Longmeadow Critical Needs

8/11/2019 Longmeadow Critical Needs

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Special Select Board MeetingAugust 26, 2014


2/43

Identify needs as determined by Select BoardMembers and the Town Manager

Prioritize IdeasBrainstorm solutionPresent RecommendationsImplement action plan or prepare for TownMeeting presentation


3/43

Presenter shall present ideas for improvements and nota critique on other board members or the board as anexecutive body.Do not interrupt presenter or comment on proposalsduring the presentation.Members will be allotted time for clarification ofproposals by presenters.Comments should be for clarifying understanding andnot for debate.


4/43

DPW Facility Perform additional site analysis

Determine department space requirements anddecentralization possibilitiesExplore funding methods


5/43

Charter Review CommitteeClarify roles and responsibilities of Select Board

and Town ManagerReview composition, terms, and functions ofappointed boards, committees, and commissions.


6/43

By-Law ReviewReview existing by-laws

Implement new by-laws directed towards visualquality in our community.High profile properties falling into disrepair canhave a disproportionately negative impact on thevisual quality of the town.


7/43

Update of Master PlanTowns Master Plan was last updated in 2004

Revisit the identified needs of our communityfrom this report and make recommendations forimprovementsIdentify expansion opportunities


8/43

Quint TruckReview funding options based on previous Select

Board ruling


9/43

DPW ComplexCharter Review Committee

By-Law ReviewUpdate Master PlanQuint Truck


10/43

Leadership by the Select BoardHave a facilitated meeting on roles and responsibilitiesHave subcommittee write a rule book for the Select Board.

Create a by-law allowing the suspension or recall of aSelect Board memberChange the Charter to allow town vote for Chair positionon the Select Board and allow a two year term

Change the Charter to allow Select Board members to bevoting members of committees and boards.


11/43

New DPWHave Town Manager evaluate which functions can

be moved to other town properties immediatelyHave Town Manager develop a plan for thelocation of the new DPW complex including a costestimate for design. Funding should come from aSpecial Town meeting warrant


12/43

Budgetary Stress of Salaries and BenefitsDecrease cost of health insurance non-Medicareeligible plansAdvocate for pension laws and Commonwealthfunding of local pensionsCreate trust for OPEB and include in OPEB union

salary negotiationsRegionalization of servicesIncrease outsourcing and in-sourcingAsk School Committee for policy contributions


13/43

TrafficRequest Town Manger to create a comprehensivemulti-year planAdvocate for regional changes in traffic patternsParticipate in regional conversation on mitigationof the viaduct work

Ask the Town Manager to create a regionalworking group with other townsForm a grant committee Complete Streetsgrants at 50 million this year


14/43

Planning and Development AssistantHire a planning and development assistant for

town planning and developmentDevelop plans for putting additional properties onour tax rolls


15/43

Leadership by the Select BoardNew DPW Complex

Budgetary StressTrafficPlanning and Development Assistant


16/43

Execute Improvement Plan for TownManager


17/43

Review Policies of Police Department /Fulfill Duties as Police Commissioners /

Review capacity to conduct long-terminvestigations to address property crimes,drug use, drug distribution


18/43

Long-Term Capital Plan joint capitalplanning committee with School Committee /

Fin. Committee


19/43

Review and improve operations at DPW /Define mission / Review out-sourcing


20/43


21/43

Town Manager PerformanceReview Policies of our Police Department

Long-Term Capital PlanReview and Improve DPW OperationsTown-wide Procedures and OperationalStandards


22/43

DPW Facility


23/43

Generate new income sources for the Town


24/43

DPW Reorganization


25/43

Develop Water Tower Property


26/43

Reduce Cost Purchase Streetlights


27/43

DPW FacilityGenerate New Income

DPW ReorganizationDevelop Water Tower propertyReduce Cost Purchase Streetlights


28/43

Town Manager Performance ManagementMake sure we follow up on the items which we felt

were most important in the Town Managersperformance for improving in his role to thisboard in our community.


29/43

Departmental Presentations to the SelectBoard by Department Heads

Review of work flow and SWAT (strengths,weakness, opportunities, and threats) analysis ofeach department.


30/43

Manage Tax RateYou can have all the projects in the world, but if

you have no plan to pay for them, while trying tominimize the impact to residents, then we are notdoing what is best for taxpayers


31/43

Blinn Tennis court project and reviewPlace additional emphasis on 2004 Long-range

Study and the Vision Study prior to implementingrepairs.Evaluate potential increased tax revenues andbetter delivery of services to residents prior to

having this opportunity disappear for the nextfifteen years.


32/43

Implement a Charter Review CommissionDetermine what form of Government is best for

the LongmeadowAnalyze the benefits of having a Mayoral form ofGovernment, where the CEO is directlyaccountable directly to residents


33/43

Town Manager Performance ManagementDepartmental Select Board Briefings

Manage Tax RateBlinn Tennis CourtsImplement Charter Commission


34/43

Strategic PlanningWhat are the needs in all major resource groups

for the next twenty years and what is ourfinancing strategy?What are we doing to increase revenues anddecrease expenditures?

What are our backup plans? Unexpected!


35/43

Legislative outreach- Grants-SpecialFunding sources- Deputy Town Manager

We need a comprehensive legislative outreach program tosecure funding from a variety of sources at the Federal,State and local levels. This would include reaching allgrants being made available to municipalities such as ours.

Establish a Deputy Town Manager for operations andrestructure the duties of our Town Manager.


36/43

Property Owner Zoning Protection

We need greater emphasis placed on visual qualitystandards not only in our residential housing, but also inour routine town operations.Should we register and inspect rental homes?


37/43

Operational Standards

How do we gauge what we are doing now as being themost efficient and effective way of doing business?Do we have operational activities where we could achievegreater efficiencies by outsourcing?We need outreach programs with other communities tosee how they are providing the same services


38/43

OPEB Liability

What are we doing to reduce our liability?

What are our options in future staffing to reduce ourliability?

Are we going to need legislative changes to solve thisproblem?


39/43

Strategic planningLegislative outreach- Grants-Special Funding

sources- Deputy Town ManagerProperty Owner Zoning ProtectionOperational StandardsOPEB Liability


40/43

Strategic Planning - Update Master Plan-Develop Water Tower Property- Blinn Tennis

Courts- Traffic- Planning and DevelopmentAssistant - Deputy Town Manager- QuintTruck

DPW Complex-Reorganization


41/43

Charter Review Committee/Commission

By-Law Review- Property Owner ZoningProtection

Generate New Income- Legislative Outreach-Grants-Special Funding Sources- Manage TaxRate- Budgetary Stress- OPEB Liability


42/43

Leadership by the Select Board- TownManager Performance

Long-Term Capital Plan- OperationalStandards- Town-wide Procedures andOperational Standards - Departmental SelectBoard Briefings- Review Policies of our PoliceDepartment


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Paired Ranking Tally Sheet for Strategic PlanningOrganization: Date:Strategic Plan Topic:

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10 Item 10 1011 Item 11 11

Documents

Longmeadow Critical Needs