LINC Data Dictionary - System Administration...CA305 - Reset Cycle Days/Calendar Periods.....95 CA310 - Copy Calendars/Mass Update SpecialCA410 - List All CA420 - Calendar LINC Data

LINC Data Dictionary - System Administration Module Page 1 Version 4.2

System Administration Module Data Dictionary Table of Contents Revision History.................................................................................................................................................................. 2 SY005 - District ................................................................................................................................................................... 3 SY010 - School.................................................................................................................................................................... 7 SY025 - Program ............................................................................................................................................................... 11 SY040 - Room ................................................................................................................................................................... 14 SY045 - School Grade Record for State Reporting.............................................................................................................. 16 SY075 - District Default Values ......................................................................................................................................... 19 SY076 - District Additional Options................................................................................................................................... 25 SY080 - School Default Values.......................................................................................................................................... 30 SY211 - School Grade Table.............................................................................................................................................. 35 SY219 - Error Message Table ............................................................................................................................................ 37 SY221 - District Status Table ............................................................................................................................................. 39 SY230 - Staff Member ....................................................................................................................................................... 41 SY231 - Staff Type ............................................................................................................................................................ 45 SY232 - Telephone Type.................................................................................................................................................... 46 SY233 - Staff Additional Information................................................................................................................................. 48 SY234 - Staff - Credentials ................................................................................................................................................ 51 SY243 - Room Type Code Table........................................................................................................................................ 53 SY250 - Note Types........................................................................................................................................................... 55 SY255 - Notes ................................................................................................................................................................... 57 SY260 - SchoolView Publishing Rights.............................................................................................................................. 59 SY261 - SchoolView Access Record Maintenance ............................................................................................................. 61 SY265 - District Schools/State Schools .............................................................................................................................. 63 SY270 - Postal Permits ...................................................................................................................................................... 66 SY277 - Sub-Region/ Region Maintenance......................................................................................................................... 68 SY281 - School/ Region and Sub-Region Maintenance....................................................................................................... 70 SY282 - System Administration Miscellaneous Codes Table .............................................................................................. 72 SY399 - Year-End Processing ............................................................................................................................................ 74 SY405 - District List .......................................................................................................................................................... 79 SY430 - Name Search - Staff ............................................................................................................................................. 81 SY440 - Room Information ................................................................................................................................................ 83 SY611 - Division Grade Table ........................................................................................................................................... 85 SY615 - Billing Rates ........................................................................................................................................................ 87 SY630 - Staff - Program..................................................................................................................................................... 89 CA205 - School Calendar................................................................................................................................................... 92 CA305 - Reset Cycle Days/Calendar Periods...................................................................................................................... 95 CA310 - Copy Calendars/Mass Update Special Days .......................................................................................................... 98 CA410 - List All Calendars.............................................................................................................................................. 101 CA420 - Calendar Periods................................................................................................................................................ 103


Revision History Name Date Reason For Changes Version Janis Riza 11/10/2006 New fields to SY076 – “Use Today or As of Date” and

“Age as of Date MMDD” 1.3

Ainars Ore 11/08/2006 New field to SY076 – “Audit Nurses Daily Log” 1.2 Ilze Freivalde 10/26/2006 New fields to SY076 – ‘Transfer last enrolment data on

ST208’ and ‘Show only current Fee balance’ 1.1

Initial version 1.0


SY005 - District

FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

LAST UPDATE SY005

MNT-DT

MNT-INIT

8/n

3/a

Date displayed in format MM/DD/CCYY

The last date that this record was updated and the initials of the person who updated it.

*DIST SY005

DST-NBR

4/n

Your district number District number

DISTRICT TYPE SY005

DST-TY-A

2/a listbox State defined. District type, such as Independent or Intermediate.

*DISTRICT NAME SY005

DST-LNG-NM

50/a Name of district.

DISTRICT SHORT NAME

SY005

DST-NME

27/a Shortened district name.

MAILING ADDRESS

SY005

ADDR-LNE-1

ADDR-LNE-2

27/a 27/a

Street address.

Mailing address.


FIELD DATABASE SIZE/TYPE VALID VALUES USAGE *CITY SY005

CITY

30/a

City name.

*ST SY005

STATE

2/a State abbreviation.

ZIP SY005

ZIP-CD

9/n U.S. Post Office Zip Code for the mailing address.

COUNTY CODE SY005

CNTY-CD

3/a Valid code from CE265.

County where district is located.

COUNTRY SY005

BRTH-CNTRY

20/a Country where district is located.

REGION SY005

RGN-NBR

2/n Region.

STATE DIST # SY005

ST-DST-NBR

5/a State district number.

MEP FUNDED SY005

MEP-FUNDED

1/a checkbox X = funded Indicates school is eligible for migrant student funding.

DISTRICT PHONE SY005

DST-AREA

DST-NBR

DST-PHEXT

3/n 7/n 5/a

Telephone area code. Telephone number. Phone extension.

FAX NUMBER SY005

FX-AREA

FX-PHNE

3/n 7/n

District FAX area code. District FAX number.

E-MAIL ADDRESS SY005

EMAIL

40/a District e-mail address.

SUPERINTENDENT

SY005

SUPT-NME

30/a Title (optional) first, middle, last name

Superintendent’s name.

PHONE SY005

SUPT-AREA SUPT-PHNE

SUPT-PHEXT

3/n 7/n 5/a

Optional: District default from SY075

Telephone number. Phone extension.


SUPT-EMAIL

40/a Superintendent’s E-mail address.

COORDINATOR SY005

COORD-NME

30/a Title, first, middle, last name

Coordinator’s name.



PHONE SY005

CO-AREA-CD

CO-PHNE

CO-EXT

3/n

7/n

5/a

District default from SY075.

Telephone area code.

Telephone number.

Telephone extension.


CO-EMAIL

40/a Coordinator’s E-mail address.

STATE CONTACT SY005

MARSS-CONT

30/a State contact’s name.

PHONE

SY005

MARSS-AREA

MARSS-PHNE

MARSS-EXT

3/n

7/n

5/a


Telephone number.



MARSSEMAIL

40/a

E-mail address.

FAX SY005

MARSS-FAXA

MARSS-FAX

3/n

7/n

FAX area code.

FAX number.

SCHOOLVIEW URL

SY005

URL-SV

SchoolView URL

ADMIN/

MAINTENANCE COSTS

SY005

ADMIN-CST

xx.xx/n Used for report SPINVOICE.

Administrative and maintenance cost.

CAPITAL EXPENDITURES

SY005

CAPL-EXP


Capital expenditures.

DEBT SERVICE SY005

DEBT-SERV


Debt service.

STATE MAINSTREAMING COSTS

SY005

SMSCST

xxx.xx/n Used for report SPINVOICE.

State mainstream costs.

STATE REVENUE SY005

STATE-REV

xxxx.xx/n Used for report SPINVOICE.

State revenue.


NAVIGATION BUTTONS

Button Screen Description

Menu SY001 System Administration Menu

Prev Screen Return to previous screen

State Schools SY265 District Schools/ State Schools Permits SY270 Postal Permits Default Values SY075 District Default Values School SY010 School


SY010 - School


LAST UPDATE SY010

MNT-DT

MNT-INIT

8/n

3/a

Date displayed in format MM/DD/CCYY


*DIST SY010

DST-NBR

4/n


27a display From SY005 Once the district number has been transmitted the district name will display to the right.

*SCHL SY010

SCH-NBR

4/a District assigned. School number or abbreviated school name.

SUMMER SCHOOL SY010

SUMM-SCH

1/a checkbox X = yes Indicates school has a summer school session.

SHOW ENROLLMENT

SY010

N/A

1/a checkbox X = yes, display Request that the number of students enrolled display.



CURRENT ENROLLMENT

5/n display Calculated from ST210 records

School’s current enrollment.

