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Maharashtra Land Revenue Manual (Vol. III)
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Volume 3
Maharashtra Land Revenue Manual
Maharashtra Land Revenue Manual (Vol. III)
[email protected] Page | i
Index
Chapters
Chapter I Receipt of Tapal………………………………………………………………………………… 01
Chapter II Distribution of Tapal…………………………………………………………………………. 04
Chapter III Revenue Cases (Registration & Disposal)………………………………………….. 09
Chapter IV Self-Indexing Files.……………………………………………………………………………. 17
Forms and Appendix
Form I Central Inward Register.………………………………………………………………………………………………………..… 20
Form II Internal Tapal Delivery Register.……………………………………………………………………………………………. 20
Form III L.A./LC Question Register ………………………………………………………………………………………………..….. 21
Form IV Register of Demi-Offcial/ Government references and references from superior officers………………………………………………………………………………………………………..…………………… 22
Form V Branch Diary……………………………………………………………………………………………………………………….……………… 22
Form VI Work-Sheet………………………………………………………………………………………………………………………………..………… 23
Form VI-A Weekly Abstract of Work-Sheet……………………………………………………………………………………………... 24
Form VI-B Consolidated / Branch Arrears List……………………………………………………………………………………... 25
Form VII Register of Periodical Return (Branchwise)…………………………………………………………………….. 25
Form VIII Periodical Returns Check Register…………………………………………………………………………………..…… 26
Form IX Check List for Return to be received…………………………………………………………………………………. 27
Form X Register of Revenue cases Except Appeals/Revision Cases……………………………….. 28
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Form XI Register of Revenue cases Except Appeals/Revision Cases……………………………….. 29
Form XII Order Sheet………………………………………………………………………………………………………………………………………. 30
Appendix I List of Classification of Revenue Cases…………………………………………………………………………… 31
Appendix II Committee report on registration, classification and procedure for disposal of revenue cases in the district and taluka offices……………………………………………………. 53
Appendix III Registration and disposal of revenue records(for ex-Berar Dists)………………………. 65
Form I Register showing the periodical statement, registers, etc. received in the record room………………………………………………………………………………………………………………………………………. 75
Form II Fly index volume……………………………………………………………………………………………………………………………… 75
Form III Form of Register for B-Revenue general cases and C-Khatewari cases……… 76
Form IV Register of revenue cases sent out of the record room………………………………………… 76
Form V Memorandum for retention in basta showing record taken from it……………………. 77
Form VI List cases in which taccavi loans have been recovered in full………………………….. 77
Appendix A Register……………………………………………………………………………………………………..………………………………………… 78
Appendix B Statements………………………………………………………………………………………………..………………………………………… 88
Appendix C List of old registers and documents……………………………………………………………………………………. 89
Appendix III Instructions for the registration and disposal of revenue records for Ex-C.P. Districts………………………………………………………………………………………………………………………………………………… 94
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CHAPTER – I
RECEIPT OF TAPAL
The office of a Revenue Officer is divided into branches or sections, each
dealing with specified subjects assigned to it. One of the branches should be
entrusted with the work of receiving and distributing the Tapal. This branch may
be called ‘Registry’. The work relating to typing, dispatch, record and other
matters connected therewith may also be entrusted to the Registry.
Receipt and distribution of Tapal
2. (i) Covers addressed to officers by name will be sent to them unopened
forthwith. It the officer concerned is absent or on tour or on leave, such covers
should be sent to the officer who is in charge of the work.
(ii) Confidential or Secret covers addressed to the officer either by name or
designation should not be opened in the Registry but sent the officer.
(iii) All other Tapal will be opened either by the Head of the office or by an officer
not below the rank of an Aval Karkun. If it is opened by an officer other then the
Head of the office, all important communications such as communications
received from higher officers or officers of equal rank should be put up to the
Head of office for perusal and orders. If the head of the office is on tour it should
be his responsibility to make adequate arrangements for attending to such
communications. After all the Tapal is thus opened it shall be stamped and dated
in the Registry. The Head of the Registry, who shall be an officer not below the
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rank of an Aval Karkun, Shall mark the Tapal to the appropriate to which its
subject matter pertains. In offices where there is no such officer in charge of
Registry, the Head of office shall mark the post with the assistance of his
subordinates. After the Tapal is thus stamped, dated and marked, it shall be
entered in the ‘Central Inward Register’ which shall be maintained in from I. The
inward number should be noted on each communication. Thereafter the Tapal
will be sorted out into branchwise bundles.
(iv) The officer who receives personal confidential or secret correspondence from
the Registry in unopened covers or any tapal direct, will open, the envelops,
peruse the receipts and decide whether the office will deal with them or whether
he will deal with them or any of them personally. He will them retain with him
such receipts on which he proposes to take action personally and return the rest
of the Tapal to the Registry. In the case of the tapal so returned to the Registry,
the same process as detailed in sub para (iii) should be gone through.
(v) The inward numbers of the receipt meant for each Branch should be entered
in the Internal Tapal Delivery Register in Form II against the name of the branch.
The date should be written across the page. The tapal should then be sent to the
Head of the Branch while should receive it and sign in the tapal delivery Register
in token of having received the tapal. The process of distribution of tapal should
be competed on the same day or as expeditiously as possible or in any case within
24 hours.
L.A. / L.C., Question Register.
3. (i) If the receipt is a Legislative Assembly or Legislative Council Question or a
communication relating to Assembly or Council matters, the Registry should enter
it in a Register to be maintained in From III. This form is prescribed in the Manual
of office procedure for collector's offices. Thereafter it should be forwarded to
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the concerned Branch in the same manner as other receipts as expeditiously as
possible.
(ii) When the reply is sent to the question, the concerned Branch should give
intimation to the Registry, whereupon a note regarding disposal of the question
shall be taken in the Register.
(iii) The register in form III shall also be maintained by the Compilation clerk
dealing with the L.A./L.C. Questions as well as communications relating to
Assembly/Council matters. The complication clerk shall submit the register to the
Head of the Branch every Saturday. The Head of the Branch should keep a close
watch over the disposal of L.A./L.C. Questions and see that the replies thereto are
sent within the stipulated time. If no L.A./L/C/ Question is marked or received by
the compilation clerk in any week, a Nil report in the said register should be
submitted by him of the Head of the Branch on Saturday for the week.
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CHAPTER –II
DISTRIBUTION OF TAPAL
1. The Head of the Branch should receive the tapal sent by the Registry. He
should verify that the number of communications actually tallies with that
entered in the ‘Tapal Delivery Register’. He should mark on each receipt, the
compilation to which it belongs and then sort out the tapal into separate bundled
for each compilation clerk. While going through the tapal for the purpose of
marking it compilationwise, the Head of the Branch may record , on important
referenced, brief instructions regarding method of disposal.
2. The Head of the Branch shall also at the dame time sort out the Demi-
Official/Government References and references from the superior officers except
those which are only remainders to the original cases pending in the office. The
references so sorted out shall be entered by the Head of the Branch in a register
in Form IV called demi-official reference register. Thereafter, the Head of the
Branch shall send such references along with the other Tapal for making entry in
the branch diary. The Head of the Branch shall keep a close watch over the
disposal of references entered in the demi-official reference register.
3. The compilation clerk to whom reference entered in the demi-official reference
register is marked, shall deal with such reference as expeditiously as possible. As
soon as such a reference is disposed of, the compilation clerk shall report to the
Head of the Branch the date on which it is disposed of. The Head of the Branch
thereupon should take a note of the disposal in column 7 of the demi-official
reference register.
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4. The Head of Branch shall submit the Demi-Official reference register to the
Tahsildar, Sub-Divisional officer, Collector on every Saturday in order to acquaint
him with the disposal of pending references.
Entry of the Tapal into Branch Dairy
5. (i) All the tapal received by the Head of the Branch shall be entered in the
Branch Dairy which shall be maintained in form V. This form is prescribed in the
Manual for Collector’s Offices. One of the clerks may be entrusted with this work.
Receipts pertaining to one compilation clerk shall be entered successively. This
will facilitate future reference. (In a small office where there are no separate
branches and, therefore, no head of the Branch, this register may be dispensed
with).
(ii) At the beginning of each day, a line should be drawn at the end of the
previous day’s entries and below it the date should be written across the page.
(iii) While a receipt is being entered into the Branch Dairy, its serial number
in the Branch Dairy should be noted on the receipt. This number can be
conveniently noted below the name of the branch, in the Stamp impressed by the
Register.
(iv) After diarising, the tapal shall be sent to the compilation clerk
concerned.
(v) The process of distribution of tapal should be completed on the same
day or as expeditiously as possible and in any case within 24 hours.
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Entry of the Tapal into the work-sheet
6. (i) The Compilation clerk will receive the tapal marked to him and sign for it
in column (5) of the Branch Dairy. He will then enter it in his work-sheet which
shall be maintained in form VI. This form is also prescribed in the Manual for
collector’s offices.
(ii) A work-sheet is intended to ascertaining the work to be handled by
clerk. It only shows the work-load of a clerk. It is not register or a reference list or
an index of cases.
(iii) All cases received by a compilation clerk are to be entered in the work-
sheet. The following items should, therefore, be entered in the work-sheet :-
(a) all official and demi-official correspondence received by the clerk;
(b) extracts from communications on which he is expected to take action;
(c) independent notes sent sown by officers on which action is required to
be taken;
(d) cases returned by the Officers with a query;
(e) cases returned by the officers after approval in which the drafts are to
be typed and or despatched;
(f) all other actionable references, notes, etc;
The serial number of the case which is disposed of should be encircled by the
Compilation clerk.
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(iv) A weekly abstract of work-sheet in Form VI-A should be prepared and
submitted to the head of the branch on Monday or the first working day of the
week before the close of office.
(v) The head of the Branch should consolidate the abstracts of all
compilation clerks and forward the same to the Registry. The Registry should
prepare a consolidated statement of all the branches in from VI-B and submit it to
the Tahsildar/sub-Divisional Officer/ Collector before 2 p.m. on Wednesday.
Types of cases
7. (i) Correspondence received in a Branch will mainly be of the following
there types
(a) Revenue Cases’
(b) Periodical returns, and
(c) Cases in which no action is to be taken or some very simple or
routine action is to be taken.
(ii) Revenue cases should be dealt with in accordance with the procedure
laid down in Chapter III.
(iii) The Registry in every Revenue Office should maintain a Register for
Periodical Returns in form VII which is prescribed under Government Circular,
General Administration Department No.PRA-1064-O & M, dated 26th March 1964.
The P.Rs. to be dealt with in different Branches should be recorded on different
pages and entered separately compilation wise. Thus a; the P.Rs. under the
compilation LNA (Permission for Nonagricultural use) to be submitted say by ‘L’
Branch should be entered in the pages reserved for ‘L’ Branch under the trilateral
LNA. They should be serially numbered. The serial number of the P.Rs. in the
Register of P.Rs. should not be altered. If a particular P.Rs. is discontinued, the
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relevant entry in the Register should be scored off and the authority discontinuing
it should be mentioned in the remarks column. The serial number of subsequent
P.Rs. shall remain unaltered. Each Branch should maintain Periodical Return check
register in form VIII. This form is prescribed in the Manual for Collectors offices.
This work should be entrusted to a clerk. (In offices where there is only clerk,
columns (2) and (3) of the register need not be filled in). he should, where
necessary, issue a check list to the compilation clerk in From IX, which is
prescribed in the Manual of Collators offices. The check list shall not be entered in
the Branch Diary since it is intended to maintain control over the work of the
clerk, but it should be entered in the work-sheet.
(iv) cases which require very simple and routine action are mostly of the
following types:-
(a) Standing orders;
(b) Government publication and Books;
(c) Amendments to Government Publication, Arts, Ruls;
(d) Copies of Communications or representations needlessly sent;
(e) Advertisements and other publicity material.
These cases will be entered in the Branch Dairy and work-sheet and dealt
with in the routine manner in the appropriate files.
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CHAPTER – III
REVENUE CASES
(Registration and Disposal)
The proceedings of revenue officers under the Maharashtra Land Revenue
Code, 1966 and other enactment’s administered by the Revenue Department as
well certain proceedings relating to general administration, constitute revenue
cases. These cases are classified under major heads and minor heads as shown in
Appendix I. There is a separate list for each enactment. The classification given in
this Appendix indicates the types of cases falling under each subject for
compilation which is denoted by an indicative trilateral such as LAND,LNA, LEN,
REV, TNC, TAG, STP, ENT, RTS, etc. on the lines of the classification of cases given
in the A.B.C.D. list used in the Western Maharashtra Region. Relevant section of
the Acts are also shown against each subject of sub-head in the appendix on the
classification list used in Vidarbha Region. The corresponding classification No.
with Major and minor heads used in Vidarbha and the trilaterals indicating the
compilation together with the serial No. of the subject given in the revised edition
of the A.B.C.D. List and classification for preservation indicating the period of
preservation and the office in which the case when classed is to be deposited are
indicated in the appendix. All revenue officers should pay special attention to this
register and number the revenue cases strictly in accordance with the particulars
given in the appendix I.
