M S project

8/10/2019 M S project

1/31


2/31

2

1.+A new screen appears then select tas' sheet and clic' Appl) see "igure below#.

1. Tas' sheet view appears with only few colu!ns of data see "igure below#.


3/31

3

Step 2: *ntering the project title

21 avigate to +ile enu ite!# / Properties

2.2 0nter the Title of the project as specified in the ab1 Assign!ent and then clic' 3.


4/31

4

Step : *ntering the start -ate for the project

%.1 To do so, go to Project enu ite!# / Project .nformation 0nter the Start date of

the project as specified in the ab1 Assign!ent. Then clic' 3.

Step /: .nserting a new col(mn on the !as" Sheet

).1(e will need a colu!n for hierarchical order of tas's. As a result, we need to

include in the !as" Sheet a colu!n for (4S 5ode. To do so, Select .nsert enu

ite!# / ol(mn/ (4S and then clic' 3.


5/31

5

).2 Alternate way to add a new colu!n is as follows$

6ighlight any colu!n where you want to insert, right-clic' then select .nsert

ol(mn, it is inserted to the left side of the highlighted colu!n.

After inserting a new colu!n the view appears li'e on the figure below.

Step : reating a (ni(e %&S o-e

+.1After you add a %&S ol(mn to the sheet, the ne7t thing you need to do is to

create a uni8ue (4S codes for each tas'9activity.

+.2Select Project enu ite!# / %&S 3efine o-e. :ou can now add a code that

will prefi7 the nu!ber se8uence for e7a!ple, 1, 1.1, 1.1.1, etc. as specified in

colu!n ;1 of ab1 Assign!ent#.

:ou can also create the nu!bering hierarchy.


6/31

6

+.% "or e7a!ple, if we want to create four levels of hierarchy li'e 1.1.1.1#,

o select 4(m5ers $or-ere-' in the first four rows of the se8uence colu!ns of the

(4S code definition dialog bo7.

o To separate the nu!bers using periods, select the period in the separator

colu!n.

o eave the two ite!s hec"e- at the botto! of the screen as shown below


7/31

7

Step 6: *ntering a tas"

.1To enter a tas', clic' the e!pty cell in the colu!n na!ed !as" 4ame once and start

entering the tas' na!e as specified in the colu!n ; 2 of ab1 Assign!ent.

.2 The alternate way to do this is as follows$

&ouble clic' the e!pty cell in the colu!n na!ed !as" 4ame for each tas' to show

the Tas'


8/31

8

The outco!e of this step should loo' li'e a "igure below$

4O!*:

1 At this step, (4S colu!n will not contain hierarchical codes, because we just

only defined the!.2 *alues in 3(ration, Start, and +inish colu!ns are by selected by applications

as default values= they have relevance to your project at this !o!ent.


9/31

9

Step 7: reating a hierarch) of tas"s

>.1So!e of the tas's will be subtas's of other ite!s. "or e7a!ple, Project .nitiation

code 1.1# re8uires 3eelop Project harter code 1.1.1# to be created.

>.2To create hierarchy of tas's, select a tas' in the !as" 4ame colu!n that is to be

indented and then clic' the


10/31

1

.43*4! 5(ttons

>.%.) 5reate the hierarchy of tas's according to colu!n ; 1 in ab1 Assign!ent.

The outco!e of the step should loo' li'e on a figure below.

4O!*: *alues in 3(ration, Start, and +inish colu!ns are by selected by applications

as default values= they have relevance to your project at this !o!ent.