SCHOOL NAME, ADDRESS AND PHONE

*NAME SY010

SCH-NME

50/a Full school name.

SCHOOL

SHORT NAME

SY010

SCH-NME-27

27/a Shortened school name.

MAILING

ADDRESS

SY010

ADDR-LNE-1

ADDR-LNE-2

27/a

27/a

Street number and name.

*CITY SY010

CITY

30/a Optional: District default from ST075.

City where school is located.

*ST SY010

STATE

2/a Optional: District default from SY075.

Two-character state abbreviation.

ZIP SY010

ZIP-CD

9/n Zip code, either 5 -digit or extended 9-digit.

COUNTY SY010

CNTY-CD

3/a County where school is located.

SY010

N/A

DISPLAY 20/a

County code description.

COUNTRY SY010

CNTRY

20/a Country where school is located.

PHONE SY010

PH-AREA-CD

PH-NBR

PH-EXT

3/n

7/n

5/a

Optional: District default from SY075.

Area code.

Phone number.

Phone extension number.

FAX NUMBER SY010

FX-AREA-CD

FX-PHNE

3/n

7/n

Optional: District default from Screen SY075.

Area code and FAX number.

E-MAIL ADDR SY010

EMAIL

40/a E-mail address.

FORMER LONG

CITY NAME

SY010

CITY-LNGNM

25/a Former long city name (optional)

*SCHOOL CATEGORY

SY010

SCH-CAT

1/a listbox P = Public

E = Elsewhere

N = Nonpublic

School’s category in this district. Example: a school located in another district could be an ‘elsewhere’ for this district.



SCHOOL TYPE SY010

SCH-TY

1/a listbox Kindergarten Elementary Intermediate

Jr. High/ Middle

Sr. High

Highlight the appropriate school type. This selection is important if you will be ordering Census documents.

STATE SCHOOL # SY010

STATE-SCH

7/a State assigned. State school number.

CLASSIF SY065

SCH-CLASS

DISPLAY 2/n

Assigned by the state. Updated on Screen SY265.

State classification such as Public Sr. High. Only public schools have state classifications.

SCHL ID TYPE/ NBR

SY010

SCH-ID-TY

SCH-ID-NBR

2/a

14/a

District assigned. School ID type and ID number.

LOCATED IN DISTRICT #

SY010

IN-DST

4/n District where the school is located.

BUILDING OWNED BY DISTRICT

SY010

BLD-OWNED

1/a checkbox X = yes Indicates the school building that is owned by the district.

EXCLUDE FROM STATE REPORTING

SY010

MARSS-EXCL

1/a checkbox X = exclude Exclude this school from state reporting.

EXCLUDE FROM ATTENDANCE REPORTING

SY010

ATND-EXCL

1/a checkbox X = exclude Exclude this school from attendance reporting.

TITLE I TYPE

FALL

EOY

SY010

TTTLE-1FAL TITLE-1

1/a

1/a

A = No Title I services

B = Targeted to some students

C = All students

D = School serves neglected students

E = Delinquent students served

State Title I school code indicating the school’s Federal Title I funds status for free and reduced price meals.

TITLE I

PROFILE

ESEA Title I Program Type Code.

PART A SY010

TI-PARTA

1/a checkbox X = school participates

School participates in a program authorized under ESEA, Title I, Part A of the Improving America’s Schools Act.

PARTC SY010

TI-PARTC


School participates in Title I program for migrant students.



DELINQUENT SY010

TI-DELQ


School participates in Title I program for delinquent or neglected students.

SCHL WIDE SY010

TI-SCHWD-A

TI-SCHWD-C

TI-SCHWD-D

1/a checkbox X = school-wide program

Identifies program as a school-wide program.

TARG’D ASSIST SY010

TI-TARGA-A

TI-TARGA-C

TI-TARGA-D

1/a checkbox X = targeted assistance program

Identifies program as a targeted assistance program.

STUDENT SYSTEM CONTACT

SY010

SCH-CNT

27/a Contact at the school regarding student information.

PRINCIPAL NAME SY010

PRIN-NME

27/a Title (optional) First, middle and last name.

Principal’s name.

PRINCIPAL E-MAIL ADDRESS

SY010

PRIN-EMAIL

40/a Principal’s E-mail address.

COLLEGE BOARD CAMPUS CODE

SY010

CCBC-NBR

6/n College Board Campus Code.

NAVIGATION BUTTONS



Prev Screen Return to previous screen Grade Table SY211 School Grade Table Schl Defaults SY080 School Default Values


SY025 - Program


LAST UPDATE SY025

MNT-DT

MNT-INIT

8/n

3/a

Date displayed in the format MM/DD/CCYY


*DIST SY025

DST-NBR

4/n


*SCHL SY025

SCH-NBR

4/a District assigned. School number or abbreviated school name.

*PROG SY025

PRG-ID

5/a School or district assigned.

Program. A program of study set up with a specific goal.

PROGRAM STATUS

SY025

PRG-STS

1/a radio button

A = active

I = inactive

Indicates whether program is currently active.

*PROGRAM

NAME

SY025

PRG-LNG-NM

50/a District assigned. Full name of program.



SHORT NAME SY025

PRG-NME

27/a District assigned. Abbreviated optional program name.

DEPARTMENT SY025

PRG-DEPT

2/n District or school assigned.

Program department.

GROUP # SY025

PRG-GRP-NB

2/n District or school assigned.

Program group.

OE CODE SY025

OE-CODE

xx.xxxx/n State code number corresponding to the school’s program.

ITINERANT SY025

PRG-ITIN

1/a checkbox X = program is not associated with a calendar.

Students in this program are not state-reported. Itinerant programs are not associated with a calendar. Billing is based on FTE units and each student has a case manager.

LENGTH OF DAY IN

MINUTES

SY025

MIN-DD

3/n Number of minutes in a school day for this program.

REVENUE GENERATING

SY025

REV-GEN

1/a checkbox X = yes

Blank = no

Program generates revenue for the district.

AWARD SY025

AWARD-CODE

1/n radio button

0 = none

1 = certificate

2 = diploma

3 = degree

4 = transcript

Type of awards students obtain upon successful completion of the program.

TRADITIONAL GENDER

SY025

TRAD-GENDR

1/a radio button

Blank = none

M = male

F = female

E = equal distrib.

The gender this program is traditionally associated with.

PROGRAM CREDITS

3/n display System calculated Once the regular and elective program credits have been transmitted, total displays here.

PROGRAM HOURS SY025

PRG-HRS

3/n 1-999 Number of hours to complete the program.

REGULAR SY025

CREDIT-REG

3/n 1-999 Regular program credits.

ELECTIVE SY025

CREDIT-ELE

3/n 1-999 Elective program credits.

GENERAL STUDIES

SY025

CREDIT-GS

3/n 1-999 Number of general studies credits earned by completing the program.



LIBERAL ARTS SY025

CREDIT-TRS

3/n 1-999 Number of Liberal Arts credits earned by completing the program.

NAVIGATION BUTTONS





SY040 - Room


LAST UPDATE SY040

MNT-DT

MNT-INIT

8/n

3/a



NOTES 1/a display X = notes exist Notes indicator. Click on NOTES navigation button at the bottom of the screen to display existing notes.

*DIST SY040

DST-NBR

4/n

Your district number District number.

*SCHL SY040

SCH-NBR

4/a District assigned. School number or abbreviated name.

DISPLAY 27/a

From SY010 School name displays when school number is transmitted.



*ROOM SY040

ROOM

4/a School assigned. Room number.

TYPE SY040

RM-TY

4/a listbox District defined on Screen SY243.

Type of room, such as classroom or gymnasium.

DEPARTMENT SY040

DEPARTMENT

4/a School assigned. See SC280 for valid codes.

School department.

SEATS/ CAPACITY SY040

RM-CAP

4/n School defined. Number of students the classroom will accommodate.

