Library Information Maintanance System

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LIBRARY INFORMATION MAINTENANCESYSTEM

PROJECT REPORT 2012

Submitted by

P.JEBARAJ A.VAIRAMUTHU

(Reg. No. A9130579) (Reg. No. A9130588)

Under the guidance of

Mrs. M.SORNALAKSHMI M.Sc., M.Phil.,

Ass .P!o"esso! o" Co#$% e! &' e 'e*

A!%+# g% ,-+-s-+ g-# Co++ege o" A! s - &' e 'e

,! s/ - o +.

In partial fulfillment for the award of the degree of

BACHE OR O &CIENCE COMPUTER &CIENCEMA4URAI ,AMARAJ UNIVER&IT * MA4URAI.

4EPARTMENT O COMPUTER &CIENCEARU MI6U ,A A&A IN6AM CO E6E O ART& &CIENCE*

(A I IATE4 TO MA4URAI ,AMARAJ UNIVER&IT )


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ANAN4 NA6AR* ,RI&HNAN,OI 2 12 .


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CERTI ICATE

This is to certify that the project entitled : IBRARIN ORMATION MAINTENANCE & &TEM; is a bonafide work done by

P.JEBARAJ (Reg.No.A9130579) - A.VAIRAMUTHU (Reg.No.A9130588)*

submitted to the Department of Computer Science, Arulmigu Kalasalingam

College of Arts & Science, Anand agar, Krishnankoil, in the partial fulfillment of

the re!uirement for the award of the degree of "achelor of Computer Science#

$aculty %uide ead of the DepartmentM!s. M.&ORNA A,&HMI M.&'.* M.P/ +.* M!.,.A.BA A&UBRAMANIAM M.&'.* M.P/ +.*

Asst#'rofessor, ead of the Department,

Department of Computer Science Department of Computer Science,

A#K#College of Arts & Science, A#K#College of Arts & Science,

Krishnankoil# Krishnankoil#

&%


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4EC ARATION

(e hereby declare that the project work entitled

) IBRAR IN ORMATION MAINTENANE & &TEM; submitted here

which ha*e been prepared by P.JEBARAJ (Reg.No.A9130579) -

A.VAIRAMUTHU (Reg.No.A9130588)* in the partial fulfillment of the

re!uirement for the award of the degree of "achelor of Computer Science#

(e further declare that the contents, statements and other rele*ant matters

are true to the best of our knowledge#

P+-'e@ ,! s/ - o +. (P.JEBARAJ )

4- e @ > > 2012

(A.VAIRAMUTHU)

4EPARTMENT O COMPUTER APP ICATION&ARU MI6U ,A A&A IN6AM CO E6E O ART& &CIENCE*

ANAN4 NA6AR* ,RI&HNAN,OI 2 12 .


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AC,NO E46EMENT

$irst and $oremost, we would like to place on record our sincere thanks to

the +anagement of Arulmigu Kalasalingam College of Arts & Science for

pro*iding all infrastructures for Completion of this project successfully#

$irst of all we like to place our thanks to our respected P! ' $-+

4!. &. &E VAMANI M.&'.* P/.4.* for pro*iding us this opportunity to e press our

knowledge and personalities#

(e would like to thank our He- o" T/e 4e$-! #e . M!.

,.A.BA A&UBRAMANIAM M.&'.* M.P/ +.* for gi*ing ad*ice and information

related to our project#

(e wish to e press our deep sense of gratitude to our I e! -+ 6% e

M!s. M. &ORNA A,&HMI M.&'.* M.P/ +.* Ass .P!o"esso! * 4e$-! #e o"

Co#$% e! &' e 'e for her guidance and apt suggestions, which helped us in

smooth journey of project implementation#

(e would like to thank all staff members and lab technicians for gi*ing

suggestions from time to time on this project work#

-ast but not the least, we e tend our heartfelt thanks to our PARENT&

RIEN4& for helping in one.way or other#

Abo*e all, we thank A MI6HT 6O4 who ga*e us strength & Courage

in completing the project work successfully#


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CONTENT&

PA6E. NO.

