Local Initiatives Designed to Improve the Voting Experience

Concepts for Local Elected Officials and Election Officials

www.fairelectionsnetwork.com/local-election-initiatives/ Archita Taylor Staff Attorney February 2015

Table of Contents

Executive Outline 1

Introduction 5

Home Rule and Local Initiatives 6

Ways Local Governments Can Improve the Electoral Experience 7

Voter Registration 7 Poll Worker Recruitment and Training 12 Voter Education 21 Administrative Practices 24

Conclusion 27 Appendix 28 Endnotes 30

Executive Outline

The Fair Elections Legal Network (FELN) is a national, nonpartisan voting rights and legal support

organization that works to remove barriers to registration and voting for traditionally underrepresented

constituencies and improve overall election administration through administrative, legal, and legislative reform

as well as provide legal and technical assistance to voter mobilization organizations.

This toolkit on local initiatives implemented by local elections officials and elected officials highlights

innovative approaches to solving some of the biggest problems in election administration, as well as promoting

a more voter friendly environment. Our goal is to provide examples of unique and effective election practices

that can be implemented by localities across the country to expand and modernize voter registration and

voting, save money, make elections more efficient, and eliminate common problems in state election

administration. While this toolkit provides a wide range of examples it is not exhaustive by any means, as

there is a breadth of great work being done by local elections and elected officials to ease the voting process.

Furthermore, in light of the historically low voter turnout in the 2014 midterm elections, it is the duty of

elections and elected officials to find ways to make voting as easy and accessible as possible.1 Local officials

are uniquely positioned to have a direct impact on their communities, as so much of election law is state and

locally-based. Measures taken by local officials can not only significantly reduce barriers for voters, but may

also contribute to higher voter turnout in future elections.

For those interested in reaching out to FELN, our resources go beyond the scope of this toolkit. FELN can

assist local officials with planning and implementation of best practices in election administration. Contact

FELN at info@fairelectionsnetwork.com to get involved and start having an impact on elections in your city or

county.

Voter Registration

A. Local Voter Registration Initiatives and the National Voter Registration Act (NVRA)

Six states are exempt from the NVRA primarily because these six states had Election Day registration in place when

the NVRA was enacted. Municipalities in these states can nevertheless encourage public assistance agencies – like

the Department of Motor Vehicles, Department of Health and Human Services, or Department for Employment

Services – to help distribute voter registration forms and information.

B. Local Promotion of Online Voter Registration

In 20 states that have implemented online voter registration, local elected officials can facilitate the online

registration process by mandating that dedicated computers are available at public offices and libraries for

the purpose of being utilized for online voter registration.

Local Initiatives Designed to Improve the Voting Experience 1

C. Facilitating New Residents’ Registration

Elections offices can partner with title companies and realtor associations to offer new homeowners voter

registration forms to register or update their registration information.

Pass city ordinances mandating landlords to provide voter registration forms and information to new tenants

upon move-in. This is particularly helpful in cities with highly transient populations.

D. Registration During Commercial Transactions

Credit unions and banks can offer voter registration information and forms at their physical locations as well as

on their websites, since many people regularly interact with banks.

E. Use of Deputy Registrar Programs

Employ student deputy registrar programs to register people to vote.

Streamline the training program for deputy registrars, such that it is seamless and easy for people to attend the

trainings. Ways to do this include making the training available on weeknights and weekends, and post a training

video and completion form on the city/county elections website.

Recruit bilingual and multilingual deputy registrars from community centers, cultural organizations, and schools,

to assist registering voters who have limited English-language proficiency.

F. Preregistration and Voter Registration in Schools

Institute voter registration programs for students when they turn 18 in high school. In states that allow

preregistration, coordinate with school boards and specific school administrators and teachers to register 16- and 17-

year-olds in high schools.

Poll Worker Recruitment and Training

A. Poll Worker Recruitment

Implement student poll worker programs. Officials can recruit from colleges, and in states that allow 16- and 17-

year-olds to be poll workers, recruit from high schools. Elections offices can do this by establishing relationships

with high school principals and teachers so they know about the program and can help spread the word to students.

Targeting bilingual students to participate in poll worker programs helps build a group of poll workers skilled in

various languages.

Utilize city employee poll worker programs, which allow city employees to serve as poll workers on Election Day

by using paid leave to do so. These types of programs are effective because city employees are generally already

familiar with the elections process and they can serve as a reserve pool of poll workers in case of a shortage.

Establish partnerships with local community organizations and businesses to create “Adopt-A-Precinct”

programs, which allow these organizations and businesses to recruit their employees to serve as poll workers

together at a particular precinct. This both addresses the city’s need for poll workers and fosters good relationships

with businesses and organizations. Cities can also specifically recruit employees with language skills to provide help

to limited English proficiency voters.

Local Initiatives Designed to Improve the Voting Experience 2

B. Poll Worker Training

Local elections offices can provide additional training online targeted to handling voting machines, as voting

machines prove to be particularly tricky to operate.

Elections officials creating training materials should include hypotheticals, diagrams, and photos to better help

poll workers understand how to set up polling locations and potential problems that may arise on Election Day.

One easy way to ensure that poll workers are not overwhelmed with information is to divide responsibilities for

individuals. This ensures that each poll worker is only responsible for certain tasks and has less specific details to

remember about a wide array of responsibilities poll workers usually perform.

Voter Education

A. Community Outreach

Elections officials can schedule visits to organizations and schools that request specifics on registering and voting.

Establish a program through which city officials can recruit volunteers to serve as ambassadors in their

communities and can help elections officials disseminate voting information.

B. Using Social Media

Municipalities can establish social media policies and use online platforms like Twitter and Facebook to diversify

their outreach to voters.

Other media platforms municipalities can use include Sunlight Foundation’s Open States website and the Voter’s

Edge tool and mobile app.

C. Language Access

Municipalities can reach more voters by exceeding state and federal language access requirements, and providing

translations on elections websites and translated materials in top languages spoken in the area.

Alternatively, the city can direct voters to trusted third-party organizations that provide translated voting information

on their websites.

D. Providing Additional Information About the Process

One especially effective way to reach high school students to inform them about the electoral process, aside from

directly providing information to them, is through their parents. The city or school can reach out to parents or

guardians and provide them with basic registration and voting information to encourage their students to

participate in the electoral process.

Election officials should also consider offering voter guides using plain language explanations of each of the

positions and issues voters will see on their ballots.

Administrative Practices

A. Setting Convenient Voting Hours

At least a few states give municipalities some flexibility on setting Election Day hours. Municipalities in these states

should consider providing extended hours, including later evening hours, to increase convenience for voters.

Local Initiatives Designed to Improve the Voting Experience 3

B. Availability of Early Vote Locations

Thirty-three states and the District of Columbia allow some form of early voting. In these states, the law varies in

regard to where early voting locations should be set. In states with flexibility on early vote locations, municipalities

should make early vote locations available at convenient locations like shopping malls, grocery stores, colleges,

libraries, and community centers,

If funds allow, municipalities should also consider offering portable early vote sites.

C. Aligning Municipal and Federal Elections

Election officials can promote greater turnout for municipal elections and ease the administrative burden of holding

elections by scheduling municipal elections at the same time as state and federal elections.

D. Accessible Elections Websites

Municipalities should consider designing their elections websites such that they are easy to navigate and

accessible for all voters.

Local Initiatives Designed to Improve the Voting Experience 4

Introduction

For elections at every level, states control the lion’s share of decision-making power. Besides a few major

federal laws that provide some standards and protections that constitute the foundation of elections – including

the Voting Rights Act (VRA), the National Voter Registration Act (NVRA), also known as the Motor Voter

Act, and the Help America Vote Act (HAVA) – states possess a great deal of discretion in election

administration.

The VRA, passed in 1965 in response to systematic state disenfranchisement of minority voters, implemented

a change to voting practices in America and was designed to enforce the voting rights guaranteed to all

Americans under the 14th and 15th Amendments of the Constitution. The VRA enfranchised minorities at the

height of the civil rights movement in the 1960s, and contains numerous provisions regulating the

administration of elections throughout the country.2

In 1993, the NVRA was signed into law primarily to provide more opportunities for eligible voters to register

to vote. The NVRA’s most significant contributions include a standardized national voter registration form and

a requirement for states to register applicants who used the federal form. It also requires states to provide the

opportunity for every American to register to vote for federal elections when they apply for a driver’s license

or renew a driver’s license, at all offices that provide public assistance and provide state-funded programs

primarily serving persons with disabilities, and by mail using forms developed by the states or the federal

registration form developed by the U.S. Election Assistance Commission (EAC).3

HAVA, signed into law in 2002, was enacted by Congress to address improvements to voting systems and

voter access that were identified following the 2000 election. HAVA made sweeping reforms in several

important areas of election administration and also established the EAC, which has since assisted states in

implementing HAVA requirements, developed best practices, distributed HAVA funds to states to support

election administration, and collected data following elections. The EAC also broadly oversees the election

administration process across the country by maintaining voting system guidelines and operating the federal

government’s first voting system certification program.4

Beyond these few federal laws, states have a great deal of control over setting the rules for registering and

voting and ultimately administering elections. In recent years, laws passed in many state legislatures

throughout the country have made it more difficult for Americans to cast ballots. State legislators and elections

officials around the country have taken steps to limit third-party voter registration efforts, enacted strict voter

identification laws and proof of citizenship requirements, shortened early voting days and hours, and

improperly purged voter rolls, thus limiting voters’ access to the ballot.