11/31


12/31

1

.+. avigate to #iew / etwor' &iagra!. Save this as Tea!;Bab1Boutco!e1c.!pp

"igure %# -


13/31

1

+ig(re !eam0;


14/31

1

Step >: Assigning pre-ecessors to tas"s

C.1 To add a predecessor, you should enter the corresponding


15/31

1

C.) avigate to #iewenu ite!# / etwor' &iagra! and then save as

Tea!;Bab1Boutco!e2b.!pp "igure + # -


16/31

1

Step 10: A--ing reso(rces to %&S

1E.1 AnalyHe the infor!ation in colu!n ; + 6u!an resources# of ab1 Assign!ent

and identify a full list of uni8ue with no repetition# 6u!an resources li'e Droject

anager1, &eveloper1, &eveloper2I.etc.

1E.2 AnalyHe the infor!ation in colu!n ; aterial resources# of ab1 Assign!ent

and identify a full list of uni8ue with no repetition# aterial @esources li'e

5ellphone1, 5ellphone2, D&A1I. 0tc

1E.% 4efore adding resources to tas's, first we need to define resources on the

@esource sheet. 4ased on identified list of uni8ue resources, enter the @esource

na!es on the @esource Sheet

1E.) To do so, avigate to #iew enu ite!# / @esource sheet and enter the 6u!an

resources as specified in colu!n ; + of ab1 Assign!ent. Also enter aterial

resources as specified in colu!n ; of ab1 Assign!ent by changing the

FT:D0 of resource fro! (or' to JMaterialK.

1E.% Alternate way to do is as follows$

&ouble clic' an e!pty cell in the @esource a!e 5olu!n in the resource sheet=

you will see the screen as below. 0nter the infor!ation in the @esource na!e


17/31

1

te7tbo7, change the T:D0 of the resource fro! (or' to JMaterialK if resource is

!aterial#, then clic' 3.

1E.) Then save it as Tea!;Bab1Butco!eB%a.!pp "igure # -


18/31

1

+ig(re 6 !eam0;


19/31

1

11.2 ow save it as Tea!;Bab1Butco!eB%b.!pp "igure ># -


20/31

2

+ig(re 7 !eam0;


21/31

2

+ig(re > !eam0;


22/31

2

2# &ay-by-day basis,

%# 5lear leveling values before leveling,

)# evel entire project,

+# eveling can adjust individual assign!ents on a tas',

# eveling can create splits in re!aining wor'. Then clic'


23/31

2

1%. Go bac' to the @esource sheet view. There you will see that the proble! with the

over allocated resources has been resolved. This !eans that the infor!ation in

@0& has disappeared fro! the @esource sheet.

+ig(re 10 !eam0;


24/31

2

1/2 5lic' 4et to continue, since our assign!ent is to show the critical path, Select

ritical Path radio button and then clic' e7t.

1/ 4ased on infor!ation that you want to display with Gantt bars, select the

corresponding radio button and clic' e7t.


25/31

2

1// To show the lin's between the tas's, select yes and then clic' e7t.

1/ 5lic' "or!at


26/31

2

1/6 Save it as Tea!;Bab1Butco!eB+a.!pp "igure 11 # -


27/31

2

Step 1: =enerating reports

1+.1 avigate to 8eport $Men( item' 8eports Oeriew. Select Project

S(mmar). :ou should get an electronic report li'e figure below, in order to put in

S (ord for!at.

1+.2 L the @eport to !a7i!u! by clic'ing Loo! button in the toolbar or by

pressing 'eys AltM1.

1+.% Ta'e the screenshot of the report. To do so press 'eys 5trlMAltMDrntScr.

1+.) pen icrosoft ffice (ord and paste the screenshot in the docu!ent as shown

in the figure below.


28/31

2

1+.+ Then +ile enu ite!# / Sae As. Give the filena!e as

Tea!;Bab1Butco!eBa.doc

1+.


29/31

2

+ig(re 12 !eam0;


30/31

3

+inal O(tcome: +inal omparison ta5le

1. 5reate a word docu!ent with a table in it having four colu!ns. a!e the! asDhases, Start date, "inal date, and &uration &ays#.

2. 5o!plete the table with the data about the following phases fro! "igure 1E.

1.1 Droject


31/31

Documents

M S project