Making an Information Disclosure

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Guidance for CRC:

Making an

Information Disclosure

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About making aninformation disclosure

Information you will need

to make your disclosure

Using the on-line CRC registry

What happens now?

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Using this document

This document is part of a series of guides designed to help you comply with the requirements of the

CRC Energy Efciency Scheme.

This guide is aimed at private and public sector organisations who have read Am I In? A guide to

qualication and organisational structure and have decided that they need to make an information

disclosure to comply with their obligations under the Scheme.

This guidance is based upon the CRC Order laid before parliament in February 2010. You should make

sure that you are using the most recent version of our Guidance and contact our helpdesk at

[email protected] seek independent legal advice if you have any questions

regarding the requirements in the nal legislation.

Although reference is made to legislative obligations, following this series of Guidance is not in itself

obligatory. However if you do follow it, subject to any revisions in updated Guidance, you will normally

be doing enough to help your organisation meet its legal obligations in relation to the obligations of the

Scheme that are covered by the particular guides.





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About making an information disclosure

This guide should be used by any organisation

that has assessed its qualication status and

has decided that it has to make an information

disclosure under the CRC scheme. It sets out:

the information you have to provide in making

your disclosure;

how and when to make your disclosure; and

what happens if you dont comply.

What information must my organisation provide

to make its disclosure?

The information that you will be asked to provide

to make your disclosure can be divided into the

following areas:

(a) Information about your organisation

(b) Contact details for individuals within

your organisation

(c) Meter and electricity information

Further detail is given later in this section.

Who should make the disclosure?

Qualication for CRC must be assessed on

the basis of the qualifying electricity supply to

the whole organisation or, if you are part of a

group of undertakings, for the group as a whole.

Undertakings or public bodies that have a metersettled on the half hourly market but that are

not required to register as a participant should

make their information disclosure independently;

however, if you are part of a group of undertakings

or public bodies we encourage you to make your

information disclosure as a group on behalf of

your group members, to reduce the administrative

burden. Where this guidance refers

Does my organisation need to make aninformation disclosure?

You should already have read Am I in? A Guide to

Qualication and Organisational Structure to nd

out if your organisation needs to take any action

to comply with CRC.

If your organisation had at least one half hourly

electricity meter (HHM) settled on the half hourly

market in the qualication year 2008, but your

total qualifying electricity supplies through all

HHMs (i.e. both settled and non-settled supply

and dynamic supply) was less than 6,000 MWh,

you must make an information disclosure

under CRC.





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About making an information disclosure

to organisation please treat this as a reference to

undertaking, public body and group also.

How and when do I make my disclosure?

You will need to make your information disclosure

via the CRC on-line Registry (a web site that we are

using to collect information for the CRC), between

1 April and 30 September 2010.

How long will it take to make my disclosure?Provided you have collected the information

you need beforehand, completing your on-line

registration should only take approximately

30 minutes.

How much does it cost to make an

information disclosure?

There is no fee for making an information

disclosure.

What happens if we do not provide

the information?

An undertaking or public body may be ned if it has

to make an information disclosure, but doesnt do

it by 30 September 2010, or if its list of meters is

incomplete. There is a ne of 500 for each settled

half hourly meterfor which you are responsible and

have not disclosed.

Why does government require our organisation to

make an information disclosure?

The information you disclose helps the Government

understand more about energy use and ensures

that all HHMs settled on the half hourly market

have been accounted for.





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Information you will needto make your disclosure


What happens now?




Contact details for individuals

within your organisation

Information about your organisation

Meter and electricity

supply information

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This section explains the information you will

need to collate in order to complete the on-line

information disclosure process.


Each organisation making a disclosure should provide

the following information:

Registered companies: registered company

number or registered name. The system will providethe registered address and standard industrial

classication for economic activities (or SIC code)

if you have one.

Other organisations: : if you are representing an

organisation that is not a registered company,

please provide its name and main place of business

or headquarters.

Organisation type: whether your organisation is a

company, public body, organisation of individuals.

Location: please provide the country within

which your organisation is located or, if you are

representing a company group, within which your

parent company is located (England/Wales, Scotland

or Northern Ireland). If you are representing a

public body please provide the country within which

your organisations headquarters is based.

Overseas ownership: if your highest UK parent

has an ultimate parent based overseas, you

will need to provide the name of the worldwide

parent organisation and its registered address

or headquarters. If you are an overseas company

with no UK subsidiary you will need to contact us.

Contact details for individuals withinyour organisation

You must nominate three individuals to take

responsibility for your information disclosure.

