lntuity Getting Started Guide - CAE Healthcare · TO SET UP CAMERAS: 1. Remove the cameras and connect each camera cord to the 2A port on the battery pack. TIP: The camera should

UltraportableGetting Started Guide

LearningSpace

lntuity

™

Copyright © CAE Healthcare Academy 2016. All rights reserved. No part of this document may be reproduced

without written consent from CAE Healthcare Academy.905K463152 v2.0

CAE Healthcare6300 Edgelake Dr

Sarasota, FL 34240USA

Tel +941-377-5562caehealthcare.com

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Dear Valued Customer:

Congratulations and thank you for your recent purchase of the CAE LearningSpace Ultraportable system. This guide will help you get started using CAE LearningSpace. In addition, complete CAE LearningSpace user guide help is available from within the CAE LearningSpace web software.

The CAE LearningSpace Ultraportable system includes the following components:

CAE LearningSpace software (web-based)

Laptop (Toughbook)

Cameras

Storage Case

Display Capture Unit (Optional)

If you have any questions or comments, please email CAE LearningSpace Customer Service in North America at [email protected] (phone 1-866-462-7920).

International Customer Service information is available athttp://www.caehealthcare.com/eng/support/contacts

IMPORTANT: When contacting customer service, please have the serial number and ID available. See Appendix for locating the serial number and ID.

LearningSpace Ultraportable Getting Started Guide

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LEARNINGSPACE ULTRAPORTABLE GETTING STARTED GUIDE

Welcome to CAE LearningSpace!This guide will help you get started using CAE LearningSpace Ultraportable.

Table of Contents

Equipment Setup ............................................................................................................... 3Network Setup .................................................................................................................... 8Ultraportable as a Stand-alone Unit ........................................................................... 9

Dashboard for Stand-alone Unit .................................................................................................10Ultraportable as a Satellite Unit .................................................................................12

Dashboard for Satellite Unit .........................................................................................................14Synchronization ......................................................................................................................................................15

Connecting Simulator to the Ultraportable ...........................................................17Connecting Third-party Simulator to the Ultraportable ....................................................19

Recording ...........................................................................................................................21Annotations Panel ............................................................................................................................25Adding Annotations ........................................................................................................................27

Recordings Review ..........................................................................................................30Playing Recordings ..........................................................................................................................31

Logging Out of LearningSpace Ultraportable ......................................................34Appendix ............................................................................................................................35

Locating the System Password ...................................................................................................35Troubleshooting ...............................................................................................................................36LearningSpace Simulator Workstation Utility Installation Instructions for Ultraportable in Stand-alone Mode ...........................................................................................37

Downloading the Simulator Workstation Utility .........................................................................................37Installing the Simulator Workstation Utility ..................................................................................................39Undoing (uninstalling) the Simulator Workstation Utility .......................................................................41


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Equipment Setup

Upon receipt of your system, unpack and set up equipment.

LearningSpace Ultraportable Equipment

LearningSpace Ultraportable equipment in the upper side of the case

DVI video cable

Camera battery charging cables

VG video cable USB 3 cable


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LearningSpace Ultraportable equipment in the lower side of the case

IMPORTANT:

• The laptop should be powered on prior to turning on cameras or other equipment.

• All power and recharging cords should remain in the storage case. Use the case power cord for all items.

• Be sure to unplug camera from battery prior to storing in the case to avoid possible damage.

Universal power adapter Display Capture Unit Framegrabber (video input)

Case power cord DVI-D adapter


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TO UNPACK AND SET UP EQUIPMENT:

1. Unwind the case power cord (black) and plug into a power outlet.

2. Remove the laptop.

Right side of the laptop

º Plug the laptop power cord into the laptop (right side).

º Plug the UpLink ethernet cable into the UpLink ethernet port on the right side of the laptop.

º Ensure the USB Wi-Fi dongle is plugged into the laptop (the USB Wi-Fi adapter should always remain plugged into laptop).

3. Power on the laptop.

USB Wi-Fi dongle UpLink ethernet port

Power adapter connector


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TO SET UP CAMERAS:

1. Remove the cameras and connect each camera cord to the 2A port on the battery pack.

TIP: The camera should always remain strapped to battery pack.

Camera and battery pack

2. Press the square on the front of the battery pack to power on the camera.

Cameras are connected to WiFi when front and back indicator lights are green and the video feed appears on the LearningSpace Screen.

Camera

IMPORTANT: To power off the camera, remove the cord from the 2A port on battery pack.

2A port

Power ON button port

Front green light

Back green lights


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Batteries can be recharged by plugging into the battery recharging cables in the case.

