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GGeenneerraall IInnffoorrmmaattiioonn SShheeeett
44tthh IIAAUU TTrraaiill WWoorrlldd
CChhaammppiioonnsshhiippss
LLllaannrrwwsstt,, NNoorrtthh WWaalleess
SSaattuurrddaayy 66tthh JJuullyy 22001133
Page 2 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
GGEENNEERRAALL IINNFFOORRMMAATTIIOONN SSHHEEEETT
Table of Contents
1. WELCOME
2. NATIONAL ATHLETICS FEDERATION 3. LOC
4. IAU
5. GENERAL COMPETITION INFORMATION 6. FEF’S
7. VISA 8. TRANSPORTATION PLAN
9. ACCOMMODATION
10. TECHNICAL MEETING 11. TRAVEL GRANTS
12. OPENING CEREMONY 13. RACE INFO
14. CLOSING CEREMONY 15. WEATHER CONDITIONS
16. GENERAL TIME SCHEDULE OF THIS MIAUC
17. MISCELLANEOUS 18. TOURISTIC INFORMATION
Page 3 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
1.0 NATIONAL ATHLETICS FEDERATION
Welcome to Wales for the 4th edition
of the IAU Trail World
Championships. We are proud to be hosting this
prestigious event and look forward to welcoming athletes from across
the globe to the County of Conwy in North Wales. The area has
previously held major sporting events such as the Commonwealth
Mountain & Ultra Distance Championships in 2011 and is home to many outdoor activity
attractions.
The event HQ is the seaside Victorian town of Llandudno, with the Championships held 15 miles (25km) south on the outskirts of the
town of Llanrwst, which is situated in the Conwy Valley, alongside the River Conwy.
The event will be situated just over the bridge from the town centre- the bridge is
a 17th century stone bridge – and there
lies Tu Hwnt i'r Bont, formerly a courthouse in the 15th century. Close by
is Gwydir Castle – a privately owned Grade I listed building with around 10
acres of gardens and is a good example of a Tudor courtyard house. Towering above,
on the edge of the Snowdonai Natioanl Park, is the Gwydyr Forest where the
racing will take place on a scenic challenging lap.
NORTH WALES
Page 4 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
2.0 NATIONAL ATHLETICS FEDERATIONS
CCOONNTTAACCTT DDEETTAAIILLSS NNAATTIIOONNAALL AATTHHLLEETTIICCSS FFEEDDEERRAATTIIOONN -- British Athletics
Country UK / Great Britain
Name Rob Logan
Address British Athletics, Athletics House, Alexander Stadium Walsall Road, Perry Barr, Birmingham B42 2BE
Tel. 0121 713 8452 Mobile 07920532546
Fax 0121 713 8452 E-mail [email protected]
Website http://www.britishathletics.org.uk
CCOONNTTAACCTT DDEETTAAIILLSS NNAATTIIOONNAALL AATTHHLLEETTIICCSS FFEEDDEERRAATTIIOONN -- Welsh Athletics
Country Wales
Name Steve Brace Address Welsh Athletics, Cardiff Athletics Stadium, Leckwith Road, Cardiff
CF11 8AZ
Tel. 02920 644 870 Mobile 07989445627
Fax 02920 342 687 E-mail [email protected]
Website http://www.welshathletics.org
3.0 LOCAL ORGANIZING COMMITTEE (LOC)
CCOONNTTAACCTT DDEETTAAIILLSS LLOOCC
ORGANISING COUNCIL Conwy Borough Council
Website www.conwy.gov.uk
EVENT DIRECTOR Alun Pritchard
Tel. 01492 575948 Mobile 07733013062
E-mail [email protected]
RACE DIRECTOR Steve Brace
Tel. 02920 644870 / 02921660790 Mobile 07989445627
E-mail [email protected]
MARKETING Melissa Davies Tel. 01492 575946
E-mail [email protected]
PRESS & PR Matt Ward Mobile 07515 558670
E-mail [email protected]
COURSE MANAGER Nigel Kendrick
