LGASponsorship Prospectus

LGA Conference

& AGM

Thurs 28 and Fri 29 Oct 2021

Adelaide Entertainment

Centre

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Invitation to sponsorThe Local Government Association of South Australia (LGA) is the peak body for local government in South Australia and is a not for profit association. The LGA provides leadership and services to councils, and represents the sector to State and Federal governments and other key stakeholders. Membership of the LGA is voluntary, but all 68 of South Australia’s councils are members.

The Association also provides competitive procurement and indemnity (insurance) services to councils through two separate commercial entities, LGA Procurement and LGASA Mutual.

The LGA is governed by a Board of Directors and supported by a secretariat based in Local Government House in Adelaide. The LGA is federated with interstate bodies through the Australian Local Government Association (ALGA), which represents local government’s national interests.

The mission of the LGA is to provide leadership to councils for the benefit of the South Australian community. To achieve this mission the Association has four key areas of activity:• Achieving greater influence for local government in matters affecting councils

and communities.• Working with member councils to build capacity and increase sustainability.• Facilitating continuous improvement in councils and the LGA.• Embed best practice governance and operations to enable the LGA to provide

value to members.

The 2021 LGA Conference and Annual General Meeting (AGM) is one of two major events held by the LGA where council delegates come together to network, learn, share in innovations and best practice, and participate in decision-making and policy setting meetings for the LGA. To deliver these important annual events, we count on the support of our sponsors and partners.

We invite you, to support this year’s LGA Conference and AGM which includes a formal dinner and is held over two days, Thursday 28 and Friday 29 October, at the Adelaide Entertainment Centre.

“I’ve enjoyed the range of topics and hearing from

other councils how they have

dealt with issues facing them”

Feedback received.

“LGA events are informative with a lot of

speakers relevant to current issues facing the

Local Government Sector”

Feedback received.

“Key industry specific updates

which are relevant to councils”

Feedback received.

“Very engaging speakers and very informative and relevant panel

sessions”

Feedback received.

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Event summary

This year’s theme is ‘Beyond the Horizon’ Do we plan for a future that we can see or a future that we want.

Annual General Meeting and Conference

The LGA Annual General Meeting (AGM) traditionally held in October each year, hosts delegates from all 68 councils across South Australia who make attendance a priority.

Key decision makers charged with how and where almost $2 billion will be spent in South Australia in the coming year, will be concentrated in one location.

Conference speakers will actively inspire delegates and demonstrate how to keep at the forefront of innovative practices, providing insights and knowledge which delegates can take back to their councils.

Why participate?InvitationWe’re excited to offer you the opportunity to get in front of the sector’s decision makers and attend this important annual event. As a sponsor we invite you to showcase your goods and or services, and take advantage of the opportunity to meet and build relationships with potential customers from local government across the state, face-to-face.

NetworkingThis two day event provides important informal networking opportunities for local government delegates and includes morning and afternoon tea, lunch and a networking dinner on day one, and morning tea and a formal lunch on day two. Understand the local government environment and strengthen your brand with industry investors, by being present at this event.

PromotionBranding opportunities differ for each level of sponsorship and can be viewed on pages 4 and 5. The audience will be engaged through a down loadable interactive program ‘app’ that is provided free of charge at the event. This app provides unique opportunities for sponsors to engage with audience members and can be used to communicate up to date information via regular alerts.

COVID-19Due to the changing nature of the COVID-19 health response, the LGA will continue to actively monitor health directives and recommendations, and will seek information from official sources to ensure the 2021 LGA Conference and AGM event is delivered in a safe and responsible manner for delegates, sponsors, exhibitors and presenters.

