Manage Teacher and Student Records

Update Student Records

Process Flow

C1-SR01:Update Student Records

• Description:–This function allows teacher to add or update

students’ personal information

• Granted Role: –Class Teacher, School Administrator – Student

Records, School Registrar

• Menu Path: –Campus Community > Personal Information

(Student) > Add/Update a Person–Campus Community > Personal Information

(Student) > Biographical (Student) > Emergency Contacts

–Campus Community > Personal Information (Student) > Health Information (Student) > Medication and Allergies

–Campus Community > Personal Information (Student) > Health Information (Student) > Special Needs (Student)

–Records and Enrollment > Career and Program Information > Student Program/Plan

C1-SR01:Update Student Records

How to use the system

1. Navigate to the screen via menu path

2. Search for a particular student

3. Update student’s existing data

4. Save

Refer to Online Help for more details

Search for a student

2. Enter search parameter and click the Search button.

Here, we search by i. Birth Certificate ID or ii. National ID (IC Number)

1. Navigate the menu path

Student Record

3. Student record is displayed

There are many information displayed such as:•Person Information•Biographical History•National ID(IC)•Address•Contact•Citizenship

Today we will cover:•Address•Contact•Emergency Contact•Medication & Allergies•Special Needs Details•Change in Academic Program/Plan

Update Student’s Address

1. Click the Addresses link to update the current address or add new address.

2. If you wish to update, click an address typeE.g. Home

3. You also can add additional address, e.g. Business (as Parent’s office)

Update Student’s Address

4. Edit the desired information of the address to the respective field.

Update Student’s Address

Add Student’s Contact here

Update Student’s Contact

Select different type of contacts, e.g. •Home = Home number•Main = Main parent’s number•Business = Parent’s office number

Update Student’s Contact

1. Navigate the menu path2. Click on the “+” icon to add more Emergency Contact

3. Fill in student’s emergency contact details

Update Student’s Emergency Contact

Student’s Medication and Allergies Details

1. Navigate the menu path

2. Enter student’s medication and allergies details

1. Navigate the menu path

2. Enter student’s special needs details

Student’s Special Needs Details

Student’s Special Needs Details

Types of special needs

Update Student’s Program/Plan

When to change Student’s Program:

• Streaming

• Year 8 to Year 9: GEP Art, GEP Science, GEP Express, AEP, SAP, SNP, SEP

• Change in Student’s Program

List of Academic Program(1)

Academic Program Code Description

PRESC Pre-School

PRMRY Primary

SCCCR Common Curriculum

SCGEE General Education Program Express

SCGEA General Education Program Arts

SCGES General Education Program Science

SCAEP Applied Education Program

SCSAP Special Applied Program

SAPED Special Applied Program Diploma

SCSEP Specialized Education Program

SCSNP Special Needs Program

List of Academic Program(2)

Academic Program Code Description

SSCCR Sports School Common Curriculum

SSGEA Sports School General Education Program Arts

SSGES Sports School General Education Program Science

SSAEP Sports School Applied Education Program

SFART Sixth Form Arts

SFSCI Sixth Form Science

1. Navigate the menu path

Update Student’s Program/Plan

2. Select Program Change to stream the student or change the student program

Update Student’s Program/Plan

3. Select the program to be channeled

Update Student’s Program/Plan

4. Select the Admit Term

Update Student’s Program/Plan

5. Click Student Plan tab

Update Student’s Program/Plan

6. Select the Academic Plan

Update Student’s Program/Plan

Update Student’s Program/Plan

When to change Student’s Plan:

• Progression

• Students progress to next academic plan. For eg. Year 1 to Year 2

• Year 9 SAP to Year 10 SAP with 6 specialisations (Hospitality, Business Administration, Sports & Leisure, IT User, Creative Media Production, Art & Design)

1. Navigate the menu path

Update Student’s Program/Plan

2. Select Plan Change to progress student to next plan

Update Student’s Program/Plan

3. Click on Student Plan tab

Update Student’s Program/Plan

4. Select the Academic Plan

Update Student’s Program/Plan

1. Navigate the menu path

Update Student’s Class Section

2. Select Data Change to update class section

Update Student’s Class Section

3. Click on the Student Details tab

Update Student’s Class Section

4. Edit the new class section assigned to the student

Update Student’s Class Section

End of Presentation

Thank You