M AYOR ’ S O FFICE F OR E DUCATION & C HILDREN PEAK PERFORMANCE REVIEW J ANUARY 24, 2013 FOR THE PERIOD COVERING : S EPTEMBER 2012 – D ECEMBER 2012

MAYOR’S OFFICE FOR EDUCATION & CHILDRENPEAK PERFORMANCE REVIEW

JANUARY 24, 2013

FOR THE PERIOD COVERING: SEPTEMBER 2012 – DECEMBER 2012

- 2 -Peak Performance

Vision/Mission

Vision:– Deliver a City where all children, youth and their

families have the opportunity to succeed.

Mission:– Ensure that Denver’s children and youth have their

basic needs met, are ready for kindergarten, and prepared for academic and professional success.


Strategy for the Office of Children’s Affairs

• The Office is dedicated to ensuring Denver’s children and youth have their basic needs met, are ready for kindergarten, and prepared for academic and professional success.

• By increasing access, participation and quality for all families in Denver, this mission can be accomplished.

• The strategy is centered on an aggressive continuous improvement process that effectively leverages data, convenes diverse stakeholders, builds strategic partnerships, and funds highly innovative and effective programs.


Summarizing the Approach

Understand

Listen, Learn, and

Share

Advocate and PartnerInvest

Execute and Evaluate

We are collecting and analyzing data effectively

We are evaluating and assessing results

We are sharing information and learning from communities

We are executing investments in projects, system changes

We are prioritizing and designing investments


Specific Strategic Objectives with a Specific Activity Designed to Improve Team Performance

Effectively Use Data to Inform Decisions and Elevate Effectiveness

Convene Diverse Stakeholders to

Listen, Share and Learn

Leverage Strategic Partnerships to Influence

and Support Effective Programs and Services

Design and Invest in Innovative Initiatives

Implement and Evaluate Innovative

Initiatives

Implement a High Performing and

Accountable Culture


Key Areas of Focus

Education Compact

•All kids ready for kindergarten•Students graduate prepared for a postsecondary

pathway•Students can access and complete a

postsecondary pathway

Children’s Cabinet

•Align publicly funded early childhood programs•Reduce the number of disconnected youth•Reduce childhood obesity

Children’s Affairs

•School readiness•Education•Youth success•Health


End of 2012 Focus

1. Identify baseline measures for key initiatives – near completion

2. Begin to implement tracking mechanisms – 2013 underway

3. What’s new:

Infrastructure Programmatic

New Strategic Plan Head Start data collection system revision

New Organizational Structure – TBA

Data-driven advocacy (gaps inform strategy)

Goal-driven work plans for everyone

Wallace Foundation Grant – Out of School Time (OST)

New Education Compact Director Walmart Foundation Grant – At-risk afterschool meals

Contracting financial management to Controller’s Office

Children’s Cabinet work groups developing action plans


Denver Children’s Cabinet Established through Executive Order 139

– Develop and provide policy guidance– Coordinate and integrate services across City agencies

and key partners – Develop strategies to take advantage of opportunities

and remove the barriers for Denver children and youth– Variation of the Collective Impact Model

• Common Agenda: Reduce obesity, reduce the number of disconnected youth, and align early childhood programs and services

• Shared Measurement: Collect data and measure results, shared accountability

• Infrastructure: Office of Children’s Affairs


Support Working Families

U.S. Census Bureau, American Community Survey, 5-year averages. 2007-2011

Goal will be set by the work group

Strategically align publicly funded child care programs (includes Early Head Start, Head Start, CCAP, CPP, DPP, and DPS ECE)

Preschool Attendance by Denver Neighborhood

3- and 4-year old children attending preschool

0% - 20%

20.1% - 40%

40.1% - 60%

60.1% - 80%

80.1% - 100%

Denver_Neighborhoods

No Data

Support working families by increasing the number of children who have access to quality child care by xx% by xx year.


Disconnected YouthSub-populations of disconnected youth can include youth who are:

• Young unmarried parents• Immigrants• Homeless • Incarcerated• In foster care • High school dropouts• Disabled

Denver Neighborhoods

0% - 6%

7% - 17%

18% - 33%

34% - 61%

62% - 87%

Low Number of Events

2008 2009 2010 20110%

5%

10%

15%11%

8%

Teenagers Ages 16 to 19 Who Are Not In School And Not Working

Denver Colorado

Year

Pe

rce

nt

In 2011, 3,000 Denver teens (ages 16-19) were not in school or working.