You must also provide contact details for them.

These three individuals should be:

Senior ofcer contact. You will need to nominate,

and disclose the name of, a director or a person

of equivalent status to act for your organisation.

Any nes and statutory notices will generally

be served on this individual. The nominee must

be someone senior enough to act on behalfof the organisation i.e. someone exercising

management control. It cannot be a third party.

- For a registered company this would be

a director.

- For a public body or other type of

organisation it would be a director or person

of equivalent seniority.





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Primary and secondary contacts. You will need

to nominate, and disclose the name of, two

individuals to be primary and secondary contacts.

They will be responsible for any administration

in relation to the CRC. We will contact these

individuals from time to time if there are actions

you need to take. This role could suit someone

who is responsible for energy management or

environmental compliance. The primary and

secondary contacts must be different people.

One of these contacts may also be the senior

ofcer contact.

For each contact you must provide the following

information: name, job title, organisation name and

address, e-mail address, phone number (and also

mobile number, if applicable).

Meter and electricity supply information

Follow the steps below in order to collate themeter and electricity supply information you will

need to disclose.

Step A: collate meter informationRecord a list of all the half hourly electricity

supplies you were responsible for during the

qualication period:

If you are choosing to make a disclosure as a

group then take the group structure of your

organisation as the one in place at the end

of the qualication period (i.e. for Phase 1 on

31 December 2008). For further information

on dening your CRC organisation see theaccompanying guidance document Am I in?

A guide to qualication and organisation

structure: Section 2: Detailed guidance for the

public sector page 19 or Section 3: Detailed

guidance for the private sector page 31.

Include all the electricity supplies measured by

any half hourly meter (HHM) received by your

organisation in 2008.

Important:Keep a record of all the information

sources that you use to complete the steps

below and keep the information sources

themselves. We may ask you to present them in

the future and you may need to refer to

them again.




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This includes all remotely read automatic meter

reading (AMR) meters, as well as the settled HHM

types listed in Annex 3: Meters and metering

page 32 of this guidance document.

To understand which electricity supplies your

organisation was responsible for, you must

account for supplies for which you:

had a contract with a supplier to purchase

electricity; and

received the supply via a metering device

that measures electricity supply for charging

purposes meter; and

paid for

For further information on determining the

supplies for which you are responsible see

Annex 1: Denition of supply page 25 of this

guidance document.

Remember: Include all electricity supplies

you were responsible for during the

qualication period.

You do not need to include any new meters that

you have acquired since the qualication period.

You should not remove from your list any meters

that you were not responsible for after the end of

the qualication period

Make a note of the meter details for each supply

(i.e. whether it is settled on the half hourly market

and, where relevant, the MPAN (Meter Point

Administration Number) or MPRN in Northern

Ireland (Meter Point Reference Number) Please

refer to Annex 3 - Meters and metering page

32 of this guidance document which denes

the different meter types for the purpose of

determining whether you qualify for CRC.

The list of both settled and non-settled meters you

have collected will be useful to collate your energy

data. You will also need to submit the list of MPANs

to the on-line registry (see below).

Step B: collate the volume of electricity for

each of your half hourly supplies during the

qualication period

Collate information about how much electricity was

supplied during the qualication period for each ofthe settled and non-settled meters in the list from

Step A. To do this you can use:

the meter and electricity consumption data that

we sent to your settled HHM billing address(es)

during 2009

data from the relevant electricity supplier

electricity bills

meter readings




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Record the volume of electricity supplied during

the qualication period for each supply in the

list from Step A and retain the information you

used as evidence. You will need to enter this

gure into the CRC Registry when you make your

information disclosure.

Step C - Uses of energy that you do not need to

count (excluded use)

Not all energy use is included in CRC. Supplies forsome uses are outside the scope of the scheme

therefore you need to identify them. Remember

that, for the purposes of making an information

disclosure, you need to declare half hourly and

dynamic electricity supply only.

Uses that you do not need to count are:

supply for the purposes of domestic

accommodation

supply for the purposes of transport

energy that is supplied to you but that your

organisation does not consume at all for its

own use. The exception to this is where a

landlord organisation is supplied with energy

but that energy is partly or entirely consumed

by its tenants. In this case, the landlord is still

responsible for the supply

electricity used for the purposes of distribution,

generation or transmission by an organisation

that has a licence for such activities under the

Electricity Act 1989

Street lighting in Northern Ireland

The above list refers to half hourly electricity

supply only. Please refer to the following

references for further information:

Annex 1 - Denition of supply page 25 of this

guidance document.

