Lecture 6: Oral Presentationsabdungngrp4.weebly.com/uploads/1/4/2/7/14277979/... · 1 Lecture 6: Oral Presentations NGN110: Introduction to Engineering andC tid Computing Dr. Fadi

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Lecture 6: Oral PresentationsLecture 6: Oral Presentations

NGN110: Introduction to Engineering d C tiand Computing

Dr. Fadi Aloul

Oral PresentationsOral Presentations

Objective is the same as for written communicationto furnish information and convince the listener.

Method is different:Written report is meant to be glanced at, read and then studied.Oral presentation is a one-shot deal that is done quicklyMust be simpleSummarize what is in the written report

NGN110: Introduction to Engineering and Computing American University of SharjahDr. Fadi Aloul Page 2

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Oral Presentation’s OutcomeOral Presentation’s Outcome

13% Other13% Other

3% Stimulating3% Stimulating

OtherOther

44%44%

40% Sleepy40%

Sleepy

44% Boring44%

Boring

Wall Street Journal: Motivational Systems survey of 200 large company V.P.sNGN110: Introduction to Engineering and Computing American University of SharjahDr. Fadi Aloul Page 5

We Learn … We Learn …

10% of what we read, 20% of what we hear, 30% of what we see30% of what we see,

50% of what we see and hear, 70% of what we discuss with others, 80% of what we experience, 95% of what we teach to someone.


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Preparing for a Good PresentationPreparing for a Good Presentation

1. Planning2. Designing3 Creating3. Creating4. Delivering



1. PlanningWhy – what is the purpose of the presentation?Who – who is the audience? (e.g. age, background, language)


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1. PlanningWhy – what is the purpose of the presentation?Who – who is the audience? (e.g. age, background, language)When – what are my time constraints?Where – what are my space constraints?



1. PlanningWhy – what is the purpose of the presentation?Who – who is the audience? (e.g. age, background, language)When – what are my time constraints?Where – what are my space constraints?What – what should I include?

• Summarize the thoughts (e.g. main + supporting points, etc)


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2. DevelopingDefine slides structureStart with attention getter (fact, picture or question)Audience must believe in your slidesInclude good content



3. CreatingClear well-designed attractive slidesAudience must understand them

4. DeliveringBe naturalDon’t memorize


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What is wrong with this slide?What is wrong with this slide?




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Creating Good SlidesCreating Good Slides

Rule 1: Make The Text ClearUse 24-point type for ALL CAPITALS.Use 28-point type for Capitals and LowercaseUse 28-point type for Capitals and Lowercase.Improve visibility by using “Tahoma” or “Arial” font type rather than “Times” (more suitable for the report). e.g.• This sentence is written using Tahoma• This sentence is written using Arial• This sentence is written using Times


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Rule 1: Make The Text Clear

Legibility 12 Size of print on typed pageLegibility 12 Size of print on typed page

Legibility 18

Legibility 24 PowerPoint

Legibility 28

Legibility 36 Recommend

Legibility 18

Legibility 24 PowerPoint

Legibility 28

Legibility 36 Recommend

Legibility 44 TitlesLegibility 44 Titles


Creating Good Slides (2/2)Creating Good Slides (2/2)

Rule 2: Keep The Slides SimpleAt least twice as simple as in the report.Round off numbersRound off numbers.Substitute Symbols for words ($, %).Avoid speling & grammatical mistakesUse 6 lines per slide.Use 6 words per line.


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Rule 3: Make The Slides EntertainingBetter to have more slides with less on each slide.Audience get bored from looking at the same slideAudience get bored from looking at the same slide while you speak through many points.Select a good background template.Add visuals, animations, etc.



Rule 4: Don’t Read From The SlidesDo not use them as notes to read from.Use them to structure a concept or to emphasize aUse them to structure a concept or to emphasize a group of ideas.


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Rule 5: Use Colors For PurposeUse color to distinguish an important fact or to symbolize the meaning of a word or to emphasize asymbolize the meaning of a word or to emphasize a recurring theme throughout the presentation.Do not use colors for ddecoration.Use dark background if using light font color.Use light background if using dark font colorif using dark font color.



Rule 6: Opening & ClosingGreet the audience.Introduce yourselfIntroduce yourself.Summarize the goal of the talk.Include an outline.Follow a logical story.Draw conclusions.References.Thank the audience.


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Creating Slides vs. Delivering PresentationsCreating Slides vs. Delivering Presentations


Delivering Good PresentationDelivering Good Presentation

Rule 7: Body movement - Don’t Distract the AudienceStand in such a way so that you do not distract the audience.audience.Don’t block the screen.Look at the audience and maintain eye contact.Limited body movement.Don’t hide behind podium.Stand straight.Smile.


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Rule 8: Talk To The AudienceDon’t memorize.Speak clearly & avoid a monotoneSpeak clearly & avoid a monotone.Project your voice speaking to the back row.Think of it as a communication with the audience rather than a presentation to the audience.Involve audience.Little humor is OK.Be confident.Follow the time.Learn to pause.



Rule 9: Dress WellNever dress beneath the level of the audience.If they are wearing suits dress a suit!If they are wearing suits, dress a suit!


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Rule 10: Be Natural, Not PerfectDo not be afraid to make mistakes; mistakes are unavoidable.unavoidable.Better to be comfortable than be a perfect someone you are not.



Rule 11: Be Confident - Rehearse, Rehearse, …Rehearse BEFORE the presentation:

• Rehearse alone with an iPod• Rehearse alone with an iPod.• Rehearse in front of colleagues.• Rehearse in front of video-taping equipment.• Rehearse in a library silent room.• Rehearse in front of your cat or dog.


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Rule 12: Encourage QuestionsQuestions mean that the audience was paying attention.attention.Pause before responding.Repeat the question loudly, people in the back might have not heard the question.Keep eye contact with all the audience (not only the person who asked the question).



Rule 13: Seek FeedbackAsk your colleagues, the attendees, the session moderator (e.g. your instructor) for feedback on yourmoderator (e.g. your instructor) for feedback on your visual aids & your presentation as a whole.


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Make Sure Your Equipment WorkMake Sure Your Equipment Work


Thank [email protected]@

http://www.aloul.net


Documents

Lecture 6: Oral Presentationsabdungngrp4.weebly.com/uploads/1/4/2/7/14277979/... · 1 Lecture 6: Oral Presentations NGN110: Introduction to Engineering andC tid Computing Dr. Fadi