Every revenue case should be numbered by trilaterals of the compilation
and number of the subject used in the classification lists given in column 9 of
Appendix I, its number in the register of revenue cases which register shall be
maintained separately for each compilation and the Revenue year in which it
stated. Accordingly, the number of every revenue case shall consist of the
following factors, namely:-
(a) Trilateral of the compilation;
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(b) Number of the subject in the classification lists;
(c) Name of village to which the case pertains;
(d) Serial Number in the Register of revenue cases; and
(e) Revenue year.
For example :- “Land 5 Shahanawazpur 29/1969-70” Where LAND-5
indicated the class of the case with its serial No. in the classification list,
Shahanawazpur is the name of the village to which the case pertains, 29 specifies
serial No. in the relevant register of revenue cases and 1969-70 relates to the year
in which the case stated.
The system of numbering revenue cases as indicated above should be
applied to all fresh cases arising after the new classification list is introduced.
2. The revenue case is instituted on the receipt of application, report and
orders, requiring inquiry or action by revenue Officer. Under the Maharashtra
Land Revenue Code, 1966, no officer can take cognizance of any case unless he
has power to dispose of the case finally or has lad any particular case or class of
cases made over to him for inquiry and report under sub-section (2) of section
226 of the code.
3. All revenue application must be made to and received by Revenue Officer
and not by Ministerial staff. The officer, on receipt of the application, should
immediately make an endorsement on it under his signature, name of the office
and date, showing who presented it or that it has been received by post. If it is
not received in his headquarters he should also endorse name of the place at
which he received it. If from the substance of the application it appears that the
matter is of immediate nature which is required to be decided within a specific
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time, he should also endorse time at which he received it. In the absence of the
Officer on tour or otherwise, an application shall be received and dealt with as
described above by the officer in charge of his current duties. When during the
absence of an officer the current duties of his office are entrusted to a Ministerial
official, the application shall be received by such official, who shall endorse the
application according to the instruction given above.
4. As a rule, inquiry into the cases should be held by the officer having power
to pass the final orders. But in certain cases for example where local inquiry is
necessary, the case may be sent for inquiry to a subordinate officer. Sun-section
(2) of section 226 of the M.L.R. Code permits the commissioner, collector and
Sub-Divisional Officer or Tahsildar to make over for inquiry and report any case or
class of cases arising under the provisions of the code or any other enactment for
the time in force form his own file to any Revenue Officer subordinate to him.
5. Before any enquiry is started or action taken, the revenue cases must first
be registered. Where the officer has power of disposal, the entry in the register
will be made in ordinary ink, otherwise in red ink. When the case, after being
registered by the officer having power of disposal is sent to the subordinate
officer for inquiry and report, it may be entered in the register of the subordinate
officer in red ink.
6. The following registers will be maintained by the Revenue Officer
(i) Register in form X of revenue cases except appeals and revision
cases;
(ii) Register in from XI of revenue appeals and revision cases.
These registers should be maintained by the compilation clerk for each
compilation dealt with by him separately.
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7. Chapter XII of the M.L.R Code deals with the procedure to be followed by
revenue officers in conducting enquiries under th Code. It provides among other
things for transfer of cases to and from subordinates, summoning persons to give
evidence, compelling attendance of witnesses, hearing in absence of parties,
adjournment, mode of taking evidence in formal and summary enquiries
appearance before a Rev. Officer, etc, Under Sec. 237 of the Code, formal and
summary enquiries are deemed to be judicial proceedings. As regards ordinary
enquiries, there may be cases in which a Revenue officer may required to take a
decision after hearing the parties and witnesses and pass an order in exercise of
the powers conferred upon him or delegated to him under the provisions of the
Code or any other Act. It is necessary that the following detailed procedure
should be followed in all such cases i.e. formal enquiry, summary enquiry and
ordinary enquiry involving hearing to be given to the parties:-
An “order sheet” in form XII shall be attached to the record of each revenue case,
original or appellate, and should be used by officers holding enquiry preliminary
to the report as well as by Officers empowered to dispose if the case. The object
of the “order sheet” is to show in compact from the course of the case from
beginning to end. It should show amongst other matters, the date on which the
case was opened, orders for summonses to parties and witnesses and for
payment of diet money and witnesses examined. It should also contain a note of
every application received and all executive orders passed during the progress of
the case, also the orders passing the papers backward and forward after the final
order has been passed. No order or report other than endorsements referred to
in para. 3 should be endorsed on the application except order or report
summarily rejecting an application for obvious reason, at the time of
presentation; such as time barred. All other reports and orders should be written
on separate sheets and be placed in the chronological order in the record, but a
note of every such order and of the date on which it was made revenue officer at
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the time as the case proceeds. Notes of proceedings and routine orders may be
initialled by him, but other orders must be signed in full. The signatures of parties
or their pleaders should be taken in the margin of the order sheet against orders
fixing date for hearing or directing anything to be done by them. All orders except
those of a purely routine nature should be recorded by rev. officers in their own
hands.
A and B files
8. Normally a revenue case may be divided into two files, viz., “file A” and
“File B”. “file A” will contain all important case papers documents which are
necessarily required to be considered by the Revenue Officer for deciding the
points at issue. “File B” will contain less important papers like reminders,
acknowledgements etc. which are of little importance and are required to be
weeded out from the case when it is sent to record room.
The details of the papers and documents which will be compiled in “file A” and
“file B” are as follows.
“FILE A”
(1) Order sheet.
(2) The application, report or order on which the case is instituted.
(3) Any other important application or reports received the hearing of the case or
called for, for the disposal of the case.
(4) List of exhibits, unreturned exhibits and receipts for returned exhibits.
(5) Answer of the parties and other written statements.
(6) Papers relating to measurement, allotment, relinquishment or assessment.
(7) Mans and plans.
(8) Reports of the record office.
(9) Accounts filed by the parties and by officials.
(10) Awards of arbitrators or razinamas.
(11) Reports of local enquiries.
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(12) Sale papers and proclamations of sales.
(13) Security bonds executed.
(14) Depositions taken by revenue officers.
(15) Decisions, original and appellate.
(16) Reports of execution.
(17) Any other papers which the Revenue considers to be of importance.
“FILE B”
(1) Application on points material to the issue, such as intimating attendance
of witnesses, praying for time, etc.
(2) Processes and reports relating to them.
(3) Reminders and explanations of delay.
(4) Papers relating to the attendance of witnesses, diet money; etc.
(5) Application for supply of copies.
(6) Application for the return of documents.]
(7) Memoranda calling for records, reports or remarks.
(8) Power of attorney.
(9) Other papers connected with the progress of the case not material to the
points at issue.
The procedure of dividing a revenue case into “file A” and “file B” will eliminate
the unnecessary bulk of the file and facilitate the revenue officer to go through
only those papers and documents which are material for deciding the points at
issue. It would be desirable that the system of dividing revenue case into “A” and
“B” files should be followed as the case proceeds. In any case however the
classification must be done before the case is sent to the record room ‘B’ files
should be destroyed after a period of one year.
9. No final order should be passed by Revenue Officer to the detriment of any
person without giving him reasonable opportunity to be heard and hearing him if
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he so desires and where the conflicting rights and interests of two more parties
are involved, all of them should be given such an opportunity.
10. Under sub section (2) of section 237 of the M.I.R. Code every hearing and
decision whether in formal and summary enquiry, shall be in public and the
parties or other Authorised agents shall have due notice to attend. It is, however,
desirable that even in other Revenue cases of ordinary nature in which a decision
is to be taken after hearing the parties, orders should as far as possible, be passed
in the presence of the parties.
It is not necessary to follow the above detailed procedure in respect of other
cases of routine nature and which are required to be decided in a summary
manner.
11. A revenue officer should have a clear idea as to which enquiries are formal,
summary and ordinary. This is provided in appropriate sections of the code. An
enquiry under sun-section (2) of section 20 into claims to property by or against
Government, determination of disputes regarding village boundary under
sections 133 and 135 and enquiry into claims to attached property held under
section 218 of the M.L.R. Code, are formal enquiries. Enquiries into claims to
exemption from payments of assessment under section 124, enquiry under
section 145 in respect of injury to boundary mark and ejectment of persons by a
Revenue officer under section 243 of the M.L.R. code, are summary enquiries. All
other enquiries are ordinary enquiries. Under the proviso to section 236 of the
code, the Revenue Officer has discretion to treat a summary enquiry as formal
enquiry having regard to the importance of the case. It should be remembered
also that the case which initially is in the nature of an ordinary enquiry may in the
course of the enquiry turn out to be an enquiry of another category. For example
in encroachment cases, a revenue Officer has to take action under section 50 to
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54 of th Code. All the processes involved in the removal of encroachments are in
the nature of an ordinary enquiry. In certain cases it may happen that the
encroachers may put up some claims against Government in respect of
encroached property. In such cases the ordinary nature of the cases changes and
action is required to be taken under section 20 (2) of the M.L.R. Code. Revenue
officers are therefore to take appropriate action in accordance with the provisions
contained in Chapter XII of the Code while disposing of revenue cases.
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CHAPTER – IV
SELF INDEXING FILES
Chapter III deals exhaustively with the classification, registration, disposal
and filing of revenue cases. Some of the revenue cases are of a peculiar nature.
There are cases, the subject matter of which is of a continuous nature. Although a
particular item of such a case is disposed of, the subject itself is not closed. Item
of work bearing on them arise from time to time and though they are disposed of,
the subject itself continues. It is therefore, more convenient to have separate self-
contained files on each of these subjects and to file individual cases in them.
2. Examples of such subjects are given below:-
(i) Service matter like pay, leave, transfers, etc. relating to individual
employees;
(ii) Repairs to buildings;
(iii) Purchase, installation and repairs to equipments like telephones, type –
writers, duplicators and jeeps, etc.;
(iv) Inspection memos;
(v) Bills and accounts;
(vi) Standing orders and office orders on the subjects of self-indexing files.
Numbering of self – indexing files.
3. As in the case of compilation files, there is no definite pattern for
numbering of S.I. Files depending upon the subject-matter of each file.
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4. Trilaterals are used for denoting numbering of Revenue cases. To avoid
confusion it is advisable not to use trilaterals for numbering S.I. File. Normally,
therefore two or four (but not three) letters/words may be used for numbering
S.I. Files. A mere look at these numbers will then tell us what the relevant subject
matter is dealt with is an S.I. File.
5. Personnel Files:- S.I. File dealing with service matters of personnel can be
numbered by using the initials of the person concerned. Thus the personal file
Shri. J.T. Chitnis may be numbered as P-JTC.
6. S.I. Files relating to repairs to buildings purchase, installation and repairs to
equipment, etc.:- These files can be numbered on the same principle as in the
case of personnel files. Catchwords from the subject-matter of such files may be
used for the purpose of numbering these files e.g. Files dealing with repairs to the
building of Collector’s Office can be numbered as:-
“Repairs: Collector’s Bldg. 1969”. The file relating to motor vehicle No. MJP 2248
belonging to the Collector’s Office may be numbered as MV. 2248.
7. Bills and accounts:- Bills which arise regularly and are bulky, should form an
independent S.I. Files. Since each bill is bulky it will be unwieldy to keep all the
bills in the same file, the bills can then be considered as parts of the file and
distinguished by the month which they arise. Thus the establishment bill for
November 1969 can be numbered “Establishment Nov. 1969”. All “Estabil” cases
will be compiled in monthly volumes and they will together from the “Estabil”
Cases will together from the “Estabil” S.I. Files. Any correspondence relating to
the establishment bill for November 1969 should be conducted on the same
number “Establishment Nov. 1969 and kept in the same volume.
8. If the individual bills are small and are easily disposed of, they may be dealt
with in a single S.I. File. For instance, if contingency bills are few they can be
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compiled in a single continuous S.I. File with title “Count” The file may, however,
be broken into annual vol. e.g. Cont. 65, “Cont. 66”, “Cont. 67” etc.
Standing orders in subjects dealt with in S.I. Files:- the files of such standing
orders may conveniently bear the same number as relevant S.I. Files plus ‘O’ as a
distinguished mark. Thus the standing order file on establishment bills can be
numbered ‘Estabil-O’.
If S.I. Fils is to be usefully and conveniently numbered, the number must be brief
and at the same time clearly indicative of the subject-matter. Examples of
numbering of different S.I. Files as already indicated are as follows:-
Subject Number
(1) Personal file containing papers relating to leave, P-JTC. pay etc. of Shri. J.T. Chitnis.
(2) Repairs of Building of Collector’s Office Repairs: Collr’s. Bldg. 1969. (3) Installation of Telephone TELE-Instal. (4) Maintenance of motor vehicle No. MJP 2248 belonging M.V. 2248
To the Collector’s Office.
(5) Establishment bills Estabil. (6) Establishment bills November 1969 Estabil Nov. 1969. (7) Standing order file on establishment bills Estabil-O.