Local Initiatives Designed to Improve the Voting Experience 5

While states across the country are passing laws that make it harder to vote for many Americans, some states

have made strides toward improving access to the ballot and the voting process. In states like Colorado,

Illinois, and Massachusetts, state lawmakers and election officials have recently expanded access to the ballot

box by enacting reforms such as extending early voting hours, same day registration, mailing ballots to all

registered voters, and allowing for the preregistration of 16- and 17-year-olds.

In light of the trend toward greater restrictions on voting in many states and voters’ frustrations with antiquated

voting processes, in March 2013, President Obama signed an executive order to create the Presidential

Commission on Election Administration (PCEA).5 The Commission culminated six months of research and

interviews with election officials into a report, which included recommendations for running smoother, more

efficient elections. Among other things, the PCEA recommended better funding local election officials to help

them administer elections, expanding opportunities for early voting, and implementing more effective voter

registration practices, including online voter registration.

Given the many restrictive voting policies in place nationwide, it has become increasingly important for local

elected officials to take affirmative steps to expand the franchise of voting. Innovative local-level legislative

and administrative action may prove particularly useful, given that local election officials have a good deal of

discretion within existing national and state frameworks to improve voters’ experiences at the polls and

improve overall turnout. Localities can also play a role in shaping the conduct of elections, voter registration,

and voter participation. As a result, there is value in exploring local options to counteract restrictive voting

laws and increase access and convenience at the polls.

Home Rule and Local Initiatives

The level of discretion granted to localities in elections – and otherwise – to enact ordinances or administrative

rulings varies from state to state. Local authority in lawmaking and administrative action typically turns on the

home rule statute or constitutional provision in each state.

Home rule is a term used loosely to convey the level of autonomy local governments have.6 Generally

speaking, states can be broadly categorized as either strong or weak home rule states. Municipal home rule

jurisprudence consists mostly of setting the boundaries between areas of local affairs and government within

the legislative purview of towns, cities, counties, and those areas of statewide concern and thus assigned to the

legislature. This toolkit broadly categorizes states by those that provide for municipal home rule in their

constitutions, states that provide for municipal home rule by statute, and states that do not authorize municipal

home rule, along with how the home rule provision is applied to varying municipalities.7 See Appendix.

Local Initiatives Designed to Improve the Voting Experience 6

In discussing the various steps municipalities can take to improve the voting experience in their areas, it is

important to determine the extent of the particular state’s home rule provisions. The home rule provisions

provide guidelines for the action particular municipalities can take in the realm of election administration.

Moreover, it is a framework for what municipalities can do generally to improve residents’ everyday

interactions with local government. Localities seeking to reform and improve their electoral process should

first confirm they have the authority to do so under a home rule charter in their state. Generally, limitations

under home rule charters apply to local ordinances covering state jurisdictions, but usually do not apply to

local administrative actions. We will explore both approaches.

Ways Local Governments Can Improve the Electoral Experience

Depending on the home rule provision, local governments have the ability to impact the efficiency of the

voting process at different stages. It should also be noted that while state statutes sometimes preempt localities,

state law does not limit how localities implement voter education and various administrative practices. Local

officials can generally take action in one of three ways: 1) passing ordinances, 2) expanding voting options

through administrative actions, and 3) providing concrete help to voters through rigorous voter education

practices by local governmental institutions and interactions with its citizens. This toolkit will outline some

best practices local governments can implement, as well as examples from localities that are already leading

innovators in the following areas:

voter registration,

poll worker recruitment and training,

voter education, and

other administrative practices.

Voter Registration

Voter registration is the first and most critical step to getting Americans engaged in the electoral process. Since

only 11 states and the District of Columbia have implemented same day registration,8 voter registration is the

first point of access to the ballot that must be addressed, and it must be faced well in advance of Election Day

in most states. Even in states with same day registration, voter registration before Election Day must be a

priority in order to maximize voter participation while at the same time decreasing wait times at the polls.

Voter registration promotion, outreach, and education are especially important for first-time voters, who have

not yet been exposed to the electoral process. Key demographics include high school and college students, as

Local Initiatives Designed to Improve the Voting Experience 7

well as naturalized citizens. Many cities and counties have established programs whereby high school seniors

are provided voter registration forms and voting information in their government classes. Many other cities

and counties also provide voter registration forms and registration assistance to new citizens at their

naturalization ceremonies.9

Not only should first-time voter registration be a priority, elected officials should also consider the impact of

the process on those who have to reregister after moving. States require voters to reregister not only when

relocating to different states, but also when moving within the state and even within the same city or county in

some instances. According to studies conducted by the U.S. Census Bureau in 2012, the population of the

United States is considered highly mobile.10 In fact, between 2012 and 2013, 25.9 million Americans over the

age of one moved (constituting about 11.7% of the population over the age of one), and of these, about 75%

were 18 and older.11 As a result, voter registration and reregistration should reflect the highly transient

lifestyles of voting-age Americans.

Registration must be widely accessible and easy to complete for all voters. Paper forms should be made easily

available and, in order to maximize registrations, they should be easy to return to the proper election officials.

Online voter registration has recently become a viable alternative that is showing significant results in

improving access and accuracy, while reducing costs.

Local Voter Registration Initiatives and the NVRA

One tremendous effort toward making voter registration easier and more widely accessible was the

implementation of the National Voter Registration Act of 1993 (NVRA), also known as the Motor Voter Act.

Americans’ engagement with governmental entities (like a department of motor vehicles or social service

agency) is an effective place to incorporate voter registration. The Motor Voter Act was deliberately enacted in

recognition of this idea that the more convenient and routine it is to register to vote, the easier it is to do and

the more likely it is that people will actually participate in the process.

States exempt from the NVRA can nevertheless help facilitate voter registration through public assistance

agencies. Six states are exempt from the NVRA primarily because these states had Election Day registration in

place when the NVRA was enacted, but municipalities in these states can still encourage public assistance

agencies to help in the voter registration process.12 One such example of this is Milwaukee County, Wisconsin.

Wisconsin is one such state that is exempt from the NVRA. In 2014, Milwaukee County passed a resolution to

develop a voter registration program to register voters at places where they apply for, renew, or update

information for social services from the county.13

Local Initiatives Designed to Improve the Voting Experience 8

Voter registration forms and voting information can be made available at various city and county agency

offices that people regularly visit, including departments for employment services or health and human

services. If residents of the city are able to easily access voter registration information in places they frequent,

it means they do not have to seek out this information on their own. By making voter registration forms

available at local agency offices, voters can also obtain help in completing their forms if they have any

questions; the agency employees can be trained or educated on the voter registration process to help

individuals if they require such assistance.

Local Promotion of Online Voter Registration

One way to streamline the voter registration process and make it less costly and more sustainable is through

the adoption of online voter registration. Depending on the particular state, if online voter registration is

available, local elected officials can help facilitate this process and make it accessible for voters across the

state. For example, local elected officials can mandate that

dedicated computers are available at public offices and libraries

for the purposes of being utilized for online voter registration.

Unlike other types of election reforms, online registration has

actually been embraced by people all along the ideological

spectrum. Not only does it have widespread support from elected officials, but voters have readily adopted

online registration since they are already accustomed to completing many important tasks online in their daily

lives, including banking and interacting with state agencies like the DMV. Adding online voter registration to

the list of available online services will help to engage many voters in a way they are familiar and comfortable.

Online voter registration is also highly cost-effective. In Arizona, the first state to implement online voter

registration, an EZ Voter online registration form costs just $.03 to process, compared to the $.83 it costs to

process a paper registration application.14

Facilitating New Residents’ Registration

Apart from implementing online voter registration, there are other ways to make voter registration easier and

more accessible for voters. In Tennessee, the Wilson County Election Commission has taken steps to make

voter registration easier for new homeowners in the county. The Wilson County Election Commission, along

with Wilson County title companies and the Eastern Middle Tennessee Association of Realtors, have partnered

to make voter registration maintenance a part of every real estate closing.15 This is especially important where,

in places like Tennessee, voter registration is by county, and voters who move even within a county are

required to update their voter registration address.