This explains the rules for determining

responsibility for supply, including landlord/tenant

situations.

Annex 2: Electricity you should not account for

- page 27 of this guidance document. Explains

which uses of energy are excluded from CRC.

We have also produced a separate guidance noteSupply rules which provides further detail.

What happens next:

You should record the amount of energy that you

were supplied with during 2008 that you do not

need to count under CRC (that is, your excluded

use that you calculated in Step C).




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You should then subtract this gure from the total

amount you calculated under step B.

You must retain the information you used

as evidence.

If you do not have any excluded supplies,

the amount calculated for Step B is your

total qualifying HHM electricity supply in the

qualication period.

If you have excluded supplies, you need to

deduct these (step C) from your total during the

qualication period (step B) to calculate your total

qualifying electricity supply.

Step D: check the meter and electricity supplyinformation you need to provide

The information you need to disclose depends

on your total HHM electricity supplies during

the qualication period (i.e. the results of the

calculation in Steps A to C).

I. If your HHM electricity supplies were at least

6,000 MWh HHM electricity in the qualication

period, you must participate in the CRC. (Step B

minus Step C) You must therefore register as aparticipant and should refer to the accompanying

guidance document Registering as a CRC

Participant. This guidance document Making an

Information Disclosure does not apply to you.

Checklist

If you have completed Steps A to C you should

now have:

- a list of the half hourly electricity supplies

for which you were responsible during the

qualication period (Step A)

- details of the meters for each of those supplies,

including the MPAN for settled HHM (Step A)

- a calculation of your total HHM electricity

supplies during the qualication period which

count towards CRC (Step B)

- a record of all of the information you used tocompile and calculate each of these points




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II. If your total HHM electricity supplies were at

least 3,000 MWh but less than 6,000MWh HHM

electricity in the qualication period, you must:

make an information disclosure which must

include:

- the information listed in sections (a) and (b) of

this document

- list of all your settled HHMs by providing the

MPAN for each (from Step A)

- your total HHM electricity supply during the

qualication period (from Steps B to C)

III.If your total HHM electricity supplies were

less than 3,000 MWh in the qualication period,

you must:

make an information disclosure which includes:

- the information listed in sections (a) and (b) on

page four of this document

- list of all your settled HHMs by providing the

MPAN for each (from Step A).

Important:We intend to carry out audits on

the structures of those organisations that have

made an information disclosure. We may impose

nes where an information disclosure is not

made on time or is incomplete. Please see our

accompanying guidance document

Am I in? A Guide to Qualication and

Organisational Structure,for advice on dening

organisation structures.




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Using the on-line CRCRegistry





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Making an information

disclosure on-line

Preparing to use the registry

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Organisations that need to make an information

disclosure must do so via the on-line CRC Registry.

This section explains how to get ready to use

the registry, then how to make an information

disclosure via the on-line CRC registry.


What security arrangements are in place?

To prevent any unauthorised access to theinformation that you give us, access to the CRC

on-line registration system will be underpinned

by the Government Gateway (GGW) security

arrangements. Your organisation may already

be registered on it e.g. to make use of Electronic

VAT Returns, Employer Direct Online and PAYE

Online for Employers. For more information on the

Government Gateway, please visit

www.gateway.gov.uk

How do I log in? When you log on to the CRC

system for the rst time, it will create a

username and password. If you are already

registered with the GGW you can use your existing

registration details.

Do I have to complete my information disclosure in

one go? No, you will be able to save and exit the

CRC system at any time during your information

disclosure and then return at a later time.

Who needs to complete my information disclosure?

You may give access to anyone (either within

your organisation or a third party) to ll in the

information. However, the contact details provided

must relate to one of the three individuals

described in Section 2: Information you will need

to make your disclosure - (b) Contact details forindividuals within your organisation page 7 of this

guidance document.

What is my registration number? This is a unique

serial number that identies your organisation

in the on-line registry. The system will allocate

this to you automatically when you make your


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Making an information disclosure on-line

You must make your information disclosure using

the CRC on-line information disclosure form. It

leads you through the process of submitting your


1. Choose registration type

You will be asked to indicate which type of

registration you are making. If you had at least

one settled half hourly electricity meter in 2008

and your electricity supply through all half hourly

meters was less that 6,000MWh during that year,

after having deducted any excluded use, you should

select make an information disclosure.

2. Please provide details of your organisation,

or the highest UK parent organisation if you are

part of a group

The rst few screens ask for information

described below.

Organisation type and address

Please tell us the type or organisation from the

following: company,public bodyor organisation

of individuals.