Cases dealt with in S.I. Files. :
The individual cases dealt with complied in S.I. Files should bear the same
number as that of the S.I. Files and hence no other distinguishing number for each
case is necessary.
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The cases in S.I. Files need not be entered in the compilation register as the
index of the S.I. Files serves that purpose.
FORM I
[See Paragraph 2(iii) of Chapter I)
Central Inward Register
Date :
Serial from whom Number and date of Subject Branch to Remarks No. received communication, if any which sent (1) (2) (3) (4) (5) (6)
FORM II
[See Paragraph 2(v) of Chapter I)
Internal Tapal Delivery Register.
Branch to which the Inward Nos. of the Signature of the Head Remarks tapal is delivered communications delivered of the branch (1) (2) (3) (4)
Date: 20th January 1970 (Say)
Notes :- (1) at the beginning of the day, date should be written across the page.
(2) At the end of the day, a line should be draw across the page.
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FORM III
[See Paragraph 3(i) of Chapter I)
L.A./LC Question Register.
Serial Assembly Question Subject Branch Date by which Date on which Rmks No. Council No. information information Due to be sent sent to To Government Government By higher officer (1) (2) (3) (4) (5) (6) (7) (8)
Notes :- (1) In column (2) write “A” (for assembly) or “C” (for Council) as the case may be,
(2) The subject should be described in two or three words only, sufficient to tell broadly
what the question is about.
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FORM IV
[See Paragraph 2 of Chapter II)
Register of Demi-Offcial/ Government references and references from
superior officers.
Sr. No. and from whom subject Compilation Date by which Date on which Rmks No. date of received and the information information reference Compilation is due to be sent Clerk to whom sent marked (1) (2) (3) (4) (5) (6) (7) (8) Date
FORM V
[See Paragraph 5 of Chapter II)
Branch Diary
Sr. from whom subject CC to Initials To whom date of Remarks No. received, No. and whom of C.C. sent/how sending/ Date of reference allotted disposed disposed (1) (2) (3) (4) (5) (6) (7) (8)
Notes :- At the beginning of the day, write the date across the page
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FORM VI
[See Paragraph 6 (i) of Chapter II)
Work-Sheet
Sr. Branch Diary put up to officer/Sent for typing To whom sent, mode and No. No. (T) Sent for despatch (D) date of Disposal (1) (2) (3) (4)
Notes :- (1) “Put up to officer” should be a WS disposal; i.e. round off sr.no. but leave column (4) blank.
(2) Returned by officer approval or query, re-enter.
(3) Sent to (T) is not a disposal; do not round off sr. no.
(4) a case is disposal of i.e. when it is sent for despatch make entries of disposal in column (4)
and in Branch Diary in column (5) and (6). Serial number of the entry in the Work-Sheet as well
as in the Branch Diary should be rounded off.
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FORM VI-A
[See Paragraph 6 (iv) of Chapter II)
Weekly Abstract of Work-Sheet
Abstract Work-Sheet
Name ………………………………………………………………….Branch
No. of cases outstanding at the week ……………………………..
No. of cases received on ;
Monday ……………………………..
Tuesday ……………………………..
Wednesday ……………………………..
Thursday ……………………………..
Friday ……………………………..
Saturday ……………………………..
Total for week ……………………………..
Total receipt ……………………………..
No. of cases outstanding at the end of the week ……………………………..
Balance disposed of during the week ……………………………..
Details of outstanding
Up to one week ..…………………………
Up to two week ……………………………..
Up to three week ……………………………..
Up to four week ……………………………..
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FORM VI-B
[See Paragraph 6 (v) of Chapter II)
Consolidated / Branch Arrears List
……………………………..Branch Arrears List for week ending …………..(Weekly)
Sr. Branch Cases Received Tot. of Disposed Arrears Arrears Remk No. /CC Pending at during columns of during at the over The beginning the week (3) & (4) the week end of the three Of the week week week old (1) (2) (3) (4) (5) (6) (7) (8) (9)
Notes :- (1) Branch to submit list on Tuesday to Head of Registry Branch.
(2) HRB to submit consolidated list to Collector/Sub-Divisional Officer/tahsildar on Wednesday
FORM VII
[See Paragraph 7 (iii) of Chapter II)
Register of Periodical Return (Branchwise)
(Each return should be noted against a separate serial number. If a return to be
received to be consolidated and resubmitted, it should occur on the same line under
Parts “A” and “B” below. If it is to be received for the information of the office and is
not to be resubmitted, it will occur in Part “A” the corresponding space in Part “B” will
remain blank. If a return is to be resubmitted on the information not called for, but
already available in the office, it will occur in part “B” Only; The corresponding space in
Part “A” will remain blank.)
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Sr. Name or Brief “A” Returns to be received “B” Returns to be received Remarks No. description From dates on order Authority dates on orders Whom which prescribing to whom which prescribing due due the return to be to be the return submitted submitted (1) (2) 3(a) 3(b) 3(c) 4(a) 4(b) 4(c) (5)
FORM VIII
[See Paragraph 7 (iii) of Chapter II)
Periodical Returns Check Register
(A separate sheet for each P.R.)
Name Of P.R. No. PR 3 LND To be submitted Due date of Check list issued to Initials of CC PR submitted on Remarks Submission CC on (1) (2) (3) (4) (5)
5th January 1965 24th December 1964 ………. 7th January 1965 ……….
5th February 1965 ……….. ………. ……… ……….
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FORM IX
[See Paragraph 7 (iii) of Chapter II)
Check List for Return to be received
Return of ………………………………………………. weekly/fortnightly/monthly/quarterly/six-monthly/annual
Serial No. in the Periodical Returns Register
Date on which due………………………………
List of officers from whom the PR Date of Receipt Page Date of reminders Is due
(1) (2) (3) (4)
1. Sub-Divisional Officer, Haveli Dn.
2. Sub-Divisional Officer, Junnar Dn.
3. Tahsildar, Poona
4. Tahsildar, Haveli
5. Tahsildar, Maval
(In case the consolidated information is to be resubmitted)
date on which due to be date on which actually submitted: submitted:
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FORM X
[See Paragraph 6 (i) of Chapter III)
Register of Revenue cases Except Appeals/Revision Cases.
Sr.
no.
Date of
Receipt
Survey No.
Sub-Division
No. Village
And Taluka
Name and
residence
of the
Parties
Cases referred for enquiry
and report
date
of
final
order
Brief note
showing the
nature of the final
order and the
manner in which
the order was
executedof return
date of
filing
Period of
retention
Date
and
place of
depositi
ng in
record
room
Initials of
the record
keeper or
name of
office to
which the
record
sent
Remar
ks
regardi
ng
follow
up
action,
if any
To
whom
sent
Date of
transm
ission
date of
return
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)
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FORM XI
[See Paragraph 6 (i) of Chapter III)
Register of Revenue cases Except Appeals/Revision Cases.
Sr.
no.
Date of
Instituti
on of
appeal/r
evision
Village And
Taluka to
which the
case relates
Name and
residence
of the
Parties
concerned
Cases referred to
subordinate officer for
papers and report
date
of
final
order
Brief memo.
Showing the
nature of the final
order
date of
filing
Period of
retention
Date
and
place of
depositi
ng in
record
room
Initials of
the record
keeper or
name of
office to
which the
record
sent
To
whom
sent
Date of
transm
ission
date of
return
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)
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FORM XII
[See Paragraph 7 (i) of Chapter III)
Order-Sheet
In the office of …………………….
Class…………………..Case No…………………of 20..
Date and place of
order or
proceedings
Order or proceedings with
signature of presiding officer
Signature of parties or pleaders when
necessary. The initials of the clerk complying
with the orders and the date of such
compliance
(1) (2) (3)
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APPENDIX-I
List of Classification of Revenue Cases
Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
I – REVENUE AREAS
1. Formation, alteration and change
of names of revenue areas of
Distts., Sub-Dns. & Talukas.
3,4 Records/RCD-
46
… A .... ... TLC-1
2. Formation alteration and change
of names of revenue areas of
Circles, Sazas and Villages.
4,4 (2) Records/RCD-
46
B-Rev. General
cases
B-73, B-72
A ... ... TLC-2
II APPOINTMENTS TRANSFERS OR
POSTINGS OF REVENUE OFFICERS.
3. Placing Asst./Dy.Collr. in charge of
a Sub-Dn.
7(3) Estt./EST-19 ... C-1 ... ... APT-3
4. Holding of addl. Charge on
temporary vacancy of (I) Collector,
(ii) Tahsildar.
10 ... ... D ... ... APT-4
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
5. Appointments transfer or posting
of Circle Officer, Circle Inspector,
Aval Karkun, Talathi, Kotwal and
other Village servants.
9-A Estt./EST-8,
EST-9(I)
B-Revenue General
Cases /B-74 A-
Mouzawar cases/A-
42,A-53
D ... ... APT-5
III-POWERS, FUNCTIONS AND
DUTIES OF REVENUE OFFICERS
6. Delegation of powers to Tahsildars Proviso to
Sec. 13(I)
... A-56, B-109 A ... ... ADM-6
7. Reservation or assignment of
duties and powers.
Proviso to
Sec. 13 (4)
& Sec.13
(5)
... A-56, B-109 A ... ... ADM-7
8. Conferral of powers of Revenue
Officers on any person.
15 ... A-56, B-109 A ... ... ADM-8
9. Demand for Government Money,
Paper or property etc. and
proceedings for recovery of the
same
17,18,19 Estt./EST-
28,EST-28 (a)
A-56, B-109 A ... ... ADM-9
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
IV-TITLE OF LANDS AND
REGULATION OF USE THEREOF
10. Inquiry into title of lands, public
roads, etc.
20 (2) Lands
Management
/ LND-4
... A ... ... LND-10
11. Extinction of right of public in or
over any public road, lane or path
21 ... ... A ... ... LND-11
12. Assignment of lands for special or
public pupose
22 Lands
Management
/ LND-30(d)
... A ... ... LND-12
13. Regulations of use of pasture
lands
23 Fixation of
land revenue
demand/ REV-
110
... ... B ... LND-13
14. Recovery value of natural
products unauthorisedly removed
Government lands.
24 Lands
Management
/ LND-5
... ... B ... LND-14
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
V-RIGHT TO TREES
15. Recognition of right to trees and
regulation of cutting of trees in
occupied lands.
25 LND-18 ... C ... ... TRS-15
16. Disposal of trees, brushwood,
jungle or other natural products
belonging to Government and
disposal of grazing on Government
lands.
26 Land
Management/
LND-19 &LND-
45
A-46 C ... C TRS-16
17. Unauthorised felling of trees,
regulation of cutting of trees and
supply of wood from Government
lands.
27,28 Land
Management/
LND-18
A-48 ... C ... TRS-17
VI-GRANT OF GOVERNMENT LAND
AND RIGHTS IN IT
18. Conferral of rights of occupant
Class I to Bhumidharis
29 (2) © ... A-Mouzawar
cases/A-17
B ... ... LND-18
19. Grant of land for agrl. Purposes on
payment of occupancy price and
20,31,40 Land
Management/
A-15 A ... … LND-19
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
assessment LND-26
20. Grant of land on lease hold rights
for agricultural purposes.
35,38,40,7
2,73
LND-26 (a) A-26 B ... ... LND-20
21. Grant of land free of revenue for
promotion of educational,
charitable or public purposes.
20,31,40 LND-26 (a) A-26 A ... ... LND-21
22. Grant of land for non agricultural
uses viz. For building plots,
residential, housing scheme,
industrial, and commercial etc.
purposes.
20,31,40, LND-26
LND-26(a)
A-30 (Urban)
A-16 (Rural)
A ... ... LND-22
23. Concessional grant of land to co-
operative institutions for
construction of office building
godowns, factories
20,31,40 LND-26(a) A-30 A ... ... LNA-23
24. Grant of land in hill stations for
any non-agriculture purpose.
20,31,38,4
0
LND-26 A-30 B ... ... LNA-24
25. Grant of permission for (I) aerial
projections, (i.e. construction of
20,31,38,4
0
LND-26 A-28 B ... ... LND-25
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
steps, chabutras takhtas, bridges
across drains for access, balcony
etc.), (ii) laying of water mains
over government lands, (iii)
erection of poles, towers, stay
rods, stay rails, etc
26. Disposal of intestate occupancies
and forfeited holdings
34,35 LND-24
LND-34
LND-35
A-20
A-21
A ... ... LND-26
27. Restoration of forfeited occupancy
or alienated holding.
72 (3) Land
Management
LND-35
... A ... ... LND-27
VII- ALLUVION AND DILUVION
28. Reports on alluvion and diluvion 32,33,66 Land records
LRD-65
... ... C ... LND-28
29. Grant of alluvial land permission
for temporary use of alluvial land
20,32,40 Land
Management
A-39 A ... ... LND-29
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
to adjoining holders. LND-3
Fixation of
Land Revenue
Demand REV.-
107
VIII-RELINQUISHMENT OF LAND
30. Relinquishment of land, right of
way to relinquished land and
disposal of relinquished lands.