Adding online voter registration will engage many voters in a way they are familiar and comfortable.

Local Initiatives Designed to Improve the Voting Experience 9

The city council in East Lansing, Michigan made great strides in promoting the distribution of voter

registration forms and updating voter registration information. The city passed an ordinance mandating

landlords to provide new tenants with voter registration forms and a one-pager on student voting FAQs.16 East

Lansing has a high population of students, many of whom are registering to vote for the first time and move

frequently – sometimes as often as every academic year, or even more frequently. With a large student

population from Michigan State University present in the city, the one-pager on student voting is a especially

pragmatic aspect of the landlord requirement in the city.17 Students not only move to East Lansing from all

over Michigan and potentially all over the country, but they are also a particularly transient population from

year to year while in school. Immediately providing a primer on the voter registration requirements and the

voter registration form upon moving into new apartments saves time and eliminates confusion. Because the

city provides a uniform one-page FAQ sheet for landlords to distribute, it lends accuracy and legitimacy to the

information provided to tenants.

As a result of East Lansing’s high population of students, the city clerk’s website includes a direct link to

Michigan State’s YouVote – a nonpartisan committee that disseminates voting information to students on

Michigan State’s campus – of which the city clerk’s office is a participating member. The YouVote committee

is unique among campus civic engagement initiatives because it brings together a variety of stakeholders to

participate in the discussion about fostering student participation in the electoral process, including campus

administrators, students, and city clerks’ offices. The city clerk’s partnership with YouVote makes it easier for

students new to East Lansing to find resources that are geared specifically toward them and engage in activities

that promote awareness of the election and the issues, in addition to registering their classmates to vote.18

The city council in Takoma Park, Maryland also passed an ordinance in 2013 requiring landlords to provide all

new tenants with a voter registration form along with information on online voter registration and how to

obtain additional registration forms.19 Landlords are further required by the ordinance to provide their tenants

with information about the municipal elections process.20 City Councilmember Tim Male described the city’s

population as highly transient and suggested that this ordinance helps ease the transition for new residents.21

These types of practices are valuable not only in cities with high student populations, but in cities of various

populations and sizes. As reflected earlier in the Census Bureau report on mobility and movers in America,

transience is common across age groups and can be attributed to a variety of reasons, not just for attending

college elsewhere.22

Registration in Commercial Transactions

In early 2014, Utah credit unions participated in a 30-day trial period of offering voter registration forms at

branch locations of credit unions across the state. During this month-long period, links were provided at the

Local Initiatives Designed to Improve the Voting Experience 10

statewide credit unions’ website.23 These practices continued after the trial period. In the days leading up to the

2014 general election, the statewide credit unions website continued to provide links to Utah’s online voter

registration portal along with other pertinent voting information.24

People visit their local banks, in person or online, on a regular basis. Being able to register to vote while

simultaneously doing something as routine as checking an account balance can mean saved time not only for

election officials, but also voters themselves, who would otherwise have to seek out voter registration forms

and information on their own in their otherwise busy schedules. While this is not a specific measure for local

elected officials to take, they can certainly encourage this type of voter registration effort, or highlight it as a

model for how local businesses can foster civic engagement.

Use of Deputy Registrar Programs

Besides making voter registration forms widely accessible, municipalities can take other steps to ensure

potential voters have the information they need to register to vote or update their registration information.

Cook County, Illinois has provided a student deputy registrar program since 1991. The County trains students

to register people to vote so long as the students are at least 18 years old and are sponsored by a civic

organization or agency such as their school. Cook County also provides assistance to colleges looking to

organize voter registration efforts. The County promotes these efforts by providing deputy registrar trainings

for those looking to conduct a voter registration drive. It establishes comprehensive programs, creates

registration materials, and provides a web link that takes voters directly to voter registration forms and

important election information.25

Wisconsin state law also provides for a deputy registrar program. Qualified voters who serve as deputy

registrars in Wisconsin are called special registration deputies.26 These special registration deputies can apply

to any municipal clerk or board of election commissioners to be appointed to the position for the purpose of

registering voters within the municipality.27 In Madison, Wisconsin, special registration deputies can complete

their training by watching the training video posted online at the city clerk’s website and completing the

certification form by email or fax.28 Another example can be found in Texas. In Tarrant County, Texas, though

the in-person trainings are typically offered during business hours, once a week, the County offers an in-person

training in the evening. The County also offers the training online for those who cannot attend in person.29

In states like Wisconsin, where there are provisions in place for deputy registrars to register voters,

municipalities can use various methods to recruit and train the registrars. For example, in cities with a high

population of eligible voters that are non-English language speakers, the city can recruit language-proficient

deputy registrars from places like local community centers, cultural organizations, high schools, and colleges.

Another key factor in recruiting volunteer registrars is making the trainings as accessible and easy-to-attend as

Local Initiatives Designed to Improve the Voting Experience 11

possible. In many places, deputy registrars are required to attend trainings in person, often during business

hours. Work and child care obligations present obstacles for those who may otherwise be interested in

participating in registrar trainings. Municipalities should consider other ways to provide deputy registrar

trainings, including online training videos and providing in-person trainings on weekend or evening hours.

The same innovative practices that apply to training deputy registrars can apply to trainings for third-party

voter registration organizations.30 Some states that allow third parties to conduct voter registration drives have

explicit training requirements for these organizations. In Virginia, the state offers online trainings for third

party voter registration drives.31 In states where such online trainings are not available statewide, counties or

cities can provide an online option themselves.

Preregistration and Voter Registration in Schools

The board of education can also provide voter registration information and guidance to high schools. Some

states already mandate this through their board of education’s policies.32 In other places, local officials can

facilitate this process by encouraging school boards and school administrators to help students get registered to

vote. Getting students preregistered (in states that allow it) or registered as soon as they turn 18 can go a long

way toward keeping them engaged in the voting process

throughout their lives. Colleges, including community

colleges, can also provide voter registration materials and

information upon enrollment, with tuition statements, or at

freshman orientation. Another crucial aspect of

preregistration which should be considered is the fact that

some students may not go beyond high school. For these students, it becomes more difficult to later locate

them to get them on the voter rolls if they are not preregistered or registered to vote in high school. Some

states have conducted studies to show that Americans who are engaged in the electoral process at an earlier

age, have a greater likelihood of participating in the process when they can vote. For example, in Florida in

2008, young voters who preregistered to vote turned out at a rate 4.7% higher than their peers who registered

after turning 18.33

Poll Worker Recruitment and Training

Poll Worker Recruitment

One of the most critical components of running smooth and efficient elections is having a sufficient number of

well-trained poll workers, including younger poll workers who are familiar with computer systems and those

Getting students preregistered (in states that allow it) or registered as soon as they turn 18 can keep them engaged in the voting process throughout their lives.

Local Initiatives Designed to Improve the Voting Experience 12

who are proficient in common languages in the area. Bilingual individuals are able to provide quick and

effective assistance to limited English proficiency voters who visit polling places.

In its January 2014 report, The American Voting Experience, the PCEA underscored that the right to vote and

the quality of a voter’s experience hinge on the effectiveness of polling place management. Countless ballots

are rejected or never cast because of poll worker errors, flawed procedures, or a failure to communicate

accurate information to voters. For this reason, the Commission lamented “the absence of a dependable, well-

trained [. . .] corps of poll workers” and noted that poll worker recruitment is “a persistent challenge” for local

administrators. Acknowledging that maintaining “a sufficient number of capable poll workers with the free

time to work on Election Day” is “one of the most difficult challenges election officials face,” the PCEA

ultimately recommended diversifying the pool of recruits, in part by seeking out high school and college

students and cooperating with schools to encourage this kind of civic participation.34 Though the report framed

the issue in terms of the need to plug gaps in recruitment, it also noted that many poll workers are retired

senior citizens; according to one survey, more than half are older than 60.35 These workers may be less

familiar or comfortable with today’s election technology which can pose additional problems at the polls. The

report further recommended recruiting bilingual poll workers, particularly in jurisdictions with polling places

that have a significant number of voters who do not speak English, to better address “barriers to access faced

by limited English proficiency voters.”36 This is particularly needed in jurisdictions that have a large number

of language minority voters but are not covered by Section 203 of the Voting Rights Act and the other

language minority assistance provisions.

One easy measure localities can implement to streamline the recruitment procedure for poll workers is to

include the poll worker sign-up form on the county or city elections website. Maricopa County, Arizona is one

such jurisdiction. People looking to sign up as poll workers can complete the sign-up form and automatically

submit it online.37 This method is easier, faster, and simpler than emailing, faxing, or mailing the form to sign

up as a poll worker. Further, it requires no additional steps once someone is on the county recorder’s website.