FEES/HOURS SY040

FEES

xxx.xx/n School defined. Hourly rental fee for other than classroom use.

FLOOR SY040

FLOOR

4/a Floor where room is located.

LOCATION 1 LOCATION 2

SY040

RM-LOC1

RM-LOC2

3/a District defined. Perpendicular location coordinates that intersect at the location of the room.

PHONE X SY040

PH-NBR

PH-EXT

7/n

5/a

Room phone number. Extension number.

Next School

Prev School

1/a push button

Pushed or not Push for inquire next or previous school rooms

NAVIGATION BUTTONS



Prev Screen Return to previous screen Notes SY255 Room Notes Rooms SY440 Room Information


SY045 - School Grade Record for State Reporting


LAST UPDATE SY045

MNT-DT

MNT-INIT

8/n

3/a



*DIST SY045

DST-NBR

4/n


*SCH YR SY045

SCH-YR

4/n YYYY Calendar year when the school year is completed. For example, 2001-2002 school year is entered as 2002.

*SCHL SY045

SCH-NBR

4/a District assigned on SY010

School number or abbreviated name.

27/a display From SY010 School name displays when school number is transmitted.



*STATE GRADE SY045

STATE-GRDE

2/a State assigned State grade level.

STATE SCHOOL NUMBER

SY045

STATE-SCH

DISPLAY 7/n

State assigned. State school number.

EXCLUDE FROM STATE REPORTING

SY045

MARSS-EXCL

1/a checkbox X = exclude Exclude this SchoolMAX school grade header from state submission.

EQUIVALENT SCHOOL GRADES

SY045

EQV-SCH-GR

DISPLAY

45/a

District defined. School grade(s) equivalent to the specified state grade.

KINDERGARTEN SCHEDULE

SY045

KGTN-SCHD

1/a listbox X =non-kindergarten

A = half day - daily

B = full day -alternate days

C = full day - 3 days/week

D = full day - every day (spring only)

E = full day - every day all year

Kindergarten schedules as defined by MDE.

LENGTH OF DAY

IN MINUTES

SY045

MIN-DD

3/n Length of school day expressed in minutes. Required for state reporting.

INSTRUCTIONAL DAYS

SY045

INST-DAYS

3/n 1-999 Number of days all students are required to attend and participate in school activities for the entire school day.

NON-INSTRUCTIONAL DAYS

SY045

NINST-DAYS

3/n 1-999 Any day used in whole or in part for purposes other than instruction.

REPORT MBRSHP/ATTEND IN DAYS

SY045

RPT-DAYS

1/a checkbox X = yes Select this checkbox to report your membership and attendance in days.

CALCULATE MBRSHP/ATTEND IN HOURS

SY045

CALC-HRS

1/a checkbox X = yes Select this checkbox to report your membership and attendance in hours.

USE FTE PCT ON ST210 TO CALCULATE MEMBERSHIP IN HOURS

SY045

FTE-FLAG

1/a checkbox X = yes Select this checkbox to use the FTE Percentage (FTE Pet) on the student’s ST210 Enrollment record to calculate his/her membership.


NAVIGATION BUTTONS Button Screen Description


Prev Screen Return to previous screen List Calendars CA410 List All Calendars Schl Gr Table SY211 School Grade table

Dist St Schls SY265 District Schools/ State Schools


SY075 - District Default Values

FIELD DATABASE SIZE/TYPE VALID VALUES

USAGE

LAST UPDATE SY075

MNT-DT

MNT-INIT

8/n

3/a


*DIST SY075

DST-NBR

4/n

Your district number

District number

*CURRENT SCHOOL YEAR SY075

SCH-YR

4/a YYYY Calendar year when the current school year is complete.

ADDRESS/PHONE

TELEPHONE AREA CODE SY075

PH-AREA-CD

3/n Most common district area code.

DWELLING TYPE CODE SY075

DWL-TY

2/a See Screen CE270.

Most common district dwelling type.



USAGE

COUNTY CODE SY075

CNTY-CD


County code number of the most populous district county.

MUNICIPALITY CODE SY075

MUNI-CD


Most common district municipality.

CITY SY075

CITY

13/a Most common district city.

STATE SY075

STATE

2/a State Abbreviation of district .

ZIP CODE SY075

ZIP-CD

9/n zip code of district

SCHOOL ATTENDANCE AREA

KINDERGARTEN SY075

KGTN-AREA

4/a District defined. Most common kindergarten school attendance area code. Data Conversion only.

ELEMENTARY SY075

ELEM-AREA

4/a District defined. Most common primary school attendance area code. Data conversion only

INTERMEDIATE SY075

INTRM-AREA

4/a District defined. Most common intermediate school attendance area code. Data Conversion only

JUNIOR HIGH SY075

JR-AREA

4/a District defined. Most common junior high school attendance area code. Data conversion only

SENIOR HIGH SY075

SR-AREA

4/a District Defined. Most common senior high school attendance area code. Data conversion only

DEFINE TSIS FIELD SIZE

*COURSE SY075

LEN-COURSE

2/n 6-10 Number of characters in the Course field.

*LANGUAGE CODE SY075

LEN-LANGCD

2/n 2-3 Number of characters in Language Code field.

*LOCKER NUMBER SY075

LEN-LOCKNU

2/n 4-5 Number of characters in Locker Number field.

*STATE ID SY075

LEN-STATID

2/n 13-15 Number of characters in State ID field.



USAGE

*OTHER DISTRICT ID SY075

LEN-ODSTID

2/n 4-5 Number of characters in Other District ID.

SYSTEM ASSIGN

DWELLING NUMBER SY075

ASSIGN-DWL

CHECKBOX

1/a

X = automatically assign.

Instruct the system to automatically assign dwelling numbers.

NEXT DWELLING NUMBER SY075

DWL-NBR

6/n District or system assigned.

Specify the beginning Next Dwelling Number. Automatically assigned dwelling numbers will begin with this number in the current school year.

FAMILY NUMBER SY075

ASSIGN-FAM

CHECKBOX

1/a


Instruct the system to automatically assign family numbers.

NEXT FAMILY NUMBER SY075

FAM-NBR

6/n District assigned. Specify beginning Next Family Number. Automatically assigned family numbers will begin with this number in the current school year.

ID NUMBER SY075

ASSIGN-ID

1/a X = automatically assign.

Assign family member ID numbers.

NEXT ID NUMBER SY075

ID-NBR

9/n Start with this ID number.

FIELD/NOTE NUMBER SY075

N/A

CHECKBOX

1/a


Automatically assign field and note numbers for i-Cue IEP.

NEXT FIELD NUMBER SY075

N/A

9/n To assign next available number, enter 1.

Enter the starting field number.

NEXT NOTE NUMBER SY075

N/A

9/n To assign next available number, enter 1.

Enter the starting note number

CENSUS/ENROLLMENT/SPECIAL EDUCATION

*PRIMARY HOME LANGUAGE SY075

LANG-CD

2/n English = 11

See Screen CE230 for others.

Language most often spoken in most district homes



USAGE

ETHNIC CODE SY075

ETHN-CD

1/n 1 = American Indian or Alaskan native

2 =Asian or Pacific Islander

3 =Hispanic

4 =Black, not of Hispanic ethnicity

5 =White, not of Hispanic ethnicity

The most common ethnic derivation in your district.

MARITAL STATUS SY075

MAR-ST

1/a M = married

D = divorced

S = single

W = widowed

Student’s marital status.

LUNCH

[FEDERAL

CODES]

SY075

LNCH-FLG

1/n 0 ineligible, but has access

1 = Eligible for reduced price meal and has access

2 = Eligible for free meal and has access

3 = Ineligible and has no access

4 = Eligible for reduced price meal, but has no access

5 = Eligible for free meal, but has no access

Default lunch code.

RESIDENT

DISTRICT

SY075

RES-DST

4/n Usually your district number.

District number of most common district of residence.