35, 55, 56,
57
LND-26
LND-6
A-20 ... C ... LND-30
IX-RESTRICTIONS ON TRANSFER
OF OCCUPANCIES BY PERSONS
BELONGING TO SCHEDULED
TRIBES
31. Grant of permission to a person
belonging to scheduled tribes to
transfer his land and restoration
of unauthorisedly transferred
occupancy by scheduled Tribes
persons.
36 ... A-19 A ... ... LND-31
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
X-RESTRICTION ON USE OF LAND
32. Restriction on or grant of
permission for use of land for salt
manufacture
43 ... ... A ... ... LND-32
33. Restriction on or grant of
permission for excavation in
building sites or gaothan
43 Land
Management
LND-17 (e)
A-51 C ... ... LND-33
XI-CONVERSION OF USE OF LAND
FROM AGRICULTURAL PURPOSE
TO NON-AGRICULTURAL PURPOSE
34. Grant of permission to (including
temporary permission) to convert
the use of agricultural land to any
non-agricultural purpose.
44 Land
Management
LND-17-B
A-2 B C ... LND-34
35. Penalty for failure to intimate the
date of commencement land non
agricultural use
44 (5) ... A-2 C ... ... NAP-36
36. Penalty for unauthorised non
agricultural use and regularisation
45,46,47 Land
Management
A-2 B ... ... NAP-36
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
of unauthorised non agricultural
use
LND-17-B
XIL-RIGHT TO MINOR MINERALS
37. Right to minor minerals in
Government lands, grant of
permission for extraction of minor
minerals and penalty for
unauthorised extraction or
removal.
48 LND-45 A-51 C C C MNL-37
38. Grant of permission for
construction of water course
through the land belonging to
other person.
49 Tenancy TNC-
29
... ... B ... LND-38
XIII-ENCROACHMENT ON
GOVERNMENT LANDS
39. Removal/regularisation on
government lands. Summary
eviction of persons unauthorisedly
occupying government land and
for feiture of property left over
50, 51, 53,
54
Land
Management
LND-26
A-52,
A-30,
A-28
B B ... LEN-39
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
after summary eviction. LND-27
XIV-FIXATION ALTERATION OF
ASSESSMENT ACCORDING TO THE
USE OF LAND
40. Fixation alteration and revision of
land revenue assessment with
reference to the use of land
reimposition of agriculture
assessment on reversion of non-
agricultural lands to agricultural
use.
66, 67, 68 Land
Management
LND-17 (a)
LND-17 (d)
A-2 B .... … LNA-40
XV-USE OF WATER FOR
IRRIGATION
41. Grant of permission to use water
vesting in Government for
agricultural/non-agricultural
purpose fixation of water charges
and penalty for unauthorised use
of water.
70 Fixation of
land revenue
demand REV-
111
B-Revenue General
Cases B-109
B … ... LND-42
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
XVI-ALIENATIONS
42. Matters relating to alienated lands
and maintenance of alienated
holdings
75 Land
Management
LND-35
A-Mouzawar cases
A-57
A … … LND-42
XVII-REVENUE SURVEYS.
43. Procedings relating surveys.
Partitions of holgings, division,
amalgamation of survey numbers
and subdivision and fixation of
assessment thereof.
79,85,86,8
7
Land Records
LRD-17 (a)
LRD-36 (a) to
46
LRD-
20,21,35,64
(a)
A-Mouzawar cases
A-12
A … … SRV-43
XVIII-ASSESSMENT AND
SETTLEMENT OF LAND REVENUE
OF AGRICULTURAL LAND.
44. Correspondence relating to
forecast of the settlement original
or revision settlement and errors
in the area or assessment of a
91 to 100
102,106
Land Record
LRD-17 (a)
A-Mouzawar cases
A-3
B … … REV-44
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
holding.
45. Grant of exemptions from
payment of assessments.
101,103
104, 105
Land Record
LRD-17 (a)
A-3 B … … REV-45
XIX-ASSESSMENT AND SETLEMENT
OF LAND REVENUE OF NON-
AGRICULTURAL LANDS
46. Fixation of non-agricultural
assessment on lands in non-urban
area.
110 Land Record
LRD-10 (a)
A-3 B … … NAA-46
47. Division of Urban into Blocks,
fixation/revision of standard rates
of non-agricultural assessment.
111, 113 Land
Management
LND-17 (a)
A-Mouzawar cases
A-2
B … … NAA-47
48. Fixation of non-agricultural
assessment on individual plots and
revision thereof
114, 116 LND-14
Survey &
settlement
SRV-3 (a)
A-2 B … … NAA-48
49. Grant of exemption from payment 117, 118, LND-14 A-2 B … … NAA-49
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
of non agricultural assessment
and revocation of exemptions
119
50. Maintenance of registers, maps
showing non agricultural areas.
84 LND-17 (a) A-2 B … … LNA-50
XX-LANDS WITHIN THE SITES OF
VILLAGES, TOWNS AND CITIES
CITY SURVEY
51. Determination of (I) limites of sites
of villages towns and cites (ii)
claims for exemption of land
revenue on lands in village sites
and grant of exemption on levy of
N.A. Assessment/fine on pardi
lands in village in village sites
(gaothans)
122, 124,
125
Lnd-5 (b) A-4
A-12
A … … CTS-51
52. Introduction of City Survey, city
Survey Operations, Charging of
Survey fees and grant of Sanads to
holders of city surveyed plots
126, 127,
128
Survey &
Settlement,
SRV-2, City
Survey, CTS-
25 (a) Land
Management,
A-4 A … … CTS-52
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
LND-26
XXI-BOUNDARIES AND BOUNDARY
MARKS
53. Fixation and demarcation of
boundaries of villages and survey
numbers in villages, determination
of disputes relating to the
boundaries of villages.
132, 133,
135, 136
Land Records,
LRD-47, LRD-
35, LRD-64 (a)
A-12 A … … CTS-52
54. Fixation and demarcation of field
boundaries and determination of
dispute thereof.
134 & 135 LRD-47 & LRD-
36 (a)
A-12
A-9
B … … BND-54
55. Straigthening of crooked
boundaries, payment of
compensation eviction of persons
found wrongfully in possession
during settlement of boundary.
138 … … B … … BND-55
56. Construction maintenance and
repairs of boundary marks of
villages, survey numbers and sub-
division, determination of disputes
139, 140,
142, 145
LRD-61 A-10 B B … BND-56
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
relating thereto and penalty for
causing injury to boundary marks.
57. Demarcation of boundaries in
areas under Town-Planing Scheme
or improvement scheme or
consolidation scheme.
144 LRD-17 (a) A-12
A-40
B … … BND-57
XXII-RECORD OF RIGHTS IN AREAS
OTHER THAN CITY SURVEYED
AREAS
58. Preparation of first record of
rights and new record of rights in
place of the existing one
148 Record of
Rights, RTS-66
(a)
A-3 … … A RTS-58
59. Maintenance of record of rights
(i.e. Correspondence beginning
with acquisition of rights till the
certification of mutation entry
including disputed entry) and
rewriting of record of right.
148, 149,
150, 152
RTS-66
RTS-67
A-6 … … A RTS-59
60. Preparation issue and
maintenance of Khate Pustika
151 … …. … … C RTS-60
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
including keeping of accounts and
fees and charges recovered
thereof.
61. Imposing of penalty for neglect to
furnish information regarding
acquisition of rights etc.
152 RTS-71 A-7 … … C RTS-61
62. Preparation and maintenance of
Register of Crops and Register of
Tenancies.
150 (7),
156
RTS-65 A-6 … … A RTS-62
XXIII-RECORD OF RIGHTS IN AREAS
SURVEYED UNDER SECTION 126
63. Transfer of existing record of right
to property card Register and
Maintenance of Record of Rights
in Property Card Register
149, 150 RTS-65 A-6 … … A RTS-65
64. Corrections in Record of Rights
and Register of Mutations in
consonance with orders of
appellate and revisional
authorities and corrections of
148, 155 … A-6 … … A RTS-64
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
clerical errors in the Record of
Rights.
XXIV-LAND RECORDS
65. Maintenance of Revenue Accounts
at Village and districts levels in the
prescribed forms and preparation
of village maps field books, tippan
books
156 Land Record
LRD-1, LRD-4,
LRD-5,
LRD-7
LRD-25 TO 33
(a). Record
RCD-44
A-12
B-74,
C-114
C C C LRD-65
66. Measurements of plots and
charging of fees
153, 156 LRD-20 (a) A-12 … … C LRD-66
XXV-NISTAR PATRAK AND WAJIB-
UL-URZ
67. Preparation and maintenance of
Nistar Patrak and Wajib-ul-urz.
Disputes regarding rights entered
therein and penalty for
161, 162,
163, 164,
165
… A-46
A-47,
A … … RTS-67
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
contravention of rules or customs
entered in them
A-49
68. Grant of permission for fishing in
Government tanks including
leasing of Government tanks for
fishing
166 … A-53 C … …. RTS-68
XXVI-REALISATION OF LAND
REVENUE AND OTHER REVENUE
DEMANDS
69. Classification of villages into Kharif
and Rabi for payment of land
revenue fixation of dates thereof
and imposition of penalty for
default of payment.
170, 171,
172, 174
… B-109,
A-14
B/C … … RRC-69
70. Processes of recovery of land
revenue in arrears (including
coercive processes) and other
related matters.
178 to 200,
220, 221,
223
RRC-139 RRC-
141
RRC-143
RRC-144
B-109
A-14
B B B RRC-70
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
RRC-147
71. Recoveries of dues as arrers of
land revenue in another district,
another state and on behelf of
local bodies and Co-operatives
Societies.
175, 221 RRC-142
RRC-142 (a)
RRC-147
A-14 …. C … RRC-71
XXVII-LAND AND LAND REVENUE
IN THE CITY OF BOMBAY
72. Fixation and levy of land revenue
on lands in the City of Bombay
262, 263 … … A … … RRC-72
73. Processes for recovery of land
revenue rent, fees, penalties, etc.,
in arrears (including coercive
processes)
267, 268,
270, 303
… … A … … RRC-73
74. Grant of land (including foreshore
lands) grant of land free of price
and free of revenue)
276 … … A … … RRC-74
75. Survey of lands, preparation,
maintenance and revision of
277 to 282,
285, 287 &
… … A … … RRC-75
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
maps, rent rolls and registers,
fixation of survey fees.
288
76. Boundaries and boundary marks 283, 284,
289, 290,
291
… … A … … RRC-76
77. Transfer of land, house or other
immovable property and disputes
regarding entry of transfer.
296, 297,
298, 299,
300, 301
… … A … … RRC-77
78. Removal and regularisation of
encroachments, summary eviction
of persons unauthorisedly
occupying Government land.
50, 51, 52 … … A … … RRC-78
XXVIII-MAHARASHTRA REVUNE
TRIBUNAL
79. Appointments as president
members Registrar etc in the
Maharashtra Revenue Tribunal,
regulations and procedure of the
Tribunal.
309, 311,
312, 314,
315, 319
… … A … … MRT-79
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Group
No.
and
Serial
No.
Subject and Minor Heads Section of
the Act i.e.
M.L.R.
Code, 1966
Title and No.
in the A B C D
Lists
Corresponding
classification No.
with major and minor
heads used in class-
wari of Vidarbha
Classification for presentation in
following offices
No. in tri-
lateral to
be used
for
revenue
Collector’s Taluka Village
XXIX-MISCELLANEOUS
80. Grant of permission for inspection
or search of maps and other land
records including charging fees,
grant of certified copies of
records.
329 Records/RCD-
51
… C C D MSC-80
81. Correspondence regarding
amendment to or clarification or
interpretation of any of the
provisions of the code and rules
made thereunder.
… … … C … … MRC-81
Notes:- 1. The system of classification of revenue cases as indicated in column (9) of the lost should be applied to all fresh cases arising after
this list is introduced.
2. In the Districts of Vidarbha region, the place of preservation of records should be in accordance with existing practice followed in that
region. The instructions in that respect as contained in the Revenue Book Circular No. Section II/ serial No.2 in the Berar Revenue Manual,
Volume II and revenue Book Circular No. Section II/ Serial No. 1 in the C.P. Revenue Manual, Volume II are reproduced in Appendix III.
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3. No separate classification in respect of revenue cases dealt with under the provisions contained in Chapters XII-Procedure of Revenue
Officers, and XIII – Appeals, Revision and Revenue Code has been shown in this list. Such cases should, therefore be classified according to
the classification given against different subjects having regard to the subject matter to which a particular case pertains.
4. In files bearing No. LRC-201 and LRC-202, correspondence relating to amendment or clarification or interpretations of the processions of
Code and rules should be compiled. Care should however be taken to ensure that all the correspondence relating to a particular section of
the code or a particular rule made at any time should be compiled together in order that the entire correspondence relating to the same
subject is available at one place.
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APPENDIX – II
REPORT OF SHRI J. T. CHITNIS, EX-SECRETARY OF THE COMMITTEE AND SHRI V. H.