Student Poll Worker Programs

Poll worker requirements vary from state to state, and thus, localities looking to implement innovative poll

worker programs should first discern the requirements for their state to inform how they can go about

recruiting poll workers. Some states require poll workers to be at least 18 years of age. In other states that

allow 16- and 17-year-old poll workers, like Illinois, the participants must be a part of a school program

established by election officials in order to work as poll workers.38 In still other places, like Maryland, 17-year

-olds may participate as election judges independent of a school program.39 Some localities also have unique

programs within their states, such as Fairfax County, Virginia, which allows election “pages” through a

program with local high schools. Other localities in Virginia have struggled to implement a similar program.40

Local Initiatives Designed to Improve the Voting Experience 13

Student poll worker programs recruiting from both high schools and colleges can provide a broader pool of

potential staff. A shortage of poll workers can mean longer wait times at the polls on Election Day. These

types of student poll worker programs are mutually beneficial, in that they serve as valuable educational

opportunities for students who participate in the program.

Furthermore, students will likely have a better understanding of

new voting technology and possess greater knowledge of the

issues that affect fellow students on Election Day, including

identification requirements and proof of residency

requirements. Currently, the average age of poll workers nationwide is 72.41 Recruiting students will not only

bring down the average age, but it will also bring fresh perspective to the process. Furthermore, one of most

notable benefits of the student poll worker programs is the gap they fill in terms of language assistance for

voters. Many students from minority language communities are bilingual and can serve as a conduit between

election officials and limited English proficient voters.

Minnesota state law explicitly permits the use of student election judges, referring to them as trainees, but does

not require municipalities to implement student programs. The state statutes simply limit the responsibilities of

student judges in a handful of ways. Beyond that, the state law does not include further requirements for

student judges.42 Minneapolis, Minnesota has created a comprehensive Student Election Judge (SEJ) Trainee

Program.43 Students who are at least 18 years old may serve as regular Election Judges. Students under the age

of 18 may serve in the SEJ program if they meet the following requirements: 1) are at least 16 years of age; 2)

can read, write, and speak English; 3) are in good academic standing; and 4) have the consent of both their

parents or guardians and the school. The city has implemented a program in which an SEJ Coordinator works

directly with the city’s high schools (and teachers) to go into the classroom to recruit and work as a liaison

with the Election Judge Coordinator on schedules and assignments. In 2013, its presentations in schools to

included more classroom presentations regarding why voting is important. The city has further expanded its

outreach beyond public high schools and into private and charter schools.44

In the 2013 general election, 162 students participated in the SEJ Program in Minneapolis. More than 35 of

these SEJs provided language assistance to voters at the polls in languages including Spanish, Hmong, and

Somali. Additionally, students from nine different schools participated in the SEJ program in 2013.45

The SEJ program has been in place in Minneapolis since the 1990s. Beginning in 2014, the SEJs joined in

traditional training classes with other election judges. This effort allows the students participating in the

program to feel as much like a regular election judge as possible. Trainings have also been moved around the

city to include high schools in each of the four quadrants of the city, to ensure that they are accessible for all.

Also beginning in 2014, the city clerk’s office started using SEJs for primary elections. Thirty-four students

participated as SEJs in the primary election that took place in the spring 2014 primary election.46

Recruiting students will not only bring down the average age, but it will also bring fresh perspective to the process.

Local Initiatives Designed to Improve the Voting Experience 14

To ensure the success of the Minneapolis SEJ program, the city clerk’s office regularly communicates with

the high schools, particularly the social studies teachers, to promote the program. A representative from the

clerk’s office also visits the schools to talk about the SEJ program. Anissa Hollingshead, Management Analyst

for the City Clerk’s office, noted that “[b]y and large, the feedback [on the program] has been fantastic.” She

went on to say that a number of the SEJs go on to participate as regular election judges after they turn 18.47

Cook County, Illinois also has a student election judge program in place. The County partners with more than

80 high schools across suburban Cook County to recruit high school juniors and

seniors to serve as election judges in their communities. The County successfully

recruits and trains around 1,500 student election judges each year. Not only is

this beneficial for the County, but it also serves as a catalyst for lifelong electoral

participation for the students. Of those participating in the program, 93% of

students reported being more likely to vote in the future, while 90% reported that

they would be willing to serve again in the future. Cook County also works with

colleges in the area to recruit both election judges and equipment managers –

those who are responsible for setting up and maintaining the election equipment.

The County recruits both students who are registered within Cook County as well

as those who are not, along with bilingual students.48

City Employee Poll Worker Programs

Over the past decade, the City of Los Angeles has experienced a significant decline in the number of

Community Volunteer Poll Workers to staff and operate the 1,600 polling places located throughout the city

on Election Day. Recognizing this problem and need for effective poll workers who understand evolving

election laws, procedures, and voting systems, the city implemented a City Employee Poll Worker (CEP)

Program to fulfill some of the most fundamental elements of

elections: that every polling place will open on time and that every

voter will have an opportunity to vote. The CEP Program is important

to effective polling place operations for several reasons: 1) CEPs have

a higher degree of accountability (to the City of Los Angeles) than

other volunteer poll workers may have, 2) they are trained to identify

and address difficult issues, and 3) they serve as a reserve pool of poll

workers to fill last-minute vacancies.49 Similarly, Orange County,

California has also implemented a City Employee Poll Worker

Program. On its website, the County specifically encourages bilingual

county employees, including those who speak Chinese, Korean,

Spanish, and Vietnamese, to participate in the program.50

Local Initiatives Designed to Improve the Voting Experience 15

Jurisdictions oftentimes have difficulty recruiting poll workers for Election Day. Local officials can help

address this problem by allowing state or municipal employees the opportunity to volunteer as poll workers

and use paid leave to do so. For example, in Maryland, the state law permits state employees to serve as

election judges during work hours and allows the employee to use one hour of administrative leave for each

hour of service as an election judge up to eight hours for each day of service.51

Community-Based Partnerships

Election officials can also foster civic engagement through their partnerships with community organizations or

local businesses. Orange County, Florida pioneered the “Adopt-A-Precinct” program in 1998 – a public-

private partnership in the electoral process. This government-run program allows the Supervisor of Elections

to establish alliances with businesses, community service organizations,

and other agencies to help recruit poll workers. Participating organizations

or businesses must provide a coordinator and at least nine volunteers who

are registered to vote in Orange County to serve as poll workers at their

organization’s adopted precinct. The Coordinator assists with everything

from the application process, to training and testing, and helping

coordinate poll worker schedules on Election Day.52

Orange County’s Adopt-A-Precinct program provides community organizations and businesses the

opportunity to be part of the election, helps raise funds for worthy causes by paying the participating business

instead of individual workers, and allows each participating business to adopt a specific precinct for the

election cycle by providing the personnel to staff that particular precinct. The county elections office also

displays a sign outside the corresponding polling place with

the participating organization’s name, highlighting its

contribution to the community.53

At the time Orange County introduced the “Adopt-A-

Precinct” program, it was new to Florida. In the 2000

election, 25 businesses participated in the program by

adopting 31 precincts on Election Day; in 2004, 60

organizations adopted a total of 69 precincts; and by the

2010 election, 80 organizations adopted 89 precincts. As a

result of the program’s success in its first few years, the

Florida legislature passed legislation in 2002 requiring all

County Supervisors of Elections to develop similar

partnerships.54

Orange County, Florida pioneered the “Adopt-A-Precinct” program in 1998 – a public-private partnership in the electoral process.

Local Initiatives Designed to Improve the Voting Experience 16

Another example of partnerships that city clerks can build with local organizations can be found in Southeast

Michigan. In Dearborn, Michigan, the effort to recruit bilingual poll workers was initiated by a community

organization: Arab Community Center for Economic and Social Services (ACCESS). ACCESS serves a

particularly important role in Dearborn because of its large population of Arab Americans.55

During the 2010 election, ACCESS recruited the help of about ten University of Michigan law students to

serve as poll watchers to observe and report on problems at polling places in the area. Throughout a few

precincts in the Southeast Michigan area, the poll watchers all reported back to ACCESS with some of the

same issues: the lack of bilingual poll workers resulted in confusion for many limited English proficiency

voters, which ultimately also led to longer lines.56

Upon learning of these findings, ACCESS, through the leadership of Rachid Elabed, the organization’s

Advocacy and Civic Engagement Specialist, recruited young people 16 years of age and older, from high

schools and colleges to serve as poll workers. Elabed successfully signed up about 15 students to serve as poll

workers for the 2012 election. He worked with the Dearborn City Clerk to bring in these poll workers and

ensure that they received training. The poll workers Elabed recruited were mostly young and bilingual in

English and Arabic. They were able to navigate new voting technology at the polling place in addition to

assisting the many Arabic-speaking voters in Dearborn. As a result of ACCESS’s successful outreach, the

Dearborn City Clerk asked Elabed to continue recruiting poll workers. In 2014, the number of poll workers

ACCESS recruited more than doubled to over thirty. ACCESS’s effort in poll worker recruitment has gone

beyond Dearborn to a neighboring town of Dearborn Heights, where the Arab Americans population has

grown rapidly in the last few years. 2014 was the first time ACCESS helped to recruit bilingual poll workers

in Dearborn Heights, and the group successfully brought in eight new poll workers.57

Poll Worker Training

Also crucial to effective poll worker programs is a need to properly train poll workers. Well-trained and well-

informed poll workers ensure a smoother Election Day process, as they are able to more effectively assist

voters. Municipalities can make their training more effective by incorporating it into the poll worker

recruitment programs (like Minnesota’s Student Election Judge Program) conducted by the city.