RESIDENT

COUNTY

SY075

RES-CNTY

4/a Residence county.

AID

CATEGORY

SY075

AID-CAT

2/n See Screen ST275 for a complete list of categories.

Most common state aid category.



USAGE

LAST LOCATION SY075

LST-LOCN-A

2/n See Screen ST285 or Appendix.

Most common last location code. Last location of school attendance.

FAMILY CATEGORY (Y OR 0)

SY075

AGE-CAT

1/a Y = youngest child

O = oldest child

See Appendix in Sys Admin manual for codes.

Categorize families according to the youngest or the oldest member.

SPECIAL ED EVALUATION

[FEDERAL CODES]

SY075

SPED-EVAL

1/n I not evaluated

2evaluated - does not need services or follow-up status, or parent refused evaluation.

3evaluated - requires services but not yet in a program.

4evaluated - receiving services in accordance with PL 101-476. 7IEP has been terminated and student is on follow-up status.

Most common Special Education evaluation code.

FED INSTRUCTIONAL SETTING SY075

INST-SETG

2/n 01-08

See Screen SP270 for instructional setting codes.

Federal instructional setting. Most common instructional setting for Special Education.

SERVING DISTRICT SY075

SERV-DST

5/n 1-99999 Serving district.

COMPENSATORY AID SY075

COMP-AID

1/a ST282, Compensatory Aid

Compensatory aid code.

TRANSPORTATION TYPE SY075

TNSP-TY

2/a ST282, Transportation Type

Transportation type code.



USAGE

FTE PERCENT SY020

FTE-PCT

xx.x/n District defined. Full Time Equivalency Percent, default for FTE% field on ST208/ST210 Student Enrollment.

SHOW IEP LISTBOX SY075

SPED-IEP

CHECKBOX

1/a

X = show IEP listbox

Show IEP Listbox

USES FEE MODULE SY075

USE-FEE

CHECKBOX

1/a

X = uses fee module

District uses the SchoolMAX Fee application.

USES HEALTH MODULE SY075

USE-HEALTH

CHECKBOX

1/a

X = uses health module

District uses the SchoolMAX Health module.

USES TRANSPORTATION SY075

USE-TNSP

CHECKBOX

1/a

X = uses transportation module

District uses the SchoolMAX Transportation module.

USES OPEN ENROLLMENT SY075

USE-OPENR

CHECKBOX

1/a

X = uses open enrollment module

District uses the SchoolMAX Open Enrollment module

USES LETTER MODULE SY075

USE-LET

CHECKBOX

1/a

X = uses Letter Module

District uses the SchoolMAX Letter Module

NAVIGATION BUTTONS





SY076 - District Additional Options


*DIST 4/n Your district number

District number

27/a display From SY005 Once the district number has been transmitted the district name will display to the right.

ENROLLMENT/CENSUS OPTIONS

REQUIRE BIRTHDATE? SY075

VLD-DOB


Blank = no

Set whether birthdays date is required field.

REQUIRE ETHNIC CODE?

SY075

VLD-ETH


Blank = no

Set whether ethnic code is required field.

ALLOW DUPLICATE ENROLLMENT?

SY075

VLD-ENR

1/a checkbox X = yes,

Blank = no

Set whether duplicate enrollment is allowed.

ENROLLMENT LIMIT IN DAYS

SY075

ENR-DAYS

3/a Set enrollment limit.



ATTENDANCE PERIOD LOCK DAYS

SY075

ATT-LOCK-D

3/a Specify number of attendance period lock days.

RESTRICT CALENDAR CHANGES ON ST208, ST210

SY075

ALCH-CAL


Blank = no

Set whether calendar changes on ST208 and ST210 screens is restricted.

TRANSFER LAST ENROLLMENT DATA ON ST208

SY075

TFR-ENR


Blank = no

Mark if have to copy LEP and title1 details from previous enrollment doing Add on ST208

RESTRICT SSN VIEW? SY075

RES-SSN


Blank = no

Set whether SSN view is restricted.

AGE VALIDATION

DISTRICT WIDE Specify interval of valid enrollment age in district.

MIN SY075

DW-MIN-AGE

2/a 00 - 99

MAX SY075

DW-MAX-AGE

2/a 00 - 99

KINDERGARTEN Specify interval of valid enrollment age on kindergarten.

MIN SY075

KK-MIN-AGE

2/a 00 - 99

MAX SY075

KK-MAX-AGE

2/a 00 - 99

ELEMENTARY Specify interval of valid enrollment age on elementary school.

MIN SY075

EL-MIN-AGE

2/a 00 - 99

MAX SY075

EL-MAX-AGE

2/a 00 - 99

INTERMEDIATE Specify interval of valid enrollment age on intermediate school.

MIN SY075

IN-MIN-AGE

2/a 00 - 99

MAX SY075

IN-MAX-AGE

2/a 00 - 99



JR. HIGH/MIDDLE Specify interval of valid enrollment age on high or middle school

MIN SY075MS-MIN-AGE

2/a 00 - 99

MAX SY075

MS-MAX-AGE

2/a 00 - 99

SR. HIGH Specify interval of valid enrollment age on high school

MIN SY075

HS-MIN-AGE

2/a 00 - 99

MAX SY075

HS-MAX-AGE

2/a 00 - 99

USE TODAY OR USE AS OF DATE

SY075

VAL-ASOFDT

1/a District can choose date to use for age validation on ST208/ST210. When checked “Today” then age validation on ST208/ST210 will calculate student age as of today like it is now.

When checked “As of Date” then age validation on ST208/ST210 will calculate student age as of date specified in field “Age as of date MMDD”.

AGE AS OF DATE MMDD

SY075 AGE-OF-DT

4/n, display District defined date. Used to specify the date that district want to be use for student’s age calculation and display.

STAFF OPTIONS

DISPLAY SSN/ADDR/PHONE?

SY075

STF-SEC-SP


Blank = no

Set whether to display SSN view, address or phone in staff information.

DISPLAY INACTIVE ON SC461?

SY075

STF-INACT


Blank = no

Set whether to display inactive programs on SC461 Teacher/Room Programs.

DISPLAY TEACHER FIRST NAME?

SY075

STF-TCHRFN


Blank = no

Set whether to display teacher first name in staff information fields.

AUDITING OPTIONS

AUDIT ATTENDANCE SY075

AUDIT-AT


Blank = no

Set for attendance audit.



AUDIT CENSUS SY075

AUDIT-CE


Blank = no

Set for census audit.

AUDIT ENROLLMENT SY075

AUDIT-EN


Blank = no

Set for enrollment audit.

AUDIT NURSES DAILY LOG

SY075

AUDIT-HE

1/a checkbox X= yes

Blank = no

Set for Nurses daily log audit.

TIENET OPTIONS

USES TIENET SY075

TI-USER


Blank = no

District uses the TIENET.

INFODRIVER OPTIONS

LEFT-JUSTIFY GS255 SCORES

SY075

GS255LEFT


Blank = no

Specify INFODriver option to use left justify on scores.

MISCELLANEOUS OPTIONS

HEALTHY FAMILIES LINK (ON WEB MAIN MENU)

SY075

HLTHY-FAM


Blank = no

Set whether to show link to families healthy on main menu.

DISPLAY LUNCH CODE ON CE220?

SY075

LNCH-FLG-D


Blank = no

Set whether to display lunch code on CE220 Family Member

ADDITIONAL HEALTH FACTORS FROM THIS STATE

SY075

ADD-FACT

2/a

UNIQUE ASSIGN CODE ON SY230

SY075

SYASGN-CD


Blank = no

Specify automatically assigned staff members numbers on SY230 Staff Member

USE STUD. LANG. INFO SCREENS

SY075

USE-HLS


Blank = no

District uses student language info screens.

USE SP205 SY075

SPEC-ED


Blank = no

District uses SP205 Special Education Record screen.