ANAND, SUPERINTENDENT OF LAND RECORDS, NASIK CIRCLE ON REGISTRATION,
CLASSIFICATION AND PROCEDURE FOR DIPOSAL OF REVENUE CASES IN THE
DISTRICT AND TALUKA OFFICES.
The question of evolving uniform procedure for Revenue Officers in District and
Taluka offices as envisaged in the terms of reference of the Committee was
discussed in general terms of the meeting of the Committee held in September
1969. A note was circulated to the Members of the Secretary giving in brief an
account of the systems existing in the three regions of the State. It was also
proposed in the said note that the procedure laid down in the Manual of state
and that in all formal and summary enquiries conducted under the provision of
the land Revenue code an order sheet in from VI prescribed for Revenue cases in
Vidarbha region may be introduced throughout the State. After again discussing
this question in general terms in the last meeting held in November 1969 the
committee decided that a study of the existing procedure in 3 regions should be
undertaken and full information on the subject put up before the committee. As
desired by the committee, the Secretary of the committee and Shri. V.H. Anand
Visited the district and taluka officers at Nagpur, Akola, Aurangabad, Satara and
Thane and made personal observation of the procedure at present followed in
these offices, It is now proposed to place before the Committee the information
so collected for its consideration.
VIDARBHA REGION
2. As a result of the study of the system of procedure and maintenance of records
made in Nagpur and Akola officers it was noticed that was not much difference in
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the system followed in C.P. and Berar Districts. With the introduction of the
Madhya Pradesh land revenue code1954, there is uniform classification of
revenue cases in all these districts. The existing procedure in brief is summarised
below.
The proceedings of Revenue Officers under the land Revenue Code and other
allied acts as well as certain proceedings relating to general administration
constitute revenue cases which are classified under the subject heads. A new
classification of registration of revenue cases is made with the introduction of the
M.P.L.R. Code 1954. These subjects heads are divided into three main groups viz.
A-Mouzawar cases.
B-Revenue General.
C-Khatewari cases i.e. cases of an un-important nature.
3. All revenue applications and petitions are to be received by the Revenue
Officers. On receipt the officer must immediately make an endorsement on it
under his signature showing who presented it or that it has been received by the
post. Revenue case is instituted on receipt of an application, report or order
requiring enquiry or action by a revenue officer. Before any inquiry is stared or
action taken the case must first be registered by the Court having power of
disposal is sent to lower Court for enquiry and report, it should be entered by
Court having power of disposal is sent to lower court for enquiry and report, it
should be entered in the register of lower court in red ink. The following registers
are to be maintained:-
FORM I – For registration of cases other than mutation cases and miscellaneous
Khatewari.
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FROM II – For cases of mutations in Record of rights.
FROM III – Appeals.
FROM – IV Revision by Commissioner or Collector.
FROM – V Register of Fines and Penalties.
These registers contain particulars about the date of the commencement of all
the case name of the village, manes of parties, summary of the final order passed,
action taken after issue of final order and the date on which it is sent to the
record room. Thus they give the compete history of a case.
4. As regards the actual disposal of the case the enquiry into a case should be held
by the Court having powers to pass final orders but in certain cases where local
enquriy is necessary the case may be sent for enquiry to a lower Court.
An order sheet in from A should be attached to the record of each revenue case,
original or appellate and should be used by officers holding inquiry preliminary to
report as well as by officers empowered to dispose of the case. The subject of the
order sheet is to show in compact from the course of the case from beginning to
end. It should show the date on which the case was opened orders for
summonses of parties and witnesses and for payment of diet money. It should
also contain a note of every application received and all executive and all
executive orders passed during the progress of the case. No order or report
should be endorsed on petition except an order or report summarily rejecting the
petition. All other reports and orders should be written on separate sheets and be
placed on chronological order in the record but a note of every such order and of
the date on which it was made should entered in the order sheet. Entries in the
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order sheet should be made by the Revenue Officer at the time as the case
proceeds. Notes of proceedings and orders may be initialed by him, but other
orders must be signed in full. The signatures of parties or their pleaders should be
taken in the margin of the order sheet against orders fixing date for hearing or
directing to be done by them. All orders except those of purely routine nature
should be recorded by Revenue Officers in their own hand. No final order should
be passed by a Revenue Officer to the detriment of any person without giving him
an opportunity to be heard.
Each revenue case is divided into two files viz. File ‘A’ and ‘B’. File ‘A’ contains
order sheet, Petitions, plaint and other important documents. File ‘B’ contains un-
important papers to be destroyed after one year, such as petitions of third
parties, receipts for moneys or on accounts of deeds returned, reminders and
explanations of delays etc. all papers in the two rules are separately paged. Every
file registered as a case will have a flu sheet giving the index of the file. On the fly
sheet for ‘A’ File should be entered the time for the elimination of the record.
5. The offices of Collector, and Sub-Divisional Officer at Nagpur were visited on
26th and 27th November 1969. Discussions were held with the R.D.C. and the
S.D.O. and a few samples closed cases relating to grant of lands, N.A. permission
etc. were scrutinised. Thereafter the papers in the record room were perused.
The points noted in the study of these of cases and discussions with officers are
brought out in the appended note (pages 1 to 9). It was observed that the
procedure prescribed in for conducting and recording the cases in the revenue
book Circulars was generally followed. The revenue cases were divided into 3
categories, classified as per prescribed list, registered when the case stated and
conducted as a Court case by following the prescribed procedure. In the case of
Mouzewari cases the closed files were sent to the record room in a bundle which
contained all closed cases in a bundle irrespectively of the period of elimination. It
was ascertained from the record Keeper that it would be possible for him to race
the required case within about 15 minutes. We also found the system as it
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prevails at present is advantageous in tracing the whereabouts of papers. The
register of cases indicates whether the case is sent to record room or not. If it is
not so sent the file can be traced in the office and the order sheet would indicate
the stage reached.
6. Similar study was undertaken at Akola. The office of Collector, Tahsildar and
D.I.L.R. were visited. The cases were dealt with and recorded as per instruction
contained in the Revenue Book Circulars, Attention is invited to the notes at
pages 5 to 7 recorded after visiting these officers. It was noticed that while the
prescribed procedure was generally followed in conducting the revenue cases an
attempt was made to simplify it at times by obtaining the information particularly
in N.A. cases through the agency of subordinate revenue office instead of noticing
the parties and calling them to courts and waiting till the expiry of the notice
period. The order sheets were properly maintained. The prescribed procedure
was followed was followed in respect of revenue cases included in the
classification list. The other cases not so included were treated as bundle files and
disposed of summarily. It will be found that all revenue cases were dealt with by
the revenue officers constituting as Courts. This was the position under the
repealed M.P.L.R. Code, 1954 under section 27 of which every revenue Officer
conducting an enquiry under the code constituted a Revenue Court.
MARATHWADA REGION
7. The officers of Collector, Tahsildar and D.I.L.R. Rs. At Aurangabad were visited
on 1st and 2nd December 1969, Attention is invested to the notes at pages 8 and 9.
The procedure laid down in the Manual of Office Procedure for collectors officers
is generally followed. Cases are classified subjectwise into compilation according
to Babwari. The Babwari list however was not available for perusal either in the
office of the collector or of the Tahsildar. It seems that the compilations ate
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indicated subjectwise by trilaterals as in Bombay and as soon as they are received
they ate entered in the compilation Register prescribed in the Manual for
Collector’s office. This register gives the movement of the case upto the
recording stage. The cases are dealt with under files which are divided into 2
sections viz. Noting section and correspondence section. In cases of inquiry under
statutory provisions parties are examined and their statements recorded in the
presence of the presiding officer who also signs the statements.
8. When the case is closed it is sent to the record room after classification. The
following is the classification:-
R- Permanent.
D- 10 Years.
T-3 Years.
A- 1 Year.
Before sending the cases to the record room ‘A’ Papers are destroyed in section
itself. The other records are sent in separate bundles for each class. This system of
recording filed papers in Record Room appears to be more convenient for
purposes of elimination of records.
WESTERN MAHARASHTRA
9. In Western Maharashtra region there is a system of classification and
registration of cases as laid down in the Breviary of Office procedure and A, B, C,
D, list for the District Revenue Officers. The A, B, C, D list gives classification of
cases of all subjects dealt with by Government departments. It also contains
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instruction on each item and indicates the period for retention of each case. After
classification the cases are grouped in different compilations subjectwise as per
instructions in Breviary of office Procedure and are recorded when finally
disposed of. In the record room they are stcked separately as per A, B, C
Classification yearwise. ‘D’ papers being destroy in the section or office itself.
10. Each compilation deals with a single definite subject, definite such that one
clerk can know all about it. A group of compilations all dealing with allied subject
and suitable for management by one Head makes up either a branch or the whole
office as the case may be.
11. The following are the classes of compilations
I- Fixed and special Register SR.
II- Self Indexing SI
III- Periodical Returns SR
IV- Trial, suits and cases-Criminal-Civil and the like
V- All the rest which are dealt with under the index docket sheet system.
Case falling under item IV do not form correspondence. They have proceedings
sheet and all letters, reports etc. relating to a case are filed in sequence below the
proceeding sheet which serves as a jacket. It is only the Head of Office who shall
decide and prescribe by the office orders what classes of papers are to be taken in
SR, PR, and SI. classes and therefore these orders also determine what fall into
class V.
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As regards I above the S.R. cases are those which are (I) all of one kind, (ii)
numerous, (iii) all falling in a routine from which there are few variations. There is
separate register for each compilation of SR. cases e.g. LNDSR (Land grant cases
NAP-SR (Grant of n.a permission) etc. the register gives a complete movement of
each case right from the beginning till it is recorded. No separate register is
maintained for self-indexing cases and III PRS.
Cases which are not included in any of the above noted 4 classes are docket sheet
cases. The Docket sheet gives full movement of the case till it is recorded. The
register of these is maintained by Record Keeper.
It appears that if the system is strictly followed there would be no difficulty in
tracing papers.
12. The officers collector, Tahsildar and D.I.L.Rs. at Satara and Thane were
visited for this purpose. It was ascertained that the procedure prescribed in the
Manual for Collectors offices is not yet introduced and the system of
classification, registration and recording of cases laid down by Anderson is
followed. In the course of our observation we found that for various reasons the
system is not fully and properly followed. No registers of S.R. cases were
maintained in some officers. As a bulk of cases are classed under S.Rs. it would be
very difficult to trace the cases. Moreover the cases were numbered not
according to the classification lost but under work sheet numbers of individuals
compilation. This is not the correct method. It was pointed out to us that on
account of ever increasing work and inadequacy of staff it was not possible to
classify and record the cases and maintained registers as per instruction
contained in the Manual of procedure and this has been the main reason for
difficulties in tracing papers.
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13. On a comparative study for the systems of office procedure prevailing in
the three regions of the State it appears that each system is goods in its own way.
The basic principles are practically the same so far as registration and
classification and recording of cases is concerned. In Vidarbha there are 3 major
heads viz. Mauzawar ‘A’ Revenue General ‘B’ and Khatewari ‘C’ with minor heads
1,2,3 etc. under each head. In Western Maharashtra the major heads are
indicated by tri-laterals with sub-heads by numerical figures as in Vidarbha. In
Marathwada classification of cases appears to be on Bombay lines. The period of
retention of cases is indicated against each sub item and this appears to be on
uniform basis. The filing and recording of cases in record room is more or less the
same differing only in details. It may be stated in this respect that it may not be
correct to make any suggestion for disturbing the long standing arrangements
with regard to the maintenance and preservation of records. While examining the
records in Aurangabad Collectorate we noticed that the system of filing and
preserving the records in regulated by the enactment’s called the Hyderabad
Destruction of useless records Act. Any change in the existing method of
maintaining records in the Marathwada area may perhaps involve repealing the
said enactment. It may further be stated that so far as the provisions of the M.L.R.
Code are concerned, the question of classification of cases, their record,
preservation destruction etc. is not attracted by any of its provisions. Even in
sistrict in the same region the classes of compilations may differ because the
Collectors and Heads of Offices have discretion to introduce new compilation
according to exigencies. If this view is accepted the existing classification of cases
the period of their retention filing and recording etc. may be retained. If at all it
desired to have uniformity in respect of classification of cases, preservation
maintenance and destruction of records it is worthwhile considering the
instructions contained in the Manual of office procedure for Collectors offices.
The Manual is already made applicable to the collectors offices but if seems that it
is not yet introduced in all the districts. It is clearly directed in the Government
resolution on the subject (G.R.G.A.D. No. OFP/1763-O & M, dated 28th March
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1966) that the office procedure as detailed in this manual should be adopted in al
the officers of Collectors in the State.