Poll worker training is a crucial, and often overlooked, aspect of the voting experience. While HAVA included

many needed election reforms, it also created new challenges in the polling place. The expansion of electronic

voting machines, use of provisional ballots, and creation of a different identification standards for many first-

time voters have all contributed to an increasingly complicated Election Day. On top of this, many state

legislatures have been passing controversial election laws, which frequently end up being litigated in the court

Local Initiatives Designed to Improve the Voting Experience 17

system. These changes, as well as the uncertainty that results from ongoing court battles, add to the challenges

and potential for confusion for voters and poll workers alike.

As a result of these layers of changes in elections laws, Election Day issues arise because of poll worker

errors. In many states on Election Day 2012, for example, poll workers insisted that voters show a driver’s

license even though this was not the law in the state. The PCEA heard testimony of one such instance in

Philadelphia from the November 2012 general election.

The reality is that most instances like this occur because of confusion and inadequate poll worker training.

Historically, much of the discussion about poll worker training has been centered around increasing the

amount of training poll workers must receive. However, serving as a poll worker is unique and requires a

unique form of training. Unlike a typical job, poll workers – particularly new poll workers – do not get to

develop their skills over an extended period of time. In places without in-person early voting, Election Day is

the first time poll workers are put to the test. They are placed at their polling location with the expectation that

they can adequately serve voters, regardless of the assistance needed or the unique problems which may

present themselves. The lack of opportunity for on-the-job training, combined with a constant influx of new

employees, forces jurisdictions to provide materials which take the guesswork out of poll worker

responsibilities. There are certainly some minimum standards that must be established and met so poll workers

are prepared for any and all situations which may arise. This would ensure voters are not burdened with long

lines or inappropriately given provisional ballots.

To address some of the difficult and unique issues that poll workers face on Election Day, municipalities have

developed innovative training practices to help poll workers best prepare for Election Day. These practices go

above and beyond the standard trainings that are typically required by state or city laws.

Training on Voting Machines

One persistent issue is the complexity of voting machines. Poll workers who are more familiar and

experienced with voting machines will be better-equipped to handle potential problems that arise on Election

Day. Recognizing this obstacle, the City of San Francisco acted to offer, as a supplement to poll worker

training classes, a Voting Machine Practice Lab. The Practice Lab provides an opportunity for poll workers to

practice set-up, voting functions, and closing the polls on the voting machines at their own pace before they

show up to work on Election Day.58

Local Initiatives Designed to Improve the Voting Experience 18

Use of Hypotheticals, Diagrams, and Photos

Prior to Election Day, it is also difficult to provide poll workers ample opportunities to learn the proper

procedures. Thus, local election officials throughout the country have worked to maximize poll worker

trainings to provide materials that mirror real elections by including hypotheticals. The EAC makes this

recommendation in a report it released in 2007.59

Some municipalities have found it useful to provide diagrams, pictures, and checklists for poll workers on

Election Day.60 Polling place room layout is important to smooth procedures on Election Day. If the check-in

table, voting machines, and provisional ballot tables are all in their proper locations, voters will more quickly

be able to enter and exit the polling location. Further, providing pictures to poll workers of what proper set-up

looks like helps them more accurately place items in the room on Election Day. Finally, a checklist of each of

the tasks poll workers must complete on Election Day serves as an easy and simple reminder to hang proper

signage, complete a payroll sheet, or collect voter cards.

Specialization of Responsibilities

To ease the burden on poll workers and more adequately train them in advance of Election Day, some election

officials have considered assigning specific tasks to individual poll workers and creating separate positions for

separate responsibilities. This specialization will limit the necessary training to their Election Day

responsibilities. For example, Hillsborough County, Florida posts detailed job descriptions for five different

poll worker positions (clerk, assistant clerk, inspector, deputy, and machine clerk) on their website.61

Providing specific and detailed jobs for various poll workers allows poll workers to focus on a specific subset

of responsibilities on Election Day, and thus ensures that poll workers do not have to endure additional

unnecessary training.

Another step municipalities can take to simplify poll worker training is to provide them with training in

chronological order mirroring their duties on Election Day. For example, many local elections offices will

provide lengthy poll worker training manuals that are organized by areas of responsibility. Alternatively,

places like Cuyahoga County, Ohio, provide trainings and poll worker materials that list the poll worker’s

Election Day tasks in chronological order.62 This helps poll workers acclimate to how things will actually run

when they show up to the polling place, and helps them think about their responsibilities in the order they need

to be accomplished.

Some municipalities have found it useful to provide diagrams, pictures, and

checklists for poll workers on Election Day.

Local Initiatives Designed to Improve the Voting Experience 19

Johnson County, Kansas Poll Worker Manual

Local Initiatives Designed to Improve the Voting Experience 20

Voter Education

To increase the number of voters able to cast their ballots, localities should implement robust voter education

programs to provide voters the information they need regarding registration, election dates and times, polling

place locations, and ID requirements. A crucial aspect to turning out voters is filling information gaps, and part

of that requires strategic efforts from election offices to get this valuable information to voters.

Voter education is one area in which counties and municipalities have broad discretion to implement creative

solutions to fill an information void for voters. Towns, cities, and counties should be proactively engaging

voters in the process however they can.

Community Outreach

Most county clerks’ offices provide information on their websites relating to voting and registering to vote.

Many offices also mail voters postcards or voting guides that advise voters of election dates, times, and how to

find their polling locations.63 While these are effective methods of distributing voting information, there are

other innovative methods that municipalities can employ to reinforce voting information to residents. For

example, in Pima County, Arizona, the County Recorder’s office visits organizations and schools that request

them to come and talk about voting topics.64 Though this goes beyond the typical scope of posting information

on the county website or distributing pamphlets, it is not a practice that is unique to Pima County. Counties

and cities nationwide employ this strategy because it requires no extra effort on the part of voters to seek out

information regarding registration or voting.

Another effective way to disseminate voting information is through a program like Minneapolis’ Ambassador

Program. Beginning in the 2013 municipal election, the Volunteer Ambassador Program began recruiting

volunteers to raise awareness about upcoming elections and engage more individuals so a greater number of

people will turn out to vote. The premise behind the program is that individuals will be more likely to

participate in an election if the information is received from friends, family, neighbors, and locally-based

organizations than from strangers or outside organizations.65 The city clerk’s office worked with the city’s

Neighborhood Community Relations Department to conduct cultural outreach through different cultural media

and outlets to recruit ambassadors.66 In the inaugural year of the program, 60 individuals signed up to be

ambassadors, 30 participated in the training class, and 10 to 15 were involved in the community on a regular

basis. Though the city did not achieve the level of participation it had hoped to, Anissa Hollingshead with the

city clerk’s office, noted “[b]eing an ambassador is as much about the informal activities as it is about the

formal process.”67

Local Initiatives Designed to Improve the Voting Experience 21

Using Social Media

One easy and cost efficient way to reach a broader audience is through the use of social media. County and

city election officials can use Twitter and Facebook to publicize voting information. With the rapidly-

changing Internet landscape, many localities now have explicit social media policies. One such example is the

City of Seattle, Washington. The City permits its various departments to use social media to reach broader

audiences. Seattle’s social media policy outlines the parameters of social media use to disseminate information

to the public, and notes that “[w]herever possible, content posted to City of Seattle social media sites will also

be available on the City’s main website.”68

Other online and media platforms can be utilized to get voters the information they need to cast a ballot or

become knowledgeable about the issues that affect them. This includes directing voters to various

organizations that have helpful online or mobile resources, like Sunlight Foundation’s Open States website

and mobile app or the Voter’s Edge tool and mobile app, which was developed by MapLight. The Open States

app is a helpful resource for voters to find out more information about their state lawmakers, what their

positions are on various issues, and how they have previously voted.69 The Voter’s Edge tool, developed by

Sunlight and the League of Women voters, similarly allows voters to enter their home address to ascertain

who their local legislators are, and what races and issues will appear on their ballots.70

Language Access

Another way election officials can reach more voters about

Election Day information is by going beyond federal or state

requirements for language access, and providing translations

on city and county election websites with voter education

materials translated into the top languages spoken in the area.