Reduce the number of disconnected youth in Denver to no more than 8 percent by 2017 (from 11 to 8 percent in 5 years)

Source: U.S. Census Bureau, American Community Survey, 2006-2010, 2011


Healthy KidsCountyOverweight

or obese children

Garfield 17%Eagle 17%

Summit 17%Teller 18%

Larimer 18%Douglas 19%

Broomfield 19%Boulder 19%

Jefferson 24%Mesa 24%

Fremont 24%Arapahoe 24%

Routt 26%La Plata 26%

Montezuma 26%Elbert 26%

Montrose 27%Delta 27%Weld 28%

Adams 29%El Paso 29%Pueblo 32%

Denver 34%Morgan 40%Logan 40%

Source: 2012 Kids Count in Colorado! Report, Data from the Colorado Department of Public Health and Environment, Health Statistics Section, 2008-2010 Child Health Surveys

Goal: Reduce the number of overweight and obese children in Denver by 5 percent by 2017 (from 34 to 29 percent in 5 years)

34% of Denver children were overweight or obese. (3 year average, 2008-2010)

Being overweight or obese can be closely related to poverty.


School Readiness: Denver Great Kids Head Start

Denver Great Kids Head Start is a quality early learning program that prepares children to enter kindergarten confidently with the social, physical, emotional, and cognitive skills and competencies necessary for continued school success.

• The City of Denver is a federal Head Start grantee that:

• Manages $8.8 million• Oversees 6 community

providers• Serves 1,153 children

and their families

2008-2009 2009-2010 2010-2011 2011-20120

200

400

600

800

1,000

1,200

1,400

1,600

Children Served in Denver Great Kids Head Start

Over Income

Homeless

Foster Children

Public Assistance

Below Poverty

School Year

Nu

mb

er o

f C

hil

dre

n


Denver Great Kids Head StartFall 2012 Baseline Student Assessment Data: Teaching Strategies Gold

Social

-Em

otion

al

Physic

al-Gro

ss M

otor

Physic

al-Fine

Mot

or

Lang

uage

Cognit

ive

Liter

acy

Mat

hem

atics

Spanis

h La

ngua

ge

Spanis

h Lit

erac

y0%

20%

40%

60%

80%

100%

Preschool- Age 3Meeting or Exceeding Expectations

Development and Learning Dimensions

Per

cen

t

Social

-Em

otion

al

Physic

al-Gro

ss M

otor

Physic

al-Fine

Mot

or

Lang

uage

Cognit

ive

Liter

acy

Mat

hem

atics

Spanis

h La

ngua

ge

Spanis

h Lit

erac

y0%

20%

40%

60%

80%

100%

Preschool - Age 4 Meeting or Exceeding Expectations

Development and Learning Dimensions

Per

cen

tMeasures the knowledge, skills and behaviors that are most predictive of school success.

DGKHS Goal: 1.25% growth for all Head Start children from fall 2012 to spring 2013.

The total number of children included in these assessments in the fall was 802.

• 329 (41% of those tested) were 3-year-old children

• 465 (58% of those tested) were 4-year-old children


Denver Great Kids Head StartQuality Measures: Teacher Qualifications

Goal:Ensure that each delegate agency has a least 70% of classroom teachers with a bachelors degree or higher

2008-2009 2009-2010 2010-2011 2011-20120%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

DGKHS Teachers with a BA or Higher

School Year

Per

cen

t o

f T

each

ers

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Delegate Agency Teachers with a BA or Above: 2012-2013

Delegate Agency

Per

cen

t

DGKHS Goal: 70%

Head Start Requirement: 50%


Denver Great Kids Head StartData System: Revision Timeline

January 2013

• Assess current data system:• data collection

and report timeline

• indicators and definitions

• delegate and DGKHS staff needs

• applicability to DGKHS goals

February 2013

• Compile feedback from DGKHS staff, delegate agencies, and consultant.

• Define DGKHS goals

• Align goals with data collection and timeline and PIR

• Propose updates to current system

March 2013

• Plan implementation

• Report progress of project to Management Team.

• Begin contract negotiations

April, May, June 2013

• Implement• Develop staff and

delegate training of updated system

Goal: Functional system by July 1, 2013


The goal for the 2012-2013 program year (October 1 – August 31) is 40,000 visits.

School Readiness: 5 By 5 Program

2005

/200

6

2006

/200

7

2007

/200

8

2008

/200

9

2009

/201

0

2010

/201

1

2011

/201

2

2012

/201

30

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

Number of Visits to Cultural Venues

School Year

Vis

its

Septe

mbe

r, 20

12

Octob

er, 2

012

Novem

ber,

2012

Decem

ber,

2012

Janu

ary,

201

3

Febru

ary,

201

3

Mar

ch, 2

013

April,

2013

May

, 201

3

June

, 201

3

July,

201

3

Augus

t, 20

130

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

Are we on track? 8,817 cultural visits so far this

school year!