14. The next point for consideration is regarding the procedure to be followed
by the revenue officers in conducting enquiries under the code. This topic attracts
the provisions in chapter XII of the code. It provides amongst other things for
transfer of cases to and from subordinates, summoning persons to give evidence,
compelling attendance of witnesses, producing attendance of witnesses, hearing
in absence of parties, adjournment, mode of taking evidence in formal and
summary enquiries, appearance before a revenue officer etc. in Vidarbha all
revenue cases are treated as cases before a court and a detailed procedure as in
Revenue and Civil Courts is followed. This was necessary under the provisions of
the M.P.L.R. Code 1954, since repealed. Section 27 of this code procedure that a
Revenue Officer while exercising power under the Code or any other enactment’s
for the time being in force to inquire into or to decide any question arising for
determination between the State Government any person or between parties to
any proceedings, shall be a revenue Court. Moreover in schedule II of the M.P.L.R.
Code rules of procedure of Revenue Officers and Revenue Courts are given on the
lines of parallel processions in Civil Procedure Code. Having regard to these
specific provisions of the M.P.L.R. code it must be conceded that an elaborate
procedure on the lines of the proceedings in the Court was necessary. The
position has however changed since the introduction of the M.P.L.R. Code in this
code section 27 of the M.P.L.R. Code referred o above has not been adopted. So
far as enquiries are concerned they are classed into 3 categories, viz. Formal,
summary and Ordinary. Only proceedings in formal or summary enquiries are
judicial proceedings under section 237, while other inquiries are not so. There
was provision in the Bombay Land Code where Revenue officers did not
constitute a court as such. As stated in earlier paragraph in Vidarbha an order
sheet is maintained for every revenue case. The term revenue case has a larger
meaning. It means not only the case under the Land Revenue Code but also cases
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under allied enactments as well as proceedings relating to General
Administration.
15. It is found to take longer time to decide all cases in a manner noted
above. An example may be taken in which N.A. permission is required to be
granted. In Vidarbha it is treated as Court case and every information required for
the disposal of the case is required to be produced before the Court by
summoning the attendance of the persons concerned. In Western Maharashtra
the information can be obtained through the agency of the subordinate Revenue
Officer. This is an ordinary enquiry under the M.L.R. Code which can better be
decided in manner in which it is done in Western Maharashtra region and more
so because the collector has to take a decision within the statutory period of 90
days. It is therefore proposed that in the case of formal and summary enquiries
only all detailed procedure as in Vidarbha may observed. For other enquiries the
cases may be dealt with as they are dealt with at present in the Bombay area. It
may however be stated that there are provisions for hearing the parties in the
M.L.R. Code. Under the Bombay land Revenue Code, giving hearing to the parties
was not compulsory. In appeals, revision and reviews under section 255, 257 and
258 respectively of the M.L.R. Code notice is required to be given to the
interested parties. These cases of appeals, revision and review may not
necessarily be under section of the code under which formal or summary enquiry
is prescribed. All cases of hearing required to be dealt with in systematic manner.
It would therefore be more appropriate if such cases are dealt with as in
Vidarbha. The officer concerned may keep a record of the day to day proceedings
in the form of order sheet used in Vidarbha. All other cases may be dealt with as
in Bombay so as to ensure their expeditions disposal.
16. One more point which requires consideration is as regards the stages
of disposal of cases. As stated above in Vidarbha, the officer sites as a Court in
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deciding the cases. Cases of grant of N.A. permission, grant of lands,
encroachments, etc., in Vidarbha are concluded only after they are finalised in
each and every respect. Accordingly in all these, the premium or occupancy price
or fine as the case may be are in the Court itself. The survey correction are got
carried out by the Court through the land record department and then sanads are
issued by the Court itself. Thereafter the case is closed and sent to records. In
Bombay and Marathwada on the other hand, the cases for N.A. permission, grant
of land, etc., are closed in the office of the Collector or the Sub-Divisional Officer
as the case may be after issue of orders. Copies of the orders are sent to the
Tahsildar who initiates further action for correction of survey records, execution
of sanads, recovery of fine/occupancy price etc. through the agency of the land
Records department or the Talathi as the case may be. These papers are then
filed in the Tahsildar Office while papers resulting in survey correction are
recorded in the District Survey Office. It is necessary to have uniformity in respect
of these two different types of procedures. The committee may decide this point.
17. Another important point to be noted in this connection is that in
Vidarbha the Revenue Officer himself deals with the revenue cases which are put
up to him as Revenue Court by his Reader. In Bombay and Marathwada the cases
are dealt with qualified assistants such as A.Ks., Sr. Clerks etc. and put up to
higher officers. If it is decided to adopt the system of disposing the cases in the
manner it is done in Western Maharashtra, a uniform staff pattern will have to be
maintained throughout the state. This would in vole appointment of qualified
clerks and qualified Awal Karkuns in Vidarbha. At present in Vidarbha the clerks
are not required to pass any departmental examination. The departmental
examination for clerks and revenue qualification examination may be introduced
in Vidarbha region also so that clerks may have fair prospects of promotions to
higher posts. At present in the ordinary course they are appointed as clerks and
retire as clerks. This arrangement will also relieve the officers of the unnecessary
clerical work that they are required to do at present in each and every revenue
case.
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APPENDIX – III
Subject – Registration and disposal of revenue records.
(for ex-Berar Distts.)
1. The record room will be in charge of an officer not below the rank of a
Tahsildar, styled the record room officer. No person will be allowed to enter
the record room except :-
(1) the record keeper and his assistants;
(2) any person specially authorised by the Collector or Sub-Division Officer
by an order in writing; and;
(3) officers whose duty it is to inspect the records.
2. All revenue records fall under one or other of the following heads:-
(1) settlement records
(2) registers, periodical returns and accounts;
(3) records of mauzawar cases;
(4) records of revenue general cases;
(5) records of Khatewari cases; and
(6) monthly bundles.
3. The settlement records will be arranged in mauzawar bundles according to the
alphabetical list of villages in each taluka.
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4. All registers and periodical returns received in the record room will be entered
in a register in from I. Registers will be entered separately while periodical
returns will be made into bundles by the officer who sends them to the record
room and each bundle will be accomnied by a list of its contents signed by the
official concerned. The periods for which the various registers, returns and old
documents are to be retained are given in appendices A, B and C.
In district officers, where the space in the record room is limited, the registers
of vital statistics will be kept in the order in which they are received. An index
in the form prescribed below will be kept in order to trace any register quickly
when required.
Serial no. Name of Thana Serial No. of Registers for
the Following years.
In district offices where there is sufficient space in the record room these
registers will be kept Thanawar in chronological order after entering them in
the record room register.
5. (a) The ‘A’ files of mauzawar cases relating to every village must form a
separate basta. Village bastas will be arranged according to the alphabetical
list of villages in each taluka, no distinction being made between alienated and
unalienated villages. Each basta will have a label showing the name and
settlement number of a village. In the case of small villages which have few
records, a single basta may contain the records of more villages than one,
while in big villages more than one basta should be used. The bastas of each
taluka should have a distinctive colour or distinctively coloured labels.
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(b) Each basta must be easily handled and sit flat on the racks. In order to
secure this all bastas should be tied in a pattern such as is used in judicial
record room which is not tied across the middle but fastened with newar tape
stitched firmly at the corners across the diagonal. Each basta should not be
more than 6 inches in depth and 48 inches in length and breadth.
(c) The permanent records should be placed at the bottom of the basta
wrapped in stout papers and between two card boards of a good thick quality
of a size of 9 ½” X 14” tied with a bandi. The temporary records should be
sorted separately, arranged in order of receipt in the record room and placed
on top of the permanent records with a card board on top. This top card-board
should be slightly thinner than the two containing permanent records. Both
sets of records (Permanent and temporary) should then be tied with a bandi.
No records should be tied across with string and no record should be folded. If
more than one village is included in the same basta, separate card-boards on
the above principle should be used for the record of each village. When
arranging permanent records care should be taken to see that cases are sorted
by heads. Cases under each should be laid together so that they can be easily
picked out when wanted and thus have time and damage to other records in
handling.
6. Revenue survey records - Records of each village should be arranged between
pads measuring 15” X 13”, which can be obtained from the Director of Land
Records of land Records on indent. A tape for typing is fixed to the pad.
Ordinarily the records of two villages go in one basta, but the rule of maximum
depth of 6 inches is to be strictly observed. These pads (pad means a double
file bound on a hinge which takes the records as a cover does the pages of
book) should then be tied in the pattern of the same dimensions as laid down
above for the revenue record room. No dyeing is required. Coloured labels
should be got printed to distinguish talukas.
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When survey records leave the survey record room they should not be sent
loose tied with string but packed in species pads measuring 15” X 11 ½” (with
bandi) which overlap the edges and save them from damage. The survey clerk
should keep a stock of these pads which should be obtained locally and should
be held responsible that no records leave his custody except in these pads.
7. Records of cases relating to town lands, where there has been a revenue
survey – Cases relating to lands in a town, in which a town survey has been
completed, are treated differently and the instructions above dealing with
mauzawar cases and revenue survey records must be interpreted by reference
to the special instructions hare given. The cardinal principle is that all these
cases are filed in separate bastas according to the map sheet and plots
numbers of land to which they refer. At the time of revenue survey all old
mauzawar cases relating to such lands are taken out and arranged by map
sheets, the cases relating to each plot number being put together. Each bundle
of cases relating to a particular sheet or to several sheets where the number of
cases is small, is treated as a mauzawar bundle and is given a fly index bearing
the sheet final plot and chalta numbers. Each fly sheet bears the sheet and
plot numbers and a reference to any case will be by these numbers. The sheet
bundles bear labels showing the sheet and plot number of the cases they
contain. Within each sheet bundle the plot bundles arranged according to the
plot numbers. As land for any reason added of the town survey area, e.g. on
conversion of agricultural land in survey number to non agricultural purposes,
all cases referring to such land should transferred to the town survey records.
Post revenue survey cases will be filed according to their sheet numbers in the
survey bundles. They will, however, be kept separate from the revenue survey
cases, which being required for reference only rarely and which being old, are
liable to be damaged if handled too frequently, should be put between two
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stout pieces of card board. These post settlement cases should be arranged
within the bastas in chronological order and should be registered in the fly
index volumes. The number which a case bears in the fly index volume, will be
its record room number and will be entered in red ink on its fly sheet.
To render the fly index, from II, suitable for records of cases relating to town
lands, sheet numbers and plot numbers should be entered in the remarks
Column (Column 10).
8. In each village bundle will be included a fly index in Form II. Twenty four such
forms will be bound in leather or strong paper covers. When one book is full it
will be placed started. All cases relating to the village will be entered in this fly
index in chronological order according to the date of receipt. When a
mauzawar case relates to two or more villages, the record will be placed in the
bundle of one of the villages and a red ink reference made in fly index of the
other villages.
9. The ‘A’ files of revenue general cases will be kept in bundles according to each
class and each bundle will bear a label showing the class and the Year or year
to which the records relate. Such cases will be entered in a register in Form III.
a new register being opened on the 1st of August each year. Cases will be
entered in the register according to classes, a sufficient number of pages being
allotted to each class.
10. The ‘A’ files of mauzawar and revenue general records will be preserved for
the periods mentioned in appendix I to revenue Book Circular III reckoning
from the date of disposal of the case by the original court.
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11. All ‘B’ files belonging to mauzawar and revenue general cases will be kept in
separate bundles for each taluka and marked “B file of cases disposed of in the
year” and these papers will be eliminated after one year.
12. The record keeper is responsible for checking the classification of papers in
files ‘A’ and ‘B’ and the correctness of the period of elimination marked on the
case, before the record is deposited and should bring any mistake to the notice
of the recod room officer.
13. Khatewari cases will like revenue general cases, be arranged in bundles and
entered in a register in from III according to class for each year.
14. Miscellaneous papers not registered as revenue cases and not likely to be
required for future reference will be tied in monthly bundles for each year
marked “Monthly bundles for the Year….” . Such bundles will be eliminated
after one year.
15. A register in form IV will be kept by the record keeper to show records sent
out of the record room, with separate pages for each officer. A similar but
separate register will be kept for records sent to the copying branch.
Whenever a record is removed from the record room a memorandum in from
V should be placed in the bundle from which it has been withdrawn.
Whenever any record or part of a record is found missing a report shall be
made at once by the record keeper to the collector who shall cause an enquiry
to be held without delay. Losses of an entire file and cases in which the is
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suspected shall be reported to Government as soon as the enquiry has been
completed. The report shall contain a full statement of the measures taken to
prevent losses of a like kind from recurring and also state whether the papers
have been recovered or not and how the person, if any held responsible has
been dealt with.
A missing record is one which is not where it should have been, had the proper
procedure been followed and it is not known to be in some proper custody
elsewhere.
Note- Clerks are strictly forbidden to take home.
On the 10th of each month the record keeper should submit to the
Superintendent a report showing for each court what records which should
ordinarily have reached the record the record room in the preceding month
are yet to be received. The Superintendent shall submit the report to the
Collector for his information and orders.
16. Elimination of revenue records- before any revenue record is destroyed care
should be taken to separate there form all documents belonging to
Government which have not been superseded by the final order in the case of
impounded. In particular care should be taken that no paper relating to a
Government right or title is destroyed. Such documents will be forwarded to
the Collector for orders, with a statement of the facts. Where the record
contains documents belonging to private persons, the record keeper should
see that the following orders in paragraph II of Revenue Book Circular III have
been complied with, and, if not, should submit the case for the orders of the
record room officer.