Enter the name of the organisation, or the highest

parent if you are a group.

Company

The system has a company address look-up facility

based on data held at Companies House. This will

bring back a list of options if you type in part of

your company name or registered number

Public body

If you are a public body you should dene the

type of body further by selecting from the

options presented:

The system will lead you through the registration

requirements. We have included screen shots

below where we believe it will help you tounderstand what is required and how to enter the

information. You can save and exit at any time.

The screen shots shown on the following pages

are taken from the test version of the CRC

Registry prior to the live version having been

fully completed. The screens may look slightly

different when you come to register.

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You can enter part of the name of the organisationand then identify the correct option from theinformation shown on the system. If yourorganisation is not listed in the system, pleaseenter the organisation name and it will be added tothe database.

Organisation of individualsPlease select the closest match from the dropdown list:

You should enter the full name of the organisationand its main business address.

Country where UK registered ofce is locatedPlease select from the drop down box (England/Wales, Scotland, N Ireland). If you do not have aregistered ofce, please use your main place ofbusiness or main ofce.

SIC (Standard Industrial Classication foreconomic activities) codeIf you are registering as a company, the system willinsert this data for you. If you are registering as anyother type of organisation, this does not apply.

Overseas organisation detailsPlease indicate whether your organisation is asubsidiary of an overseas parent. If yes pleaseprovide the name and address. This should be the

highest worldwide parent.

3. Primary and secondary contacts

Please enter contact details for your primary

and secondary contacts. They must be different

individuals, but they can be the same as the senior

ofcer contact.

We will communicate with these contacts via the

e-mail addresses that you provide.

4. Senior ofcer (Person exercising

management control)

You should enter the details of a director or senior

ofcer of the organisation, or parent organisation if

you are part of a group.

5. Enter information about individual half hourly

electricity meters

You will be asked to enter the list of settled half

hourly meters that you were responsible for during

the qualication year into the following screen(the list you have collated for Step A above). You do

this by providing the MPAN/MPRNfor each meter.

In Northern Ireland the equivalent number is an

MPRN. Where we refer to MPAN, please treat this

as a reference to MPRNs also.

You will see the following screen:

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You will see the following screen:

The system gives you the option to enter the

settled half hourly meter information in two ways:

(1). You can type the MPAN/MPRNnumbers directly

into the system using the meter registration

number eld towards the top of the screen.

As you enter the meter numbers onto the system,

they will appear in a list in the middle of the

screen. An error message may be displayed under

the circumstances described below (see Check

settled half hourly electricity meter data).

(2). You can also upload a text le containing alist of all of the MPANs. To do this, use the

browse button at the bottom right hand side

of the screen to nd the le you want to upload

and click import le The next step provides

further detail on this.

Once you have nished your list, click on the button

at the bottom of the screen marked Next.

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What do I do if I have an Excel spreadsheet le

rather than a text le? Excel les can be converted

into text by selecting File then Save As and

choosing the *.txt le option from the Save as

type drop down box.

What do I do if I have more than one list of MPANs?

If you have a number of lists covering your

organisation, you will be able to upload each list

separately. You do not need to combine thelists beforehand.

Check settled half hourly electricity meter data

The system will check each MPAN against our

master list of all HHMs and play back the numbers

that you have entered.

The system will then produce a warning message

against any meter numbers where there seems to

be a problem, i.e. meter numbers that:

do not appear on our master list

someone else has already claimed

are not in the correct number format

The screen that will display any errors is shown

below. If the screen shows that warnings have

been issued, you should select review warnings.

You should check that you have entered your meter

numbers correctly and edit accordingly. If there

are errors in an uploaded le you can correct these

outside of the system and upload your le(s) again

if you wish.

Once you have nished your corrections, click on

the button at the bottom of the screen markedNext.

If you think that your list does not contain any

errors, even though warnings have been issued,

you should click on next. The Registry will accept

your input and you can continue with registration.

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We will investigate any unresolved errors and may

ask the primary contact for further information in

due course. This will not prevent you being able to

submit your information disclosure

6. Enter qualifying HHM electricity supply data

during qualication year

On the next screen you will be asked to record

information about your total HHM electricity

supply during the qualication period. This is thecalculation set out in Step B above; it includes

electricity from all types of HHM (not just settled

HHM). The gure that you enter must include your

excluded supplies, that is, you must not deduct the

gure that you calculated in Step C. The excluded

supplies will not play a part in determining

whether you qualify as a participant or need

to make an information disclosure but you do need

to account for them

The screen below explains the information you are

required to enter.

