Adjusting the Row Height ..................................................................13-27Adding a Blank Line above a Table ...................................................13-28Exercise 13-1 ........................................................................................13-28Word Processing Assignment 13 ............................................. 13-29

Chapter 14: Adding Tables to DocumentsLoading the Prepared Document ........................................................14-1Inserting a Table ....................................................................................14-1Adjusting the Column Widths ............................................................14-3Entering Data into the Table ................................................................14-4

The Headings ................................................................................14-4Shading the Headings ..................................................................14-6Adding the First Equipment Item ..............................................14-6Setting Decimal Tab Stops ..........................................................14-7Deleting Rows or Columns .........................................................14-9Inserting Rows Within the Table .............................................14-10Inserting Columns .....................................................................14-11Entering Formulas .....................................................................14-13Printing ........................................................................................14-16Sorting Table Items ....................................................................14-17Changing the Border Colour ....................................................14-19Using Table Styles .......................................................................14-20

Word Processing Assignment 14 ............................................. 14-22



Chapter 15: Using SectionsSections Within Pages ...........................................................................15-1

Loading a Sample File ..................................................................15-1Creating the First Section ...........................................................15-1Turning on Text Boundaries .......................................................15-3Completing the Banner ...............................................................15-4Creating the Third Section ..........................................................15-6Adding a Drop Cap Letter ..........................................................15-8Adding Lines to the Document ................................................15-10Looking at the Section Breaks ..................................................15-13

Using Sections Over More Than One Page ......................................15-13Loading the Sample File ............................................................15-13Looking at the Document .........................................................15-14Looking at the Page Setup .........................................................15-15Adding a Header and Footer to Section 1...............................15-17Altering the Header and Footer for Section 2 ........................15-19

Word Processing Assignment 15 .............................................. 15-22

Chapter 16: Using StylesLoading a Sample File ...........................................................................16-1Using Preset Styles.................................................................................16-1Creating Your Own Styles ....................................................................16-2

Setting the Formats ......................................................................16-2Saving the Quick Style .................................................................16-2Applying the Quick Style ............................................................16-3

The Styles Task Pane .............................................................................16-4Opening the Styles Task Pane .....................................................16-4Modifying Styles ...........................................................................16-6

Creating Styles for the Numbered Points ...........................................16-7Setting the Format ........................................................................16-8Applying the Style ........................................................................16-9

The Lettered Points Style ....................................................................16-10Setting the Formats ....................................................................16-10Saving the Style ...........................................................................16-11Applying the Style ......................................................................16-11


Contents

Selecting All Style Instances ...............................................................16-12Updating Styles ....................................................................................16-13Renaming Styles ..................................................................................16-15Deleting Styles .....................................................................................16-16Printing Styles ......................................................................................16-17Copying Styles to Other Documents ................................................16-17Using Quick Styles ..............................................................................16-21

Applying Quick Styles ...............................................................16-21Style Sets ......................................................................................16-22Colour Sets ..................................................................................16-23Font Sets ......................................................................................16-23Paragraph Spacing ......................................................................16-24


Chapter 17: Creating a Table of ContentsLoading the Prepared File ....................................................................17-1Setting the Styles ....................................................................................17-1

The Main Heading Style ..............................................................17-1The Paragraph Style .....................................................................17-3The Sub-Heading Style ................................................................17-4

Applying the Styles ................................................................................17-5The Sub-Headings ........................................................................17-5The Articles ...................................................................................17-6

Creating the Table of Contents ............................................................17-7Inserting a Section Break ............................................................17-7Inserting the Table of Contents ..................................................17-8

Updating the Table of Contents .........................................................17-10Formatting the Table ...........................................................................17-13Linking to Contents ............................................................................17-14Word Processing Assignment 17 .............................................. 17-15



Chapter 18: Adding Charts to DocumentsThe Excel Table ......................................................................................18-2Entering the Chart Data .......................................................................18-2

Completing the Datasheet ..........................................................18-2Removing Unused Cells ..............................................................18-5Formatting the Datasheet Values ...............................................18-6

Minimising the Excel Pane ..................................................................18-7Adding a Chart Title .............................................................................18-7Resizing Charts ......................................................................................18-9Altering the Chart Sections ................................................................18-10Formatting the Sections of the Chart ...............................................18-11Selecting Chart Areas .........................................................................18-13Changing the Plot Direction ..............................................................18-15Chart Styles ..........................................................................................18-16Chart Layouts .......................................................................................18-16Changing Chart Data ..........................................................................18-17Changing the Chart Type ...................................................................18-18Placing the Chart in a Document .....................................................18-18Adjusting the Text Wrapping .............................................................18-20SmartArt ...............................................................................................18-21