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Level Platinum Gold Silver Bronze ExhibitorSponsorships available 2 2 10 6 8

Investment (all prices are inclusive of GST) $26,400 $17,600 $8,800 $5,500 $3,300

Pass(es): Conference 2 day 8 4 3 2 2

Pass(es): Conference Dinner 8 4 3 2 0

Display booth size: 6 x 3m or 3 x 1m*

3 x 3m or 3 x 1m*

3 x 3m or 2 x 1m*

3 x 1m or 2 x 1m*

3 x 1m or 2 x 1m*

Additional space allocation and price: Opt 1: 1m x 1m $550 Opt 2: 2m x 1m $880 Opt 3: 3m x 1m $1,100

Display inclusions: Booth, 2 x chairs, trestle table and cloth, fascia sign with company name and logo Yes Yes Yes Yes

Yes - *Additional cost of $120 for company

logo on fascia

Speaking position: 3 minutes within Program time allocated by LGA Yes Yes No No No

Branding: Corporate Logo on delegate lanyard co-branded Yes No No No No

Branding: Prominent positioning of company logo on event app Yes Yes No No No

Branding: General company information and logo on event app Yes Yes Yes Yes Yes

Branding: Banner near / on main stage at the conference Yes Yes No No No

Branding: Banner near / on main stage at Conference Dinner Yes Yes No No No

Branding: Corporate branding on event program Yes Yes Yes Yes Yes

Branding: Corporate branding on LGA event webpage from 2 weeks prior to the event Yes Yes Yes Yes Yes

Branding: Menus Yes Yes Yes No No

Branding: Plenary powerpoint slide during breaks Yes Yes Yes No No

Branding: Corporate logo on the LGA CEO and President’s eNews post event Yes No No No No

Exclusivity: LGA will not provide the services to a direct competitor whose substantive business is within the same industry

Yes No No No No

Delegate listing: Only to those that have agreed to be contacted Yes Yes Yes Yes Yes

Sponsorship opportunities

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* Conditions

1. These additional sponsor promotional opportunities are only available for event sponsors*.2. Interest in any of these options is required to be identified on the Sponsorship Application form on submission

and prior to COB Wednesday 13 October 2021.3. Allocation will be based on the order of receipt to the Organiser.4. Sponsors will be contacted by the Organiser to confirm and finalise commitment.5. A formalised agreement will be forwarded for signing and due to be returned by 22 October 2021.6. All costs associated with sponsoring the event will be invoiced and payable by 27 October 2021.7. All sponsors are expected to keep waste to a minimum and recycle wherever possible.

Additional promotional opportunities

CEO Breakfast $5,500 inc GST - One opportunity

Benefits• 6 passes to the breakfast

(1 seat at each table to provide direct access and networking opportunities with CEO’s)

• Company banner displayed in the room

• Logo on menu and in 2 x CEOs eNewsletters

• 5-minute presentation during breakfast

• Booth space included

The LGA CEO invites council CEOs to an exclusive breakfast on the morning of day two. This breakfast is highly attended by metro and regional CEOs where they’ll be privy to an invited guest speaker.

Design your own packageYou are encouraged to design your own sponsorship package that delivers exactly what you need. Your creativity is protected: if you propose an alternative option, subject to approval by the Organiser, your ingenuity will be protected for the event. All sponsorship packages are subject to approval.

Coffee promotion $5,500 inc GST - Two opportunities*

Benefits

• The Coffee Bar will be located next to your display.

• Sign saying “Coffee provided by” with your company name.

• Acknowledgement in the LGA President’s speech that the coffee is provided by your company.

• This partnership activity attracts an elevated level of interest and brand awareness due to the consistent visitation by delegates.

An outstanding way to build your company’s profile is to be a sponsor of the Coffee Bar. A barista will be positioned in a high traffic area with the opportunity to place your company banners either side of the Bar.

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Deadlines for submitting your Sponsorship application form to sponsorship@lga.sa.gov.au by COB Wednesday 13 October.

Company name ABN

Fascia sign name

Address

Suburb State Postcode Mb

Contact name Position title

Email address

Sponsor / Exhibitor level applying forPreferences

(1st and 2nd)Sponsorship level(Number your preference order)

Total amount (inc GST)

Platinum $26,400

Gold $17,600

Silver $8,800

Bronze $ 5,500

Exhibitor $ 3,300

Additional space allocation

Please tick Additional sponsor promotional opportunities Total amount (inc GST)

Coffee promotion (2 opportunities available) $ 5,500

CEO Breakfast (1 opportunity available) $ 5,500

Design your own (upon negotiation) TBD

We accept the sponsorship package as outlined in this 2021 Sponsorship Prospectus and agree to the terms and conditions outlined on this application form. We agree to pay the sponsorship fee indicated (inc GST) in accordance with the Sponsorship Application.

Authorised signature Print name

Please include a high resolution vector (eps or ai) version of your company logo with your application.

