LINKAGES FUNDING YOUR PROGRAM DESIGN CalWORKs/Child Welfare Partnership Project

LINKAGES LINKAGES

FUNDING YOUR PROGRAM FUNDING YOUR PROGRAM DESIGNDESIGN

CalWORKs/Child Welfare Partnership CalWORKs/Child Welfare Partnership ProjectProject

Funding your PlanFunding your Plan

• WHAT IS REQUIRED?WHAT IS REQUIRED?

– Program and Fiscal Coordination and communication Program and Fiscal Coordination and communication

– Define the ProgramDefine the Program

– Identify Funding Opportunities availableIdentify Funding Opportunities available

– Establish the Program Budget to Meet Service Establish the Program Budget to Meet Service Requirements. Requirements.

– Document Your Success, Fiscal as well as ProgramDocument Your Success, Fiscal as well as Program

Program and Fiscal Program and Fiscal CoordinationCoordination

• Communication is keyCommunication is key

– Get to know your fiscal staffGet to know your fiscal staff

– Include fiscal representatives in your Include fiscal representatives in your planning processplanning process


• Understand the “fiscal” cycleUnderstand the “fiscal” cycle

– When are budget requests due?When are budget requests due?

– When do we know our allocation When do we know our allocation amounts?amounts?


• Attend available Fiscal TrainingAttend available Fiscal Training

– Important to understand the fiscal side Important to understand the fiscal side of your programs.of your programs.

– You are a better advocate when you You are a better advocate when you understand all aspects of your program.understand all aspects of your program.

Define the ProgramDefine the Program

• WHAT ARE MY GOALS AND WHAT ARE MY GOALS AND OBJECTIVES?OBJECTIVES?– Identify the desired outcomesIdentify the desired outcomes– Clarify your client/customer populationClarify your client/customer population– Define and prioritize the service needs Define and prioritize the service needs

of your client/customerof your client/customer– All partners should agree on program All partners should agree on program

parameters and designparameters and design

Identify the Funding Identify the Funding OpportunitiesOpportunities

• What are my internal funding sources?What are my internal funding sources?– Current State and Federal allocationsCurrent State and Federal allocations– County general fundCounty general fund– RealignmentRealignment

• What are my external funding sources?What are my external funding sources?– Other county departmentsOther county departments– Community based organizationsCommunity based organizations– Charitable foundationsCharitable foundations


• Prioritize funding sources to meet the Prioritize funding sources to meet the program design:program design:– Largest amount of funding availableLargest amount of funding available– Least county cost impactLeast county cost impact– Linkages to other program or support Linkages to other program or support

servicesservices– Easiest to accessEasiest to access– Least external reporting requirementsLeast external reporting requirements


• Internal FundingInternal Funding– CalWorks AllocationCalWorks Allocation

• StaffStaff

• Services – AB 429 and ACL 02-36Services – AB 429 and ACL 02-36

– Child Welfare Services AllocationChild Welfare Services Allocation• StaffStaff

• ServicesServices

– Other Smaller Allocations Other Smaller Allocations • Kinship & Foster Care Emergency FundKinship & Foster Care Emergency Fund

• STOP (Supportive & Theraputic Options Program)STOP (Supportive & Theraputic Options Program)


• External FundingExternal Funding– Other County DepartmentsOther County Departments

• Children’s Mental HealthChildren’s Mental Health

• Department of EducationDepartment of Education

• Probation DepartmentProbation Department

• Health DepartmentHealth Department


• External Funding External Funding

– Community Based OrganizationsCommunity Based Organizations

•Who are your current partners?Who are your current partners?

•Family Resource CentersFamily Resource Centers


• External FundingExternal Funding

– Charitable Foundations….. PLUSCharitable Foundations….. PLUS

•First 5 CommissionsFirst 5 Commissions

•Mental Health Services Act, Prop 63Mental Health Services Act, Prop 63


• Review and select all potential Review and select all potential funding sources.funding sources.– Look for connections in services Look for connections in services

provided and customers servedprovided and customers served– Prioritize funding sources to meet your Prioritize funding sources to meet your

program designprogram design

Program BudgetProgram Budget

• Establish the program budget (planned Establish the program budget (planned expenditures) to meet your essential expenditures) to meet your essential service requirements.service requirements.

• Review all the identified funding sources in Review all the identified funding sources in order to choose the specific sources that order to choose the specific sources that fit the program budget requirementsfit the program budget requirements

• Prioritize those funding sources until your Prioritize those funding sources until your budget needs are met (availability, least budget needs are met (availability, least county impact, easy access)county impact, easy access)


• Make sure to identify all one-time Make sure to identify all one-time funds firstfunds first

• Document the financial requirementsDocument the financial requirements

• Track funding streams to budgeted Track funding streams to budgeted line itemsline items

• COORDINATED WITH YOUR FISCAL COORDINATED WITH YOUR FISCAL OFFICEROFFICER


• Develop proceduresDevelop procedures

– Source documentsSource documents– Requests for contracts/servicesRequests for contracts/services– Time study instructions and time Time study instructions and time

reporting recordsreporting records– Purchase orders, RFPsPurchase orders, RFPs


• Share and TRAIN those procedures Share and TRAIN those procedures with staffwith staff

• Program and Fiscal staff are jointly Program and Fiscal staff are jointly responsible for ensuring that funds or responsible for ensuring that funds or identified for all servicesidentified for all services

DocumentationDocumentation

• Gather data from internal and external sources:Gather data from internal and external sources:– CECCEC– Partner’s reportsPartner’s reports

• Design management reports:Design management reports:– OutcomesOutcomes– Cost avoidanceCost avoidance– Allocation utilizationAllocation utilization

• Determine timing of reports and action plans for Determine timing of reports and action plans for continuous improvementcontinuous improvement

Evaluating SuccessEvaluating Success

• Have we achieved our goals?Have we achieved our goals?

– Improved outcomes for children and Improved outcomes for children and familiesfamilies

– Accessible servicesAccessible services

– Maximum leveraging of available fundsMaximum leveraging of available funds

Resource InformationResource Information

http://www.dmh.ca.gov/mhsa/ComPlanProc.asp

http://www.ccrwf.org

http://www.cfpic.org/linkages



http://www.ccrwf.org/

http://www.cfpic.org/linkages

FUNDING Q & AFUNDING Q & A

Documents

LINKAGES FUNDING YOUR PROGRAM DESIGN CalWORKs/Child Welfare Partnership Project