Choosing a SmartArt Diagram ................................................18-21Entering the Text ........................................................................18-22Removing Boxes .........................................................................18-24Chart Formats .............................................................................18-24Adding More Boxes ...................................................................18-26



Contents

Chapter 19: Publishing TasksThe Thumbnail Sketch ..........................................................................19-2Page Setup ..............................................................................................19-3Laying out the Page ...............................................................................19-4

Showing the Text Boundaries .....................................................19-4Drawing the Table ........................................................................19-5

Entering Some Vertical Text ................................................................19-8Entering the Main Heading ...............................................................19-10Entering the First House Details .......................................................19-12Entering the Other House Details .....................................................19-16

Frame D .......................................................................................19-16Frame E........................................................................................19-17Frame F ........................................................................................19-18

Completing the Address Section .......................................................19-19Setting a Right Page Border ...............................................................19-22Adding a Watermark Graphic ...........................................................19-24Some Final Adjustments ....................................................................19-27Word Processing Assignment 19 .............................................. 19-28

Chapter 20: Mail MergingCreating the Database ...........................................................................20-1

Setting the Recipients ..................................................................20-1Deleting Fields ..............................................................................20-2Renaming Fields ...........................................................................20-3Adding Extra Fields .....................................................................20-4

Entering the Data ..................................................................................20-5Saving the Data ......................................................................................20-7Looking at the Data ...............................................................................20-8Loading the Form Letter ......................................................................20-8Merging the Data into the Letter .........................................................20-9

The Merge Type ............................................................................20-9Selecting the Data Source............................................................20-9Inserting the Address Fields .....................................................20-10Inserting the Salutation Fields ..................................................20-13Inserting the Contribution Field ..............................................20-13



Looking at the Merged Data ..............................................................20-14Printing the Form Letter ....................................................................20-16

Printing With Merging ..............................................................20-16Merging to a New Document ...................................................20-17Printing Without Merging ........................................................20-18

Merging Part of the Data ....................................................................20-19Selecting the New Data Source ................................................20-19Entering a Search Request ........................................................20-20Looking at the Found Records .................................................20-21Merging Letters for Contributions Over $100 .......................20-22Setting a More Detailed Search ................................................20-24Returning all the Records to the Merge List ...........................20-25


Chapter 21: Mailing Labels and EnvelopesCreating Mailing Labels .......................................................................21-1

Setting the Mailing Labels Document .......................................21-1Entering the Label Options .........................................................21-2Setting the Data Source ...............................................................21-2Placing Fields into the Labels .....................................................21-3Updating the Labels .....................................................................21-5Printing the Labels .......................................................................21-6

Printing on Envelopes ...........................................................................21-7Setting the Envelope Document ................................................21-7Laying Out the Envelopes ...........................................................21-7Completing the Envelopes ..........................................................21-9Printing the Envelopes ..............................................................21-11

Restoring to a Normal Document .....................................................21-11Word Processing Assignment 21 .............................................. 21-12


Contents

Chapter 22: Using EquationsCreating a Simple Fraction ...................................................................22-1The Other Equation Types ...................................................................22-3Combining Equations ...........................................................................22-4Nesting Equations .................................................................................22-7Using Equations Within Documents ..................................................22-9Built-in Equations ...............................................................................22-11Word Processing Assignment 22 .............................................. 22-12

Chapter 23: Useful FeaturesOutlining ................................................................................................23-1

Loading the Sample File ..............................................................23-1Setting the Screen to Outline View ............................................23-1Collapsing Sections ......................................................................23-2Moving Sections of Text ..............................................................23-4Promoting and Demoting Sections of Text ..............................23-6Collapsing and Expanding Sections of Text .............................23-9

Watermarks ..........................................................................................23-11Built-in Watermarks ..................................................................23-11Custom Watermarks ..................................................................23-12

Themes ..................................................................................................23-14Headers ........................................................................................23-14Text Styles ....................................................................................23-15Theme Sets ..................................................................................23-18Theme Colours ...........................................................................23-18Theme Fonts................................................................................23-19

The Navigation Pane ...........................................................................23-19Setting Passwords ................................................................................23-21Using Templates ...................................................................................23-23

Microsoft Word Project 2Jenson Real Estate ................................................................................ P2-1