1. Complete the Sponsorship Application Form and return with a copy of your public liability insurance to the Organiser by COB Wednesday 13 October - sponsorship@lga.sa.gov.au.2. The Organiser will confirm receipt of your Sponsorship Application within 5 working days.3. Successful sponsorship applicants will be emailed the following information:

a. a sponsorship agreement which must be signed and returned to the Organiser by 22 October 2021.b. an invoice - which must be paid in full by 27 October 2021.

4. If either of 1 or 4 is not completed your sponsorship agreement may be cancelled.

General Conditions:• In relation to sponsorship, completing the Sponsorship Application Form does not automatically guarantee that your application will be successful;• All sponsorships are limited and will be offered at the discretion of the Organiser;• Platinum Sponsors are entitled to product exclusivity at the discretion of the Organiser;• Gold , Silver, Bronze, Exhibition Sponsors may not necessarily have exclusivity of product;• The LGA reserves the right to refuse a Sponsorship Application if there are a number of similar products/services being displayed.

Sponsorship application form

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Terms and conditions1. Definitions

a. The ‘event’ is the 2021 LGA Conference and Annual General Meeting to be held on Thursday 28 and Friday 29 October 2021.b. ‘Application’ means an application to be a sponsor or exhibitor.c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser

of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.

d. ‘Organiser’ means the Local Government of SA (LGA), its employees, agents and contractors.e. ‘Venue’ means the Adelaide Entertainment Centre, 98 Port Rd, Hindmarsh SA 5007.

2. Application for participation and acceptance a. Email Sponsorship Application to sponsorship@lga.sa.gov.au by COB Wednesday 13 October 2021. b. The Organiser has the right to reject or accept any Application.

3. Sponsor obligations • The Sponsor must comply with COVID-19 restrictions at the time of the event.• The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to

the Sponsor, by the dates stipulated by the Organiser.• The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other

persons arising from or in connection with the use of the exhibition venue by the Sponsor.• The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified

by the Organiser before the opening of the Exhibition. All sponsors are expected to keep waste to a minimum and recycle wherever possible.

• Sponsors are responsible for any damage or loss of own goods and equipment left in the function area prior to or after the function and must secure all goods and equipment during the Event.

• All Sponsor deliveries to the Venue must be coordinated through the LGA and communicated via email to sponsorship@lga.sa.gov.au.

• The Sponsorship Agreement may be terminated if the Sponsor does not pay the required fee prior to the event.4. Exhibition Space: standard fittings, design and signs

The Organiser agrees to provide the exhibition space, as detailed in this application, applicable to the sponsorship level selected. The Organiser will ensure that exhibition positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.

5. Assignment The Sponsor may not assign its rights under the Sponsorship Agreement without the Organiser’s prior written consent.

6. WithdrawalsThe Sponsor will not withdraw, cancel, alter or reduce in any way their Sponsorship Application. In the event the Sponsor withdraws after receipt of signed Sponsorship Agreement, the following terms shall apply:• Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged.• Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged.• Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.• If the event is not able to be held at a viable capacity due to health directives and recommendations, sponsorship

payments will be refunded.7. Insurance and indemnity

a. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the Event, a copy of which must be forwarded to the LGA immediately upon request.

b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject arising from or in connection with any act or omission of the Sponsor.

8. Compliance The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition

9. Payment conditionsIf your organisation is selected as a Sponsor, we will confirm this in writing and provide a formal agreement for signing. You will then be invoiced with full payment to be received prior to the event. Failure to comply with payment conditions will risk the forfeiture of sponsorship.

10. COVID-19 The LGA will apply COVID-Safe measures to the event including submission of a COVID-Safe Plan,

applying health and safety measures and retaining contact tracing records for people attending the event. This will be in accordance with the State Government directions applicable at the time. Should SA Health activity restrictions control the LGA’s capacity to provide the full opportunity under a sponsorship agreement, all monies paid shall be returned upon the receipt of an invoice.

For more information please visit

www.lga.sa.gov.au/sponsorship

If you have any questions please contact the LGA’s sponsorship coordinator Matt Netherwood on 0407 842 459 or sponsorship@lga.sa.gov.au

Sponsorship

Prospectus

LGA Conference

& AGM