Mobile 07811 947751 E-mail [email protected]
Page 5 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
ACCOMODATION ENQUIRIES Amy Jones-Enaruna Tel. 01492 577577
E-mail [email protected]
TRAVEL ENQUIRIES Alex Donald
Tel. 02920 644870 / 02921660790 Mobile 07740471573
E-mail [email protected]
4.0 INTERNATIONAL ASSOCIATION OF ULTRARUNNERS (IAU)
WWEEBBSSIITTEE:: www.iau-ultramarathon.org
IIAAUU GGEENNEERRAALL SSEECCRREETTAARRYY
Name Hilary Walker
Mobile +44 7884473336
E-mail [email protected] Skype hilary-walker
DDIIRREECCTTOORR OOFF OORRGGAANNIISSAATTIIOONNSS && TTRRAAVVEELLGGRRAANNTT IINNFFOORRMMAATTIIOONN
Name Jan Vandendriessche Tel. +32 59 27 60 43
Mobile +32 495 26 78 84
Fax +32 59 27 48 58 E-mail [email protected]
Skype jan_vandendriessche
DDIIRREECCTTOORR OOFF CCOOMMPPEETTIITTIIOONNSS
Name Liesbeth Jansen Tel. +31 59 7432972
Mobile +31 62 2490053
E-mail [email protected]
Skype liesbeth_jansen
DDIIRREECCTTOORR OOFF PPRROOTTOOCCOOLL
Name Paco Rico
E-mail [email protected]
DDIIRREECCTTOORR OOFF CCOOMMMMUUNNIICCAATTIIOONNSS && AANNNNOOUUNNCCEERR
Name Nadeem Khan Tel. +1 716 392 6657
E-mail [email protected]
Page 6 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
5.0 GENERAL COMPETITION INFORMATION
MIAUC IAU Trail World Running Championships
Date Saturday 6th July Start time 9am
Max. time 10 hours
Course 75km approx – 5 laps
Short description of the course:
15km/9 mile (approx) loop of mixed trail/forest track in Gwydyr Forest, linked to the start/finish with a 1km/¾ mile on tarmac.
Profile Total of + meters 558
Total of - meters 473 Competition Men’s individual competition
Women’s individual competition
Men’s Team Competition Women’s Team competition
Only athletes and teams official entered by their National Federation can
compete in this MIAUC.
Every Country can send 6 men and 6 women who can compete in this
MIAUC, or…
The total number of runners (M+W) per country is limited to 12
Limited total amount of runners? YES
Open race No
Other races Yes
Extra RACE-1 : Distance/name : 10km (6.2 miles) Trail Race Same course : No If “No”, specify: Partial loop of course
Same starting time : No If “No”, specify: 9.15am (TBC) Limited runners : No
6.0 FINAL ENTRY (FEF) FORMS
The FEF’s should be completed and sent, before the DEADLINE date.
DEADLINE FEF’s : 14th June 2013
All forms must be send by fax and/or in digital format to:
MF / LOC Name : Steve Brace/Alex Donald
E-mail : [email protected] Fax : 02921660791
Page 7 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
LOC Name : Alun Pritchard/Melissa Davies
E-mail : [email protected] Fax : 01492 575949
IAU Name : Hilary Walker (General Secretary) E-mail : [email protected]
Final entry form
In order to book the accommodation, each Federation will send a list with the names of their athletes, dates of birth, sex and curriculum vitae or personal bests and will inform the LOC about
the travel itinerary details of the delegation members (arrival and departure times, flight numbers, required number of rooms, required number of nights, required number of meals to be
provided).
Please note that the travel and accommodation offers made by the LOC are
conditional on the prompt return of the entry forms within the deadlines.
