Lesson 10: Managing Printers

7/29/2019 Lesson 10: Managing Printers

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Mahmmoud A. Mahdi


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How to install, share and mange printers.


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Configure and monitor print services


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Lesson 1: Managing Printers


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Lesson 1


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Installing the Print Services Server Role Installing Printers Sharing Printers

Configuring Printer Permissions Adding Printer Drivers Configuring Printer Pooling Configuring Printer Priorities Managing Internet Printing Generating Notifications Deploying Printers with Group Policy Migrating Printers


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To Install the Print Services Server Role,

follow these steps:

1. In Server Manger, right-clickRoles,choose AddRoles.

2. On the Before You Begin Page, ClickNext.

3. On the Server Roles Page, selectthe Print Servicescheck box. ClickNext.

4. On the Print Services page, ClickNext.


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5. On the Select Role Services Page, selectthe

appropriate check boxes for the following roles,

clickNext:1. Printer Server (Installs the print management)

2. LPD Service (Allow clients to print using the Line

Printer Daemon (LPD) protocol

3. Internet Printing (Allow clients to print using the

Internet Printing Protocol (IPP) and Create a web

site to manage print jobs )


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6. If you are prompted to install the Web Server

(IIS) role service, clickAdd Required Role

Services,clickNext.7. If the Web Server (IIS) page appears, clickNext.

Then, On the SelectRole Services page,

configure the required IIS role servicesclickNext again


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8. On the Confirm Installation Selections Page, Click

Install.

9. On the Installation Results page, ClickClose.


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You Can install printers using :

the Control Panel

the Print Management Snap-in


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After connecting a printer either to the network or

to a server, follow these steps

1. ClickStart choose Control Panel

2. Below Hardware and SoundClickPrinter

3. Double-clickAdd Printer.

4. On the Choose A Local Or Network Printer page,

selectthe appropriate

5. On the Choose A Printer Port Page, Selectthe

physical port.


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6. If you are installing a network printer,Selectthe printer or that I want Isnt Listed. ClickNext

Select A Printer Using A TCP/IP Address or Hostname, ClickNext

7. If the Install the printer Driver page appear,selectthe driver location, ClickNext

8. On the Type A Printer Name Page, type a name

for the printer,

ClickNext.9. On the Printer Sharing Page, choose whether to

share the printer, type the location. Click Next

10. Click Finish


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After connecting a printer either to the network or to aserver, follow these steps:

1. In Server Manager, right-clickRoles\PrintServices\Print Management\Print Servers\ ,

choose Add Printer.2. On the Printer Installation page, choose an installation

method,clickNext.

3. The Pages that follow will vary depending on theprinter installation method you choose.

4. On the Printer Driver page, choose whether to use anexisting driver, install a new driver or use the printerdriver.clickNext.

5. If you choose to install a new driver, the PrinterInstallation page appears. Selecta driver,clickNext.


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6. On the Printer Name and Sharing Settings page, type aname for the printer. To immediately share theprinter, selectthe share This Printer check box

and type a name and location. ClickNext.7. On the Printer Found page, clickNext.

8. Depending on the type of printer, you might beprompted to perform printer-specific

configuration.9. On the Completing The Network Printer Installation

Wizard page, clickFinish.


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Using Control Panel

Right-Clickthe printerchoose sharing

Using Print Management snap-in Right-Clickthe printerchoose Manage Sharing.


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By default, everyone can print to printer.

You can configure the following

permissions: Print: Users can print.

Manage Printers: Users can change printer

configuration settings.

Manage Documents: Users can remove

documents that have been submitted to the

printer.


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To add printer drivers using the Print

management snap-in, follow these steps:

1. In Server Manager, right-clickRoles\PrintServices\Print Management\Print

Servers\\Driverschoose Add

Driver.

2. On the Welcome to The Add Printer DriverWizard page, clickNext.


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3. On the Processor And Operating System

Selection page, select the check boxes... clickNext.

4. On the Printer Driver Selection page. clickthe

Have Disk button, selectthe folder containing

the printer driver,clickOK. Selectthe printer,

clickNext.