In California, the voter registration form is provided online in

ten languages, including English.71 Los Angeles County goes

one step further and includes multilingual election services in English, Spanish, Chinese, Hindi, Japanese,

Khmer, Korean, Tagalog, Thai, and Vietnamese.72

Elsewhere, in Ramsey County, Minnesota (where St. Paul is located), the County provides a pre-taped

program on voting information on its website. The County has gone one step further by providing taped

versions of this information translated into Spanish, Hmong, and Somali to reflect the high concentrations of

these populations in the community. The County’s website includes written materials and instructions on how

to register and vote in Hmong and offers voter registration applications in Hmong, Spanish, Somali, Russian,

and Vietnamese.73

Local Initiatives Designed to Improve the Voting Experience 22

Election officials can reach more voters by exceeding federal or state requirements for language access, and providing translations on city and county election websites with voter education materials translated into their area’s top spoken languages

Making voting information accessible in other languages may even be as simple as creating a partnership

between the city or county clerk’s office and local advocacy groups. In East Lansing, Michigan, the election

information portion of the city clerk’s website links directly to Asian & Pacific Islander American Vote (APIA

Vote) – Michigan, to provide multilingual voting information for Michigan voters. APIA Vote provides

information in Bangladeshi, Chinese, Hmong, Korean, Vietnamese, Arabic, and Spanish.74

Another way to increase access for voters with language needs is to make elections websites translatable into

different languages. For example, Fairfax County, Virginia offers a website translation service powered by

Google Translate. With this tool, the website can be translated into over 75 different languages.75 Other cities

and counties can similarly offer website translation services to ensure a broad pool of voters are covered and

can easily obtain election information from their websites, not just those who speak languages covered by the

VRA’s Section 203 language access requirements.

Fairfax County Language Translation

Providing Additional Information About the Process

Voter education goes beyond simply providing information on voting. If done effectively, it can bring in

portions of the population that are often forgotten and open the world of civic engagement to individuals who

may have never participated in the process otherwise.

One especially helpful way to conduct outreach to students, in particular high school students, is through their

parents. Home may be the first place high school students are exposed to the idea of voting. Election officials

and high schools should work together to provide parents with tools to prepare their children to register and

vote for the first time. Schools can send home voting information with students to provide to their parents, and

Local Initiatives Designed to Improve the Voting Experience 23

parents in turn can reinforce the importance of civic engagement to their children. Local election officials can

also create targeted materials for parents to share with their children to help them understand the importance of

voting. Schools are also utilizing more online communications to interact with parents, so sending emails or

posting messages on parental portals allows districts to directly reach parents.

Not only is it important to ensure that voters know the details of how, when, and where to register and vote, it

is also important to make sure that they understand what they are voting on, and how their vote will be

counted. Local election officials should also make information easily accessible regarding the positions and

issues that will appear on the ballot. To give voters a sense of the bigger picture, it would be helpful to include

information in plain English on the duties of each of the positions that are up for election on the ballot. For

example, voters will have heard of the Attorney General, but may not know the position’s responsibilities.

Moreover, in places where there are unique voting systems in place, like a top two primary, local election

officials should make an effort to educate voters on how those voting systems work and what the implications

are for the outcome.

Administrative Practices

Counties and cities can generally improve the election process for voters through various administrative

actions. Rather than enacting ordinances to implement certain measures, election officials and elected officials

can implement innovative administrative practices to simplify the voting process.

Setting Convenient Voting Hours

Most states have established hours for polling places in their statutes. However, in some places, like Kansas,

states have predetermined voting hours, but county election officials can modify the default hours as needed or

desired. Kansas county election officials may set different hours if the county publicly announces the different

hours and the polls are open for at least 12 continuous hours. The officials must follow the rules and

regulations set forth by the secretary of state specifying the time and manner of setting and announcing any

change of hours.76 Similarly, in Vermont, the state statutes specify only that polls may open no earlier than

5 a.m. and no later than 10 a.m. and shall close at 7 p.m.77 In states with permissive voting hours, municipal

election officials should set voting hours that reflect voters’ busy lives, and allow for extended and non-

business hours to allow voters to cast ballots at the times that are most convenient for them, particularly in

highly populated areas.

Local Initiatives Designed to Improve the Voting Experience 24

Availability of Early Vote Locations

Another helpful administrative action is the expansive

availability of early voting locations. Though state statutes

specify whether or not early voting is permissible, counties

often have discretion in determining where early voting sites

are to be located. For example, in Nevada, the state statute

explicitly grants authority to county clerks to set criteria by

rules or regulations on early voting locations. The clerks are then also required to announce both permanent

and temporary early voting locations.78 In places like Clark County, Nevada (where Las Vegas is located),

early voting is conducted in many high traffic areas like shopping malls, supermarkets, colleges, libraries, and

community centers. Setting up early vote locations in places where voters frequent makes it easy for voters to

cast early ballots in the course of their daily routines and also eliminates the need to make additional trips to

separate locations to vote. Additionally, these sites are all equipped for and large enough to accommodate

touch-screen machines.79

Similarly, in Illinois, the state statute allows for permanent and temporary polling places for early voting

purposes.80 Local election officials have the authority to establish temporary branch polling places for early

voting in locations of their choosing and may also set the hours for early in person voting at these locations.81

In states like Illinois where local election officials have flexibility to establish additional or discretionary early

vote locations, the local officials should seek to place these early voting sites in convenient, easily accessible

locations to minimize the burden on voters. Municipalities in states with flexibility in choosing early voting

locations should also consider locating early voting sites on college campuses. College campuses tend to be

big hubs for eligible voters and placing early vote locations on these campuses would target a demographic of

the population that may not have easy access to other early vote locations or the regular polling place on

Election Day.

In 2006, Clark County implemented a pilot program using mobile early voting sites.82 Mobile sites for early

voting continue to be used in Clark County, with mobile sites being used as recently as the 2012 general

election.83 The mobile sites were designed to support areas of the county where no facilities were available to

support the robust early voting program offered in the county.84 The use of mobile voting trailers allowed

Clark County to reach segments of the county population that would not have otherwise been able to utilize

the early voting program.85

Recently, in Hidalgo County, Texas, county commissioners approved a number of early voting locations for

voting during the 2014 general election, including two new mobile early voting locations. One of the mobile

Setting up early vote locations in places where voters frequent makes it easy for voters to cast early ballots in the course of their daily routines.

Local Initiatives Designed to Improve the Voting Experience 25

locations stopped at every high school in the Edinburg, McAllen, Pharr-San Juan-Alamo, and IDEA school

districts. The mobile early vote location targeted students as well as teachers, staff, and administrators.86

Other places have similarly maximized the use of mobile early voting locations to target large groups of voters

all at once. In Johnson County, Iowa, the auditor’s office set up mobile early voting locations at high school

football games on Friday nights during the 2014 midterm election cycle. Johnson County first made mobile

early voting available in 2013 at a high school basketball game. The positive response the auditor’s office

received, along with the ease of using a mobile early voting site, led the auditor’s office to use the same

approach at football games during the 2014 midterm election. Johnson County is not the only place in Iowa

that has employed this method of reaching out to voters where they congregate; Marshall County, Iowa,

utilized mobile voting at high school sporting events in the 2012 election and in doing so, served as the

inspiration for Johnson County.87

Municipal and Federal Elections

One way to promote voter turnout for municipal elections is by scheduling municipal elections such that they

align with state and federal elections. When Florida began to allow municipalities to move their March

municipal elections to November roughly 10-15 years ago, the City of Pompano Beach, Florida decided to

make the switch to take advantage of the higher turnout that usually comes along with state and federal

elections. Many other cities have made similar changes as their state laws have begun to allow it. Pompano

Beach City Commissioner Barry Dockswell noted that this shift enhances voter convenience because as a

result, voters will not be asked to make separate, additional visits to the polls to vote on city issues.88

Though many of the changes that result from administering local elections on the same day as national

elections are positive, there are setbacks that may discourage some local election officials from making this

change. One such concern is that incorporating local elections into national election days will result in local

issues being overshadowed by high-profile national issues and races. 89 In states where there is no standard

requirement regarding dates for municipal elections, local officials should nevertheless look into scheduling

municipal elections in conjunction with state and federal elections. Doing so will reduce the number of visits

voters have to make to the polling place, and increase turnout for and participation in municipal elections.