If your total HHM electricity supplies were less

than 3,000 MWh in the qualication period

(organisation type III in Step D above), tick Yes

in response to the rst question; otherwise

tick No.

If you ticked Yes, then you will not be asked to

report a value for that supply.

If you ticked No (organisation type I or II in Step

D above), enter the value for your total HHM

electricity supplies in the qualication period.

There are then two statements relating to excluded

use (below). You should tick the appropriate radio

button if either of these apply, otherwise click on

next When I remove excluded supplies from

my qualication amount this results in my

qualication falling below 6000MWh.

I have no supplies for excluded uses.

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Once you have nished your entry, click on the

button at the bottom of the screen marked Next.

7. Summary of data entered and information

disclosure submission

The system will now display the data you have

entered and you may edit or add to any of the data.

Once you are satised, please click on Submit.

Your disclosure is now complete. The system will

allow you to download a summary of the data that

you have entered.

You have now met the requirement to make aninformation disclosure.

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What happens now?About making aninformation disclosureInformation you will need



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Re-assessment o qualifcation or

the next phase o CRC


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What happens now?

As you have made an information disclosure and

are not required to register as aparticipant, you

do not need to collect and report any future supply

data, or to purchase allowances.

We may, however, need to contact you from time

to time and you must also contact us under certain

circumstances as described below:

Requests for further information:

We may contact the primary or secondary contactfor further information if we have any queries

about your meter numbers or your HHM

supply gure.

Notifying us of changes to organisation structure:

You should let us know if your organisation takes

over another organisation that is registered

as a CRC participant or is a signicant group

undertaking of a participant organisation because

you will need to register as a participant. You can

do this by emailing us [email protected]

Re-assessment of qualication forthe next phase of CRC:

CRC runs in phases, each of which will be

preceded by a qualication year. Each organisation

which has at least one settled half hourly electricity

meter during a qualication year will need to

re-assess its qualication status for the next

phase based on their electricity supply during the

qualication period.

The introductory phase lasts for three years and

will run from 1 April 2010 until 31 March 2013.

As noted above, the qualication year for this

phase was the calendar year 2008.

The next phase (phase 2) of CRC starts on 1 April

2011 and will run for seven years. The qualication

year for phase 2 is the nancial year 2010/11.

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What happens now?

Qualication letters: We will be sending out

letters detailing re-assessment of qualication

and meter information for the period 2010/11.

These letters will be sent to primary and

secondary contacts during the summer of 2011.

You should re-assess the supply for which your

organisation is responsible and your supply

during the qualication period.

Even If your qualication status does not

change, you must re-register and conrm your


The CRC system will present you with a partly

completed form for you to re-afrm your details.

We will send out a full explanation with the

qualication letter in 2011.

How can I get help?

If you have any queries relating to your energy

supply or your meters you should contact your

energy supplier.

The on-line registry contains guidance to help

you understand what you need to do, but if you

have any questions, please contact the helpdesk

at [email protected],quoting

your registration number.

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AnnexesAbout making aninformation disclosureInformation you will need



What happens now?

Annexes

2 - Electricity you should not

account for

3 - Meters and metering

1 - Denition of supply


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Annexes

Annex 1 - Denition of supply

Organisations must work out if they are

responsible for a half hourly electricity supply

for the purposes of CRC qualication, following

the criteria set out below.

Supply

In CRC an organisation receives a supply when

it has an agreement with another organisationfor the supply of energy. For the purposes of

qualication for CRC this is half hourly electricity.

On the basis of the agreement the customer

receives the supply of electricity via a metering

device that measures electricity supply for

charging purposes half hourly and pays for the

quantity received.

The supplier can be either a licensed or an

exempt supplier or any other third partyorganisation. In this way, if you buy energy through

a third party provider, a broker or as part of a

facilities management company you will retain

responsibility for emissions of the electricity you

have been supplied with.

For example, where Organisation A buys

electricity from an authorised licensed supplier,

this electricity counts as a supply to A.

Responsibility for this supply in CRC rests with

A. Alternatively, Organisation A may be buying its

electricity from a facilities management company.

Even if it is the facilities management company,

and not A, which has the contract with the

authorised licensed supplier, A will be responsible

for that supply of electricity in CRC. This is because

the facilities management company buys energy

not for its own use, and the energy is in fact used

by organisation A. This applies whether the supply

is delivered to A by the facilities management

company or a third party supplier. There are four

key points for assessing supply. The answer to all

the following questions must be yes for the supply

in question to count as supply under CRC:

1. Is there agreement between two parties that one

will supply electricity to the other and that the

recipient party shall pay the supplying party?