5. On the Completing The Add Printer DriverWizard page, clickFinish.


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To create a printer pool, follow these steps:

1. Install each of the printers that will be in the pool.

2. In Server Manager, selectPrint Services\PrintManagement\Print Servers\\Printers,right-click one of the printer in

the poolchoose Properties.

3. Clickthe Ports tabselectthe Enable PrinterPooling check box.

4. Selectthe port check box for each printer in the

printer pool, clickOK


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To Configure the printer priorities, follow thesesteps:1. Install the printer that will have multiple priorities.

install the same printer again using the same port.

2. In Server manager, right-click one of the logicalprinter.choose Properties.

3. Clickthe Advanced tab and specify a priority for theLogical printer.

4. Repeatsteps 2 and 3 for each of the logical printers.5. Connecthigher-priority logical printer and lower-

priority users to lower- priority logical printer Configure printer permissions to restrict access tospecific groups.


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If you install the Internet Printing role

service, you can manage printers by using a

web browser to visit the URL http:///Printers.

To connect directly to a printer shared with

Internet printing, provide the URL in the

format

http:///Printers/

/.printer.


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First, create a custom filter by following

these steps:

1. In server Managerright-clickRoles\PrintServices\Print Management\Custom Filters

choose Add New Printer Filter.

2. On the Printer Filter Name And Description

page type a name for the filterclickNext.


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3. On the Define A Printer Filter pageconfigurethe Filter Criteria, one raw at a time. As:

Field: defines the criteria being compared. The most

useful Field is Queue Status, which indicates theprinters current state.

Condition: conditions vary depending on the valueyou select for the Field.

Value: the value, the Field, and the Condition mustmatch for a printer to meet the filter criteria.

4. when you have configured the filter criteria clickNext.


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5. On the Set Notifications (Optional)pagechoose

whether to send an e-mail notification, whether to run

a script when a printer matches the criteria you

defined on the previous page, or both.


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To deploy a Printer with Group Policy settings, follow these steps:

1. In Server ManagerselectRoles\Print Services\Print

Management\Print Servers\\Printers. In the details

pane right-click the printer choose Deploy With Group Policy.

2. In the Deploy With Group Policy dialog box click the Browse buttonto select the Group Policy object (GPO) that you want to use click

Next.

3. To deploy the printer to all users who log on to a particular computer

select the The Computers That This GPO Applies To check box.

4. To deploy the printer to specific users regardless of which computersthey log on to select the The Users That This GPO Applies Tocheck box.

5. You can select both check boxes to deploy the printer using both the

Computer Configuration and User Configuration nodes in a GPO.


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6. Clickthe Add button to add the GPO to thelist.

7. Repeatsteps 2 and 3 to deploy the printer toadditional GPOs.

8. ClickOK.

9. ClickOK to confirm that the printers were

successfully added to the GPOclickOKagain to close the Deploy With Group Policydialog box.


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Exporting Printers:

1. In Server Managerright-clickPrint

ManagementchooseMigratePrinters.

2. On the Getting Started With Printer Migration

pageselectExport Printer Queues And

Printer Drives To A FileclickNext.


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3. On the Select A Printer pageselecta server

clickNext.

4. On the Review The List Of Items To BeExported pageclickNext.

5. On the Select The File Location type a

filenameclickNext.6. On the final pageclickFinish.


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Importing Printers:

1. In Server Managerright-clickPrint

Managementchoose

Migrate Printers.2. On the Getting Started With Printer Migration

pageselectImport Printer Queues And

Printer Drives To A FileclickNext.

3. On the Select The File Locationtype thename of the exported fileclickNext.


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4. On the Review The List Of Items To Be Importedpage click Next.

5. On the Select A Printer page select a server

click Next.6. On the Select Import Options page click the

Import Mode drop-down list to choose whetherto keep or overwrite existing printers choosewhether to list the imported printers in theActive Directory click Next.

7. On the finial page, clickOpen Event Viewer toreview any error.clickFinish


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