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When a final order is communicated to a party, he should at the same time be
informed that he will be at liberty to take any original document after the
period of appeal has expired to the appeal has been decided and that any such
document not taken by him within one year will be liable to be destroyed with
the case when it falls due for elimination. A note should be made in the order
sheet of every case in which documents have been produced that such action
has been taken.
17. Any officer dealing with a case, may pass an order direction that any specified
papers in a record or any whole record should be retained for a longer period
than that prescribed.
18. The work of elimination will be carried on throughout the year under the
supervision of the record room officer and a monthly statement will be
submitted to the Collector, showing the progress of the elimination.
19. In order to facilitate the elimination of records relating to cases under the land
Improvement and Agriculturists Loans Act, Tahsildars should submit, in form VI
to the Collector, every year in April and October, lists of loans which have been
recovered in full.
20. The destruction of eliminated papers will be carried out by tearing them up,
care being taken to see that court fee stamps are duly cancelled. Thereafter,
the papers will be disposed of under the orders of the Collector.
21. Taluka record room- the foregoing instructions will also apply, mutatis
mutandis, to the taluka record room for which the record room officer will be
the Naib-Tahsildar.
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22. The following mauzawar and khatewari records will be deposited in the taluka
record room.
Mauzawar cases
Proceedings relating to trees.
Allotment of land for agricultural purposes.
Relinquishment of land.
Proceedings for neglecting to report acquisition of right, supply information, etc.
Disputes regarding village and field boundaries, and ejectment of persons
wrongfully in possession and applications for measurement of land and
demarcation of field boundaries.
Maintenance, destruction and removal of boundary marks.
Demarcation of sub-division boundaries.
Recovery of land revenue by coercive process and recovery of penalty.
Recovery of land revenue on behalf of superior holders.
Precautionary measures for securing the land revenue.
Cases relating to village sanitation and management.
Appointment, punishment and dismissal of jaglias.
Appointment, punishment and dismissal of village Mahars.
Grant of permission to deposit rent, disposal of the amount of rent and
attachment and sale of produce for arrears of rent.
Proceedings for the recovery of overdue instalments of loans.
Cases under the Central Provinces and Bearar Cultivation of Fallow Land Act,
1948 (XVIII of 1948).
Collection of excise arrears.
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Khatewari Cases
Correction of clerical errors in the record of rights.
Leave to jaglias and mahars.
Leave to patels and patwaris.
Recovery of arrears of taxes due to local bodies.
Recovery of decrees of fines and compensation awarded by Nyaya Panchayats.
Epidemics.
Cattle disease.
Sanitation.
Vaccination
Sarbarai.
Miscellaneous Khatewari.
23. Jamabandi papers received from village officials will be arranged in the taluka
record room in bundles of suitable size containing records of each kind
according to the years to which they relate and not mauzawar, and placed in
order of the settlement numbers of the villages. Each bundle should bear a
label giving full information regarding the kind of record, the year to which it
relates and the settlement numbers of the villages included in it.
24. Kotwal books received from patels will be arranged in the talukas record room
in Mauzawar bundles, each bearing a label shown in the letters of the alphabet
it contains.
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FORM I
Register showing the periodical statement, registers, etc. received in
the record room.
Serial
No.
Description of
register and
bundles of
returns,
statement etc.
Period
to which
it relates
Department
or office of
the official
delivering it
Period
of
retenti
on
Dates of
eliminati
on
Signature of
eliminating
officer
Remarks
(1) (2) (3) (4) (5) (6) (7) (8)
FORM II
Fly index volume ………….of mouza ………….taluka ………….(initials of
Tahsildar)
Seri
al
No.
Date of
making
entry
Date of
final
order
Number
of cases
with
class
number
Name
and
Father’s
names
of
parties
Final order
with an
abstract of
the orders
passed in
appeal or
revision if
any
Numb
er of
papers
in the
case
Date
of
elimin
ation
of
recor
d
Signat
ure of
elimin
ating
officer
Remar
ks
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
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FORM III
Form of Register for B-Revenue general cases and C-Khatewari cases.
Class…
Seri
al
No.
No. of
case in
Court
Register
Name
of
Court
Nature of case with
date and purport of
final order and also
an abstract of the
order passed in
appeal or revision if
any
Date of
depositing
case in record
room
Date of
eliminati
on of
record
Signature
of
eliminating
officer
Remarks
(1) (2) (3) (4) (5) (8) (9) (10)
FORM IV
Register of revenue cases sent out of the record room
Name of Court……
Seri
al
No.
Date of
issue
Descrip
tion of
case
Signature of
recipient; if sent
by post a note
should be made
to this effect
Date of return Signature of
record keeper
and remarks
(1) (2) (3) (4) (5) (6)
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FORM V
Memorandum for retention in basta showing record taken from it.
Name
and
No. of
village
Major head
and class
No of
case
Record
room No.
Name of
Court by
which
the case
was
decided
Name of
officer to
whom the
record has
been sent
Date of
despatch
Remarks
(1) (2) (3) (4) (5) (6) (7) (8)
FORM VI
List cases in which taccavi loans have been recovered in full in the
……taluka during the half year ending 31st
March/30th
September……..
Serial
No.
Name and no.
of village
Case no.
with year
Date of payment of last
instalment
Remarks
(1) (2) (3) (4) (5)
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APPENDIX – A
Register
Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
Revenue court Registers
1. Registers of
mauzawar and
Rev. Genl. Cases
District office
and Tahsil
Six years 28
2. Regrs. Of
Khatewari cases
Do Do 29
3. Taluka Regrs. Of
mutation cases
Tahsil 2 years after re-
writing
….
4. Regrs. Of appeals Districts office 6 Years 30
5. Regrs. Of revisions Do Do …
6. Regrs. Of Coercive
processes
Do Do 41
7. Regrs. Of fines
imposed by
Revenue Courts
Do Do 38
8. Rotation regrs. Of
pateks and
patwaris
Tahsil Permanently 23
9. Regrs. Of
punishments
Do Twenty years 27
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
inflicted on patels
and patwaris
10. Dak Books District office
and Tahsil
3 years …
11. Regr. Of licences
granted to petition
writes
Do 2 years after a
new one is
prepared.
35
Jamabandi Clerks (District office)
12. Check regrs. Of
loans under
Agriculturist Loans
and Lands
Improvement
Loans Act, Part I-II.
Districts office 3 years ….
13. Regr. Of land in
occupation of
Rlys., from XXVI.
Do Permanently …
14. Regr. Of land
acquired by
Government for
public purposes –
From G.
Do Do …
15. Register of Court-
fees realized in
pauper suits
Do Six years 45
16. Regr. Of duties
and penalties
District office Six years …
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
imposed under
Stamp Act.
Mining Clerks
16-A. Regr. Of quarries in
the Dist. From-A
… Permanently …
16-B Standard Regr. Of
prospecting
licences granted
from 2
…. Do …
16-C Standard regr. Of
mining leases
(Major minerals)
granted from 2-A.
… Do …
16-D Khataoni of mining
revenue from-3
… 30 years …
16-E Regr. Of mining
areas in respect of
which surface rent
has been
commuted From 5-
A.
… Permanently …
16-F Standard regr. Of
prospecting
licences (Minor
Minerals) granted
from 9.
… Permanently …
16-G Standard register … Do …
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
of quarry leases for
minor minerals
granted from 10.
16-H Daily Classification
regr. Of receipts of
mining.
…. Three years …
16-I Regr. Of
applications for
liecences to
prospect for
minerals and of
leases of mines
and minerals Form
No. I.
…. Permanently …
16-J Regr. Showing the
area held on
prospecting
licences from 4.
… Six Years …
16-K Regr. Of transfers
of mineral
concessions
granted Form 5.
… Permanently …
Jamabandi Clerks (Talukas)
17. Land Rev. Demand
Regr.-A
Tahsil 3 Years after
settlement
80
18. Regrs. Of
fluctuating
Do Do 81
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
Collections - B
19. Classification regr.
Of fixed collections
- C
Do 3 Years ….
20. Regrs. Loans under
land improvement
and agriculturists
loans Act, Regr. B
Do 3 Years after all
loans have
been collected
36
21. Classification
Regrs. Of loans
From-C
Tahsil 3 years …
22. Regr. Of totalling
outstanding loans
from V-A-I
Do Do …
23. Assessment regr.
Of Jaglia and
Mahar Cess-Form
I.
Do Six years …
24. Regr. Showing
demand and
collection of jagia
and Mahar cass on
non agril. Income.
Do Do …
24-A Income regr. Of
school rate
Do Do 19
24-B Assessment list of
school rate
Do Do …
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
24-C Wasulbaki register
of school rate
Do Do …
25. Regrs. Of
emoluments paid
to village officers
From B.
Do Twelve years …
26. Regrs. Of
emoluments paid
to village officers
on account of
Miscellaneous
collections from D.
Do Do …
26-A Regrs. Showing
demand and
collection of
measurement
fees.
Tahsil Six years …
Nazir
27. Regr. Of
attendance of
peons
District office One year …
28. Regr. Of property
made over to Nazir
otherwise than in
criminal cases.
District office
and tahsil
Twelve years …
28-A General Cash
Register
District office
and tahsil office
14 years from
the date of last
…
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
entry.
28-B Classification
Register
Do Six years from
the date of last
entry.
…
28-C Contingent cash
account
Do Five years from
the date of last
entry.
Survey record Keeper
29. Regr. Of stock of
village maps
District office Three years. 6
Revenue Record – Keeper
30. Dist. Regr. Of inam
Certificate
District office Three years 6
31. Dist. Regr. Of
intermediate
mutations in inam
Regr.
Do Do 7
32. Dist. Regr. Of
intermediate
mutations in inam
Regr. On or after
the 1st January
1938.
Do Do 8
33. Record pass book Dist. Office and
Tahsil.
Three years 51-B
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
34. Fly index registers Do Permanently …
35. Regrs. Of B-
Revenue general
and Khatewaries
District office Do ….
36. Regr. Of register
and returns etc.
received in record
room.
Dist. Office and
Tahsil
Six years 51-A
37. Regr. Of records
sent out of the
record room
Dist./Tahsil
office
Three years …
38. Past officiating
register
District office Permanently 24
39. Regr. Of
applications for
inspections
Dist./Tahsil
office
Do 51-C
39-A Inspection book District office Do …
Jaglia Clerk
40. Regr. Of pay of
jaglias and Mahars.
Tahsil Thirty Years 76
Jamadar
41. Regrs. Of
attendance of
taluq peons
Do One year 41
42. Regrs. Of Do Three years 44
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
processess made
over for service to
taluka peons.
Miscellaneous registers
43. Record of rights of
(a) Unalienated villages.
(b) Izara alienated villages.
(c) Non-Izara alienated villages.
Tahsil Permanently 28 –B
44. Register of
mutations
Do 12 years after
re writing
…
45. Register of
disputed cases
Do Do …
46. Record of rights in
surveyed towns
District office Permanently …
47. Mutation register
for above
Do 12 years after
re writing
…
48. Dispute register
for above
Do Do …
49. Nazul Jamabandi
register
Do 3 years after
settlement
…
50. Rainfall register Do Permanently …
51. Regr. Of fields
leased by Collector
Do 3 years after
expiry of the
…
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Serial No. Description of
register
Where
deposited
Period of
retention
Ref. to
Appendix
XXXVIII
(1) (2) (3) (4) (5)
in execution of
civil Court decrees
From G.
last lease.
52. Registers returned
by licensed stamp
vendors :-
Do … 83-A
(a) Regr. Of sales
of stamps
Do Fifteen years …
(b) Abstract
register of daily
sales
Do Five years …
53. Kotwar book Tahsil Permanently …
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APPENDIX – B
Statements
Serial
No.
Description of statement Period of
retention
(1) (2) (3)
1. Half – yearly, monthly, bi-monthly and weekly statements One year.
Yearly statements
2. Revenue administration report Six year
3. Season and Crop report Do
4. Agriculture returns Do
5. Land record report Do
6. Land revenue budget Three Years.
7. Crop Forecast Report Do
8. Statement of experimental crop cuttings Do
9. Taluka Jamabandi statements in Form D (vide paragraph 2 of Revenue Books Circular I-I)
Do
10. Certificate of outstanding financial results on accounts of loans under land improvement and Agriculturists loans Act.
Do
11. Statement showing differences (short drawals etc.) between amount sanctioned for payment and amount paid on account of quarterly payment to mahars and jaglins.
Do
12. Statement on rural and urban wages. Do
13. Statement showing the condition of Trigonometrical survey stations Do
14. Other yearly statement Do
15. Mauzawar returns of inam fields Do
16. Statement of villages where patels and patwaris are working on be half of Government.
Do
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APPENDIX – C
List of old registers and documents
Serial No. Description of papers Period of retention Ref. to appendix
XXXVIII
(1) (2) (3) (4)
Revenue cases
1. Proceedings regarding grant under waste
land rules of 1865, 1876 and 1880 and
also regarding resumption and transfer of
grants (class II)
Permanent 2 of part I.