2. Does the recipient party receive a supply further

to that agreement?

3. Is the electricity supplied via a metering device

that measures electricity supply for charging

purposes or is it a dynamic supply?

4. A supply of electricity or gas is made at the time

it is received.






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Landlord/tenant arrangements

Where a landlord receives an electricity supply that

is dened as CRC qualifying supplies and provides

some or all this supply to the tenants, the landlord

remains responsible for that energy use under CRC.

Therefore:

If you are a tenant and were responsible for the

supply of electricity in 2008 you, or your parent

organisation, will be responsible for the supplywhen dening qualication for CRC.

If your landlord was responsible for the supply

in 2008 it, or its parent organisation, must

include that in the consideration of whether it

meets that qualifying criteria for CRC or not.

A landlord organisation can acquire a directed

utility status under the Climate Change Levy

regime (pursuant to the Finance Act 2000) for

the purpose of collecting the levy on behalfof its tenants. However, you should note that

this has no relevance for the purposes of

CRC. These organisations will be treated as

landlord organisations.

Facilities management and third party supply

If your organisation is supplied with electricity via

a facilities management company or any other

third party supplier that is not your landlord (where

relevant), you are responsible for the supply of

energy you receive. Even though it is the third party

organisation that receives the electricity supply

from the energy supplier, in CRC you receive and

are responsible for the supply of electricity from

your provider.

Likewise if your organisation operates a facilities

management company or any other third party

supply contract (not in a landlord capacity) then you

are not responsible for the electricity that you do

not use yourself. This is classied as unconsumed

supply in the CRC.

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Annex 2 - Electricity you should notaccount for

If, as a result of deducting electricity supplies,

your qualifying supply is below 6000MWh you do

not need to register as aparticipant. In this case

you must make an information disclosure. These

subtractions apply for the whole of the phase.

Exclusion of domestic energy-use

Energy that is supplied for the purposes of

domestic accommodation is not included in CRC

unless it is provided in relation to any of theactivities described in the Table below.

This supply should be deducted when you calculate

your total half hourly supply for the purposes of

determining if you qualify for CRC.

The following are examples of domestic

accommodation which is not included in CRC:

private owner occupied housing, accommodation

provided on caravan/camp sites, accommodation

provided on travellers sites, emergency temporaryaccommodation, rented/social housing (most forms).

However, energy-use provided for accommodation

for the following purposes is included in

CRC and you must take this use into account

when determining your half hourly qualifying

electricity supply. Please see Table 1 Domestic

accommodation included in CRC.

There are some instances where you will notneed to account for electricity supplied toyou. These are:

supply for the purposes of

domestic accommodation

supply for the purposes oftransport

energy that is supplied to you but that your

organisation does not consume at all for

its own use. The exception to this is where

a landlord organisation is supplied with

energy but that energy is partly or entirely

consumed by its tenants. In this case, the

landlord is still responsible for the supply

electricity used for the purposes of

distribution, generation or transmission

by an organisation that has a licence or

is exempt from the requirement to hold

a licence, for such activities under the

Electricity Act 1989

Street lighting in Northern Ireland in

Phase 1 only

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Mixed use buildings

If you operate within a mixed use building, the

electricity supplied for domestic accommodation

within this building should be calculated and

removed from your total half hourly supplies when

determining qualication. This can be done usinga sub-meter or by using estimation/approximation

techniques as described below.

Where there is no sub-meter in the building, you

should determine the split between electricity

supplies which are to be included in CRC and that

which is to be excluded by calculating on the basis

of an estimate of your electricity supplies through

half hourly meters.

The appropriate technique for this estimate is a

pro rata comparison. You should use actual meter

readings for a period to derive a daily supply rate

for the building and then gather evidence of all

units and appliances that are supplied by energy for

CRC (i.e. non-domestic) purposes. This evidence

should be used to arrive at an estimate of qualifying

electricity supplies. This evidence should be

retained in your Evidence pack in case we ask for it.

The half hourly energy supplies which are used

in their entirety for domestic use should always

be removed - ie there is no option to include if it

cannot be measured. There is discretion however

where there are communal areas in mixed use

buildings (please refer to the section below) which

provides further information. This use can be

included if the organisation so wishes.

Is the property used solely fordomestic purposes?

YesNo

Is the domestic accomodation provided for the

purposes of education, employment, religion,

recreation or care services?

YesNo

Is the energy consumption

associated with domestic use, sub-metered?

