Lecture -1 to 3 (1. Proj Introduction, 2. Proj Definition & Life Cycle, 3. Proj Selection

8/11/2019 Lecture -1 to 3 (1. Proj Introduction, 2. Proj Definition & Life Cycle, 3. Proj Selection

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Lecture1July 5th, 2014

By : D N Banerjee


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PROJECT M N GEMENT

LECTURE-1

PROJECTS CAN BE UNDERTAKEN BY:

Individual i. Construction of Own House

ii. Setting up a small or cottage

industry

iii. Organizing a Social Event

iv. Etc.NGO Sector i. Social Activity - Say Setting up a

Self Help Group

ii. Organizing Relief Operation after

calamity

Corporate Sector (Large &Medium)

i. Setting up Industrial Projects

Government i. Infrastructure Projects


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3

PROJECT M N GEMENT

LECTURE-1

EXAMPLES OF PROJECTS :

CONSTRUCTION OF A HOUSE

INTERIOR OF RESIDENCE/OFFICE

SETTING UP A SHOP

RAISING FUNDS FOR CHARITY

PUTTING UP SMALL TO VERY LARGE

MANUFACTURING UNIT

INFRASTRUTURE DEVELOPMENT

RETAIL MARKETING


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PROJECT M N GEMENT

HOW A PROJECT IS CREATED & ACCOMPLISHED

VISION TO CREATE

MISSION TO ACHIEVE

CREATING A TEAM TO WORK ON STRATEGIC

BUSINESS PLAN

FORMALIZE STRATEGY OF VISION

CAPITAL OUTLAY

RESOURCE PLANNING

TIME SCHEDULE

CAPACITY ASSESMENT

ASSESSMENT OF OVERALL VIABILITY

OF PLAN

LECTURE-1


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PROJECT M N GEMENT

APPROVAL AND FINAL GO-AHEAD OF PLANBY APPROPRIATE SANCTIONING

AUTHORITY

VISION CONVERTED TO PROJECT

LECTURE-1


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PROJECT M N GEMENT

LECTURE-1

A PROJECT IS DIFFERENT FROM OTHER ACTIVITIES :

A project is a combination of many activities carried

out sequentially and is not an independent activity

A project requires planning but activities need not

require planningActivities could be carried out by individuals but a

project cannot be carried out by one person.

Activities could be repetitive in nature but in a

project generally different activities are not repetitive

A project has a definite start and a definite end while

an activity may not necessarily have definite end


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By : D N Banerjee


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PROJECT M N GEMENT

LECTURE-2

DEFINITION OF PROJECT:

A SEQUENCE OF ACTIVITIESSTRATEGICALLY PLANNED AND

EXECUTED WITHIN A PRE-DETERMINED

TIME FRAME & COST SCHEDULE TO

ACHIEVE A TARGETED GOAL IN

FULFILMENT OF A VISION


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PROJECT M N GEMENT

DEFINITION OF MANAGEMENT:

MANAGEMENT IS MANAGING CERTAIN ACTIVITIES THROUGH

PROPER PLANNING TO ATTAIN A

DEFINITE GOAL

LECTURE-2

Management deals with framing policies and formulating

guidelines. These are implemented or executed by

executives or administrators. Hence Administration is

different from Management

Administration is administering or implementing

policies, guidelines framed by the Management.


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PROJECT M N GEMENT

LECTURE-2

SO WHAT IS PROJECT MANAGEMENT:

PROJECT MANAGEMENT IS FRAMINGPOLICIES, GUIDELINES AND PLANS FOR

CONVERTING THE VISION OR GOAL OF

THE PROMOTOR INTO REALITY.

The Senior Members of the Project Management

Team creates the policies, guidelines and plans

and these are executed through theadministrators, engineers, technicians who are

also part of the team.


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Phase-1

Concept

Phase-2

Planning

Phase-3

Execution

Phase-4

Winding-Up

Identify need Put a project team

in place

Procurement action Handing over of

project

Develop capital

outlay

Garner external

support if need be

Placement of

implementation and quality

management team

Taking clearances on

zero

deficiencies/defects

Scheduling and

fixing important

milestones

Design

Engineering

with BOQ and

Specification

Supervision of work,

monitoring progress and

taking corrective actions to

achieve milestones

Demobilization and

redeployment of

manpower

Establish

feasibility

PERT-CPM

scheduling

Reporting progress (PMIS) Reconciliation of all

material

Identify

alternatives

Finalize Project

Cost based on

final design

Holding Regular review

meetings internally &

externally

Transfer of material

and clearing out of

site

Finalize strategic

business plan

Inter disciplinary

co-ordination

Inter disciplinary co-

ordination

Closing Accounts and

Winding-Up

PROJECT M N GEMENT

LECTURE-2

PROJECT LIFE CYCLE


12/3612Phase-1 Phase-2 Phase-3 Phase-4Concept Planning Execution Winding-up

Le

velofresourcerequired

GRAPHICAL REPRESENATATION OF

PROJECT LIFE-CYCLE

PROJECT M N GEMENT

LECTURE-2


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13Phase-1 Phase-2 Phase-3 Phase-4Concept Planning Execution Winding-up

Le

velofresourc

erequired

GRAPHICAL REPRESENATATION OF RESOURCE

REQUIREMNET IN PROJECT LIFE-CYCLE

PROJECT M N GEMENT

LECTURE-2


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INTRODUCTION TO PMBOK

LECTURE-2


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PMBOK stands for Project Management Body of Knowledge.