ALLOW TO CREATE ATTENDANCE TODAY STATUS RECORDS FOR PREV. DATES ON AT221, AT231, AT241

SY075

CR-AT005


Blank = no

Set whether to allow create attendance status records for previous dates on AT221 Mark Attendance, AT231 Period Attendance By Class and AT241 Positive Attendance By Class.

ATTENDANCE FOLLOWS STUDENT IN DISTRICT

SY075

AT-DST


Blank = no

Instruct to transfer attendance information from student previous district.



VERIFICATION REQUIRED FOR END CODE

SY075

VER-END-CD

2/n Set whether end code verification is required.

LISTBOX LIMIT SY075

BOXLIM

3/n Specify listbox limit.

ALLOW UPDATES TO HISTORIC AND ACTIVE iPLAN DATA

HOW ONLY CURRENT FEE BALANCE

SY075

SH-CURRBAL


Blank = no

If checked only current fee balance is displayed on FE230 and FE240. If not checked we will see current, previous and total balances

NAVIGATION BUTTONS



Prev Screen Return to previous screen Dist Defaults SY075 District Default Values


SY080 - School Default Values


LAST UPDATE SY080

MNT-DT

MNT-INIT

8/n

3/a


Date record was last updated and initials of the person who updated it.

*DIST SY080

DST-NBR

4/n

Your district number

District number

*SCHL SY080

SCH-NBR

4/a Valid district school.

School number.

SCHOOL

NAME

DISPLAY 27/a

From SY010 Once the school number has been transmitted the school name will display to the right.

SUB-SYSTEM SPECIAL PROCESSING



USES SCHEDULING SY080

USE-SC

1/a checkbox

1/a

X = uses Scheduling

School uses the SchoolMAX scheduling module. This checkbox must be selected in order for Scheduling to work.

USES HOMEROOM CLASSES

SY080

USE-HMRM

1/a checkbox X = uses homeroom-type classes

School assigns students to homeroom-type classes. This option causes homerooms and homeroom teachers to display on students’ enrollment records.

USES GRADE REPORTING

SY080

USE-GR

1/a checkbox X = uses Grade

Reporting

School uses the SchoolMAX Grade Reporting module. This option allows Grade Reporting to work.

LOWEST GRADE TO POST

SY080

POST-GRDE

2/n Lowest enrolled grade for which grades will be posted at year-end.

CITIZENSHIP GRADE TYPE

SY080

CIT-GRDT

2/a Citizenship Grade Type

SCHOOL BY NAME SY080

SC-SCROLL

1/a checkbox

GRADE SCAN ERRORS EDIT SCREEN

SY080

SCN-SCR

5/a listbox GR295 or GR296 Screen District uses for grade scan errors edit.

ATTENDANCE CORRECTION DAYS

SY080

ATT-CORR-D

3/n Attendance correction days.

RESTART CYCLE DAY OPTION FOR PERIOD ATTENDANCE

SY080

RESET-CY

1/a checkbox A = FD (first day)

T = Beginning of term

B = Both

Default = Start day cycle on first day of school year and continue to the end of school year.

When you use Screen CA305 to restart the class meeting day cycle, the contents of this field will dictate whether the cycle will restart at every first day code, every beginning-of-term code or both.

FOR IN-DISTRICT TRANSFER FROM THIS SCHOOL, RETAIN

TRANSPORTATION

STATUS, ELIG, EXCP

SY080

COPY-TNSP


Blank = no

Transportation status, eligibility and exceptions. Retains the current values.

BUS ROUTE AND LOCATION

SY080

BUS


Blank = no

Retains the current route and stop values.

CREDITS AND HONOR POINTS

SY080

COPY-CRD


Blank = no

Transfers credits and honor points to the student’s records at the new school.



SCHOOL EXCLUSIONS

SY080

COPY-EXCL


Blank = no

Transfers student’s exclusions to the new school.

SP ED SERVICE SCHOOL

SY080

COPY-SPSCH


Blank = no

Transfers student’s Special Education service school

TEACHER AND HOMEROOM

SY080

COPY-T-H


Blank = no

Transfers student’s teacher and homeroom

GIFTED/TALENTED INDICATOR

SY080

COPY-G-T


Blank = no

Transfers student’s gifted/talented indicator

TITLE I INDICATOR SY080

COPY-T-1


Blank = no

Transfers student’s Title I indicator

COMPENSATORY AID

SY080

COPY-CAID


Blank = no

Transfers student’s compensatory aid.

YEAR END PROCESSING

EXCLUDE SCHOOL FROM YEP

SY080

YEP-EXCL


Blank = no

Exclude this school from year-end processing.

DO NOT COPY CURRENT COUNSELOR

SY080

PURGE-COUN

1/a checkbox

X = do not copy information to new year

If selected: The counselor (homeroom, teacher) on the current enrollment will not be applied to next year’s enrollment.

DO NOT COPY CURRENT HMRM, TEACHER

SY080

PURGE-T-H

1/a checkbox X = = do not copy information to new year

If a scheduling counselor (homeroom, teacher) has been assigned for the coming year, the system will use that information for the new enrollment. Other-wise no counselor (homeroom, teacher) will be assigned. If not selected: The counselor (homeroom, teacher) on the current enrollment will be used for next year if the student stays at the same school. When a student changes schools at year-end, the system always looks for a scheduling counselor (homeroom, teacher). If none is found, none will be assigned.

DO NOT COPY LOCKER, COMBINATION

SY080

PURGE-LOCK


Blank = no

Do not copy Locker, Combination to the next year’s enrollment



DO NOT COPY GIFTED/TALENTED INDICATOR

SY080

PURGE-G-T


Blank = no

Do not copy Gifted/Talented Indicator to the next year’s enrollment

DO NOT COPY TITLE 1

SY080

PURGE-T1


Blank = no

Do not copy Title I indicator to the next year’s enrollment

DO NOT COPY COMPENSATORY AID

SY080

PURGE-CAID

1/a checkbox X = do not copy information to new year

Blank = no

Do not copy Compensatory Aid to the next year’s enrollment

DO NOT COPY TRANSPORTATION TYPE

SY080

PURGE-TRAN


Blank = no

Do not copy transportation type to the next year’s enrollment

DO NOT COPY STATE EXCLUSION

SY080

PURGE-STEX


Blank = no

Do not copy State Exclusion to the next year’s enrollment

DO NOT COPY SCHOOL START GRADE

SY080

PURGE-GR


Blank = no

Do not copy School Start Grade to the next year’s enrollment

DO NOT COPY LEP INFORMATION

SY080

PURGE-LEP


Blank = no

Do not copy LEP information to the next year’s enrollment

PURGE DISCIPLINE RECORDS

SY080

PURGE-DISC

1/a checkbox X = purge Purge discipline records during year-end processing.

MEMBER CONFIDENTIAL INFO HISTORY

SY080

CONFID-HIS


Blank = no

Store the data in history during EOY processing.

GRAGE RETENTION SCHOOL YEAR

PURGE-F-YR 4/n School year not < 1990.

Controls Grade History retention. 0000 saves all grades, future school year will remove all saved grades.

DIRECTORY PATH TO LOCATION OF STUDENT PHOTO

SY080

PHOTO-DIR

50/a Database address of student photos

URL FOR WEB BASED PHOTOS

SY080

PHOTO-URL

50/a URL address of student photos



FILE EXTENSION FOR WEB-BASED PHOTOS

SY080

PHOTO-EXT

3/a File extension for web-based photos

SHOW ICUE DISCIPLINE REPORT

SY080

ICUEDISP


Blank = no

Show iCue Discipline Report

NAVIGATION BUTTONS




Reset Cycle CA305 Reset Cycle Days/ Calendar Periods


SY211 - School Grade Table


*DIST SY011

DST-NBR

4/n


*SCH YEAR SY011 SCH-YR PREFILLED

4/a

YYYY Calendar year when the current school year is complete.