YesNo

The energy

consumption should

be included in CRC.Examples include

university halls of

residence, police

section houses,monasteries, hotels

and residential

care homes

The energy

consumption

should be excludedfrom CRC

The energy

consumptionassociated with

domestic use

should be excluded

You will need to use

estimation techniques

to account for your

domestic energyconsumption. This

should be excluded

from CRC.

Figure 16: Summary for mixed use buildings

ActivityExamples of specic useincluded in CRC

Education University halls of residence,boarding schools

Employment Police section houses,nurses accommodation

Service Monasteries, nunneries and othersimilar religious establishments

Recreation Hotels, hostels and bed

and breakfastsCare services Hospitals, care homes, care

homes with nursing homes andrehabilitation centres

Table 1: Domestic accommodation included in CRC

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Communal areas

Energy supplied for communal areas of a property

solely used for domestic accommodation is

excluded from CRC.

It is up to you and other organisations sharing

communal areas in mixed use buildings whether

or not you treat them as part of the domestic

accommodation. You can either:

treat them as part of the domesticaccommodation and so remove the energy

supplies used for communal areas when you are

calculating your qualifying electricity (default

position); or

to avoid the need to include or remove supplies,

you can decide that all energy-supplied for

communal areas is not treated as domestic

accommodation and is therefore included

for qualication. Whatever decision you make this decision must

be applied for the entire phase.

You must maintain a record of what the decision

was, and how it was made in your Evidence pack.

Exclusion of transport-related energy use

Energy supplied for the purposes of transport is

excluded from CRC.

For the purpose of CRC energy is consumed for

the purposes of transport where it is used by

certain types of transport which are listed in Table

2 Transport equipment included and excluded

in CRC.

This supply should not be included when youcalculate your total half hourly supply for the

purposes of determining if you qualify for CRC.

Where your organisation uses half hourly electricity

for transport in situations where there is no sub-

metering in place you can decide at the point of

registration, if you wish to include in CRC transport

related supplies that are not sub-metered. Whatever

you decide, this decision will apply for the rest of the

phase, and you will be required to maintain evidenceof this decision in your Evidence pack.

Transport equipment is divided into four categories.

All other transport is included in CRC.

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Transport Excluded from CRC Included in CRC

Road going vehicles

All vehicles which require a licence(including a nil licence) under theVehicle Excise and RegistrationAct 1994 or are exempt from thisrequirement under the provisions ofthat Act. Vehicles which are required todisplay a certicate of Crown exemptionunder regulation 31 of the Road Vehicles

(Registration and Licensing) Regulations2002 are also excluded.

Vehicles operating without a licence such ason-ste vehicles.

(Subject to the denition of transport some forklifts,drill rigs, non-road going mobile or oating cranes andexcavators may be included in CRC)

Vessels

Vessels, meaning any boat or shipwhich is self propelled and operatesin or under water (this would includehydrofoil boats, air cushion vehicles,submersibles, oating craft, shingvessels, pleasure boats, hovercrafts,warships and wooden ships).

Aircraft

Any self-propelled machine that can

move through air other than againstthe earths surface.

Train and Railways

All trains, as dened section 83 of theRailways Act 1993.

All network services (as dened bysection 82 of the Railways Act).

Energy used in relation to railways to provide heating,power or lighting to a building.

Table 2: Transport equipment included and excluded in CRC

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Electricity not for own use

Where a person A receives a supply of electricity

that is then consumed by others (A does not

consume it for its own use), A is not responsible

for that unconsumed supply.

As an example, a facilities management company

is in fact providing a service to its client, it is not

using energy for its own company. The facilities

management company is therefore not responsiblefor the supply in CRC. If however a person A

receives a supply of electricity that is partly

consumed by others (A does consume some of it

for its own use), it is responsible for the portion

it consumes.

This does not apply to landlord/tenant

arrangements.

Public lighting in Northern Ireland

Half hourly electricity supplied for the purpose ofpublic lighting in Northern Ireland is excluded in

Phase 1 only.

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Annex 3 - Meters and metering

Settled half hourly meters

A settled half hourly meter:

(a) is able to measure electricity supplied at least

every half hour; and

(b) is used by electricity generators, suppliers,

distributors and transmitters to calculate

the balance or imbalance between electricitygenerated and consumed.

This denition deliberately does not take into

account the mandatory requirement to install these

meters. This is because the mandatory threshold

for installation of settled half hourly meters

is not consistent across the United Kingdom.

The denition is instead based on the technical

characteristics of settled half hourly meters and on

the function they perform.