2. Proceedings regarding election of
leassees of either proprietary or patelki
right in villages granted under the waste
land rules of 1865 (class II)
Do 3 of part I.
3. Claims to jagirs , inams, palampat tenures
and the like not being disputes of
jagirdars etc. inter se or claims under
sec.5 of the pensions Act (class II)
Do 6 of part I.
Miscellaneous papers
4. Vernacular record of inam inquiry Permanently 1 of Part II.
5. Papers relating to yeomia grants or grants
of cash allowances
Do 2 of Part II.
6. Papers relating to mokasa Do 3 of Part II.
7. Papers relating to assignment of land to
Deostans (temples)
Do 4 of Part II.
Survey papers
8. Papers relating to survey and settlement Do 5 of Part II.
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Serial No. Description of papers Period of retention Ref. to appendix
XXXVIII
(1) (2) (3) (4)
which may be use for future reference.
9. All papers (other than registers handed
over by the survey Department) for
receord on the completion of revision of
assessment.
Do 6 of Part II.
10. Village map Two copies are to
be retained and the
rest are to be
destroyed on
receipt of printed
maps prepared at
the new settlement
sheets should be
preserved
permanently.
7 of Part III.
General
11. Papers regarding transfer of villages from
one district or takula to another district
or takula.
Permanently 11 of Part II.
12. Papers relating to Lonar lake Do 14 of Part II.
13. Papers showing water-supply in each
village.
Do 15 of Part II.
14. Papers showing rights of village officers
and zamindars of ex-pargana officers.
Do 21 of Part II.
15. Old Moglai papers of importance. Do 22 of Part II.
16. List of villages transferred from and to
the Hyderabad State
Do 25 of Part II.
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Serial No. Description of papers Period of retention Ref. to appendix
XXXVIII
(1) (2) (3) (4)
17. Old papers relating to the hugs of
joshipan
Do 28 of Part II.
18. Papers regarding sale of watans Permanently 30 of Part II.
19. Papers regarding mahar hugs Do 31 of Part II.
20. Papers regarding Kaz watan Do 32 of Part II.
Forest
21. Correspondence regarding recovery of
forest hugs of melghat Rajas.
Do 35 of Part II.
Inam registers
22. Registers of inam certificates Do 1 of Part III.
23. Faisal book of English record of inam
inquiry made by the Inams
Do 2 of Part III.
24. Inam registers in talukas Do 3 of Part III.
25. Dist. Regr. Of inam certificates Do 6 of Part III.
26. Dist. Regrs. Of intermediate mutations Do 7 of Part III.
27. Dist. Regrs. Of mutations in certificates on
or after 1st January 1898.
Do 8 of Part III.
Original survey and settlement registers
28. Measurers field book Do 9 of Part III.
29. Measurers pucca book Do 9 of Part III.
30. Classers field book Do 11 of Part III.
31. Bagait taluka Till next settlement
after which
12 of Part III.
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Serial No. Description of papers Period of retention Ref. to appendix
XXXVIII
(1) (2) (3) (4)
settlement officer
should recommend
period of retention.
32. Akarband Permanently 14 of Part III
33. Wasul baki Patrak of alienated villages
only
Do 15 of Part III.
34. Faisal Book To be eliminated
except in villages
where record of
rights has not been
prepared.
16 of Part III.
35 Phod patrak of alienated villages only Permanently Do
36. Classers registers Do Do
37. Pot pahani book of alienated villages
only.
Do Do
38. Kaoli patrak of alienated villages only Do Do
39. Pot kharab takta prepared at second
revision settlement
Do Do
40. Register of payment of rusums to ex-
paragama officer
Do 20 of Part III.
41. Patelki register Do 22 of part III.
42. Rotation register of patels and patwaris Permanently 23 of part III.
43. Patels and patwaris past officiation
registers
Do 24 of part III.
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Serial No. Description of papers Period of retention Ref. to appendix
XXXVIII
(1) (2) (3) (4)
44. Register of building sites and rents fixed
on them
Do 33 of part III.
Reports, statements and returns
45. List of anti-jagir tenants (old survey
papers)
To be kept until 12
years after
preparation of
record of rights in
jagir villages.
5 of part IV.
Waste land rules
46. List of villages in talukas Permanently 6 of part IV.
General
47. List of villages in talukas Permanently 14 of part IV.
48. Statement of waste villages Do 17 of part IV.
49. Statement of waste villages Do 19 of part IV.
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APPENDIX III
Section II, Serial No.2
Instructions for the registration and disposal of revenue records for
Ex-C.P. Districts.
Registration and Disposal of Revenue records.
The record room will be in charge of an officer not below the rank of an
Tahsildar, who will be styled the Record Room officer.
No person will be allowed to enter the record room except:-
(1) The record keeper and his assistant:-
(2) Any person specially authorized by the Sub-Divisional officer by an order in
writing;
(3) Officers whose duty it is to inspect the records.
2. All revenue records fall under one or other of the following heads:
(1) Settlement records;
(2) Registers, periodical returns and accounts;
(3) Mauzawar records, i.e. papers referring to villages;
(4) Kulliyat records, i.e. papers referring to subjects, which are not capable of
such classification.
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3. Settlement records will be arranged according to the instructions issued from
time to time by the Settlement Commissioner and the work of elimination in
regard to them will be carried out under separate orders issued by that officer,
subject to the approval of Government.
4. All registers and periodical returns received in the record room will be entered
in a register in form A. registers will be entered separately while periodical
returns will be made into bundle by the officer who sends them to the record
room and each bundle will be accompanied by a list of its contents signed by
the official concerned. The periods for which the various registers and returns
are to be retained are given in appendices I and J.
5. Mauzawar and Kulliyat records are classified under major and minor heads as
shown in appendix G. land acquisition and collector’s cases will be treated as
Kulliyat Records and not filed in the Mauzawar bundles, but a memorandum
should be placed in the Mauzawar bundle of each village affected, giving a
reference to the Kulliyat bundle in which the proceedings have been filed. For
land acquisition cases, this memorandum should state the area acquired and
the amount of revenue remitted. The particulars of this memorandum will be
entered in the record room register in from B.
6. The record keeper will maintain two registers which will show all the cases
deposited in the record room.
The register in from B will contain details of all cases field in the mauzawar
bastas. The register will be kept mauzawar, a sufficient under of pages being
allotted to each mauza.
The register in from C will relate to Kulliyat case. A fresh register will be
opened on the 1st October of each year and a fresh series of record room
numbers begun. Cases will be entered according to major heads, a sufficient
number of pages being allotted for each major head in the register.
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In district offices, where the space in the record room is limited, the
registers of vital statistics will be kept in the order in which they are
received. An index in the form prescribed below will be kept in order to
trace any register quickly when required :-
Serial no. Name of thana Sr.no. of registers for the
following years
(1) (2) (3)
1972-73-74 and so on.
In district offices where there is sufficient space in the record room these
registers will be kept thanawar in chronological order after entering them
in the record room registers.
7. (i) Mauzawar cases relating to every village must from a separate basta
wherein cases will be arranged chronologically in order of each major head.
Each basta will have a label showing the name and settlement number of the
village and Tahsil. In the case of small villages, which have few records, a single
basta may contain the records of more villages than one while in big villages
more than one basta will be used. The bastas of each taluka will have a
distinctive colour and will be arranged in order according to their settlement
numbers. Each rack or compartment should have a ticket showing the
numbers of the villages whose bundles are placed thereon.
(ii) Cases relating to nazul lands in towns where they have been regularly
surveyed and settled will however, from an exception to this rule. At the time
of survey and settlement, all old mauzawar cases relating to the lands in
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question will have been taken out and arranged by map sheets, the cases
relating to each plot number being put together; the old cases of each plot will
have been stitched to the settlement cases of that plot. These stitched cases
will then have been arranged in separate bastas according to the map sheet
and plot numbers of the cases they contain. Within each sheet bundle the plot
bundle will be arranged according to plot numbers. Cases regarding additions
and alterations to plans of buildings on Nazul land should be filed with the
lease case of the plot concerned.
Post settlement cases will be according to their sheet numbers in the
settlement bundles. They will, however be kept separate from the settlement
cases, which being required for reference only rarely and which being old are
liable to be damaged. If handled to frequently, should be put between two
stout prices of card-board. These post settlement cases should be arranged
within the bastas in chronological order. In each map sheet basta should be
placed a fly index volume consisting of 25 copies of Form B bound in a strong
paper cover and in this fly index volume the post settlement cases should be
registered. The number which a case bears in the fly index volume, will be its
record-room number and will be entered in red ink on its fly sheet. To render
from B suitable for records of cases relating to town lands, in place of name of
mauza and settlement number, sheet number or block No. and name of the
town should be entered.
(iii) Each basta must be easy to handle and should be flat on the racks. All
bastas should be of the pattern used in judicial record-room, i.e. it
should be tied by means of a newar tape stitched firmly at one corner
along the diagonal.
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7-A- Used up Kotwari books will be deposited in the taluka where they will be
arranged by the Kanungo in mauzawar bundles, each bearing a lable showing
the letters of the alphabet it contains.
8. Kulliyat cases, other than cases regarding the land record staff, will be filed
according to major heads a separate bundle or bundles being allotted for each
major head.
Each bundle will bear a lable showing the number and name of the major head
of the papers contained in it and the year to which they relate. For cases
concerning Talathi and Circle Inspectors personal files should be opened, one
for each officer to which all papers concerning him should be added from time
to time.
9. The record-keeper is responsible for checking the classification of papers in
files A&B and the correctness of the period of elimination marked on the case,
before the record is deposited and should bring any mistake to the notice of
the record-room officer. When the record contains documents belonging to
private persons, the record-keeper should see that the following orders in
paragraph 22 of revenue Book Circular II-I have been complied with and if not
should submit the case for the orders of the Record-room Officer :-
When the final order is communicated to a part v the should at the same time
be informed that he will be at liberty to take back any original document after
the period of appeal has expired or the appeal has been decided and that any
such document not taken by him within one year will be liable to be destroyed
with the case when it falls due for elimination. A note should be made in the
order sheet of every case in which documents have been produced that such
action has been taken.
10. Miscellaneous papers not registered as revenue cases and not likely to be
required for future reference will be tied in monthly bundles for each year,
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marked “Monthly bundles for the year”. Such bundles will be eliminated after
one year.
11. A register in from D will be kept by record-keeper to show records sent out of
the record-room, with separate pages for each officer. A similar but separate
register will be kept, for records sent to the copying branch. Whenever a
record is removed from the record-room a memorandum in from E should be
placed in bundle from which it has been withdrawn.
Elimination of Revenue records
12. Before any revenue record is destroyed, care should be taken to separate
therefore all documents belonging to Government which have not been
superseded by the final order in the case or impounded. In particular, care
should be taken that no paper relating to a Government right or title is
destroyed. Such documents will be forwarded to the Collector for orders, with
a statement of the acts.
13. The work of elimination will be carried on throughout the year under the
supervision of the Record-room officer and a monthly statement will be
submitted to the collector showing the progress of the elimination work.
14. The record keeper will from time to time consult the registers of records and
ascertain in what bundles there are old B files of more then 12 years. C papers
are filed in separate bundle immediately on their receipt, marked “C files of
year” and these papers should be eliminated after one year.
The record-keeper will remove from the bundles all such files and papers and
in the case of B papers will note in the record-room register and on the fly
sheet of the case as will the fact and date of elimination of each file.
15. In order to facilitate the elimination of records relating to cases under the land
Improvement and Agriculturists Loans Acts, Tahsildrs should submit in from in
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form F to the Collector every year in April and October, lists of loans which
have been recovered in full and the fact of the repayment of the loan should
be entered by the revenue record-keeper in red ink in column 7 of the record-
room register (From B) and on the record of the case relating to the grant of
the loan.
16. Old Marathi revenue records should in no case be destroyed without the
previous sanction of the Governor in Council.
17. The destruction of eliminated papers except Khasra and Jamabandis will be
carried out by tearing them up care being taken to see that Court Fee stamps
are dulu cancelled. Thereafter the papers will be disposed of under the orders
of the Collector.
The eliminated khasras and jamanandis will be sold by public auction. The sle
proceeds should be credited to Government as record-room receipts.
Appellate Records in Commissioner’s Courts
18. The records of appeals in the Commissioners Court should be preserved for a
period of three years from the date of the Commissioner’s orders. At the time
of elimination the Commissioner’s order together with the order of the
Government in Council if any should be separated from the record and
retained in a yearly bundle whci should be destroyed after a period of 12
years.
Appellate Records in Collector’s Courts and in the court of Sub-
Divisional Officers
The records of appeal in the Collector’s Court and in the court of the sub-
divisional Officer should be filed with the records of the original case and
destroyed along with the letter.