*SCHL SY011

SCH-NBR

4/a Valid district school. School number.


ENROLLMENT AS OF

2/n, 2/n, 4/n Date in format MMDDYYYY

Display Grade Enrollment as of date specified.



A/C/D 1/a A=add

C =change

D =delete

Blank = no action

Action maintenance field.

*GRADE SY011

GRDE

2/a District defined. Two-character entry. (02=2)

District grade code.

*DESCRIPTION SY011

GRD-DESCR

30/a District defined. The description or definition of a district assigned grade code.

*STATE GRADE SY011

STATE-GRDE

2/a State defined. State grade equivalent of the described grade.

NEXT YR GRADE SY011

NXT-GRDE

2/a Next year grade. The next progressive grade level after the grade described. Students are promoted to this grade at year-end.

*PRINT GRADE SY011

PRD-GRD

4/a School defined. Grade to be printed on reports.

GRADE ENROLLMENT

MALE/FEMALE 3/n display

3/n display

System calculated Number of males, females and the total number of students enrolled in each grade.

4/n display System calculated Total number enrolled in grade

Next 2/a Grade or spaces Used for scrolling pages

NAVIGATION BUTTONS



Return Return to previous screen


SY219 - Error Message Table


A/C/D 1/a A=add

C =change

D =delete

Blank = no action


*ERR NBR SY019

ERR-NBR

6/n Error number

Error Message SY019

ERR-MSG

50/a Error message

Last Update SY019

MNT-DT

MNT-INIT

8/n display

3/a display

Date displayed in the format Mm/DD/CCYY

Last update date and operator’s initials who updated the message

Next

OR

6/n

50/a

Error number

Or

Error message

Used for scrolling pages by error number or error message. Default is by error number.


NAVIGATION BUTTONS





SY221 - District Status Table


*DIST SY021

DST-NBR

4/n


27/a display From SY005 District name

A/C/D 1/a A=add

C =change

D =delete

Blank = no action

Indicate action to update table.

*DISTRICT SY021

DST-NBR-2

4/n District number.

*STATUS SY021

LOC-DST-ST

1/a O = operating

M = member

N = non-member

District status.



Next 4/n District number or spaces

Used for scrolling pages

NAVIGATION BUTTONS





SY230 - Staff Member


*DIST SY030

DST-NBR

4/n Your district number District number

*EMPL# SY030

EMP-NBR

9/n District assigned. Staff ID or Employee number.

SEARCH At least 3 characters. Search for staff member name and employee number.

LAST UPDATE SY030

MNT-DT

MNT-INIT

8/n

3/a


Date record was last updated and the initials of the person who updated it.

*LAST NAME SY030

LST-NME

50/a Employee’s last name.

*FIRST, MIDDLE SY030

FRST-NME

20/a Employee’s first name and middle name or initial.



MAILING ADDRESS

SY030

ADDR-LNE-1

ADDR-LNE-2

27/a

27/a

Street address

(2 lines)

Mailing address.

SSN SY030

SSN

9/a Employee’s Social Security Number.

CITY SY030

CITY

30/a City name.

ST SY030 STATE

2/a State abbreviation.

ZIP SY030 ZIP-CD

9/n U.S. Post Office Zip code for the mailing address.

CERT/ LIC NBR SY030

CERT-NBR

15/a No edits. Staff member’s license or certificate number.

HM PHONE SY030

HM-AREA-CD

HM-PHNE

3/n

7/n

Telephone area code. Telephone number.

GENDER SY030

GENDER

1/a M = male

F = female

N = unknown

Staff member’s gender.

BIRTH MMDD SY030

BRTH-MMDD

4/n MMDD Staff member’s month and date of birth.

BIRTH YEAR SY030

BRTH-YEAR

4/n CCYY Staff member’s year of birth.

PROGRAM SY030

STAFF-PRG

8/a District assigned. See SY282 Staff Program.

Program that staff member is assigned to.

SITE SY030

SITE

2/a District assigned. See SY282 Staff Site.

Site or type of site where staff member is assigned.

EDUCATION PLAN SY030

EP-USER

1/a M = Manager

U = User

Blank = no IEP (default)

Manager or employee user in IEP program.

GENERATION ID SY030

GEN-ID

10/a Indicator to fix Info-Driver problem.

A/C/D

1/a A = add

C = change

D = delete

Blank = no action




ASSIGNMENT DATES

*BEGIN SY035

BEG-EMP-DT

8/n MM/DD/YYYY Date this assignment began.

END SY035

END-EMP-DT

8/n MM/DD/YYYY Date this assignment ended.

*SCHOOL SY035

SCH-NBR

4/a District assigned on SY010.

School number or abbreviated school name.

*STAFF TYPE SY035

STAFF-TYPE

3/a See SY231 for valid staff type codes

Identifies a staff member type.

DEPARTMENT SY035

DEPARTMENT

4/a See SC280 for valid department codes.

Department of study.

ROLE SY035

ROLE-ID

3/n Staff person’s additional role at a school. Use this field to specify a code for an additional role such as Asst. Principal.

TYPE OF INSTRUCTION

SY035

TYPE-INST

2/a Valid code from SY282.

The type of instruction provided to English learning students.

TEACHER FUNDS SY035

TCHR-FUNDS

2/a Valid code from SY282.

Source of funds used for teacher.

ASGN CODE SY035

ASSIGN-CD

10/a District defined. Staff assignment code, teaching or non-teaching.

ASGN PCNT SY035

ASGN-PCNT

xxx.xxx/n 000.001-999.999 Percent of the employee’s time spent on this assignment.

LANG OF INSTRUCTION

SY035

INST-LANG

3/n Valid language from CE230.

Language of instruction provided English learner students.

E-MAIL SY035

EMAIL

40/a E-mail address.

WORK PHONE

X

SY035

WK-AREA-CD

WK-PHNE

WK-EXT

3/n

7/n

5/n


Telephone number.


NEXT

4/a If type & begin date appears in the NEXT field, there are more school assignments on another screen. To view those assignments, highlight INQ in the maintenance listbox and transmit.


NAVIGATION BUTTONS Button Screen Description



Staff Addl Info SY233 Staff Additional Information Staff Credentials SY234 Staff - Credentials


SY231 - Staff Type


A/C/D 1/a A, C or D Add, change or delete the record

*STAFF TYPE SY031

STAFF-TYPE

3/a Staff type code

*DESCRIPTION SY031

STAFF-DESC

15/a Staff type description

NEXT 3/a Staff type or spaces Next Staff type code to start list from.

NAVIGATION BUTTONS





SY232 - Telephone Type


*DIST SY032

DST-NBR

4/n


27/a display From SY005 District name

A/C/D 1/a A=add

C =change

D =delete

Blank = no action


*CODE SY032

PH-TYPE

1/a District defined. Telephone type code.

DESCRIPTION SY032

PH-TY-DESC

30/a Telephone type description.

*ABBREVIATION SY032

PH-TY-ABBR

10/a District defined. Abbreviated telephone type description.



STATE CODE SY032

PH-ST-CD

10/a State defined State code for telephone type

LAST UPDATE SY032

MNT-DT

MNT-INIT

8/n

3/a

Date record was last updated and initials of the person who updated it.

NEXT 1/a Telephone code type to start list from

NAVIGATION BUTTONS





SY233 - Staff Additional Information


LAST UPDATE SY033

MNT-DT

MNT-INIT

8/n display

3/a display



*DIST SY033

DST-NBR

4/n Your district number.

District number.

*TEACHER SY033

EMP-NBR

9/n District assigned. Employee number.

40/a display From SY230 Teacher name




FORMER NAME

LAST

FIRST

MIDDLE

SY033

FLST-NME

FFRST-NME

FM-NME

50/a

20/a

20/a

Staff member’s former last, first and middle name.

FTE STATUS SY033

FTE-STATUS

3/n 100+ Staff member’s percentage of full time status.