Voters will be more likely to vote down-ballot on local races if they are already voting in a federal election

than they may otherwise be to show up to vote only for local races. Not only is this approach convenient for

voters, but it also reduces the administrative and budgetary burdens on election officials, who then must

oversee fewer election days.

Local Initiatives Designed to Improve the Voting Experience 26

Accessible Elections Websites

City and county officials have also noted the importance of maintaining an accessible and easy-to-read website

in the process of disseminating voting information to their constituents. Minneapolis, Minnesota, recently

revamped its website, to include general information about elections and details regarding specific city

programs, like its Student Election Judge program and its Volunteer Ambassador Program. The city has

already noted that the changes in the website have made a huge difference, and have made it a better tool to

disseminate information.90

Conclusion

While some states have expanded access to registration and voting for their citizens, there are yet many state

legislatures that continue to consider and pass legislation restricting registration and voting. Municipalities

have the ability to counter this effort by enacting ordinances and adopting policies that make voting easier for

Americans. Common-sense election practices can not only expand the franchise for all eligible voters, but they

can also help simplify the work of election officials, save scarce resources in overextended local budgets and,

in the process, bolster Americans’ confidence in the electoral process.

For further questions or guidance on where to find additional resources on administering elections for local

elections officials and local elected officials, contact FELN at info@fairelectionsnetwork.com.

Local Initiatives Designed to Improve the Voting Experience 27

Appendix STATES THAT PROVIDE FOR HOME RULE IN STATE CONSTITUTION

State Application

Alaska First class cities and boroughs

Arizona Cities of 3,500 or more

California Cities (and San Francisco city-county)

Colorado Any municipality

Connecticut Any city, town, or borough

Hawaii All political subdivisions

Illinois All cities over 25,000; municipalities optional

Iowa Any municipality

Kansas All cities

Louisiana Any municipality

Maine Any municipality

Maryland Cities and towns

Massachusetts Cities and towns

Michigan Each city and village

Minnesota Any city and village

Missouri Any city over 5,000

Montana Municipalities

Nebraska Any city over 5,000

Nevada Any city or town

New Mexico Municipalities

New York Cities, town, and villages

North Dakota All cities

Ohio Any municipality

Oklahoma Any city of 2,000 or more; charter subject to Governor’s approval

Oregon Every city and town

Pennsylvania Optional forms for all local governments

Rhode Island Every city and town

South Carolina Municipalities

South Dakota Any municipality

Tennessee Any municipality

Texas Cities over 5,000

Utah Any incorporated city or town

Washington Any city over 10,000

West Virginia Municipalities over 2,000

Wisconsin Cities and villages

Wyoming Municipalities

Local Initiatives Designed to Improve the Voting Experience 28

STATES THAT PROVIDE FOR MUNICIPAL HOME RULE THROUGH LEGISLATIVE STATUTE

Arkansas Any municipality

Delaware Any municipality

Florida Any municipality

Georgia Any municipality

Kentucky Cities only

New Hampshire Cities and towns

New Jersey Optional charter system for municipalities

North Carolina Any municipality

STATES THAT DO NOT PROVIDE FOR MUNICIPAL HOME RULE

Alabama

Idaho

Indiana

Mississippi

Virginia

Vermont

Local Initiatives Designed to Improve the Voting Experience 29

Endnotes 1 Charlotte Alter, Voter Turnout in Midterm Elections Hits 72-Year Low, Time (Nov. 10, 2014), available at http://time.com/3576090/midterm-elections-turnout-world-war-two/. 2 Civil Rights Div., U.S. Dep’t of Justice, History of Federal Voting Rights Laws, http://www.justice.gov/crt/about/vot/intro/intro_b.php (last visited Oct. 31, 2014). 3 National Voter Registration Act of 1993 § 11, 42 U.S.C.A. § 1973gg-9; see also, Civil Rights Div., U.S. Dep’t of Justice, About the National Voter Registration Act, http://www.justice.gov/crt/about/vot/nvra/activ_nvra.php (last visited Oct. 31, 2014). 4 Help America Vote Act of 2002 § 101, 42 U.S.C.A. § 15301; see also, U.S.Election Assistance Comm’n, Help America Vote Act, http://www.eac.gov/about_the_eac/help_america_vote_act.aspx (last visited Oct. 31, 2014). 5 Exec. Order No. 13,639, 78 Fed. Reg. 19,979 (Mar. 28, 2013). 6 Cmty. Envtl. Legal Def. Fund, Home Rule in the State, available at http://celdf.org/home-rule-in-the-states. 7 Id. 8 Nat’l Conference of State Legs., Same Day Voter Registration, available at http://www.ncsl.org/research/elections-and-campaigns/same-day-registration.aspx. 9 E.g., Email from Kristin Szakos, Charlottesville City Councilor, City of Charlottesville, Va. (Sept. 5, 2014, 10:45 EDT) (on file with author). 10 America: A Nation on the Move, U.S. Census Bureau, U.S. Dep’t of Commerce (Dec. 10, 2012), http://blogs.census.gov/2012/12/10/america-a-nation-on-the-move/. 11 David Ihrke, Reason for Moving: 2012 to 2013, U.S. Census Bureau, U.S. Dep’t of Commerce 1 (June 2014), http://www.census.gov/prod/2014pubs/p20-574.pdf. 12 Supra note 3. 13 Meeting Agenda, Milwaukee Cnty., Judiciary, Safety and Gen. Servs. Comm. (Apr. 10, 2014), available at http://legistar.granicus.com/MilwaukeeCounty/meetings/2014/4/1714_A_Judiciary,_Safety_and_General_Services_Committee_14-04-10_Meeting_Agenda.pdf. 14 Matt A. Barreto, Ph.D., et al., Online Voter Registration (OLVR) Systems in Arizona and Washington: Evaluating Usage, Public Confidence and Implementation Processes, A Joint Research Project of the Washington Institute of the Study of Ethnicity and Race (WISER) University of Washington, Seattle and the Election Administration Research Center (EARC) University of California Berkeley 93 (April 1, 2010), available at http://www.pewstates.org/uploadedFiles/PCS_Assets/2010/online_voter_reg.pdf. 15 Realtors, title companies, Election Commission form partnership, The Lebanon Democrat & Wilson County News (Apr. 24, 2014), http://www.lebanondemocrat.com/article/wilson-county/379351. 16 Voter Resources for Landlords, City of East Lansing, City Clerk, http://www.cityofeastlansing.com/Home/Departments/CityClerk/ElectionInformation/VoterResourcesforLandlords/ (last visited Oct. 31, 2014). 17 Voter Resources for Landlords, City of East Lansing, City Clerk, http://www.cityofeastlansing.com/Home/Departments/CityClerk/ElectionInformation/VoterResourcesforLandlords/ (last visited Oct. 31, 2014). 18 Election Information, East Lansing City Clerk, http://www.cityofeastlansing.com/elections/ (last visited Nov. 7, 2014); Michigan State University YouVote, http://youvote.msu.edu/ (last visited Nov. 7, 2014); Telephone Interview with Marc Hunsaker, Communications and Marketing Subcommittee Chair, Michigan State University YouVote (Nov. 19, 2014). 19 Takoma Park, Md., Code § 6.16.050(F)(1); Telephone Interview with Tim Male, City Council, Takoma Park, Md. (Sept. 5, 2014). 20 Takoma Park, Md., Code § 6.16.050(F)(2). 21 Telephone Interview with Tim Male, City Council, Takoma Park, Md. (Sept. 5, 2014). 22Ihrke, supra note 11.