Month

Nu

mb

er o

f V

isit

s


MY Denver Card– Starting in the fall of 2012, Denver Public School 6-12th

grade students can apply to use their DPS student ID to gain free access to all Denver Parks and Recreation Centers, and use it as their Denver Public Library Card.

Challenges: • Late start – couldn’t take advantage of summer school

registration to promote• DPS does not have a centralized ID system• Process takes too long• Did not know about 2A when idea was born

Next Steps:• Explore city issuing (separate from student ID)• Develop web-based application system• Incorporate program levels (K-5, 6-12)


Out of School Time: Wallace Foundation GrantMission

– Have a sustainable, citywide OST system that increases access and participation in quality OST programs for all Denver children and youth in order to promote positive youth development, ensure student success, and achieve post-secondary preparation.

Year Two Goals– Post a 20 percent increase in number of new OST Program sites that will participate in the

Youth Program Quality Intervention. • Year 1 baseline was 34 sites - Year 2 goal is 41 sites

– 125 OST agencies that serve Denver Public Schools (DPS) students and participate in the Community Partner System (CPS) will have a DPS Partnership Agreement and/or Data Sharing Agreement as determined by data needs and usage of data in place by 8/2013.

– 125 OST agencies providing services within a Denver Public School will have completed profile entered into the Community Partnership System (CPS) by 8/2013


Youth Success: Drop In Denver

2006 2007 2008 2009 2010 20110.0%

4.0%

8.0%

12.0%

DPS Dropout Rate

Year

Dro

po

ut

Ra

te

In 2011, 2,292 (6.4%) students dropped out of Denver Public Schools. Source: Colorado Department of Education

http://www.dropindenver.com/index.html

“Drop in Denver” is an initiative spearheaded by Colorado Youth for a Change (CYC)—a non-profit organization dedicated to solving Colorado’s dropout crisis.

This pilot program is being launched in partnership with the Office of Children’s Affairs. Other partners include Denver Public Schools, Colorado Public Television and Donnell-Kay Foundation.




Youth Success: Youth Commission Mayor’s Youth Commission

– In December 2012 the Commission presented a draft action plan to address the mental health needs of Denver youth to Mayor Hancock. The plan consisted of three main components:

1. PR/social media campaign– Make 3,400 connections (10% of DPS middle and high school students) between

February and June 2013.

2. Youth Conference– Reach 250 youth by participating in a youth conference in the spring of 2013.

3. School specific strategies to increase the use of mental health resources– Focus on Abraham Lincoln High School (survey, action plan to address results)

Mayor’s Youth Awards– The Mayor’s Youth Award honors teenagers between the ages of 13 and 19

who have overcome adversity to achieve person success.– 88 nominations were received through December 15, 2012.– 30 awards will be issued.– The Community College of Denver will again provide scholarships to the MYA

seniors.


14 city-sponsored food distribution sites served over 60,800 meals to Denver children during the summer.

June (4th-30th)

July (1-31st) August 0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

Summer Food Service Program Meals Served per Month

Breakfast Lunch Snack

Year

Nu

mb

er

of

Me

als

Health: Food and Nutrition

Oct-12 Nov-12 Dec-120

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

5500

Snacks and SupperMeals Served in 20 Rec Center Sites

Monthly Average Goal = 4,800

7 month (November – May goal = 33, 600 meals


Community Outreach EffortsThe Office of Children’s Affairs provides information to the community through trainings, presentations, and events with students, parents, teachers and community members at-large.

–The Activity Tracking Spreadsheet is designed to capture the important work our staff conducts in the community.

–Tracking began in October, 2012.

–We will continue to track community outreach through the Springs of 2013 to establish a baseline of measurement.

–Once the baseline is identified, we will set goals to improve the number and quality of outreach efforts in the Denver community.

Event Participation: 990

Participation at Presentations: 101

Participation in Trainings: 274

Through activities from October – December 2012, the Office engaged 1,365 students, parents, teachers and community members.


A Strong Foundation

We have been asked to innovate – be bold.– Must have a strong foundation

Spent the last year, assessing and starting to repair the foundation and set the vision.

We are a few months away from standing on solid ground – operationally and programmatically.

We will then be able to truly be innovative and transformative within our agency and with our city and external partners.


Next Review

Next Performance Review: May 23, 2013 Strategies and Tactics of focus for next meeting -

– Education Compact goals and strategies– Children’s Cabinet action plans– Summer Food goals– Strategies for increasing number of students served in OST programs

through 2A investment Update on projects and opportunities –

– Officially launch the MY Denver Card program – March/April– Pilot summer STEM academy

Documents

M AYOR ’ S O FFICE F OR E DUCATION & C HILDREN PEAK PERFORMANCE REVIEW J ANUARY 24, 2013 FOR THE PERIOD COVERING : S EPTEMBER 2012 – D ECEMBER 2012