INSTRUCT SERVICES TO ENGLISH LEARNERS

SY033

INST-SERV

2/a Valid code from SY282, Instruct Services Eng Learners

State authorized teachers, teachers in training and paraprofessionals (aides) providing instructional services to English Learners.

EDUCATIONAL LEVEL

SY033

ED-LEVEL

2/a Valid code from SY282, Educational Level

Staff member’s highest educational level.

BACKDATED ATTENDANCE CORRECTION ALLOWED

ATT-COR-OK 1/a checkbox X = Yes

Blank = No

When checked the teacher has rights to exceed backdated correction limit (but not the period lock limit). All attendance transactions after the limit are audited.

YRS DEGREE EARNED

SY033

DEGREE-YR

4/n YYYY School year when degree was earned or GED requirements were met.

HIRE DATE SY033

HIRE-DT

8/n Staff member’s most recent hire date in the current district.

YRS CURRENT DIST

SY033

YRS-CURDST

2/n 1-99 Total number of years of previous educational service in the current district prior to the most recent hire date.

YRS OTHER DIST SY033

YRS-OTHDST

2/n 1-99 Total number of years of educational service in other districts.

EXIT DATE SY033

EXIT-DT

8/n MM/DD/CCYY For a staff person no longer employed in the district, his/ her last day of employment.

POSITION STATUS SY033

POS-STATUS

2/a Valid code from SY282, Position Status

Staff position status.

HQ PROF DEV DATE

SY033

HQPROFDT

8/n High Quality Prof Dev Date

NATIONAL BOARD CERTIFICATION

SY033

NTBRDCERT

1/a checkbox X = Yes

Blank = No

Whether staff member has national board certification or not



ETHNICITY CODE/ SUBCODE

SY033 ETHN-CD

ETHN-SUBCD

ETHN-CD2 ETHN-SUBC2

ETHN-CD3 ETHN-SUBC3

ETHN-CD4 ETHN-SUBC4

ETHN-CD5 ETHN-SUBC5

ETHN-CD6 ETHN-SUBC6

1/n listbox

2/n

Defined on CE280 Ethnicity Codes and Sub Codes. Enter first character of the code on CE282 in the first field and the next two characters in the second field.

NAVIGATION BUTTONS


Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Credentials SY234 Staff - Credentials

Sys Admin Cd SY282 System Administration Miscellaneous Codes Table


SY234 - Staff - Credentials


*DIST SY034

DST-NBR

PREFILLED 4/n

Your district number.

District number.

*EMPL# SY034

EMP-NBR

9/n District assigned on SY230

Employee number.

40/a display From SY230 Teacher name


A/C/D 1/a A-add; C- Change; D- Delete; spaces - no action


*SEQ# SY034

SEQNO

2/n 0-99 Credential sequence number. This is the identifying number of the credential.



*TEACHING AREA SY034

TEACH-AREA

4/a Valid code from SY282, Teaching Area

This credential authorizes the teacher to teach in this teaching area.

CREDENTIAL TYPE

SY034

CRED-TYPE

4/a Type of teaching credential held.

DATE CRED EARNED

SY034

CRED-ER-DT

8/n MM/DD/CCYY Date credential was earned.

CREDENTIAL NBR SY034

CRED-NBR

12/a Credential number.

LAST UPDATE SY034

MNT-DT

MNT-INIT

DISPLAY

8/n

3/a

Date in the format Mm/DD/CCYY


NEXT 2/n Sequence number to start list from

NAVIGATION BUTTONS

Button Screen Description Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Addl Info SY233 Staff Additional Information

Sys Admin Cd SY282 System Administration Miscellaneous Codes Table


SY243 - Room Type Code Table


*DIST SY043

DST-NBR


District number.

2770/a display

From SY005 District name

A/C/D 1/a A=add

C =change

D =delete

Blank = no action

Action Maintenance field.

*CODE SY043

RM-TY

4/a District defined. Room type code.

*ABBREVIATION SY043

RM-TY-ABBR

15/a District defined. Room type abbreviated definition.



LONGER DESCRIPTION

SY043

RM-TY-DESC

30/a District defined. Longer, more complete room type description.

NEXT 4/a Code number to start list from

NAVIGATION BUTTONS





SY250 - Note Types


NOTE TYPE SY050

NT-TYPE

3/a Note type code.

*NOTE DESCRIPTION

(Header on Note)

SY050

NT-DESCR

30/a Note type description.

*ASSOCIATED STRUCTURE

SY050

NT-STR-ASC

3/a Associated structure.

Existing Note Types

TYPE SY050

NT-TYPE

3/a display Existing Note type

*NOTE DESCRIPTION

SY050

NT-DESCR

30/a display Existing Note type description.



*ASSOC STRUC SY050

NT-STR-ASC

3/a display Associated structure.

MAINTENANCE DATE

SY050

MNT-DT

8/n MM/DD/YYYY Date this record was last updated.

MAINTENANCE INITIALS

SY050

MNT-INIT

3/a Initials of person who last updated this record.

Next Type 3/a Used for scrolling pages

NAVIGATION BUTTONS





SY255 - Notes


LAST UPDATE SY055

MNT-DT

MNT-INIT

8/n 3/a The last date that this record was updated and the initials of the person who updated it.

PREV NOTE/ NEXT NOTE

1/a checkbox X = Previous or next note exists

Indicates there is a note preceding or following this note.

NOTE DESCRIPTION

62/a Identifies note based on note type. For example, the Note ID for a student is the student ID number and his full name.

*DATE SY055

NT-DATE

8/n MM/DD/YYYY Date when notes were written.

KEYWORD SY055

NT-KWD

10/a Keyword that identifies a note. You can compile all notes with the same keyword.



INITIALS SY055

NT-INIT

3/a Initials of person who wrote the notes.

*PAGE SY055

NT-PAGE

2/n 1-99 Notes page number.

KEYWORD INITIALS

1/a radio button

K = keyword I = initials

Specify keyword to find a note by keyword or initials to fine one by initials. .

LIST 52/a listbox Keyword or initials search.

MORE 1/a push button

Click on MORE to list more notes in the Listbox.

BODY OF SCREEN SY055 NT-TXT

65/a Note content. Text will wrap at the end of each line, even in the middle of words. Press the key to move to a new line at an appropriate point.

PREV/NEXT/ADD NEW

1/a push buttons

Prev/Next used to scroll through pages, Add New clears note lines so that create a new page easier.

NAVIGATION BUTTONS




SY260 - SchoolView Publishing Rights


*DIST SY060

DST-NBR

PREFILLED

4/n


*SCHL SY060

SCH-NBR

4/a District assigned. School number or abbreviated name.

27/a display From SY010 Once the school number has been transmitted the school name will display to the right.

A/C/D 1/a A =add

C =change

D =delete

Blank = no action

Action maintenance field

*MODULE

SY060

MOD-NME

30/a Module name is entered by MAXIMUS and cannot be changed by districts or schools.



S SY060

PAR-FLAG

STU-FLAG

CON-FLAG

1/a checkboxes

Parent

Student

Contact

Select the person type(s) who will have access to information from this module on SchoolView. When a person type has not been selected by the district, the school will not be allowed to select the checkbox either.

LAST UPDATE SY060

MNT-DT MNT-INIT

8/n display

3/a display

Date in the format MM/DD/CCYY

Last date that this record was updated and the initials of the person who updated it.

NEXT

30/a If a module appears in this field there are more module listings on another screen. The module shown here appears on the first line of the next screen. Transmit to display the next screen.

NAVIGATION BUTTONS





SY261 - SchoolView Access Record Maintenance


LAST UPDATE SY061

MNT-DT

MNT-INIT

DISPLAY

8/n

3/a

Date in the format MM/DD/CCYY


*DIST SY061

DST-NBR

PREFILLED

4/n

Your district number.

District number.