C/-$ e! 1. Abstract 1C/-$ e! 2. Introduction

2.1 About the College 2

2.2. About the Project 3

C/-$ e! 3. Conguration Requirements

3.1 Hardware Requirements 4

3.2 Software Requirements 4

C/-$ e! . Software Specications

4.1 Windows XP 5

4.2 Visual Basic 6.0 6

4.3 MS Access 7.0 11

C/-$ e! 5. System Design5.1 Data Flow Diagram 18

5.2 Table Design 20

C/-$ e! . System Analysis

6.1 Problem Denition 12

6.2 Project Description 13

6.3 User Interface 17

C/-$ e! 7. System Implementation & Testing 25

C/-$ e! 8. Screen Layout and Reports 27

C/-$ e! 9. Limitation / Suggested Improvements 117


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C/-$ e! 10. Conclusion 118

Bibliography

CHAPTER 1

AB&TRACT

The moti*e of the project is to prepare a software project on

) IBRAR IN ORMATION MAINTENANCE & &TEM / for A01-+2%1

KA-ASA-2 %A+ C3--4%4 3$ A0TS A D SC2 4C4, Anand agar,

Krishnankoil#

The goal of the project is to computeri5e the acti*ities such as "ook 2ssue,

0eturns done in the -ibrary and also maintains the Current "ook Stock

information#

This package deal with the Accession 0egister, CD -og register, Staff and

Student 0egisters, 2ssue and 0eturn 0egisters, Students -og information# The-ibrary can utili5e this software to retrie*e a*ailable "ook Stock, Department

(ise book details reports, on.return of books, $ine details and so on#

ow.a.days in the modern world computer is one of the most essential part

in all the media# All the things are computeri5ed with different types of software

de*eloped by *arious companies#

4*en though there is release of different software in a day, only few of themis getting flourished with its real efficiency# 3ne of them is )62S1A- "AS2C

7#8/# 2t has lot of features to satisfy the user# "esides these things, this software is

the latest on# So our project is implemented using this software#


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(e also pro*ide additional facilities to back up the particular data in a

separate disk, 0etrie*e that data from that disk and also it is able to delete it#

CHAPTER 2INTRO4UCTION

2.1. CO E6E PRO I E

The Arulmigu Kalasalingam College of Arts and Science was started in the

year 9::; which is situated in Krishnankoil, 6irudhu agar District# 3ur college

offers courses like9# "#Com# "#Com


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7# Transport facility

B# "ank


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2.2. ABOUT THE PROJECT

The goal of the project is to prepare a software project on ) IBRAR

IN ORMATION MAINTENANCE & &TEM / for ) A.,.Co++ege o" A! s A

&' e 'e /, Anand agar, Krishnankoil#

Till now they are handling all processing manually# "ut naturally it is more

difficult to maintain all the records related to "ook 2ssue and 0eturn acti*ities

manually# "ut it may be easy to handle them if we computeri5e them#

(e selected 6isual basic 7#8 which is %12


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CHAPTER 3

CON I6URATION RE UIREMENT&

3.1 HAR4 ARE RE UIREMENT&

'03C4SS30 2ntel 'entium Dual Core 'rocessor

S'44D 9#B % 5

A0D D2SK CA'AC2T ;8 %"

+3 2T30 -% C3-30

K4 "3A0D +ultimedia Keyboard

0A+ 9 %"

3.2 &O T ARE RE UIREMENT&

3'40AT2 % S ST4+ (2 D3(S E'

$03 T 4 D 62S1A- "AS2C 7#8

"ACK 4 D +S ACC4SS B#8


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CHAPTER

&O T ARE &PECI ICATION

.1 IN4O & DP

INTRO4UCTION

(indows is a %raphical 1ser 2nterface


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.2 VI&UA BA&IC .0

+icrosoft 6isual "asic, the fastest and easiest way to create applications for

+icrosoft (indows# (hether you are an e perienced professional or brand new towindows programming, 6isual "asic pro*ides you with a complete set of tools to

simplify rapid application de*elopment#

The )6isual/ part refers to the method used to create the graphical user

interface


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subset of the 6isual "asic language# The in*estment you make in learning 6isual