7.0 VISA
Any foreign visitor wishing to visit the UK/Wales should have a valid passport
If you belong to one of the following countries: YOU DO NOT REQUIRE A VISA
Category 1 - List of Countries whose Citizens DO NOT NEED A VISA to enter GREAT BRITAIN
AFRICA/Afrique BOT, MRI
ASIA/Asie BRU, TLS, HKG, JPN, MAS, MAC, MDV, SIN, TPE
EUROPE/Europe
AND, AUT, BEL, BUL, CRO, CYP, CZE, DEN, EST, ESP, FIN, FRA, GER, GIB, GRE, HUN, ISL, IRL, ISR, ITA, LAT, LIE, LTU, LUX, MLT, MON, NED, NOR, POL, POR, ROU, SMR, SVK, SLO, SWE, SUI
NACAC/Nacac AIA, AHO, ANT, ARU, BAH, BAR, BIZ, BER, CAN, CAY, CRC, DMA, ESA, GRN, GUA, HON, IVB, ISV, MEX, MNT, NCA, PUR, SKN, LCA, TKS, USA, VIN,
OCEANIA/Oceanie ASA, AUS,COK, GUM, KIR, MHL, FSM, NRU, NFI, NMI, NZL, PNG, PYF, SAM , SOL, TUV, VAN
CONSUDATLE/Consudatle ARG, BRA, CHI, PAN, PAR, URU,
If you belong to one of the two following categories, YOU REQUIRE A VISA In addition you will require a sponsors letter that is available from Rob Logan of British Athletics:
Name Rob Logan
Address British Athletics, Athletics House, Alexander Stadium Walsall Road, Perry Barr, Birmingham B42 2BE
Tel. 0121 713 8452 Mobile 07920532546
Fax 0121 713 8452 E-mail [email protected]
Website http://www.britishathletics.org.uk
Page 8 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
Cat. 2 - List of Countries whose Citizens DO NEED A VISA prior to departure and have GREAT BRITAIN REPRESENTATION
AFRICA/Afrique
ANG, ALG, BUR, CGO, COD, CMR, CAF, COM, EGY, ETH, GAM, GHA, KEN, LBA, NGR, SEN, SLE, TOG, TUN, TAN, MAD, MAR, MAW, MOZ, NAM, RSA, RWA, SEY, SWZ, ZAM, ZIM, , SUD, UGA,
ASIA/Asie
BRN, BAN, BHU, CAM, CHN, IND, INA, IRI, IRQ, JOR, KAZ, KSA, KGZ, KOR, PRK, KUW, MGL, MYA, NEP, OMA, PAK, LIB, PLE, PHI, QAT, SRI, SYR, , TJK, THA, TKM, UAE, UZB, VIE, YEM
EUROPE/Europe ALB, ARM, AZE, BLR, BIH, GEO, MKD, MDA, MNE, RUS, SRB, TUR, UKR
NACAC/Nacac CUB, DOM, HAI, JAM, TRI
OCEANIA/Oceanie FIJ, PLW, TGA
CONSUDATLE/Consudatle COL, ECU, GUY, PER, BOL, VEN
Category 3 - List of Countries whose Citizens DO NEED A VISA prior to departure and HAVE a BRITISH REPRESENTATION in the country but the Closest Visa Application Centre is in another country (in brackets).
AFRICA/Afrique
BEN(NGR), BRU (RWA), CHA(CAM), CIV (GHA), CPV (GAM or SEN) DJI(ETH), ERI (KEN), GEQ (NGR) GUI (SLE) GBS (SEN), NIG (GHA), MTN (MAR), MLI (SEN), LBR (SLE), LES (RSA) SOM (KEN), STP (ANG)
CONSUDATLE/Consudatle SUR(GUY)
ASIA/Asie LAO(THA) AFG (PAK/IND)
If you have any queries please check this on the official website
http://www.ukba.homeoffice.gov.uk 8.0 TRANSPORTATION PLAN TO THE ATHLETES VILLAGE (AV)
Airport 1 Name Manchester International Place Manchester
Distance to AV 124 km/77 Miles
If you are arriving through Manchester airport, you can take the train from
the airport to Manchester Piccadily, before changing to a train for Llandudno
Airport 2 Name Heathrow/Gatwick/Stansted Airports Place London
Distance to AV 400km/250 Miles from Central London
If you are arriving through any of London airports the Euston Train station
direct to Llandudno is the preferred link. You will first have to get to Euston Train Station be either bus train or underground. A change is required at
Chester and some trains stop at the nearby Llandudno Junction, when a shore connecting train is required to Llanduno Station which is in the town.