Camera battery recharging cables

3. Connect the Framegrabber to the USB 3 port of the laptop with the USB 3 cable.

4. Using the appropriate video cable (VGA, DVI, HDMI), connect the other end of the Framegrabber to the display port of the simulator you want to use.

Recharging cables


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Network Setup1. Point your browser to: setup.learning.space

2. Network setting may optionally be changed. To do so, click the Change Settings button.

Network settings window

3. Now editable, any setting can be modified manually.

Editable settings window

4. Click Save Settings to save the modifications, or Cancel to navigate back without any setting changed.

5. Click the Continue to LearningSpace button.


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Ultraportable as a Stand-alone UnitThe initial access of CAE LearningSpace Ultraportable as a stand-alone unit requires the following steps:

1. From a network connected computer, point your browser to the address configured in the network setup.

2. The CAE LearningSpace login appears.

CAE LearningSpace Login Screen

3. Switch to Legacy login, choose Faculty & Staff as type of user, type in or select Admin from the name drop-down. The initial password is: mls#changeme

4. Click Login.

The Initial Settings window appears where the Admin's password has to be changed and their email address has to be provided, then click Save & Continue.

Initial Settings window

Email Login

Switch to Legacy login

New Admin password

Admin email address

Save & Continue


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Dashboard for Stand-alone UnitThe Dashboard is the LearningSpace homepage. After a user successfully logs in, the LearningSpace Ultraportable Dashboard for stand-alone unit appears.

The Dashboard contains icons that will take the user to the different task areas in LearningSpace Ultraportable. Administrators have access to all the task areas; other users will have access to only those areas their account profile allows them to see.

Task areas:

• Recording - Make video and audio recordings in rooms with cameras or microphones.

• Video Review - Review video and audio recordings.

• Reports - Access reports about individual, group, and patient performance.

• User Manager - Manage user accounts.

• Cases - Create, modify and manage cases.

• Activities - Create, modify and manage activities.

• Calendar - Manage events and scheduling.

• Resources - Manage and allocate resources.

• System - Manage system settings, set up rooms, cameras, stations, test minimum system requirements, edit educational prescription auto-texts, edit diagnoses and download utilities.

The Dashboard also lists currently running and upcoming activities. Administrators see all the open activities; other users will see only those that they are assigned to.

Dashboard


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The Dashboard can be accessed from any other area of LearningSpace by clicking the Home button at the top-left of the screen.

Top Toolbar

TIP: Users must return to the Dashboard to navigate from one area to another.

Home button


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Ultraportable as a Satellite UnitWARNING: If you intend to re-configure your stand-alone Ultraportable to use as a satellite unit, the reset will result in complete loss of data on your unit.

To set up your LearningSpace Ultraportable as a Satellite unit:

1. Power on the laptop and connect the Uplink cable (thunderbolt adapter) to the institutional network. Ensure the laptop receives an IP address and a connection is established.

2. Open your browser and enter the address: setup.learning.space.

The Network tab of the Network Settings window appears.

Network Settings at setup.learning.space

3. Switch to the Synchronizing tab.

4. Activate the satellite mode by clicking the Satellite mode switch.

Synchronizing tab of the Initial Settings window

setup.learning.space Tabs of Network Stetings

Synchronizing tabSatellite mode switch


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5. Enter:

Server address - The hostname or IP address of your LearningSpace main server.

System password - The system password from your LearningSpace main server (see Appendix for locating the system password).

Configure panel on the Synchronizing tab

6. Click the Save & Continue button.

A confirmation pop-up will appear where the reset can be confirmed by typing the provided code in the field next to it, then clicking OK.

Confirmation pop-up with the code entered

7. Once confirmed, the system completes the reset and displays a message about the Successful Server Setup.

Successful Server Setup pop-up

8. Click the Go to LearningSpace button.

The system navigates to the Dashboard directly without Login.

Code typed in field

OK button

Go to LearningSpace


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Dashboard for Satellite UnitThe Dashboard is the LearningSpace Ultraportable homepage which contains icons that will take the user to the different task areas in LearningSpace Ultraportable. Administrators have access to all the task areas; other users will have access to only those areas their account profile allows them to see.

Task areas:

• Recording - Make video and audio recordings in rooms with cameras or microphones.

• Video Review - Review video and audio recordings.

• Reports - Access reports about individual, group, and patient performance.

• System - Manage system settings, set up rooms, cameras.

The Dashboard also lists currently running and upcoming Activities. Administrators see all the open Activities; other users will see only the Activities they are assigned to.