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23 Lee Davidson, Credit unions offer voter registration at branches, The Salt Lake Tribune (Feb. 19, 2014), http://www.sltrib.com/sltrib/politics/57569003-90/association-branches-campaign-credit.html.csp. 24 Utah’s Credit Unions, Ready Set Vote, https://www.utahscreditunions.org/readysetvote/ (last visited Oct. 17, 2014). 25Student Deputy Registrar, Cook Cnty. Clerk, available at http://www.cookcountyclerk.com/elections/studentinvolvement/pages/studentdeputyregistrar.aspx. 26 Wis. Stat. Ann. § 6.26. 27 Wis. Stat. Ann. § 6.26(2)(a). 28 Special Registration Deputy, City of Madison, Office of the City Clerk, available at https://www.cityofmadison.com/election/deputyRegistration/. 29 Volunteer Deputy Registrar Program, Tarrant Cnty., http://tcweb.tarrantcounty.com/evote/cwp/view.asp?a=771&q=468198 (last visited Oct. 8, 2014). 30 E.g., Guidelines for Conducting Voter Registration Drives, Va. Dep’t of Elections, available at https://sbe.virginia.gov/Files/VoterRegistration/VoterRegistrationDrives/guidevoterregdrive.pdf. 31 Id. at 17. 32 Empowering the Voters of Tomorrow: Developing Winning High School Voter Registration Programs, 2nd Edition, League of Women Voters (Jan. 2013), http://www.lwv.org/content/high-school-voter-registration-training-manual-2nd-edition. 33Michael P. McDonald & Matthew Thornburg, Registering the Youth: Preregistration Programs, 13 N.Y.U. J. Legis. & Pub. Policy 551, 567 n.88 (2010), available at http://www.nyujlpp.org/wp-content/uploads/2012/11/Michael-P.-McDonald-Matthew-Thornburg-Registering-the-Youth-Through-Voter-Preregistration.pdf. 34 The American Voting Experience: Report and Recommendations of the Presidential Commission on Election Administration, Presidential Comm’n on Election Admin. 1, 46 (Jan. 2014), available at https://www.supportthevoter.gov/files/2014/01/Amer-Voting-Exper-final-draft-01-09-14-508.pdf. 35 Id. at 45. 36 Id. at 53. 37 Election Board Worker Info., Maricopa Cnty. Recorder, http://recorder.maricopa.gov/elections/electboard.aspx (last visited Oct. 28, 2014). 38 10 Ill. Comp. Stat. Ann. § 5/13-4. 39 Md. Elec. Law § 10-206. 40 High School Student Program, Fairfax Cnty., Va. Office of Elections, http://www.fairfaxcounty.gov/elections/hsstudent_program.htm (last visited Nov. 3, 2014). 41 Recruiting College-Age Poll Workers, League of Women Voters N.Y., available at http://www.lwvny.org/advocacy/vote/CollegePollWorkers.pdf. 42 Minn. Stat. Ann. § 204B.19 (Subd. 6). 43 Student Election Judge Program, City of Minneapolis, available at http://vote.minneapolismn.gov/student/student-judge (last visited Aug. 7, 2014). 44 Id. 45 Id. 46 Telephone Interview with Anissa Hollingshead, Management Analyst, Office of the City Clerk, City of Minneapolis, Minn. (Aug. 28, 2014). 47 Id.

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48 High School Student Election Judges, Cook Cnty. Clerk, available at http://www.cookcountyclerk.com/elections/studentinvolvement/pages/studentelectionjudges.aspx. 49 City Employee Poll Worker Program, The City of Los Angeles City Clerk, available at http://clerk.lacity.org/stellent/groups/Departments/@CLERK_Elections_Contributor/documents/Contributor_Web_Content/LACITYP_029147.pdf. 50 County Employee Poll Worker Program, Orange Cnty. Registrar of Voters, https://www.ocvote.com/volunteer/county-employee-poll-worker-program/ (last visited Oct. 9, 2014). 51 Md. Elec. Law § 10-206(d)(1). 52 Adopt-A-Precinct, Orange Cnty., Fla. Supervisor of Elections, available at http://www.ocfelections.com/Forms/PollWorkerInformation/brochure.pdf. 53 Id. 54 Id. 55 Telephone Interview with Rachid Elabed, Advocacy and Civic Engagement Specialist, Arab Community Center for Economic and Social Services (ACCESS) (Nov. 18, 2014). 56 Id. 57 Id. 58 Poll Worker Training, City and Cnty. of San Francisco Department of Elections, http://www.sfgov2.org/index.aspx?page=844 (last visited Oct. 9, 2014). 59 Successful Practices for Poll Worker Recruitment, Training and Retention, U.S. Election Assistance Comm’n (July 2007), available at http://www.eac.gov/assets/1/Page/Section%202%20-%20Training.pdf. 60 E.g., For Election Workers, Johnson County Election Worker Training Guide – Nov. 2014, Johnson Cnty., Kan. Election Office 1, 38, 39, 136, available at http://www.jocoelection.org/PDF/Election%20Worker%20Training%20Resources/EW%20Manual%2011-4-14.pdf (last visited Nov. 3, 2014). 61 Poll Worker Requirements and Positions, Hillsborough Cnty. Supervisor of Elections, http://www.votehillsborough.org/?id=33 (last visited Nov. 3, 2014). 62 Training Materials/Schedule, Cuyahoga County Board of Elections, http://boe.cuyahogacounty.us/pdf_boe/en-US/2014/Tuesday%20Opening%20Quick%20Reference%20Guide.pdf (last visited Nov. 10, 2014). 63 E.g., Email from Deborah Rainone, Chief Deputy City Clerk, City of Tucson, Ariz. (June 5, 2014, 17:43 EDT) (on file with author). 64 Id. 65 Voter Ambassadors, City of Minneapolis, http://vote.minneapolismn.gov/volunteer/WCMS1P-111665 (last visited Aug. 8, 2014). 66 Hollingshead, supra note 46. 67 Id. 68 City of Seattle Social Media Use Policy, City of Seattle Policies and Standards, available at http://www.seattle.gov/pan/socialmediapolicy.htm (last visited Nov. 3, 2014).

69 Open States, http://openstates.org/ (last visited Nov. 21, 2014). 70 Voter’s Edge, http://votersedge.org/ (last visited Nov. 21, 2014). 71 Voter Registration, Cal. Sec’y of State, Elections, http://www.sos.ca.gov/elections/elections_vr.htm (last visited Oct. 9, 2014). 72 City of Los Angeles Elections Division, http://clerk.lacity.org/Elections/index.htm (last visited Oct. 9, 2014). 73 Voter & Election Info. in Other Languages, Ramsey Cnty. Elections, http://www.co.ramsey.mn.us/elections/Languages.htm (last visited Oct. 28, 2014).

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74 Election Information, East Lansing City Clerk, http://www.cityofeastlansing.com/elections/ (last visited Nov. 7, 2014). Multilingual Information for Michigan Voters, Asian & Pacific Islander American Vote – Michigan, http://www.apiavotemi.org/multilingual-voting-info.html (last visited Nov. 7, 2014). 75 Web Site Language Translation, Fairfax Cnty., Va., http://www.fairfaxcounty.gov/languagetranslations.htm (last visited Nov. 3, 2014). 76 Kan. Stat. Ann. § 25-106. 77 Vt. Stat. Ann. tit.17, §2561. 78 Nev. Rev. Stat. § 293.3561(1). 79 Election: Early Voting, Clark Cnty., Nev., http://www.clarkcountynv.gov/depts/election/pages/ev.aspx (last visited Nov. 3, 2014).

80 10 Ill. Comp. Stat. Ann. 5/19A-10; 10 Ill. Comp. Stat. Ann. 5/19A-20.

81 10 Ill. Comp. Stat. Ann. 5/19A-20. 82 Joe P. Gloria, Sr., Clark County, Nevada Election Operations Supervisor, Mobile Early Voting Program Clark County, NV, Election Center, https://www.electioncenter.org/publications/2008%20Papers/Clark%20County%20Mobile%20Early%20Voting.pdf (last visited Nov. 3, 2014). 83 Thousands voting early in Clark County, Fox 5 KVVU – TV, Las Vegas (Oct. 22, 2012), available at http://www.fox5vegas.com/story/19881278/thousands-voting-early-in-clark-county. See also Gen. Election Early Voting, Clark Cnty., Nev. Dep’t of Elections, http://www.clarkcountynv.gov/Depts/election/Documents/2012/EVSched_12G.pdf. See also The NCSL – MacArthur Election Connections Project: Nevada, Nat’l Conference of State Legs., available at http://www.ncsl.org/documents/legismgt/elect/NevadaElectionsTechnologyReportFINAL.pdf. 84 Gloria, supra note 82. 85 Id. 86 Brent Crandall, Mobile polling site will allow high school students to vote on campus, ValleyCentral.com (Sept. 9, 2014), available at http://www.valleycentral.com/news/story.aspx?id=1094526#.VBBuvsJdV1Y. 87 Doug Chapin, “Friday Night Lights” Voting Enlivens Iowa Elections, University of Minnesota, Humphrey School of Public Affairs, Election Academy (Oct. 3, 2014), http://blog.lib.umn.edu/cspg/electionacademy/2014/10/friday_night_lights_voting_enl.php. 88 Email from Barry “Doc” Dockswell, Pompano Beach City Comm’r, District 1 (Sept. 10, 2014, 19:19 EDT) (on file with author). See also City of Pompano Beach, Fla., Notice of Gen. Election, available at http://pompanobeachfl.gov/assets/pdfs/homepage/Election%20Notice%20for%20web%20Page.pdf (last visited Nov. 3, 2014).

89 Jose P. Hernandez, Research Brief: Odd-Year vs. Even-Year Consolidated Elections in California, 1, 4, The Greenlining Institute (October 2013), available at http://greenlining.org/wp-content/uploads/2013/10/Research-Brief-Odd-Year-vs-Even-Year-Consolidated-Elections-in-California.pdf. 90 Hollingshead, supra note 46.

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