Lynda LEROUXHR-CB-B24/11/2015

End of contract entitlements

Leaving CERN – Quitter le CERN 2

Summary1. Payment of travel expenses

2. Payment of removal expenses

3. Reinstallation indemnity

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Leaving CERN – Quitter le CERN 3

1. Payment of travel expenses

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Beneficiaries Conditions

• Homestation* > radius of 20 km from CERN

• New place of residence > 20 km in a straight line from the previous place of residence

• Within 2 years of contract termination

Staff membersAppointed before 1st January 2007 (excluding former local staff members)

Staff membersAppointed on or after 1st January 2007 (including former local staff members)

• Homestation* > radius of 70 km from CERN

• New place of residence > radius of 70km with its centre at CERN

• Within 2 years of contract termination

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*Homestation : defined with the contract offer (i.e. HRT profil)

5

Benefits

• Cost of the journey = travel expenses (cheapest form of public transport)Travel from CERN to the home station or to the new place of residence provided that the latter cost does not exceed the cost of the journey to the home station

• Luggage expenses (max. 30 kg by CARGO air freight)

• Travel and luggage expenses for the family members provided that they take up residence with the member of personnel

24.11.2015 Leaving CERN – Quitter le CERN

Procedure

• Payment possible from the beginning of the leave period

• Contact the secretariat (DAO) for the request

Eguide procedure:https://admin-eguide.web.cern.ch/en/procedure/payment-travel-expenses-termination-contract

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2. Payment of removal expenses

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Beneficiaries Conditions

• Be entitled to payment of travel expenses

• Remove within two years of contract termination

• Minimum 12 months contract duration

• Not resign during the 1st year of contract

Staff members

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8

Family situation Category

Location of home station or residence

Recipient of the family

allowance

Non-recipient of the family

allowance

Member State or Associate Member State

60 m3 40 m3

Non-Member State 25 m3 25 m3

Benefits

• Payment of one only removal expenses either to his home station or to his new place of residence (provided that the latter cost does not exceed the cost of the removal to the home station)

24.11.2015Leaving CERN – Quitter le CERN

• Payment of removal expenses for household and personal effects within the limits indicated in Administrative Circular No. 30

• Payment of the cost of storing furniture for a maximum period of 12 months

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Procedure

• Submit to the Installation service 3 removal quotations 6 weeks before the scheduled date of the removal at the latest

• Arrange, after Installation service agreement, all the practical details of the removal with the company (such as the date, the time, and the locations of the loading and unloading points).

• The removal firm must submit the invoice directly to the Installation service. Any disputes resulting from damage or associated insurance matters must be settled by the member of the personnel with the removal and/or insurance company directly.

Eguide procedure:https://admin-eguide.web.cern.ch/en/procedure/payment-removal-expenses

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3. Reinstallation indemnity

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• Be entitled to payment of removal expenses

• not have been dismissed for disciplinary reasons or for reasons of unsatisfactory service

• nor have tendered their resignation, except where the Director-General deems their resignation to be in the interest of the Organization (notably in the case of participation in the progressive retirement programme or the part-time work programme as a pre-retirement measure)

Staff members

Beneficiaries Conditions

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Benefits

Former place of residence: address on the last day of work as communicated to the authorities of the Host States by the Organization

New place of residence: the tax domicile of the member of the personnel No payment before the last day of contract

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Staff Members hired before 01.01.2007

(with the exception of former Local

Staff)

Staff Members hired after 01.01.2007

(including former Local Staff)

minimum Ca.10maximum 

n/a Eb.5

Minimum and maximum basic salaries taken into account:

Completed years of

uninterrupted service as

a staff member

Number of months of basic salary

Recipient of the

family allowance

Non-recipient of thefamily

allowance

0-2 0 0

3 1 ½

4 2 1

5 3 1 1/2

6 4 2

7 or more 5 2 1/2

The amount of the reinstallation indemnity:

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Procedure

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• Submit the payment request before the time limit to the HR-Reinstallation service (Form sent with the departure formalities).

• Furnish proof that the reinstallation has taken place within 2 years of contract termination, to which end the following documents must be attached to the claim:

proof of the former place of residence*: departure certificate (if issued) or any other documentary evidence that the Organization deems appropriate, and

proof of the new place of residence: arrival certificate** or certificate of tax domicile or income tax statement or certificate of residence** or any other document that the Organization deems appropriate.

• To qualify for the amount applicable to staff in receipt of the family allowance, the same documentary evidence must be furnished for at least one of the persons whom the Organization deems to be a dependent of the staff member concerned.

Eguide procedure:https://admin-eguide.web.cern.ch/en/procedure/reinstallation-indemnity

Thank you for your attention

QUESTIONS ?