PMBOK standardizes the processes or phases involved in Project

Management, which we have seen in Project Life Cycle. It also

standardizes the knowledge areas accepted as best practice for the

project management profession.

There are various types of projects such asconstruction,

engineering, automotive, defence; software or even disaster

management. PMBOK while standardizing the Processesand

Knowledge Areas,it provides the fundamentals of ProjectManagement irrespective of the type of project.

LECTURE-2


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It is now an internationally recognised standard (ANSI/PMI 99-

001-2008 and IEEE 1490-2011). It is published from time to time

by PMI and is currently in its 5th

edition.

LECTURE-2

ANSI - American National Standards Institute

PMI - Project Management Institute

IEEE - Institute of Electrical and Electronics Engineers.


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PMBOK recognises 5 basic process groups or Phases

1. Initiating ( Concept)2. Planning

3. Executing

4. Monitoring and Controlling (Newly Introduced )

5. Closing (Winding-up)

Processes overlap and interact throughout a project or phase.

Processes are described in terms of:

Inputs - documents, plans, designs, etc.Tools and Techniques - mechanisms applied to inputs

Outputs - documents, products, etc.

LECTURE-2


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Besides the process groups or phases PMBOK also recognises

10 knowledge areas typical of almost all projects.

The 10 knowledge areas are:

1. Project Integration Management

2. Project Scope Management

3. Project Time Management4. Project Cost Management

5. Project Quality Management

6. Project Human Resource Management

7. Project Communications Management8. Project Risk Management

9. Project Procurement Management

10. Project Stakeholder Management (added in the 5th edition)

LECTURE-2


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Each knowledge area contains some or all of the project

management processes or groups such as

Plan say for Time Management

Conduct say for Time Management

Administer say for Time Management

Close say for Time Management

It would typically be same for all the above mentioned knowledge

areas

PMBOK can be adopted for General Management also which

could include planning, organising, staffing, executing and

controlling the operations of an organisation. Financial forecasting,

organisational behaviour and planning techniques are also similar.

LECTURE-2


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By : D N Banerjee


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PROJECT M N GEMENT

LECTURE-3

PROJECT SELECTION

PROJECT SELECTION LECTURE 3


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PROJECT SELECTION

To get a Market Research conducted on the products for gettingauthentic data on short and long term effects the products or goodsmay have on the demand-supply pattern and to get authentic data onthe prevalent market prices of the products in various regions.

LECTURE-3

To identify various potential business ventures for vertical growth of

the existing business or for First Timers - New line of products

To gather authentic data on the prevailing technology being used bycompetitors and the latest technologies available internationaly

PRELIMINARY ACTIVITIES

To identify various potential business ventures having synergy with

the existing business activities for strategic horizontal growth of the

business - Expansion; Backward Integration; Forward Integration;

Conversion of By-Products and / or Waste into saleable products

LECTURE 3PROJECT SELECTION


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LECTURE-3

INTERMEDIATE ACTIVITIES

Based on the Preliminary Activities to narrow down theinitially identified ventures for further study

To establish the preliminary viability of the selected

ventures based on the following criterion:

Approx. Project Cost

Cost of Product vis--vis the standard selling price

expected to prevail in the market when ready

Investment Recovery Period

Time schedule to complete the project and starting of

commercial production

Expected Profitability

PROJECT SELECTION

LECTURE 3PROJECT SELECTION


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LECTURE-3

FINAL ACTIVITIES

Based on the Preliminary viability studies to identify oneor two business proposals for further detailed study

The viability study is conducted in more detail to arrive at

a more authentic and as near to reality figures as

possible

Based on the above finally one business proposal is

selected

Once the SELECTION process is overPHASE-1 of the

Project Management Life Cycle is launched

PROJECT SELECTION

LECTURE 3BENIFIT


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LECTURE-3BENIFIT

BENEFITS OF PROJECT MANAGEMENT FOR COMPANY

Planned and organized approach

Setting standards and specifications and norms

Budget formulation and effective cost control

Planned and effective scheduling

Effective and close monitoring at every stage and phase

Constant evaluation and taking corrective measures

Completing the project within the planned parameters of cost

and time

Effective Statutory Compliances

LECTURE 3LIVE PROJECT


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LECTURE-3LIVE PROJECT

VIEWS FROM A LIVE PROJECT

FROM GROUND TO FINISHEDSTRUCTURE PROGRESSIVELY


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GROUND WHERE

PROJECT TO BE

CONSTRUCTED

EXISTING

ASH SILO

2 NOS

CHIMNEY


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EXISTING

ASH SILO

2 NOS

CHIMNEY

Documents

Lecture -1 to 3 (1. Proj Introduction, 2. Proj Definition & Life Cycle, 3. Proj Selection