Dashboard

The Dashboard can be accessed from any other area of LearningSpace by clicking the Home button at the top-left of the screen.

Top Toolbar

TIP: Users must return to the Dashboard to navigate from one area to another.

Home button


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SYNCHRONIZATION

Once LearningSpace Ultraportable is used as a satellite unit, it has to be constantly synchronized with the main LearningSpace server. Synchronization is only possible when the Sync button is activated (blue).

IMPORTANT: The Uplink cable must remain plugged in during the entire synchronization to prevent loss of data.

The Sync button and time of the last synchronization are displayed in a separate panel on the Dashboard next to the available modules.

Modules and synchronization panel on the Dashboard

NOTE: Upon setting up Ultraportable as a satellite unit, it is clearly indicated that the unit has not been synchronized yet.

1. Click on the Sync button to start synchronization between the LearningSpace Ultraportable Satellite unit and the main server.

A confirmation pop-up window appears.

2. Click OK to confirm starting the process whereby all activities and data available on the main server will be synchronized.

Sync window - in progress

Sync button


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3. When the synchronization is complete, click Done to return to the LearningSpace Dashboard screen.

Sync window - concluded

The Last synchronization will be indicated in the Sync panel.

Sync panel


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Connecting Simulator to the UltraportableConnecting a simulator is done the same way independent of which mode Ultraportable is used in.

1. Click the System module.

Modules in Ultraportable stand-alone mode

2. Switch to the Simulators tab.

Simulator tab in the System module

3. Click the cogwheel of the Wireless Bridge you want to connect.

The Wireless Bridge Settings pop-up window opens.

Wireless Bridge Settings pop-up window

System module

Cogwheel

Simulators listedWireless Bridges

Wireless Networks drop-down

Connect button


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4. Select the desired simulator from the Wireless Networks drop-down then click the Connect button.

The Simulator will be added to the Simulators listed.

Simulators listed

5. Click the Plus icon to add the simulator.

Add simulator


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Connecting Third-party Simulator to the Ultraportable

CAE LearningSpace can accommodate third-party simulators via the Display Capture Unit (DCU) Framegrabber.

Connecting a third-party simulator entails physical connection and adding the DCU to the room.

1. Connect your simulator to the Display Capture Unit Framegrabber.

2. Plug the Framegrabber cable into the USB 3 port on the back of the Toughbook.

Back of the Toughbook with the Framegrabber connected

3. Once the simulator is physically connected, go to the System module of the LearningSpace.

4. Switch to the Rooms tab.

Rooms tab in the System module

5. Click the cogwheel of the only displayed room.

Cogwheel

Rooms tab


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The Room Settings pop-up window appears.

Room Settings pop-up

6. In the Camera #3 drop-down, select the DCU.

7. Click the Save button.

8. The third-party simulator feed will appear in a separate panel in the Recording view.

IMPORTANT: The DCU is not displayed by default, therefore the third panel is only displayed if a third-party simulator is connected.

Camera #3 drop-down


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RecordingThe Recording module of LearningSpace Ultraportable displays the camera and/ or audio window(s) of the single room that it is set up for.

TIP: The Recording view will always have the Recording time-line at the top of the screen.

Recording view

To record:

1. Use the recording controls to manage all cameras without specifying settings.

Recording controls

Recording time-line

Record Control tab

Recording controls


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2. Click the Record Control tab located on the left-hand side of the screen.

The Record Control panel appears.

TIP: Click the tab again or click the Hide arrow to close the panel.

Record Control Panel

3. Click the red Record button to start recording.

TIP: A red dot appears on any recording window, next to the camera or audio name, to indicate that camera or audio is actively recording.

Recording time-line

4. Click the Pause button to pause recording.

IMPORTANT: Only the on-screen view is paused; the actual recording continues to record.

º Click the Play button to resume the playback.

Hide arrow


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º Click the Go Live button on the right-hand side of the time-line to resume the on-screen view to live time and regain camera pan, tilt, zoom controls.

Recording view and recording time-line

5. Click the Stop button to stop recording.

Camera panel

6. Click the Volume icon to adjust to volume.

Top toolbar with the Volume control

Play button Go Live buttonVolume control

Recording indicator

Volume icon


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Annotations PanelAnnotations can be added to a recording by using the features in the Annotations panel. Annotations added during a recording are available for review and debriefing.

NOTE: Annotations can be added only during a recording or after recording, during a review.

To open the Annotations panel:

1. From the Dashboard, click the Recording icon.

2. Click the Annotations tab on the left-hand side of screen.

The Annotations panel appears and is ready to use.

Annotations panel open

TIP: If the annotation categories are not visible, click the Preset annotations drop-down.