"asic will carry o*er to these other areas#

(hether your goal is to create a small utility for yourself of your workgroup, a large enterprise.wide system, or e*en distributed applications spanningthe globe *ia the 2nternet, 6isual "asic has the tools you need#

9# Data access features allow you to create databases, $ront 4nd

applications and scalable ser*er.side components for most popular

database formats, including +icrosoft SH-, ser*er and other 4nterprise.

le*el databases

># Acti*eE T+ technologies allow you to use the functionality pro*ided by

other applications, such as +icrosoft 4 cel spread sheet, and other

windows Applications# ou can e*en automate applications and objects

created using the 'rofessional or 4nterprise editions of 6isual "asic#

?# 2nternet capabilities make it easy to pro*ide access to documents and

applications across the 2nternet or 2ntranet from within your application,

or to create 2nternet ser*er applications#

@# our finished application is a true #e e file that uses a 6isual "asic

6irtual +achine that you can freely distribute#

6isual "asic has an 2D4# 2D4 means 2ntegrated De*elopment 4n*ironment#

The 6isual "asic 2ntegrated De*elopment 4n*ironment


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Displays the commands you use to work with 6isual "asic# "esides and

Standard $ile, 4dit, 6iew, (indow, and elp menus, menus are pro*ided to access

functions specific to programming such as 'roject, $ormat, or Debug#

CONTEDT MENU&

Contain shortcuts to fre!uently performed actions# To open a conte t menu,

click the right mouse button on the object youGre using# The specific list of

shortcuts a*ailable from conte t menus depends on the part of the en*ironment

where you click the right mouse button# $or e ample, the conte t menu displayed

when you right click on the Toolbo lets you display the components dialog bo ,

hide the Toolbo , dock or undock the Toolbo , or add a custom tab to the Toolbo #

TOO BAR&

'ro*ide !uick access to commonly used commands in the programming

en*ironment# ou click a button on the toolbar once to carry out the action

represented by that button# "y default, the standard toolbar is displayed when you

start 6isual "asic# Additional toolbars for editing, form design, and debugging can

be toggled on or off from the toolbars command on the *iew menu#

Toolbars can be docked beneath the menu bar or can )float/ if you select

the *ertical bar on the left edge and drag it away from the menu bar#

TOO BOD

'ro*ide a set of tools that you use at design time to place controls on a

form# 2n addition to the default toolbo layout, you can create your own custom


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layouts by selecting Add Tab from the conte t menu and adding control on the

resulting tab#


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PROJECT EDP ORER IN4O

-ist the forms and modules in your current project# A project is the

collection of files you use to build an application#

PROPERTIE& IN4O

-ists the property settings for the selected form or control# A property is a

characteristic of an object, such as si5e, caption, or color#

OBJECT BRO &ER

-ist objects a*ailable for use in your project and gi*es you a !uick way to

na*igate through your code# ou can use the object browser to e plore objects in

6isual "asic and other applications, see what methods and properties are a*ailable

for those objects, and paste code procedures into your application#

ORM 4E&I6NER

Ser*ers as a window that you customi5e to design the interface of your

application# ou add controls, graphics, and picture to a form to create the look

you want# 4ach form in your application has its own form designer window#

CO4E E4ITOR IN4O

Ser*er as an editor for entering application code# A separate code editor

window is created for form or code module in your application#

ORM A OUT IN4O


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The form layout window allows you to position the forms in your

application using a small graphical representation of the screen#

IMME4IATE* OCA &* AN4 ATCH IN4O &@

These additional windows are pro*ided for use in debugging your

application# They are only a*ailable when you are running your application within

the 2D4#


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4.3 MS ACCESS 7.0

+S ACC4SS B#8 is a D"+S


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CHAPTER 5

& &TEM 4E&I6N

5.1 4ATA O 4IA6RAM

Data $low Diagram is a way of e pressing system re!uirements in a

graphical form# This leads to a modular design# A D$D also known as J"ubblechartJ has the purpose of clarifying system re!uirements and identifying majortransformations that will become programs in system design#