*SCH YR SY061

SCH-YR


*USER TYPE SY061

USER-TYPE

1/a listbox Contact Student Parent

Type of person who has access to the student’s records.

*ID NUMBER

Family # or Student ID

SY061

ID-NBR

9/n Student ID from CE220

Family Number from CE010

Student ID Number or

Family Number if Head of Household.



40/a display From CE220/CE010 Student’s or family member’s name

*SEQUENCE NBR SY061

SEQNO

2/n Student Contact Seq HOH 1 or 2

If person is Student Contact, use Student Contact Sequence. If Head of Household, use HOH number.

STATUS SY061

STATUS

1/a listbox Unused Used

Disabled

Status of person’s use of his or her access code. Once the person has logged on and specified a user name and password, the status is Used. Disabled means the person’s access to the log-on screen has been disabled.

DATE CREATED SY061

CREATE-DT

DISPLAY 8/n

MM/DD/YYYY Date the Access Key and SY261 record were created.

NAVIGATION BUTTONS




View Access Key SY262 SchoolView Access Key


SY265 - District Schools/State Schools


*DIST SY065

DST-NBR


District number.

DISPLAY

27/a

From SY005 District name.



DIST TYPE SY005

DST-TY-A

DISPLAY

2/a

25/a

01 = independent

02 = common

03 = special

05 = enhanced pairing

06 = intermediate

07 = charter outcome base school

50 = misc. coop

51 = secondary voc coop

53 = voc, spec ed coop

60 = dept of corrections schl

61 =educ dist

62 = Sec facil dist

70 = State academy DB; Arts

83 = service coop

District type code and description

*SCH YR SY065

SCH-YR

4/a YYYY Calendar year when the current school year is complete.

VIEW SCHOOL TYPE

1/a radio button

All Schools

State Schools

Public

Nonpublic

Elsewhere

Select a school type.

STATE RPT CYCLE 1/a radio button

None

EndYr

Fall

Display state school numbers as of a particular state reporting cycle.

LIST SCHOOLS BY 1/a radio button

Schl Number

Schl Name

Sort schools in the list by school number or their names.

1/a checkbox Click on this data button to navigate directly to the SY010 School Record.

DIST SCHL DISPLAY

4/a

Defined on SY010 School number.

CAT DISPLAY

1/a

P = public

N = nonpublic

E = elsewhere

From SY010

School category.



NAME 27/a display From SY010 School name.

TYPE DISPLAY

2/a

K - kindergarten

EL - elementary

IM - intermediate

Jr - Junior High/ Middle

Sr - Senior High

From SY010

School type such as elementary or junior high.

A/C/D 1/a A=add

C =change

D =delete

Blank = no action


STATE SCHL SY065

STATE-SCH

7/a State-assigned. State school number.

CLASSIF SY065

SCH-CLASS

2/n State-assigned. See screen SY266.

State classification such as Public Sr. High. Only public schools have state classifications.

DESCRIPTION SY066

ST-CL-DESC

DISPLAY

27/a

State-assigned. State classification description.

Next 4/a

27/a

7/a

School

Description

State school

Used for scrolling pages

NAVIGATION BUTTONS



Prev Screen Return to previous screen School SY010 School Grade Table SY211 School Grade Table


SY270 - Postal Permits


*DIST SY070

DST-NBR


District number.


A/C/D 1/a A=add

C =change

D =delete

Blank = no action


*PERMIT# SY070

POST-PRMT

8/n Post office assigned. Postal permit number.

*PERMIT DESCRIPTION

SY070

POST-P-DSC

30/a District assigned. Description of the permit’s purpose. Example: Field trip notices.



*POST OFFICE NAME

SY070

POST-OF1C

25/a Post office that issued the permit.

NEXT 8/n Permit number to start list from.

NAVIGATION BUTTONS





SY277 - Sub-Region/ Region Maintenance


*DIST SY077

DST-NBR


District number.

27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.

*SCH YR SY077

SCH-YR


*REGION SY077

SCH-RGN

4/a listbox Defined on SY282 Region.

SEL CHECKBOX

1/a

Checked = selected Select a sub-region and then choose a navigation button to display the school list in this region.



A/D 1/a A=add

D =delete

Blank = no action


SUB-REGION SY077

SCH-SRGN

4/a listbox Defined on SY282 Sub-region.

NEXT 4/a Sub-region code to start list from.

NAVIGATION BUTTONS




Misc Codes SY282 System Administration Miscellaneous Codes Table

School to Region SY281 School/Region and Sub-Region Maintenance


SY281 - School/ Region and Sub-Region Maintenance


*DIST SY081

DST-NBR


District number.


*SCH YR SY081

SCH-YR


*REGION/SUB-REGION

SY081

SCH-RGN

SCH-SRGN

4/a listbox Defined on SY277/SY282

Region or sub-region.

A/D 1/a A=add

D =delete

Blank = no action




SCHOOL / SCHOOL NAME

SY081

SCH-NBR

4/a listbox Defined on SY010 The school code and name in corresponding region.

SCHOOL TYPE SY010

SCH-TY

DISPLAY

2/n

Kindergarten Elementary Intermediate

Jr. High/ Middle

Sr. High from SY010

The appropriate school type.

UPD DWELL/ PRINT

1/a push buttons Use to update and print school dwelling.

NAVIGATION BUTTONS




Misc Codes SY282 System Administration Miscellaneous Codes Table

Sub-Reg to Region SY277 Sub-Region/Region Maintenance


SY282 - System Administration Miscellaneous Codes Table


*DIST SY082

DST-NBR

PREFILLED

4/n

Your district number. District number.

DISPLAY Once the district number has been transmitted then the district name will display to the right.



*TYPE SY082

CODE-TYPE

10/a listbox CRETY = Credential Type

ASGCD = Assignment Code

EDLVL = Education Level

INSER = Instruct services eng learners

JOBCL = Job Classification

POSST = Position Status

STPRG = Staff Program

SSITE = Staff Site

TCHFD = Teacher funds

TYPLN = Type Instruction Eng Learners

TCHRA = Teaching Area

SCSEC = School Security additional

SCHRG = School Region

SCHSR = School Sub-Region

Code type.

A/C/D 1/a A =add

C =change

D =delete

Blank = no action


*CODE SY082

CODE-NME

10/a District defined. Code.

*DESCRIPTION SY082

CODE-DESCR

30/a District defined. Code description.

ABBREVIATION SY082

CODE-ABBR

10/a District defined. Abbreviated code description.

STATE CODE SY082

STATE-CODE

10/a Equivalent state code.

NEXT 10/a If a code number appears in the NEXT field, there are more codes on another screen.

NAVIGATION BUTTONS





SY399 - Year-End Processing


*DIST 4/n Your district number.

District number.


CLEAR MEMBER LUNCH CODE

SY075

CLEAR-LNCH

1/a checkbox X = Yes, clear values

Click on the checkbox to clear whatever value is currently in this field on each student’s new enrollment record.



PARAMETERS FOR CREATING NEW ENROLLMENT RECORDS

USE LAST LOCATION:

See Screen ST285. Last location where the student attended school.

FOR PREVIOUSLY ENROLLED STUDENTS

SY075

LL-PRE-ENR

2/n Use this code for students previously enrolled in the district

FOR STUDENTS TRANSFERRED WITHIN DISTRICT

SY075

LL-EX-ENR

2/n Use this code for students transferred within district

FOR STUDENTS W/O PREVIOUS ENROLLMENT

SY075

LL-NO-ENR

2/n Use this code for students not previously enrolled in the district

APPLY GRADSTD YEAR: SY075

USE-GSY

4/n

YYYY

Add this Graduation Standard Year to the enrollment

Documents

LINC Data Dictionary - System Administration...CA305 - Reset Cycle Days/Calendar Periods.....95 CA310 - Copy Calendars/Mass Update SpecialCA410 - List All CA420 - Calendar LINC Data