NOTE: Annotations added to a recording are displayed in the panel with the corresponding Category icon.

Annotations tab

Annotations panel

Annotation settings Annotation markers

Preset annotationsAdded annotations


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Annotation Category icons:

Annotation Category Icons

Communication & Teamwork

Assessment

Treatment

Information

Area of Excellence

Patient SafetyCritical Thinking

Area of Development


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Adding AnnotationsTo Add a Custom Annotation:

1. Open the Annotations panel (while a recording or review is in progress).


Before adding an annotation, click an Annotation category icon to highlight it, this will show the preset annotations of only the selected category. Deselecting all category icons will show preset annotations in all categories.

2. Enter the annotation in the Search or add annotation box.

3. Click the Add Annotation icon to add the annotation to the recording.The annotation will be:

º Displayed as a flag in the top Recording time-line,

º Listed in the Annotations panel.

OR

4. Click the Save and Add Annotation icon to add the annotation to the recording and to save it as a preset annotation. The annotation will be:


º Listed in the Annotations panel,

º Saved as a preset annotation.

Annotations Panel

Search or add box

Annotations category icons

Preset annotations

Add annotation icon

Save and add annotation icon

Annotation(s)added to recording

Preset annotationsdrop-down


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To add a Preset Annotation:

1. Open the Annotations panel (during a recording or review in progress).


Before adding an annotation, click an Annotation category icon to highlight it, this will show the preset annotations that are only in that category.

Deselecting all category icons will show preset annotations in all categories.

2. Click the desired annotation to add it to recording. The annotation will be:


º Listed in the Annotations panel.

TIPS:

º Click the drop-down arrow to show or hide the preset annotations.

º Click and drag the vertical size bar (three dots) to make the window larger or smaller.

º To delete an annotation, click the X in the upper-right of the annotation.

º Color-code an annotation by clicking the color bar on the right-hand side of the annotation.

Annotations Panel

Show or hide arrow

Remove annotation selectionVertical size bar

Color code bar


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NOTE: The Annotations panel can also be accessed from the top toolbar:

º Click the Window Layout Settings button in the upper-right of the top toolbar.

º Click the annotations panel icon to show or hide the Annotations panel.

Window layout settings

Annotations panel icon Window Layout Settings button


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Recordings Review

Recordings are found in the Video Review module of LearningSpace Ultraportable.

From the Video Review screen, you can:

a. Play video and audio recordings

b. Search for video and audio recordings

c. Sort list of recordings

d. Delete recordings

e. Lock recordings to prevent deletion

f. Print recording information and annotations

g. View resources used during a recording

h. Upload recordings to the central server

i. Upload simulator logs (non-CAE Healthcare simulators)

j. Download single recordings (all video files within a single recording)

Video Review screen


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Playing Recordings1. From the Dashboard, click the Video Review icon.

Video Review icon

The Video Review list appears.

Video Review List

By default, recordings are listed by date and room (most recent at the top).

2. Click anywhere on a row to play that recording.

The recording opens and plays automatically.

3. Click the Pause button to pause video.

NOTE: The Pause and Play buttons toggle back and forth and only one at a time is visible, depending on the status of video.

4. Click the Play button to resume play.

5. To add and remove participants to the recording, use the Learner and SP drop-down menus on the Record Control panel.

TIP: If the panel is not visible, click the Record Control tab on the left side of the screen. (Click the tab again to hide panel.)

6. Click anywhere on the time-line to jump to that point in the recording.

Video Review button


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7. Hover the cursor over "Video Review" at the beginning of the time-line to see the Time and Date bubble when the recording occurred.

Video Review Screen

8. The upper-right side of the recording time-line displays the elapsed time.

Recording time-line

9. Click and hold on the end point of the progress indicator to move back and forward in the recording.

10. Click an annotation marker to jump to that annotation and to that point in the recording.

Video Review Screen

Time and date bubble

Elapsed time

Play button Recording time-line

Annotation marker Progress indicator


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11. Click the time indicator in an annotation to jump to that point in the recording.

Video Review Screen

12. To add or delete annotations and change the annotation color-coding, use the Annotations panel.

TIP: If the Annotations panel is not visible, click the Annotations tab on the left side of the screen. (Click the tab again to hide panel.)

For more information about adding annotations, see Adding Annotations on page 26.

Time indicator in annotation

Pause button


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Logging Out of LearningSpace Ultraportable

To log out of LearningSpace Ultraportable:

1. Click the user name in the top toolbar (top right corner of the screen).

2. Select Logout.

Top toolbar options

The successful logout screen appears.