Page 9 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
There will NOT be a “welcome helpdesk” at the airport, during the arrival times of
the delegations. There will be an information board on arrival at Llandudno Train Station in Llandudno town.
Train station Place Llandudno (NOT Llandudno Junction)
Manchester Name Llandudno Town Centre
Distance to AV 600m Expenses one way ticket 41€/£35 (51€/£44 return) but can vary
depending on time of travel
Bus From airport 1 to AV Manchester Airport to Llandudno Town Centre
Manchester Expenses one way ticket 14€/£12 (28€/£24 return) but can vary depending on time of travel – 3 - 4 hours
travel time
Manchester Central - MANCHESTER CENTRAL, coach station, Chorlton Street, Greater Manchester Llandudno - Llandudno, Mostyn Broadway, coach park, Conwy
Train station From airports 2 to AV Euston Train Station to Llandudno London
(Euston
Station)
Expenses one way ticket From 34€/£29 single (68€/£58 advance
return) but can vary depending on time of
travel. Travel time is about 4 hours, with an hourly service
Bus (London) From airports 2 to AV Buses To Llandudno Leave Victoria Bus
Station, take 8 hours and costs from 50€/£42
return depending on time of travel and booking. There are just 2 services a day.
See http://www.nationalexpress.com
Car rental Contact details office 1 Europcar +44 871 3843414 Contact details office 2 Hertz +44 0843 309 3047
Others Avis +44 (0) 8445 446 002 National +44 (0) 1614993320
LLANDUDNO – EVENT HQ
Page 10 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
9.0 ACCOMMODATION
AATTHHLLEETTEESS VVIILLLLAAGGEE ((AAVV)) –– SStt GGeeoorrggeess HHootteell
Address St George's Hotel, The Promenade, Llandudno. LL30 1BB Tel. 0808 168 6030
E-mail [email protected] website http://www.stgeorgeswales.co.uk
Additional information about the AV:
The venue was successfully used for the Commonwealth Mountain and Ultra Running
Championships in 2011. Conveniently located on the seafront and a few minutes walk from the train station and shops. There is a dedicated entrance and Race Headquarters for the
duration of the event. All arriving athletes will report to the HQ and taken to allocated nearby
hotel. All meetings and medical/physio will be at the HQ. The Office will be manned Tuesday to Thursday 9am – 6pm - TBC
Friday Sunday 9am - 8pm TBC
The Organising Committee will offer:
- a full board accommodation, free of charge,
- for maximum 3 male and 3 female athletes per delegation o for a maximum of 3 nights for delegations who should fly maximum 4 h
o for a maximum of 4 nights for delegations who should fly maximum <9 h o for a maximum of 5 nights for delegations who should fly minimum 9 h
The accommodation is available for the additional nights, assistants, and coaches.
The total amount of accommodation the LOC should take care of maximum 6 male and 6
female athletes per delegation and a maximum of 3 or 6 officials per delegation. Max. 3 officials when 1-6 athletes/delegation
Max. 6 officials when 7-12 athletes/delegation
The LOC can offer accommodation for the rest of the delegation but is not obliged to do it. In that case they will provide these delegations with a list with all available accommodations in
the area.
Accommodation will be at a reduced of 59€/£50 per person per night DBB.
Llandudno also boasts a large variety of accommodation that can cater for all price ranges all within a kilometer distance, which can be found on the Visit Llandudno website listing :
http://www.visitllandudno.org.uk
There is a full range of accommodation, which will offer Single room: B&B; Half Board; and Full Board.
Double room: B&B; Half Board; and Full Board.
Triple or quadruple room: B&B; Half Board; and Full Board.
It is possible to use this location to accommodate extra supporters.
Alternatively using the same website there is also a range a local accommodation closer to the competition venue which can be found at Llanrwst or Bettws Y Coed The cancellation policy:
free of charge (**) until 20 days before competition day
maximum 50% charge (**) until 10 days before competition day
maximum 100% charge (**) the last 9 days before competition day
(**) this charge will be based on the costs for B&B accommodation.