So, it is the starting point of design phase that functionally decomposes the

re!uirements specifications down to the lowest le*el of details# A D$D consists of

a series of bubbles joined by lines# The bubbles represent data transformations and

the line represents the data flows in the system#

Mo %+es 4es'! $ o

IBRAR IN ORMATION MAINTENANCE & &TEM

+aster2nformatio

n

"ook 2ssueand returns

Student &Staff -og

0eports


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&%$$+ e! I4* N-#e

Boo +e* -% /o!* e o *-'' oV-+ - o

Boo - -& -"" 4B

I4* e$ *N-#e* - !ess

*-+ - o

4ATA O 4IA6RAM

Boo 4e - +s

A''ess oE !F

& % e s>& -"" og

Iss%e E !FP!o'ess

& -"" o! & % e4e - +s

E !FP!o'ess

Re %!P!o'ess

Re$o! s

C4>Jo%! -+ E !F


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.2 TAB E 4E&I6N

T-


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T-


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T-


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T-


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T-8 +ember umber

$irst Token Te t >8 $irst token number

Second TokenTe t >8 Second Token

umber Address +emo Address of student

0emarks Te t 8 3ther 0emarks

T-


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T-8 +ember 2D

Accno Double ; Accession umber

Title Te t 8 Title of book

Author Te t 8 Author of book


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T- Serial umber

ame Te t 8 ame of 'erson

Designation Te t 8 Designation+ember 2D Te t >8 +ember 2D

T- Serial umber

0ollno Te t >8 0oll umber

ame Te t 8 ame

CHAPTER

& &TEM ANA &I&

.1. PROB EM 4E INITION


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+ajor tasks of any -ibrary 2nformation System are "ook Details

maintenance, 2ssue Details, 0eturn Details and so on# These acti*ities will be

maintained *ia computer systems#

There are many problems e ist in 2nformation +anagement of any concern#

There may be some incon*enient in sol*ing some problems arising during manual

processing# Among these i= Searching is one of the major problems in general and

ii= 2n*entory +anagement problems like problems in handling the in*oicing or

billing#

0ecords may be scattered in more than one recordsIfiles and it is difficult tosearch a particular record# 2t is a time consuming process and tedious one#

$irstly, if we computeri5e the in*entory like process, searching will be easy

and we need not maintain more manual recordsIfiles#

Secondly, computer system has characteristic LdiligenceG means it will not

get tired and work continuously# Thirdly, managing records *ia computer is less

cost than manual#


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.2 PROJECT 4E&CRIPTION

The main objecti*e of this project is to computeri5e the -ibrary of Arulmigu Kalasalingam College of Arts and Science, Krishnankoil# This project

mainly deals with the procurement of "ooks to library and Controlling and

monitoring the 2ssue and 0eturning strategies#

The project consist of four main modules

MA&TER IN ORMATION

BOO, I&&UE AN4 RETURN&

&TU4ENT AN4 &TA O6

REPORT&

MA&TER IN ORMATION

This module is responsible for the storing the book details, staff details and

student details, journal and CD details maintained in the library# This module

consists of sub modules such as,

Accession 0egister

Student +aster

Staff +aster

Fournal 4ntry


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A''ess o Reg s e!

This component details with the book +aster information such as "ook

title, Author name, Accession number, 0ate, 2S" , 4dition, 'ublisher ame and

Address, CD packs and so on# This module is integrated with 2ssue, 0eturnmodules as for reference#

& % e M-s e!

This module is used to store student information such as Student ame 0oll

umber, Address, Token umber details, Department, "ranch, "atch and so on#

Also this module ha*ing facilities to add, modify, delete any information at any

time#

& -"" M-s e!

This module is used to store staff details such as staff name, department,

address, token numbers, designation and etc#

Jo%! -+ E !F

Fournal entry module is used to gather information about the *arious

journals used in the library# 2t includes information such as journal name,

subscription amount, period, 2S" , editor, publisher name and address and so on#

BOO, I&&UE AN4 RETURN&

This is the second major module which performs most of the operational

processing for library# This module consists of two sub modules#

2ssue 0egister

0eturn 0egister


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2ssue 0egister

2ssue register stores information such as "ook 2ssue date, title, author,

accession number, token number, due date in which book must be returned#

Re %! Reg s e!