Logout screen

User Settings button

Logout link


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Appendix

Locating the System Password

1. Within CAE LearningSpace, navigate to the System module.

Modules in CAE LearningSpace

2. Select the Security tab where you can find the System password at the bottom of the tab.

Security tab

System module

LS system password


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TroubleshootingIMPORTANT: For initial settings, it is recommended that Admin users do all actions described in the LearningSpace Ultraportable Getting Started Guide.

In case the Recording panel in the Recording view displays the "No running recording" message, the user logged in does not have the necessary privilege assigned.

Recording view for user without necessary privilege


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LearningSpace Simulator Workstation Utility Installation Instructions for Ultraportable in Stand-alone Mode

The LearningSpace Simulator Workstation Utility is used to configure CAE Healthcare simulators for use with LearningSpace. The Simulator Workstation Utility is a .dmg file.

Installing the Simulator Workstation Utility is a two-part process in this order:

• Download the Simulator Workstation Utility from your LearningSpace

• Install the Simulator Workstation Utility to your Instructor Workstation

IMPORTANT: You must run the LearningSpace Simulator Workstation Utility BEFORE connecting the simulator to the LearningSpace network.

Downloading the Simulator Workstation Utility1. Log in to your institution LearningSpace.

2. From the Dashboard, click the System icon.

NOTE: Admin or System Manager privileges are needed to access the System Manager module.

Dashboard

System icon


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3. Click the Downloads tab.

System Manager screen

4. Click on the Sim Workstation Utility link and save file.

5. Copy the Sim2LS.dmg file to a USB drive (memory stick).

NOTE: Access your web browser downloads to locate the Sim2LS.dmg file.

Downloads tab

Sim Workstation Utility link


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Installing the Simulator Workstation Utility1. Power on the simulator.

2. Power on the Instructor Workstation.

3. Ensure the Instructor Workstation is connected to the simulator either with an Ethernet cable or by establishing a wireless connection.

IMPORTANT: Do not start the Muse or HPS6 software.

4. Insert the USB drive (containing the Sim2LS.dmg file) into the Instructor Workstation.

5. Access the USB drive and double-click the Sim2LS file.

Sim2LS file

6. If prompted to enter an administrator name and password, enter the Name and Password and click OK.

Name and Password window

Installation begins. The process may take a few minutes.

Install message

Sim2LS file


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When installation is finished, a message appears saying the Simulator and Instructor Workstation are prepared to be connected to the CAE network of LearningSpace.

Install Message

7. Click OK.

The Simulator is now ready to be connected to LearningSpace.

NOTE: The serial number of the simulator is saved in a text file (sim2ls.txt) on the Instructor Workstation to identify which simulator the Instructor Workstation is paired with.

Sim2ls text file location

Sim2LS text file


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Undoing (uninstalling) the Simulator Workstation Utility

The Sim2LS-undo file is used to remove the configuration between CAE Healthcare simulators and LearningSpace.

IMPORTANT: An Instructor Workstation can only be used with one simulator (by serial number) that has been configured with the Sim2LS utility.

To use a different simulator with the same Instructor Workstation, the utility file must be undone (uninstalled) by running the Sim2LS-undo file. Running the undo file will reset any changes back to default values.

To run the Sim2LS-undo:

1. In the Finder window, double-click the Sim2LS-undo file.

Sim2LS-undo file

2. If prompted to enter an administrator name and password, enter the Name and Password and click OK.

Name and password window

Sim2LS-undo file


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Undo begins. The process may take a few minutes.

Undo message

When undo is finished, a message appears saying Simulator assignment removed successfully.

Undo message

3. Click OK to continue.

The Simulator is now disconnected from CAE LearningSpace.

For more information about CAE Healthcare products, contact your regional sales manager or the CAE Healthcare distributor in your country, or visit caehealthcare.com. Tel +1 941-377-5562 or 866-233-6384

For customer service, please contact CAE Healthcare. United StatesMonday - Friday from 7:00 a.m. to 6:00 p.m. ET Phone 1-866-462-7920

CanadaMonday - Friday from 8:00 a.m. to 5:00 p.m. ET Phone 1-877-223-6273

International Monday - Friday from 7:00 a.m. to 6:00 p.m. ET Phone + 1-514-341-6780

LearningSpace Customer Service by Email [email protected]

©2016 CAE Healthcare 905K463152 v2.0

caehealthcare.com

Documents

lntuity Getting Started Guide - CAE Healthcare · TO SET UP CAMERAS: 1. Remove the cameras and connect each camera cord to the 2A port on the battery pack. TIP: The camera should