Page 11 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
All accommodation costs should be paid on arrival.
Accommodation invoices will be sent to countries after receipt of the FEF’s with full details of athletes and accommodation requirements. These invoices will be
the net accommodation costs after taking account of the travel grants that would
be due for the registered athletes. Preference would be given for payment by bank transfer but if necessary cash payment in sterling would be accepted on arrival.
This can be done:
By Bank Transfer at least one week prior to the race
o Bank account: TBC o IBAN code: TBC
cash
Visa
Master Card
American Express
others….
Upon arrival in the ATHLETES VILLAGE, each team leader will be given this General
Information Sheet (GIS), a questionnaire for the Technical Meeting, the timetable of the MIAUC and if necessary an timetable of the shuttle busses.
MMEEAALL SSCCHHEEDDUULLEE
In general: Breakfast at 07.30 - 09.30am
Lunch at 12.00 - 14.00pm
Dinner at 18.00 - 20.00pm
Other info: Please note that all timings are subject to the individual hotels
10.0 TECHNICAL MEETING
Place St George's Hotel, Llandudno
Day 5th July 2013 Time 4:00pm
Transport n/a
All teams will receive, the day of arrival, a brochure with all the Technical
guidelines/rules specific for this MIAUC
11.0 PAYMENT OF THE TRAVEL GRANTS
Any remaining travel grant payments will be made right after the technical meeting.
12.0 OPENING CEREMONY
Place Venue Cymru, Llandudno Day 5th July 2013
Time 11am Transport n/a
Page 12 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
13.0 RACE INFO
Profile per lap (approximate)
A
B
C
Page 13 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
Start time will be 9:00am on the Llanrwst Bridge just outside of town and the first kilometre starts
flat before climbing and taking a sharp left hand turn into the “Saw Bench” car park. A track through the trees depicts the start of the 15km/9.5mile lap
Race HQ
LLANDUDNO
CONWY
VALLEY
LLANRWST
BRIDGE
Page 14 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
There will be 5 laps of 15km/9 mile before returning the kilometre along the tarmac road to the finish
Sample pictures of the terrain
AID STATIONS & MOBILE COMMUNICATIONS
There will be 2 aid stations on each of the 5 laps at A and B (see map on page 12). If the weather is
warm a sponge table will be placed at C which will be encountered twice per lap. Consequently Aid
stations will appear in the following sequence 1km/¾m, 8km/5m, 6.5km/4m, 8km/5m, 6.5km/4m, 8km/5m, 6.5km/4m, 8km/5m, 6.5km/4m, 8km/5m, 6.5km, 1km/¾m (Finish). It should be noted that
mobile phones are unlikely to work across the entire lap except in the start/finish area.
Page 15 General Information Sheet
I n t e r n a t i o n a l A s s o c i a t i o n o f U l t r a r u n n e r s Under the Pat ronage o f the Internat iona l Assoc iat ion o f Ath le t ics Federat ions
17, Rue Princesse Florest ine, 98000 MONACO www.iau-ultramarathon.org
14.0 CLOSING CEREMONY
Place Venue Cymru, Llandudno
Day 6th July 2013
Time 8pm Transport n/a
Info To be followed straight after by a closing party within the same area
15.0 WEATHER CONDITIONS
The average weather conditions in the past 5 years for July in the area are:
Max. Temperature 19.5c Min. Temperature 12.7c
Humidity Relative humidity average for July – High 91% Low 72% Extra info Teams should be aware and take precautions that under certain
weather conditions midges are found in the area.
16.0 GENERAL TIME SCHEDULE OF THIS MIAUC
TUESDAY – THURSDAY Arrival
FRIDAY Opening Ceremony 11am
Course Visit 1pm Technical Meeting 4pm
SATURDAY Departure 7am
Race 9am Closing Ceremony 8pm
SUNDAY Departure
17.0 MISCELLANOUS
Some athletes arriving early may be required to conduct educational visits to local schools
18.0 TOURIST INFORMATION
www.visitllandudno.org.uk
or call Llandudno Tourist Information Centre +44 (0)1492 577577
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