This module is used to enter return transaction information such as

Accession number, token number, title, author, issue date, returned date, fine if any

and so on#

&TU4ENT AN4 &TA O6

This is a module in which student and staff log information into library is

stored# This module contains information such as roll number of student, Date of

log, time in and time out with the purpose#

REPORT&

This is the final module which is used to produce dynamic and timely

reports based on the needed format# This package can generate the following

reports

"ook Details 0eports

Student Details 0eports

Staff Details 0eports

-og 0egister 0eports

Fournal 4ntry 0eports

"ook 2ssue Details 0eports

"ook 0eturn Details 0eports

on 0eturns 0eport


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5.3 U&ER INTER ACE

This software is designed using the standard design techni!ues stated by

SD4 Tools# 4nd user can easily interface with this project by clicking the easily

identified menus using mouse and keyboard#

This user friendly project is made up of ad*anced software tools such as

DA3


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CHAPTER 7IMP EMENTATION AN4 TE&TIN6

IMP EMENTATION

This project entitled ) IBRAR IN ORMATION MAINTENANCE

& &TEM; implemented in the A.,.CO E6E O ART& AN4 &CIENCE*

ANAN4 NA6AR* ,RI&HNAN,OI 2 12 . 2mplementation is the third

step or stage in a Software De*elopment -ife Cycle


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TE&TIN6

This project follows a "ottom.up Design Strategy in which, the large problem is di*ided into set of sub modules and sol*ed separately# $inally thesolutions of those are mingled to get final solution of the re!uired large problem#

ere Test 'rocedures refer to the set of rules that check each module, unitand statement of codes# %enerally Software 4ngineering follows a set of Testingsuch as 1nit Testing, Acceptance Testing and etc# for the *alidation and testing ofmodules, their performance, structure, data acceptance and etc#

ere we are ha*ing number of Test 'rocedures# They are, +odule wise Testing on their 2ntegration

Testing whether all modules getting correct data in the correct

form# (hether they can inform user what error occurred and how

to correct it if any error occurs during data entry or e ecution#

Testing whether it is easy to modify any record and when it will

become difficultM

Testing e ecution time and performance of each module and

whole# Testing of syntactical and logical errors and debugging

procedures#

Testing of security rules defined 2ntegrity constraints, 0ow le*el

constraints and record le*el constraints if defined#

Thus we must perform more tests in the project to increase its Huality and

'erformance# 4ach project will shine based on its Huality and its distinguishable

features from other projects# This project de*eloped after implementing all the

abo*e Test 'rocedures#


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&AMP E &OURCE CO4E

ACCE&&ION RE6I&TER

P! =- e &%< Co#


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4- -3.Re'o! &o%!'e se+e' L "!o#


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4- -2.Re'o! &o%!'e se+e' s ' -% /o! "!o#


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4- -3.Re'o! &o%!'e se+e' L "!o#


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4- -2.Re'o! &o%!'e se+e' s ' -% /o! "!o#


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4- -2.Re'o! se .Mo=e !s

4o / +e 4- -2.Re'o! se .EO -+se

Co#


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4- -3.Re"!es/

4B6! 1.Re"!es/

Te? 9.Te? 4- -3.Re'o! se .Re'o! Co%

E &%7 9>7#

The theme of this project is to reduce the manual processing performed in

the -ibrary# +any user.support functions and software support functions are

included in this project to make this project effecti*e#

(e are *ery happy to thank ARU MI6U ,A A&A IN6AM

CO E6E O ART& AN4 &CIENCE , for gi*ing us opportunity to e press our

knowledge# This project can be easily installed and portable one#

This project can be e panded to add e tra !ualified features# (e wish

)"4ST 3$ -1CK/ for those personalities who will modify this project#


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BIBLIOGRAPHY

1. V s%-+ B-s ' .0

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