Electricity suppliers use half hourly meters (HHMs)

to calculate your bill. There are four types of

metering which can be settled on the half hourly

market. These are:

mandatory HHMs (which are HHMs required to

be installed in certain situations)

voluntary HHMs

half-hourly light meters

Mandatory HHMs

Mandatory half hourly meters are required where

a sites average peak electricity demand exceeded

100kW in three out of the previous 12 months.

Voluntary HHMs

Voluntary half hourly meters have, in most cases,

been installed on a voluntary basis. They are

installed because an organisation wants their

electricity settled on the HH market or because

it wants to collect data on their electricity

consumption for energy management purposes.

Half hourly light meter

HH light meters were introduced in April 2009 and

are designed to be an alternative to traditional halfhourly settled meters, as they are able to provide

HH data at a lower cost. The data recorded by half

hourly light meters can be used for settlement

purposes. In CRC, these meters are therefore

counted as HHMs settled on the HH market. As

they were only introduced in 2009, they will not be

relevant for determining qualication for Phase1.

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Non-settled half hourly meters

A non-settled half hourly meter is able to measure:

electricity supplied at least every half hour; and

the majority of electricity supplied to a premises.

Automatic Meter Reading (AMR) meters are non-

settled half hourly.

Automatic Meter Reading (AMR) meters

AMR meters have been developed for electricity

supply not measured by traditional HHMs. These

meters provide consumers with access to half-

hourly data of their energy consumption. CRC will

only capture AMR meters, which are the main

meters measuring the electricity for charging

purposes, not a sub-meter or clip on device. In

CRC, AMR meters must be read remotely either

by customers or a third party and that data madeavailable to the customer.

A meter will now be dened as an AMR meter

for electricity under CRC if it meets the following

four criteria:

The meter needs to be capable of capturing

consumption data on at least a half hourly basis;

The meter must be the main meter for electricity

for charging purposes for that supply and not a

clip-on or sub metering device.

The meter is read remotely (Read remotely

means that the data is not accessed at the meter

itself. The remote reading may be done by the

customer or a third party)

The electricity consumption data needs to be

made available to the customer.

The denition now reects the fact that AMRmeters might not be read directly by the

customer but instead may be read by a third party

organisation that makes the data available to

the customer.

Pseudo HH supply

Also referred to as unmetered supply (UMS),

pseudo half-hourly supply is a technique for

calculating half hourly electricity consumption

where the supply is unmetered.

This data is used for settlement purposes

and so in CRC is counted as an HHM settled

on the half hourly market. Pseudo half hourly

Unmetered supply falls within two categories

dynamic or passive. Only dynamic supply counts

towards qualication.

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Dynamic supply Is characterised by: (i) a set of

equipment that is xed to land that performs a

common function (eg street lighting) (ii) one of the

set is metered (eg a lamp post) and (iii) the existing

meter point is used as a benchmark to determine

the overall supply to the entire set of equipment

over a given period.

Passive supply - allocates the un-metered

supply across the HH periods by a mathematical

relationship of annual burning hours to the

daily time of sunrise and sunset, in the example

of street lighting. Passive supply is treated

as standard unmetered supply and does not

count towards qualication or supply and is not

reportable under CRC.

Total half hourly electricity

To work out your qualifying electricity

consumption, you need to add up all the electricityyou have been supplied with over the course of the

qualication year that was measured by all types of

HHM, both settled and non-settled. This includes

all remotely read automatic meter reading (AMR)

meters, as well as the settled HHMs listed above.

To understand whether you have a half hourly

meter, you can refer to the label that appears on any

meter. An example of meter label is shown below:

00 indicates that the meter is a HHM.

The lower line of 13 digits forms the unique

MPAN (Meter Point Administration Number)

number. This is the number you need to

submit as part of your CRC registration or


The upper line of 8 digits provides extra

information. This is not needed for CRC.

In Northern Ireland the equivalent of an MPANis

MPRN(Meter Point Registration Number) which

is an 11 digit number usually starting with an 8

e.g. 80000000000.

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Figure 16: Summary for mixed use buildings

Is the property used solely for

domestic purposes?

YesNo

Is the domestic accomodation provided for the

purposes of education, employment, religion,

recreation or care services?

YesNo

Is the energy consumption

associated with domestic use, sub-metered?

YesNo

The energy

consumption should

be included in CRC.Examples include

university halls of

residence, police

section houses,

monasteries, hotels

and residential

care homes

The energy

consumption

should be excludedfrom CRC

The energy

consumption

associated withdomestic use

should be excluded

You will need to use

estimation techniques

to account for your

domestic energy

consumption. This

should be excluded

from CRC.

Documents

Making an Information Disclosure